If the employees of your company have submitted the request for a team outing and the management has agreed to their request then in that case, the company is suppose to write a formal memo to inform staff company trip. The letter to employee team outing consists complete detail of the outing that has been planned for the employees thereby leaving no room for confusion. It is a way of formal company outing announcement followed by company.
To help you write a Letter to Employees on sanction of their team outing we have come up with an outing letter sample. Use it by customizing it as per your requirement.
Sample Letter to Employees on Their Team Outing Sanction
This is to inform you all that the Management as accepted the request for team outing for the employees that you submitted on 05.09.2017. Given below are the details of the outing that have been sanctioned:
Date of Journey: From 25.09.2017 to 30.09.2017
Accommodation: Hotel Park View
This request has been approved subjective to the following conditions mentioned in your request letter:
- This outing has been organized on your own and therefore, this will not attract any TA or DA claims.
- You will take complete care of your travel, baggage and insurance.
- You will be responsible for your safety and your belongings.
- You will be responsible for any accidents or incidents that take place during the event.
- Management has agreed to mark all the employees as “Present” from 20.09.2017 to 24.09.2017 even though employees will not be present at work to attend to their duties.
You may work on your plan and submit the final details of the outing with the company. In case of any other help, you may get in touch with the HR department.