Roles and Responsiblity of HR Dept

 I have Attached Roles and Responsiblity of HR Dept

Roles and Responsibilities

 

• Designation                         :           HR Manager
• Department                                    :           Human Resources
• Core Responsibilities                      :           HR related

• Reporting To                                   :

 

RESPONSIBILITIES:

 

Recruitment

 

• Collecting the requirements from each department regarding their HR requirement and updating them with the manpower status report at regular scheduled intervals.

• Screening and short-listing resumes and forwarding the same to the concerned department/departments followed by scheduling interviews for the prospective candidates as per the convenience of the Management.

• Once the selection process is over, segregating the resumes and filing them in the respective folders if they are under hold or not considered.

 

Offer Letter

 

• Preparation of Offer Letters depending on the CTC agreed to by the management and the prospective employee.

• The Offer Letter to be given to the selected candidate and a mail sent to the ED (Executive Directors) for his reference.

• Once the candidate confirms his joining, an Appointment Letter shall be issued which is duly signed by the HR Department. A copy is sent to the ED (Executive Directors) for his reference.

 

Orientation for New Employees

 

• The newly-joined employee shall be given orientation training regarding the company and the departments, and the employee will be accompanied by an HR Team member for a formal introduction to all the departments.

 

Salary Statements

 

• Collecting the Attendance Sheets

• Preparing a consolidation of working hours

• Collecting applicable deductions of employees from the Accounts Department

• Collecting mobile deductions from the Accounts Department

• Preparing Salary Statements

• Submit the Salary Statements to the Accounts Department for payment in cash or through bank.

ID Cards/Bank Application/Visiting Cards

 

• Collecting three photographs from the newly-joined employee; one for the ID card/ Two for Bank Application/Two photo for his/her personal file.

• After getting the ID card, the bank application with a copy of ID card will be submitted to the Accounts Department for opening Bank Accounts.

 

Monitoring Attendance

 

• Attendance of the employees will be taken from the Access Machine and monitored on a twice-a-week basis. Late arrivals monitoring and inform the ED (Executive Directors) for follow-up action to be taken in some cases, if any.

• Overtime monitoring and taking necessary approval from the department head.

• Monitoring the Staff Movement register

 

Security

 

• Monitoring the Security Guards
• Maintaining the attendance and issues dealing with the security outsourcing company.

• Maintaining visitors’ access cards at Security.

 

Manpower Update

 

• Maintain and update the manpower requirement of the Customer Service Agents team and other related departments and send the necessary update schedules on a weekly basis to the concerned heads.

 

Pantry /Housekeeping Materials Control

 

• Maintain and monitor coffee/tea refreshments and ordering the requirements of pantry and housekeeping material as and when required.

• Addressing and attending to complaints regarding office equipments including A/C maintenance etc.

 

Asset Logging

 

• Maintain & monitor the resources and assets and of the company and logging the same as well as maintaining a register.
• Issuing the resources/assets when a new employee joins the company
• Recovering the resources/assets when employees are leaving the company

 

Scheduling Office Boys

 

Preparing the office boys’ schedule and sort out the problems in Housekeeping

• Monitoring the daily schedule for office boys

 

 

 

Employees Database

 

• Prepare individual database for the employees

• Prepare individual files for all the employees at Sholapur/Pune locations

• Update all individual files as and when required

• Coding the employees as per their entity and department-wise.

 

Filing System

 

• Individual filing index for all the departments

• Maintenance of files for all the external correspondence

• Maintenance of files for all inter-office memorandums

 

Internal Memoranda

 

• Preparing and maintaining internal memoranda as and when required by the Management.

 

Correspondence

 

• Internal correspondence between the Head Office (Sholapur) / Pune Office

• Coordinating with outsourcing companies for security and housekeeping

• Coordinating with manpower consultants

• Issuing Experience Certificates and Relieving Letters

 

Appraisals

 

• Preparing Performance Appraisal reports for probationary employees

• Preparing and collecting self-appraisal forms and updating the Management through department heads.

• Filing the appraisal forms in respective files for annual increments.

 

Increments

 

• Preparing annual increment updates and review increment updates as per the Management’s requirement

 

Incentives

 

• Calculating incentives for eligible departments as per the Management decision and updating the Management in this regard on a quarterly basis.

 

List of Holidays

 

• Preparing the List of Holidays applicable during the year

• Sending inter-office memoranda during holidays after confirmation from the Management.

 

Leaves & Permission Monitoring

 

• Monitoring the leaves receiving through e-mail or in writing and routing them to the concerned Department Head.

• Maintaining a register for the leaves received through phone intimation

• Monitoring & maintaining the Leaves & Permissions Register

 

Roles & Responsibilities

 

• Collecting and Preparing the roles and responsibilities of the employees and updating the management and make necessary amendments as and when required

 

Internal Transfer

 

• Monitoring Internal Transfer of the Customer Service Agent from one process to another process and within the office (Sholapur) as well as to the Pune Office.

 

Creation of E-mail IDs

 

• Coordinate with the System Administrator for creation/deletion of intranet Email IDs of employees.

 

Stationery Control

 

• Collecting the stationery requirement of the employees

• Order the stationery as per the requirement

• Maintaining the Stationery Register and update accordingly

• Keep track of stationery movement

 

Employee Grievances

 

• Addressing and attending to the employee grievances towards effective resolution within a stipulated time as well as discuss with the Management for intervention if necessary.

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