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Roles and Responsiblity of HR Dept

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Roles and Responsibilities

 

  • Designation                         :           HR Manager
  • Department                                    :           Human Resources
  • Core Responsibilities                      :           HR related
  • Reporting To                                   :

 

RESPONSIBILITIES:

 

Recruitment

 

  • Collecting the requirements from each department regarding their HR requirement and updating them with the manpower status report at regular scheduled intervals.
  • Screening and short-listing resumes and forwarding the same to the concerned department/departments followed by scheduling interviews for the prospective candidates as per the convenience of the Management.
  • Once the selection process is over, segregating the resumes and filing them in the respective folders if they are under hold or not considered.

 

Offer Letter

 

  • Preparation of Offer Letters depending on the CTC agreed to by the management and the prospective employee.
  • The Offer Letter to be given to the selected candidate and a mail sent to the ED (Executive Directors) for his reference.
  • Once the candidate confirms his joining, an Appointment Letter shall be issued which is duly signed by the HR Department. A copy is sent to the ED (Executive Directors) for his reference.

 

Orientation for New Employees

 

  • The newly-joined employee shall be given orientation training regarding the company and the departments, and the employee will be accompanied by an HR Team member for a formal introduction to all the departments.

 

Salary Statements

 

  • Collecting the Attendance Sheets
  • Preparing a consolidation of working hours
  • Collecting applicable deductions of employees from the Accounts Department
  • Collecting mobile deductions from the Accounts Department
  • Preparing Salary Statements
  • Submit the Salary Statements to the Accounts Department for payment in cash or through bank.

ID Cards/Bank Application/Visiting Cards

 

  • Collecting three photographs from the newly-joined employee; one for the ID card/ Two for Bank Application/Two photo for his/her personal file.
  • After getting the ID card, the bank application with a copy of ID card will be submitted to the Accounts Department for opening Bank Accounts.

 

Monitoring Attendance

 

  • Attendance of the employees will be taken from the Access Machine and monitored on a twice-a-week basis. Late arrivals monitoring and inform the ED (Executive Directors) for follow-up action to be taken in some cases, if any.
  • Overtime monitoring and taking necessary approval from the department head.
  • Monitoring the Staff Movement register

 

Security

 

  • Monitoring the Security Guards
  • Maintaining the attendance and issues dealing with the security outsourcing company.
  • Maintaining visitors’ access cards at Security.

 

Manpower Update

 

  • Maintain and update the manpower requirement of the Customer Service Agents team and other related departments and send the necessary update schedules on a weekly basis to the concerned heads.

 

Pantry /Housekeeping Materials Control

 

  • Maintain and monitor coffee/tea refreshments and ordering the requirements of pantry and housekeeping material as and when required.
  • Addressing and attending to complaints regarding office equipments including A/C maintenance etc.

 

Asset Logging

 

  • Maintain & monitor the resources and assets and of the company and logging the same as well as maintaining a register.
  • Issuing the resources/assets when a new employee joins the company
  • Recovering the resources/assets when employees are leaving the company

 

Scheduling Office Boys

 

Preparing the office boys’ schedule and sort out the problems in Housekeeping

  • Monitoring the daily schedule for office boys

 

 

 

Employees Database

 

  • Prepare individual database for the employees
  • Prepare individual files for all the employees at Sholapur/Pune locations
  • Update all individual files as and when required
  • Coding the employees as per their entity and department-wise.

 

Filing System

 

  • Individual filing index for all the departments
  • Maintenance of files for all the external correspondence
  • Maintenance of files for all inter-office memorandums

 

Internal Memoranda

 

  • Preparing and maintaining internal memoranda as and when required by the Management.

 

Correspondence

 

  • Internal correspondence between the Head Office (Sholapur) / Pune Office
  • Coordinating with outsourcing companies for security and housekeeping
  • Coordinating with manpower consultants
  • Issuing Experience Certificates and Relieving Letters

 

Appraisals

 

  • Preparing Performance Appraisal reports for probationary employees
  • Preparing and collecting self-appraisal forms and updating the Management through department heads.
  • Filing the appraisal forms in respective files for annual increments.

 

Increments

 

  • Preparing annual increment updates and review increment updates as per the Management’s requirement

 

Incentives

 

  • Calculating incentives for eligible departments as per the Management decision and updating the Management in this regard on a quarterly basis.

 

List of Holidays

 

  • Preparing the List of Holidays applicable during the year
  • Sending inter-office memoranda during holidays after confirmation from the Management.

 

Leaves & Permission Monitoring

 

  • Monitoring the leaves receiving through e-mail or in writing and routing them to the concerned Department Head.
  • Maintaining a register for the leaves received through phone intimation
  • Monitoring & maintaining the Leaves & Permissions Register

 

Roles & Responsibilities

 

  • Collecting and Preparing the roles and responsibilities of the employees and updating the management and make necessary amendments as and when required

 

Internal Transfer

 

  • Monitoring Internal Transfer of the Customer Service Agent from one process to another process and within the office (Sholapur) as well as to the Pune Office.

 

Creation of E-mail IDs

 

  • Coordinate with the System Administrator for creation/deletion of intranet Email IDs of employees.

 

Stationery Control

 

  • Collecting the stationery requirement of the employees
  • Order the stationery as per the requirement
  • Maintaining the Stationery Register and update accordingly
  • Keep track of stationery movement

 

Employee Grievances

 

  • Addressing and attending to the employee grievances towards effective resolution within a stipulated time as well as discuss with the Management for intervention if necessary.

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Posted by Hrformats - January 24, 2012 at 10:51 AM

Categories: HR   Tags: , , ,

Roles of Job Performance Appraisal

The roles of job performance appraisal

The roles of performance appraisal in HR management include ones as follows:

1. General appraisal

Appraising the job performance of staff provides basic information, based on which, new businesses can make decisions about promotion and salaries of employees.

2. In work review and improvement

Help HR officers and other employees have the opportunity to review the quality of work – related need for an employee. Most employees are keen to know the comments and evaluations of directors and leaders on their job performance. Assess the job performance of employees and provide this information to employees.

3. In career plan

Help HR officers and the staff make their plans to adjust the errors in their job performance.

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Posted by Hrformats - July 15, 2011 at 5:57 AM

Categories: Compensation and Benefits, Performance management   Tags:

Roles of Job Performance Appraisal

The Roles of Job Performance Appraisal

The roles of performance appraisal in HR management include ones as follows:

1. General appraisal

Appraising the job performance of staff provides basic information, based on which, new businesses can make decisions about promotion and salaries of employees.

2. In work review and improvement

Help HR officers and other employees have the opportunity to review the quality of work – related need for an employee. Most employees are keen to know the comments and evaluations of directors and leaders on their job performance. Assess the job performance of employees and provide this information to employees.

3. In career plan

Help HR officers and the staff make their plans to adjust the errors in their job performance.

Click Here To Download Roles of Job Performance Appraisal

Be the first to comment - What do you think?
Posted by Hrformats - July 11, 2011 at 11:39 AM

Categories: Appraisal Overview, Compensation and Benefits, Performance management   Tags: