Posts tagged "Resignation Letter"

10 Things You Must Never Include in Your Resignation Letter

Once you have decided that you are quitting your job, the next step to follow is to write a formal resignation letter. It might simple to write a resignation letter but it is actually not so simple as you need to be very particular about what information your letter must contain in it and what details you must never include in such letters.

When you write down to pen your resignation letter, make sure you sit with a calm mind and gather all your thoughts. You can note down the points you wish to include on a piece of paper and begin writing your letter in a professional and polite tone. You need to write a letter which marks an end to your job with the company but doesn’t affect your association with the people with whom you have worked during this tenure.

Given below are the 10 things that must never be included in your resignation letter.

  1. Hated Working Here

You might have not enjoyed working with the company and you might want to tell them that you hated every minute you spent with the company but this is one thing that you must never include in your letter. You can keep this to your close friends only. Never mention such a thing.

  1. Why Was I Treated Unfair

You might have not been treated fairly but asking such a question is just not right, especially when you are leaving the company. This kind of a question hints that you have hired a lawyer. So completely avoid this kind of a question in your letter.

  1. You Are the Worst Boss

Most of the people quit because of their bosses and it might be true that your boss is the worst of all but putting it in your resignation is just not the right thing to do. You should never make any personal remark in your letter.

  1. I Will Sort It Out One Day

Always be careful of using a threatening language in your letter. You must know that whatever you are writing will be documented for life and therefore, it has to be framed using the right words in a positive manner. A written threat can be very damaging to you and to your association with the company and it might add some legal edge to it.

  1. Tell Me About Openings in Future

You think that when you are quitting the job today, the employer would be interested in hiring you for any other job in future. Well, certainly no!!! So, do not include such a stupid statement in your letter as it will not make you look sweet but definitely foolish.

  1. I Know What’s The Problem With Your Company

Even if you know what the problem is, you must not talk about it in your resignation letter. This is not a letter of suggestion stating points of improvement for the company but a simple formal letter informing about your intention to leave. So keep it limited to that area only.

  1. XYZ Sabotaged My Work

Even if there is some person who actually destroyed your work, you are not suppose to be naming that person in your resignation letter. This is neither the right time nor the right place to do that.

  1. My Next Job Will Be…..

For sure, your present employer is just not interested in your next job and he doesn’t even care. Your resignation letter is not the right document in which you should be stating all of this. In case your supervisor asks you this question then you can answer him. And if you are joining the rival firm or competitor of your present company, you must not be very specific.

  1. I Will Miss This Company and My Team A Lot

You must not be over expressive in stating your feelings. Even if you are going to miss your team, do not use this letter to express your feelings to loud.

  1. I Know You Will Miss Me Too

Never ever include such kind of lines in your resignation letter as it is rude and unprofessional. And this is not place to boast about your good work.

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Posted by Hrformats - April 9, 2016 at 12:45 PM

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Two Weeks Notice Resignation Letter Sample

Your resignation letter is the last impression that you leave on your employer. Just like your first impression, it is also very important as it can hamper your professional image with the company. While writing a two weeks’ notice resignation letter, there is not much information that you are suppose to include. You must gracefully inform the employer about your resignation and also mention the last date of your working. As gratitude, you can always end your letter with a thank you note.

Here is a sample of resignation letter with two weeks’ notice to help you frame a professional letter with balanced information. Customize it and use it as per your need to make it a perfect letter.

Two Weeks Notice Resignation Letter Sample

Henry Jack
112, Richmond Apartments
New York 456 123
Date: 23th October, 2015

To,

Mr. Adam Simon,

Human Resource Manager
ABC Corporation Ltd.
123, Genuine Street
New York 123 456

Sub: Resignation Letter

Dear Mr. Simon,

Please accept my resignation letter from the position of Marketing Manager, effective two weeks from today. My last day at ABC Corporation Ltd. will be on 28th October, 2015.

I am relocating to California as my wife has not been keeping well and from now on her treatment will be conducted by a specialist based in California. This has surely not been an easy decision to make, especially when I have given ten years of my professional life to this organization. I have thoroughly enjoyed working with ABC Corporation Ltd. and I am going to miss my team, my co-workers and the management.

During the next two weeks, I will be there to help you in every possible way to make sure that the working of the company doesn’t get affected and this transition happens in a smooth manner. I will also be helping with hiring and training my replacement. Please inform me if there is anything specific that you would like me to do.

I wish you and the company all the best for future endeavors. It has been a pleasure working as a part of ABC Corporation Ltd.

Best regards,

Henry Jack

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Posted by Hrformats - October 23, 2015 at 11:44 AM

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Letter to Customers Announcing Resignation of Employee

Whenever an employee works with an organization, over a period of time, he tends to develop a relationship with a client. The customer prefers working directly with him as he trusts him. But when an employee leaves the organization, in such a situation, the client starts to feel lost because now he doesn’t know who to contact at the time of need. To avoid such a situation, it is the responsibility of the company to act at the earliest by informing the client about the departure of that employee and also give him another option to get in touch for all kinds of needs that were fulfilled by the previous employee.

Here is a format example of letter to customer announcing resignation of an employee. It contains all the essential points that need to be mentioned in such formal letters. You can modify it as per your need and use it.

Format for Letter to customers announcing resignation of employee

From:

Sana Jackson

Marketing Manager

ABC Corporation Pvt. Ltd.

52 Richmond Street

New York

Date: 26.08.15

To:

Mr. Anthony Jacob

78 Herald Street

New York

Dear Sir,

This is Sana Jackson, Marketing Manager, ABC Corporation Pvt. Ltd. The purpose of writing this letter is to inform you that Mr. James Richard is no longer associated with our company since August 20th, 2015. Due to some problem at personal end, he decided to resign from the company.

Our new representative, Mr. Sam Smith shall soon get in touch with you. He will be responsible for any assistance you need and will be managing your account from now on. In case you have any queries then please feel free to write me at sana@abc.com.

Thanks

Sincerely,

Sana Jackson

Marketing Manager,

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - September 7, 2015 at 12:47 PM

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Sample Resignation Letter with Complaint

While working for the company, you sometimes have to leave your job because of some bad experiences which compel you to resign from your job. In such a case, you must put up your resignation letter in a formal way which also includes a complaint against the company. It is important for you to make your part clear and also inform the management about the reason because of which you have been forced to resign. The resignation letter with complaint should be professional and courteous in its tone.

Use the format template given below which will help you frame a customized letter consisting of reason because of which you are quitting your job. You must make it clear that you are leaving the organization because you no longer feel that the environment at the office is conducive for you to work.

Sample Resignation Letter with Complaint

Sam Jackman

123 Silver Street

42, Park Avenue
New York

Date: 11th June, 2015

Adam Gibbs

HR Manager,

ABC Corporation Pvt. Ltd.

New York

Dear Mr. Gibbs,

This is to inform you that I am resigning from the position of Marketing Executive in ABC Corporation Pvt. Ltd. My last working day in the Company will be on 30st June, 2015.

I would also like to bring to your notice the unhygienic working conditions in the Sales Department. I had informed about the same to my Department Head as well but despite writing to him, no action has been taken in the last five months. Due to poor working conditions, not just me but other employees have suffered from frequent episodes of illness.

Therefore, I have decided to resign from my job as I cannot work in such poor working conditions at the cost of my health.

I hope that the Company will understand my situation and all my outstanding dues will be cleared before my last working day in the organization.

Thank you.

Yours Sincerely,

Sam Jackman

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Posted by Hrformats - June 11, 2015 at 12:02 PM

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Resignation Letter Sample for Higher Studies

Everyone aspires for a bright career. And sometimes you have to take up some new course or go for higher studies so that you can add more qualification to your resume and have a better career. If you are already working and planning to go for higher education then you must put up a formal resignation letter to your organization stating that you will have to leave your job to pursue higher studies. Such a letter has to be written in a formal and polite tone. Also it should be able to express the reason with clarity. Do not forget to mention your last working day and the notice period which you can serve. All these details will make your request complete.

Here is a sample example to help you write a professional resignation letter for high studies. It has been designed by professionals and you can use it for reference to create a personalized draft addressing your organization.

Format for Resignation letter for higher studies

Sam Jackman

123 Silver Street

42, Park Avenue
New York

Date: 31th May, 2015

Adam Gibbs

HR Manager,

ABC Corporation Pvt. Ltd.

New York

Dear Sir,

Please accept my resignation from the post of Finance Executive with ABC Corporation Pvt. Ltd. with effect from 1 June, 2015. The reason due to which I am leaving the company is that I am pursuing higher studies at California Management College.

As you know that I am only a graduate in Finance from New York University and I have been looking forward for a good opportunity to have further education in the same field since long. I am really happy that I have been shortlisted for the course and I will be joining the class of 2016 at California Management College for 2 years Masters in Business Administration program. I am sure that once I have completed this program I will be able to resume my career with a much stronger academic background. I am really sorry because I will not be able to serve the notice period because I had received the confirmation letter from the University two days back.

California Management College requires all the MBA students to go for a preparatory course in financial accounting. To pursue that course, I will soon be leaving for California to prepare myself in this subject, so I will be leaving Australia this month itself in readiness for this.

I am quite sure that Company will have no problems regarding the audit reports. I will hand over all the important documents and files to Mr. Jacob Smith, who works in Accounts department. He will be handling the current files. In case, you need any help in preparing the current audit reports then you can always call me or email me.

I would like to thank the organization and my colleagues for their support and guidance. It has been a wonderful learning experience. I am also thankful to the management for their understanding. Please inform me about all the formalities related with the resignation procedure.

Thanking in anticipation

Yours sincerely,

Sam Jackman

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Posted by Hrformats - June 1, 2015 at 12:17 PM

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Sample Resignation Letter Due to Career Change

Sometimes it happens that you stop enjoying your present job and you realize that this is something which is not giving you the thrill to work. Hence, you desire to change your career. And when you are planning to do something of the sort then you must write a sample resignation letter to the management of your company expressing your desire to give a new direction to your career by bring a promising change in it. It is your duty that you inform your manager about your intensions in a formal way. Make sure that the tone of your letter is courteous.

Here is a sample template to help you create a personalized formal draft consisting of all the necessary details. Let us have a look at this format using which you can create a perfect resignation letter stating your need to resign because you desire for changing your career.

Template for Resignation Letter Due to Career Change

Sam Jackman

123 Silver Street

42, Park Avenue
New York

Date: 25th May, 2015

Adam Gibbs

HR Manager,

ABC Corporation Pvt. Ltd.

New York

Dear Mr. Gibbs,

With a heavy heart, I would like to inform you that I am resigning from my position as Finance Manager for ABC Corporation Pvt. Ltd. My last working day with the company will be June 30th, 2015.

I have taken up a job as a lecturer with a college and from now on I will be teaching Economics to the students of high school. I have taken this decision because I had wanted to give a new direction to my career. After working for 8 years with ABC Corporation Pvt. Ltd., I am surely going to miss my job but I have taken up this offer because I want to share my experience and knowledge with the young minds. This is something I had always wanted to pursue.

I would like to thank the management and my co-workers for their support. I would like to thank the company for the opportunities they bestowed on me. I was a wonderful experience to have been associated with a company like ABC Corporation Pvt. Ltd. This span of eight years has been a wonderful time in my career.

I wish from the bottom of my heart all the success for the company. May the company achieve greatest success in all its future endeavors. Please feel free to contact me in case you need my assistance. I will be happy to be of some help to the organization.

Sincerely,

Sam Jackman

Finance Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - May 28, 2015 at 12:30 PM

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Acceptance of Resignation Letter of Director

Director is an important position in a company. When a person resigns from such a post then the management takes it time to react on such a request. If you are the HR manager of a company or you are in the administration department of your company and you have to frame a formal letter of acceptance to the resignation request submitted by your director then here is an example sample template given below for your reference. Use this format to write your personalized letter consisting of all the important points.

Format of Acceptance of resignation letter of director

David James

123 Silver Street

New York

Date: 26th May, 2015

Subject: Director of Resignation 

Dear David James, 

This is in response to your resignation letter dated 15th May, 2015. It is with greatest reluctance I accept your resignation as Director of ABC Corporation Pvt. Ltd., effective 20th May, 2015.

The company understands that due to long convalescence from illness, you are shifting with your family in California. We have had an amazing association with you over all these years. You have been a big support in bring some wonderful changes in the organization which have helped us grow. Your magnificent performance, your idealism and determination has been a motivation for all of us. You have been a wonderful person to work with and we are going to miss you.

We wish you all the best. May you have a speedy recovery. Get well soon.

Thanking You.

Yours sincerely,

Andrew Gibbs

Chairman,

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - May 26, 2015 at 12:24 PM

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How to reply a Resignation Letter

Resignation and recruitment are two very important processes in a company. When you are working as the HR manager in a company or you are the owner of the organization then you are suppose to be responding to various kinds of requests made by your employees. Resignation letters are one kind of letters that you receive from your employees which must be responded in a formal manner. You have to keep in mind that you have delivered all the information and also that the tone of your letter is professional.

Here are some points which throw light on how to reply a resignation letter. Let us read all the points to ensure a perfect draft.

Acceptance

Assuming that you have received a resignation letter from some of your employee, it is clear that the candidate is not interested in continuing his job. Hence, you must accept his request. But in case, the employee is breaking the contract or is not ready to serve the notice period, then in such a case, you can always reject his application for resignation as you have a strong reason.

Mention About The Last Official Working Day

It is important that you must mention the last working day of the employee in the letter when you have shown the acceptance. You are also suppose to mention the tentative period of pay. All these details are very much essential for making your letter complete in information. In case, the employee is breaking the contract that he had signed while joining the company then you are suppose to be talking about the consequences of breaking the contract by quitting the job before the period mentioned in the contract.

Praise The Candidate

If there are no issues involved with resignation process and if the candidate has genuinely been very good then it is important that you praise his good work, qualities and association with the company in few lines. It is always good to sum up these small things as a good gesture.

Handover of Duties

You can then talk about handing over of duties and responsibilities to a new candidate who is going to replace him. This is optional depending upon the profile and situation.

Last Documents and Company Assets

You can then ask the person to sign the last documents, if any. You can also ask him to submit the company assets, if any, like laptop, mobile phone, credit card etc. before leaving the company with the HR department or any other concerned person.

Expressing Grief

You can also express your grief at the resignation of that person. It is always a formal and good thing to do. It is always appreciated if you end this association on a happy note. It is considered as a nice gesture.

Ask for Exit Interview, if any

If your company conducts exit interview then you can always ask the employee to participate in the process. Give him an option to contact the HR manager or concerned person, if he is interested in seeking the interview. It will always help the relationships stay good.

Wish Luck

The last and the final step is to wish the person good luck in his future ventures to show the optimistic attitude of the company.

Keep all these points in mind while framing an acceptance letter to the request of resignation submitted by an employee of your company. Make sure that you keep the tone of the letter formal and courteous. It is good that you always make the person feel good about the association he has had with the company.

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Posted by Hrformats - May 25, 2015 at 9:28 AM

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Acceptance of Resignation Letter from Board Member

For some important designations in the company, an Acceptance of Resignation letter is written by one of the board members to acknowledge the resignation of the employee. This is not something which can be accepted by the HR Manager like in other cases as it needs special approval because of seniority of the position.

Here is a format sample of acceptance of resignation letter from board member which gives you a base for creating your own formal letter consisting of all the important information that needs a mention in such letters. Use it to write your own letter.

Template of Acceptance of resignation letter from board member

Bob Marlow

Board Member

ABC Corporation Pvt. Ltd.

Date: 11th May, 2015

Richard Smith

Managing Director

ABC Corporation Pvt. Ltd.

Dear Mr. Smith,

This letter serves to accept your intention to resign from the position of Managing Director, ABC Corporation Pvt. Ltd. with effect from 1st June, 2015. The board of members has decided to accept your decision to resign after a thoughtful discussion. You have always been an important pillar of our organization and the Company will always miss you. We know that you are resigning because of your health issues and the Company understands your need. The only reason because of which we have accepted your resignation is our concern for your wellbeing.

Please ensure that all your work responsibilities are completed. We will try and finish all the required paper formalities before your last day.

We wish you the best in your life.

Sincerely yours,

Board Member

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - May 14, 2015 at 12:33 PM

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Requesting for Resignation Acceptance Letter

Sometimes it just so happens that you have submitted your resignation letter but the company has not accepted it. There can be various reasons for it. But in such a scenario, after waiting for the company to accept your resignation for a couple of days, you must pen a requesting letter to the company asking the manager or the owner to send their acceptance in a formal letter.

If you are not sure of how to begin writing a request for resignation acceptance letter to your company then here is a template format to help you write a personalized formal letter. Keep this draft as the base for creating your own letter with complete ease and convenience.

Sample Request for resignation acceptance letter

Adam Reynolds

Assistant Manager

Marketing Department

ABC Corporation Pvt. Ltd.

Date: 13th May, 2015

Norah James

HR Manager

ABC Corporation Pvt. Ltd.

Dear Ms. James,

I bring to your notice that I, Adam Reynolds, Assistant Manager, Marketing, had submitted my resignation to you on 1st May, 2015 but till date I have not received any formal acceptance of my resignation in written from the company.

Hence, I request you to please send me the acceptance in written so that I can plan things at my end accordingly. This is important for me so that I can start winding up my unfinished tasks and handover everything to the concerned person without any fail.

Once again I would like to mention that it has been wonderful working with ABC Corporation Pvt. Ltd. It has proved to be an amazing platform for my career’s growth and I will always be thankful to the company for the support and faith they showered me with.

Thanking in anticipation.

Sincerely,

Adam Reynolds

Assistant Manager, Marketing

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Posted by Hrformats - May 13, 2015 at 12:47 PM

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