Posts tagged "Recruitment"

Steps for Writing Cover Letter for Recruitment Consultant

When you are applying for a job, while submitting your resume, it is extremely important that you also write a formal cover letter with it. If you are applying for a job through a Recruitment Consultant then you must invest some time in drafting a professional cover letter with all essential details to make sure that your letter is able to deliver the information that you want the reader to know. This is the only opportunity you have to make a strong impression without your presence and you must not waste it at any cost.

Steps to Write Formal Cover Letter for Recruitment Consultant

Here are some of the steps that you can use to create a perfect letter which includes the right amount of information.

Preparing the Base

It is about getting ready with all the information so that you can frame an impressive cover letter. For this, you will need the following details:

  • Be very sure of the kind of job you want to get into. Do not be confused or unsure about what you are looking for.
  • Make sure your resume is drafted with all the important points, without any errors.
  • Review and study your resume thoroughly before writing the letter as it will help you know what points you must discuss in your letter.
  • Follow the format of a business letter. You must focus on using the right format as this would leave a strong impression on the reader. Be sure of addressing the person correctly. Font, space, paragraph etc. are to be used without any errors.

Writing the Cover Letter

  • Address the Recipient Right

Address the recipient as Mr. or Ms. You must also use “Dear” as greeting in your letter. If you are not sure of the gender then use “Dear” followed by the name.

  • Purpose of Writing the Letter

You must clearly state the reason for which you are writing the letter in the first paragraph. Keep it straight, clear and short so that there is no confusion.

  • Give Your Introduction

Introduce yourself in 1-2 sentences. Keep it short but informative so that the recipient knows about you.

  • Mention the Job Profile

Now it is time to mention the job profile for which you have applied. This will avoid any kind of confusion as far as your job application is concerned. You must keep it straight and short. Make sure you are able to express your interest in the job profile and the company in an enthusiastic and positive way. You must include all possible details related with the kind of job you are looking for.

  • Sell Your Skills and Interests

In order to develop the interest of the reader in your resume, you must make sure that you include your skills, interests, qualifications and experiences in your letter in a brief yet impressive manner. The idea here is to develop the interest of the reader so that he is compelled to find out more about you. But whatever information you are sharing in this paragraph should complement the requirements of the profile. The more convincing you sound, the brighter chances you have for getting selected for the next round. You must use your skill to sell yourself in the most impressive way so that you stand out of the crowd.

  • End With an Enthusiastic Note

While ending your letter, you must write a concluding paragraph which stresses on the fact that you are a suitable candidate for the profile. Thank the recipient for his time and consideration.

  • Check for Errors

Before sending the letter, make sure that you take out some time to proof read the letter. This is important to make sure that your letter doesn’t contain any mistakes or errors. Check for spelling mistakes, grammatical errors and other format related issues to ensure that everything is perfect.

  • Attach it With Resume

Once you have framed a proper letter, it is time to attach it with your resume. Make sure that your resume is correct in every sense before sending it across.

Use these steps for creating a perfect cover letter for a recruitment consultant.

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Posted by Hrformats - July 6, 2016 at 1:02 PM

Categories: Recruitment Format   Tags: , ,

Offer Letter For Campus Recruitment

Offer letter is the very first formal document from the company to the candidate who has been selected for a certain profile. It is suppose to contain basic information like the profile for which the candidate has been recruited, his salary, general terms and conditions, payment details, working timings etc. When the candidate receives the offer letter, he is free to accept it or reject it.

If you are HR manager of your company then the onus of writing formal offer letter to campus recruitment’s falls on your shoulders. Here is the sample offer letter format which you can use to create your personalized letter with complete details.

Offer Letter Sample For Campus Recruitment

Robert Wills

HR Manager

ABC Corporation Pvt. Ltd.

B 15 6th Block
Jackson Street
California

Date: 30.01.2016

Samantha Brown

123 52nd Park Street

California

Dear Ms. Brown,

With great pleasure, I extend the offer of employment to you on behalf of ABC Corporation Pvt. Ltd. for. Your expected date of joining will be on February 1st, 2016.

You have been appointed for the profile of Marketing Executive and you will report directly to Mr. Sam Gibbs, Marketing Manager. Your monthly remuneration will be $ 3000 (Dollars Three Thousand Only). You will be on a probation period of 6 months. You shall receive your payment on or before 7th of every month.

Your working hours will be from 9:00 hours to 17:00 hours. Sunday will be the weekly off.

Once you have successfully completed the probation period and your performance has been reviewed, you will then be entitled to other allowances and benefits offered by the company.

Offer stands cancelled in case there is deviation in information or you fail to report on the pre-decided date. It will be considered that you have not accepted the offer if there is no response from your end till January 15th, 2016. You are requested to submit all your original certificates for qualification and salary slips 9 if any) of last three months on your joining date.

Looking forward for a great professional relationship.

Sincerely,

Robert Wills

HR Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - January 30, 2016 at 9:51 AM

Categories: Recruitment Format   Tags: , ,

HR Recruitment Interview Questions and Answers

A human Resources Recruiter is responsible for recruitment success in an organization. A recruiter plays a critical role in hiring the best possible talent in the organization. The key tasks of a HR Recruiter includes developing and executing recruiting plans, maintaining network through industry contacts, association memberships, trade groups and employees, coordinate and implement recruiting initiatives and is responsible for administrative duties and recordkeeping. Below are the most frequently asked HR Recruitment interview questions and answers. However, you should be prepared with other questions as well.

1 Q: Say something about yourself.

A: This question is a very basic question that comes up almost all the time in interviews. Describe about your educational and employment experience in a few sentences. Do not include any irrelevant personal information when answering this question. Answer this question truthfully and in brief. Also, try to relate yourself with the job you are interviewing for so as to be considered as a good fit for the organization.

2 Q: Why are you interested in working in this company?

A: In preparation for this answer, knowing about the company and doing some research beforehand is necessary. It is a great opportunity to focus on a fact about the company that is of particular interest. Include your skills and experience along with this fact in your answer. As a candidate for HR recruiter, you should have interest in the dynamics of the company. However, whatever you say it should also reflect contribution towards the company apart from your own interest.

3 Q:. Describe recruitment and selection process.

A: Recruitment is the process of identifying that the organization needs to employ someone up to the point at which application forms for the post have arrived at the organization. Selection then consists of the processes involved in choosing from applicants a suitable candidate to fill a post. The first step in a recruitment and selection process includes sourcing candidates which can be done through advertising, career sites etc. The next step involves reviewing the resumes after which a phone interview is conducted. A face to face interview is then scheduled and a suitable candidate is selected.

4 Q: What do you mean by Job Analysis?

A: Job Analysis is a process to identify and determine in detail the particular job duties and requirements and the relative importance of these duties for a given job. Job Analysis is a process where judgements are made about data collected on a job. The purpose of Job Analysis is to establish and document the job relatedness of employment procedures such as training, selection, compensation and performance appraisal.

5 Q: How will you rate your interpersonal skills?

A: Interpersonal skills relate to your ability to work with others. They help you focus on recognizing other’s individuality, communicating effectively, and working as a team member, mediating differences and listening to others. You need to give an honest answer to this question. Do not underrate or overrate yourself.

6 Q: What is the difference between staffing and recruiting?

A: Staffing and recruiting are two extremely important functions of any human resources department. Staffing starts from the entry of the individual to an organization and continues through all stages until his or her exit from the company. However, recruitment is done at the initial stage of staffing. Recruitment refers to the process of attracting, screening, and selecting qualified people for a job at an organization.

7 Q:. Why should we hire you?

A: The interviewer wants to find out what sets you apart from other candidates. It is better to give an answer on the basis of the flow of the interview. Listen to what the interviewer is saying about what are they looking for and answer accordingly. Be relevant and honest in your answer. Describe the skills you possess which are required for the job and show how you will be the best fit for the organization.

8 Q:. What are your strengths and weakness?

A: The interviewer through this question wants to know what skills, talents and employee you possess. Through this question, he will be able to say whether you will make a great candidate as an addition to the team. The strengths you mention should relate to the position you are interviewing for. You need to give examples of your strengths. While answering about your weakness avoid being negative instead be positive and give an honest answer. The weaknesses you mention should not be directly related to the job. Also mention what steps you are taking to overcome your weakness.

9 Q:. What employee recruitment, selection and development strategies have you used in your previous job?

A: The interviewer wants to test you whether you are fully aware of the different employee recruitment, selection and development strategies. Always remember that HR activities need to be aligned with organizational priorities and employee needs. This includes understanding the overall business strategy, conducting a SWOT analysis, determining key employee issues and developing an action plan.

10 Q: Do you keep HR policies and procedures current in terms of new legislation and regulations?

A: It is important for an HR recruiter to have the ability to understand new legislation and regulations and to introduce changes accordingly. For keeping yourself updated with the new legislations and regulations an HR recruiter needs to attend seminars, subscribe to journals and newsletters etc. You need to give an honest answer to this question.

11 Q:. What do you think are the main challenges facing Human Resources Management today?

A: You need to be aware of the current HR trends so as to answer this question. There are various challenges in Human Resources Management. An HR recruiter should be aware of the challenges facing Human Resources Management. Highlight the important issues and give your opinion of what you think about it. Keep your answer brief and to the point.

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Posted by Hrformats - September 11, 2014 at 6:29 AM

Categories: Job Interview   Tags: ,

Staff Recruitment and Selection Policy of A Company

Here is Staff Recruitment and Selection Policy of A Company.


<COMPANY>

 

RECRUITMENT AND SELECTION  – POLICY & PROCEDURE

POLICY

 

The recruitment and selection decision is of prime importance as the vehicle for obtaining the best possible person-to-job fit which will, when aggregated, contribute significantly towards <Company>’s effectiveness. It is also becoming increasingly important, as the Company evolves and changes, that new recruits show a willingness to learn, adaptability and ability to work as part of a team. The Recruitment & Selection procedure should help managers to ensure that these criteria are addressed.

 

This policy ensures our Recruitment and Selection Policy will :

 

  • be fair and consistent;
  • be non-discriminatory;
  • conform to all  statutory regulations and agreed best practice.

 

To ensure that these policy aims are achieved, all appointing managers will receive training in effective recruitment and selection.

 

PROCEDURE

 

The Recruitment Process

 

The following procedure will be used when a post is to be filled. The appointing manager must:

 

Define the job. If it is an existing post –  is an exact replacement required or is this an opportunity to revise the requirements. If it is a newly established post be clear on the exact requirements, draw up a job description and consult the appropriate Director / Human Resources Department in relation to the appropriate grade and / or salary.

 

Complete a Job Vacancy Form which confirms:

 

  • details of the post
  • final approval from the appropriate Director;
  • in the event of the job being newly established, the approval of the Chief Executive, and confirmation from the Director of Finance, that funding is available.

 

Send the Job Vacancy Form to the Human Resources Department / Company Administration Office for processing. No vacancy can be processed without this authorisation.

 

Ensure the Job Description and Person Specification are up-to-date and offer a true representation of the vacant post, and the person you are looking for to fill this post

 

Collate an information package appropriate for the post. This package should include:

 

  • job description and if appropriate, the person specification
  • information on the department
  • information on <Company>
  • terms and conditions of employment including salary

 

It is important that this pack is carefully put together in order to present a professional image of the Company, therefore out-of date or poorly presented information is not suitable.

 

Discuss with the Human Resources Department / Admin Office / appropriate Director the most effective means of obtaining suitable permanent candidates. The following options should be explored (in this order):

 

  • Internal advert within the Company
  • Examination of previous applications, or those held on file within the Human Resources Department / Company Administration Office
  • External advert within the job centre
  • External advert in the local press
  • External advert in the National press
  • External advert in the appropriate technical / professional Journal
  • In senior posts the use of a recruitment agency

 

Design the advertisement.  All advertisements must contain as much information as possible to ensure the correct recruitment group is targeted and reduce unsuitable applications, while remaining as cost-effective as possible.

 

External adverts should be submitted to the appropriate Director / senior manager with costings for approval before being placed.

 

The Selection Process

 

Appropriate selection procedures must be used for each post. Procedures may vary, at its simplest this may involve a straight forward interview and skills testing. For more senior posts psychometric testing, presentations to the interview panel on a chosen topic and/or a series of individual interviews on various topics may be included.

 

The appointing manager will approach relevant people to assist with shortlisting and interviewing. At least two people should be involved in shortlisting and sit on the Interview Panel.

 

The application forms received by the closing date will be forwarded to the appointing managers for shortlisting. Applicants must be chosen against the Person Specification. It is the responsibility of the appointing manager at this stage to record (in writing) the reasons why an applicant is not shortlisted. All papers must be returned to the Human Resources Department / Company Administration Office, who will invite the candidates for interview, obtain references and make the necessary housekeeping arrangements for the interview. This will include timetabling the interviews and arranging any pre-employment checks if appropriate. Candidates who have not been shortlisted will also be informed.

 

At least one week prior to the interview, each panelist will receive an interview pack containing:

 

  • copies of application forms / cv’s
  • blank interview report forms;
  • a copy of the job advertisement;
  • a copy of the job description;
  • a copy of the person specification

 

The appointing manager will:

 

  • decide on the interview format and determine which areas to concentrate on with the questioning;
  • decide on who will chair the Interview Panel;
  • receive the references and pre-employment checks for candidates from the Human Resources Department / Company Administration Offices, and be responsible for ensuring the confidentiality of these, and for their safe return to the Human Resources Department / Company Administration Offices for destruction.

 

At the interview, the appointing manager will ensure that the Interview Report Form is completed as fully as possible. When interviewing, they will ensure that Equal Opportunities legislation is strictly adhered to, with no discrimination shown on any grounds.

 

When all candidates have been interviewed, the panel will score them appropriately, and based on this decide on the most suitable person for the post. The appointing manager will arrange to inform the successful candidate as soon as possible, agreeing a commencement date and starting salary.

 

All interview packs should be returned marked “private & confidential” to the Human Resources Department / Company Administration Offices for filing for future reference if necessary.

 

Upon return of the Interview Report Form, the Human Resources Department / Company Administration Offices will:

  • telephone all unsuccessful candidates with outcome of interview within one working day, this will be confirmed in writing;
  • write to the appointee, offering the post providing satisfactory references and pre-employment checks have been received
  • initiate a personnel file and computer entry for the new member of staff;
  • notify the Manager if the appointee refuses the offer, or if there are any other details to be cleared.
  • deal with any requirements for removal expenses or the finding of temporary accommodation for the appointee.

 

The Human Resources Department / Company Administration Offices will arrange, in conjunction with the appointing manager an individual programme of induction for the new start which will be arranged and agreed at least one week before the appointee commences.

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Posted by Hrformats - September 21, 2012 at 9:41 AM

Categories: HR   Tags: , ,

Recruitment & Joining Checklist

Find attached a recruitment & joining checklist. Kindly go through it and let me know if anything else can be added to it during the recruitment & joining of a candidate.


HUMAN RESOURCE DEPARTMENT

RECRUITMENT AND JOINING -CHECKLIST

NAME :                                                                                                       LEVEL / GRADE:
BU / DEPT  :                                                                                               LOCATION :
DATE OF JOINING :                                                                                REPORTING TO :
S.L PROCESS  Y/N COMMENTS
1 MANPOWER REQUISITION FORM
2 INTERNAL MOBILITY POLICY( POSITION ON MAIL )
3 SPEAK TO CONSULTANTS
1- DESIGNATION
2 – CTC
3- PLACE OF POSTING
4- JOB PROFILE / JOB DESCRIPTION
5- CHECK IF INTERVIEWED EARLIER BY THE ORGANISATION
4 INTERVIEW
1- CV
2- INTERVIEW ASSESMENT FORM
3- WRITTEN TEST / GD
5 COMPANY APPLICATION FORM FOR EMPLOYMENT                                                            ( COMMENT OF HR & INTERVIEW PANEL )
DOCUMENTS TO BE SUBMITED :                                                                                          ( BY THE CANDIDATE IN CASE SHORTLISTED / FINALISED )
1- CURRENT CV
2- PREVIOUS COMPANY APPOINTMENT LETTERS
3- RECENT SALARY SLIP
4- ALL EDUCATIONAL CERTIFICATES
5- PHOTOS (PASSPORT SIZE) 4 NOS.
6- PHOTO IDENTITY / RESIDENTIAL PROOF                                                                        (OUTSTATION CANDIDATE)
6 REFERENCE CHECK
7 CV SENT FOR INVESTIGATION
8 SALARY FITTMENT ( SENT TO THE CANDIDATE FOR APPROVAL )
9 OFFER LETTER ISSUED
DATE OF JOINING ( CHECKED WITH THE CANDIDATE )
10 MEDICAL CHECKUP ( REPORT FILED IN PERSONAL FILE )
11 DUTY JOINING REPORT, SIGNED OFFER LETTER &  INVESTIGATION COPY                                                                                                               ( TO BE FILED IN THR PERSONAL FILE OF THE EMPLOYEE )
DUTY JOINING REPORT ( TO BE FILLED / SUBMITTED BY THE JOINEE ):
1- DUTY JOINING FORM
2- FORM 11
3- FORM 2 ( NOMINATION AND DECLARATION FORM FOR EPF &EPS )
4- FORM 13 ( APPLICATION FOR TRANSFER OF EPF )
5- FORM F ( NOMINATION FOR GRATUITY )
6- DEATH RELIEF SCHEME ENROLMENT FORM
7- GROUP HEALTH INSURANCE SCHEME
8- APPLICATION FOR MEDICLAIM ID CARDS
9- FORM FOR EMPLOYEE ID CARD
10- ACCEPTED RESIGNATION COPY / RELIEVING LETTER
11- REQUISITION FORM FOR E-MAIL ID
12- CHECK / OPEN  SALARY BANK ACCOUNT
13- ESI
14- PAN NO.
12 JOINING OF CANDIDATE
1- WELCOME NOTE ( EMAIL )
2- INDUCTION SCHEDULE ( A 15/30 DAY SCHEDULE )
3- ARRANGE OPENING UP OF SALARY BANK ACCOUNT
4- EMPLOYEE ID CARD
5- INDUCTION MANUAL / INFORMATION HANDBOOK
13 RELIEVING LETTER OF PREVIOUS COMPANY
14 APPOINTMENT LETTER ISSUED
15 ENTRY IN HR PROFILE / REGISTER
16 CONTACT NO. UPDATED IN COMMUNICATION LIST
17 UPDATE EMPLOYEE DETAILS  IN HR PROFILE / ATTENDANCE REGISTER
18 CONSULTANT REIMBURSEMENT:

 

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Posted by Hrformats - August 28, 2012 at 5:17 AM

Categories: HR   Tags: , , ,

Recruitment Plan Format in Excel Sheet

I have attached Excel sheet which is ready to fill the whole recruitment processes from screening of the applicants CV’s to joining the company.

 

Download Recruitment Plan Format in Excel Sheet

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Posted by Hrformats - August 6, 2012 at 9:54 AM

Categories: HR   Tags: , , ,

Recruitment Tracker

I have attached  a recruitment tracker where you can mention about the complete recruitment status from DATE OF JOINING  to DATE OF GOAL SETTING.

SL. NO. MONTH OF POS OPENED FUNCTION LOCATION TITLE OF POSITION LEVEL STATUS OF POS. DATE OF CLOSING IF CLOSED MONTH OF CLOSING REPLACEMENT \NEW IF REPLACEMENT REASONS FOR REPLACEMENT DATE OF RESIGNATION INTIMATED / TRANSFER OF PREVIOUS ROLE HOLDER RELIEVING DATE OF PREVIOUS ROLE HOLDER DATE MRF Approved IF OFFER MADE IF POSITION CLOSED, WAS THE OFFER WITHIN INTERNAL MEDIAN COST OF HIRE WHEN THE POSITION IS CLOSED
OPEN NAME OF CANDIDATE  MOBILE NUMBER OF CANDIDATE DATE OF OFFER Tentative DOJ – For Offered Candidates DATE OF JOINING DATE OF GOAL SETTING HAS INDUCTION BEEN CONDUCTED(Y\N)

 

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Posted by Hrformats - June 2, 2012 at 4:56 AM

Categories: HR   Tags: ,

Recruitment Tracker

I have Attached Recruitment Tracker

SL. NO. MONTH OF POS OPENED FUNCTION LOCATION TITLE OF POSITION LEVEL STATUS OF POS. DATE OF CLOSING IF CLOSED MONTH OF CLOSING REPLACEMENT \NEW IF REPLACEMENT REASONS FOR REPLACEMENT DATE OF RESIGNATION INTIMATED / TRANSFER OF PREVIOUS ROLE HOLDER RELIEVING DATE OF PREVIOUS ROLE HOLDER DATE MRF Approved IF OFFER MADE IF POSITION CLOSED, WAS THE OFFER WITHIN INTERNAL MEDIAN COST OF HIRE WHEN THE POSITION IS CLOSED
OPEN NAME OF CANDIDATE  MOBILE NUMBER OF CANDIDATE DATE OF OFFER Tentative DOJ – For Offered Candidates DATE OF JOINING DATE OF GOAL SETTING HAS INDUCTION BEEN CONDUCTED(Y\N)

 

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Posted by Hrformats - May 17, 2012 at 7:15 AM

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Procedure of the Activities of Human Resource Department

A) Activities Handled at a glance.

 

i)Service File (Employee’s file)

ii)Recruitment

iii)Leave

iv)Training

v) Resignation

 

B) Detailed procedure of the activities handled alongwith documentation involved:

 

  1. i. Service File:

Curriculam Vitae

Proof of Educational Qualification (Marksheets and Certificates)

Senior secondary certificate/ marksheet

Higher secondary certificate/ marksheet

Graduation marksheet

Post Graduation marksheet

Professional qualification / marksheet

Copy of appointment letter.

Detail sheet in original (annexure  to interview call letter)

Two recent passport size photographs

Experience certificate/s

Relieving letter if possible

Promotion letter

Increment letter

Renewal letter

 

ii) Recruitment

 

Obtaining approval from competent authority – COO

Releasing an advertisement for recruitments.

Receiving applications.

Scanning / Scrutinizing the applications on the basis of criteria mentioned

Shortlisting the candidates

Sending the interview call letters

Sending invitation letter to panel members

To obtain confirmation calls and mails from respective candidates

Conduction of interview and selection of candidate/s, verification of  concerned certificates

Sending the appointment letter/s (in duplicate)

Receiving the acceptance copy duly signed

 

Training

To get the details of a training program.

To assess the need for providing the training of that particular program.

Getting it discussed with competent authority and obtaining the approval of CEO (via note)

Sending suitable candidate / s concerned in that particular stream or area for the program.

 

Resignation

One month prior notice is to be given.

Obtaining the approval from competent authority – COO (via note) and getting the acceptance.

Handling over the all relevant document to the person concerned duly acknowledged.

Clearance or recovery of dues if any related to company.

Issue of experience certificate and relieving letter.

 

Sanction of Leave

Balance of leave is to be checked before applying.

Applying for the leave in the prescribed format and getting it signed by the recommending official.

Forwarding the same to the to COO for sanction.

Submitting the same to HRD.

Accordingly updations to be made

 

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Posted by admin - November 23, 2011 at 10:09 PM

Categories: HR, HR Policies   Tags: , , ,

Recruitment and Selection Questionnaire

As per your requirement I am attach herewith Questionnaire on Recruitment and Selection.

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Posted by Hrformats - September 2, 2011 at 5:35 AM

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