Every company has some employees which fail to adhere to the rules and regulations of the organization and in order to control this deviation, company has to write formal warning letters to such employees highlighting this mistake and warning them for correcting their actions.
If being the manager of your company you also have to write professional warning letters or memo to your employee then use this sample template to create a customized formal letter with important details.
Format for Warning Letter or Memo To Employee
ABC Corporation Pvt. Ltd.
11, Park Avenue,
Date: 18th April, 2016
42 Richmond Street,
Sub: Warning Letter
This is to bring to your notice that the last month you have proceeded on leave without any prior permission from your supervisor. Such an action is considered as gross negligence of duties and is completely unprofessional in capacity of your profile.
As per company’s policy, remaining absent from duties without prior information is a misconduct and attracts strict action. You are advised to take this warning seriously and make sure that such an action is not repeated in future.
You are advised to submit a formal written explanation on your uninformed and unauthorized leaves on receiving this letter or once you resume your work.
Consider this letter as urgent and respond as soon as possible.
ABC Corporation Pvt. Ltd.
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Here is a sample disciplinary Memo Format used against an employee for misconduct.
So & so
It is reported/alleged against you that, you
Mr. Emp. No. Designation
Had (what ever he has done, in details). This act of your as mentioned above constitutes misconduct as per the certified Standing Orders of the Company, as read
“(here give the clause no. and narrate the full misconduct as is in the Standing Orders of the company).”
Therefore your are hereby required to give your written explanation as to why suitable action should not be taken against you for the said misconduct.
Your written explanation should reach us within 48 hrs of receipt of this notice.
Failing which it will be construe that you have no explanation to offer and action deemed fit shall be taken against you.