Sample Memo to Employees on Attendance Policy and Procedure
It is of extreme importance for every organization to have its attendance policy to maintain discipline in the company. Reporting at the right time and working for the defined numbers of hours is a must and therefore, sometimes organization has to issue attendance letter for employee if he is not adhering by the attendance policy and procedure. Employee attendance policy templates of different kinds are helpful in sending warnings to employees.
In this post, we have come up with a sample memo to employee on attendance policy and procedures. You can customize and use this employee attendance policy sample template for your company.
Sample Memo to Employees on Attendance Policy and Procedure
To: All the Employees
Date: 29th August, 2020
From: Chairman, Jubiliant Technologies
Sub: Memo to Employees on Attendance Policy
The management would like to inform all the employees that in recent times it has been observed that some employees in the company are taking frequent leaves without seeking any permission from their department head. As you are aware that as per the Attendance Policy of the company, you are required to seek permission before going for any kind of leave. We are very particular about our rules and regulations and from now on absence from work without seeking permission from their respective managers will not be tolerated.
All the employees must consider this as the final warning and any negligence in adhering by the rules and regulations mentioned in the Attendance Policy will attract strict action.
For the Authorized Signatory,
Chairman,
Jubiliant Technologies
Click here to Download Sample Memo to Employees on Attendance Policy and Procedure in Word Format
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Categories: Attendance Format Tags: Attendance policy, Employee Attendance policy Template, Employees, Memo Format
Memo to Employee Who Did Not Inform HR Before Going on Business Trip
Whenever an employee of the company goes on a business trip, as a protocol, he is suppose to inform the HR of the company. But if an employee without informing the HR goes for a business trip then the manager should write a Warning Letter or Memo to Employee expressing your disapproval on this kind of behavior. This is a kind of Warning Letter for Absenteeism Without Intimation sent by HR to the candidate.
We have come up with a formal format for Memo to employee who went on a business trip without informing the HR. It is a short and sweet letter.
Sample Memo to Employee Who Went on Business Trip Without Informing HR
From:
R.K. Sharma
Human Resource Manager,
Advent Medicines Ltd.
New Delhi
Date: 10.10.2018
To,
Vinod Khatri
54, Sahara Enclave,
Kamla Nagar,
Delhi
Sub: Warning Letter for Going on Business Trip Without Informing
Dear Mr. Khatri,
With deep regret, we would like to inform you that Management is extremely unhappy with this kind of irresponsibility at your end.
You went on a business trip to Mumbai for four days without intimating about it to the HR Department because of which a lot of chaos happened. Moreover, the bookings for the same were to be confirmed and again led to inconvenience to you and to the company.
This kind of a mistake has happened previously in the past and you were warned to not repeat it. The Management would like to have an explanation from you in writing explaining the reason for the same. Meanwhile, you are warned again, and this time, for the last time, to not repeat such a thing in the future.
Looking forward to hear from you.
Sincerely,
R.K. Sharma
Human Resource Manager,
Advent Medicines Ltd.
Click here to download sample Memo to Employee
Create a personalized Warning Letter to Employees Refusing to Work using this sample.
A professionally drafted Employee Verification Email Format to HR with precision.
Categories: Warning Letter Format Tags: business Letter, Employee, HR, Memo Format, Warning Letter, Warning Letter Format
Warning Letter or Memo To Employee
Every company has some employees which fail to adhere to the rules and regulations of the organization and in order to control this deviation, company has to write formal warning letters to such employees highlighting this mistake and warning them for correcting their actions.
If being the manager of your company you also have to write professional warning letters or memo to your employee then use this sample template to create a customized formal letter with important details.
Format for Warning Letter or Memo To Employee
Julia Mars
HR Manager
ABC Corporation Pvt. Ltd.
11, Park Avenue,
New York
Date: 18th April, 2016
To,
Mathew Jacob
42 Richmond Street,
New York
Sub: Warning Letter
Dear Mathew,
This is to bring to your notice that the last month you have proceeded on leave without any prior permission from your supervisor. Such an action is considered as gross negligence of duties and is completely unprofessional in capacity of your profile.
As per company’s policy, remaining absent from duties without prior information is a misconduct and attracts strict action. You are advised to take this warning seriously and make sure that such an action is not repeated in future.
You are advised to submit a formal written explanation on your uninformed and unauthorized leaves on receiving this letter or once you resume your work.
Consider this letter as urgent and respond as soon as possible.
Regards
Julia Mars
HR Manager
ABC Corporation Pvt. Ltd.
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Categories: Warning Letter Format Tags: Employee, Memo Format, Warning Letter
Disciplinary Memo to Employee – Format
Here is a sample disciplinary Memo Format used against an employee for misconduct.
To,
So & so
Emp. no.
Dept.
It is reported/alleged against you that, you
Mr. Emp. No. Designation
Had (what ever he has done, in details). This act of your as mentioned above constitutes misconduct as per the certified Standing Orders of the Company, as read
“(here give the clause no. and narrate the full misconduct as is in the Standing Orders of the company).”
Therefore your are hereby required to give your written explanation as to why suitable action should not be taken against you for the said misconduct.
Your written explanation should reach us within 48 hrs of receipt of this notice.
Failing which it will be construe that you have no explanation to offer and action deemed fit shall be taken against you.
Categories: HR Tags: memo, Memo Format