Posts tagged "Leave"

5 Indications That Your Employees Are Going to Leave the Company

The success of the company lies in hiring and retaining good employees in the company. A company should work hard to make sure that all good people stay in the organization. But sometimes despite all the efforts, these valuable assets leave. Therefore, you must stay vigilant so that you don’t end up losing them. This is only possible if you grab the warning signals on time and save the good men leaving your company.

This post talks about 5 indications that every manager or company owner must look for in order to avoid such a situation.

1. Look for Signs of Cheating

You may also come across employees searching for new jobs during the office hours by checking out the internet job postings or making calls to other companies when they are free or going for job interviews by taking a leave. If you observe any of these signs then you must act before it is too late.

Solution: You must ask the employee that reason why he wants to leave the company. If he gives some reasons like he is not comfortable working in the team then you can suggest him possible solutions. If he is looking for more a hike in career then you can show him possibilities that lie with your company which can help you retain him.

2. Crisis at Personal Ends

One must not forget that every person has a professional and personal life and problems in one can adversely affect the other. If there is an employee in your organization who is undergoing some problem in his personal life like a demise of a family member, serious health issue in family or divorce then of course priorities in his life are going to change. He may start looking for better options which fit his list of priorities.

Solution: As the manager or company owner, you must always be aware of the personal life of your employees. Asking them about their families is a way of expressing your concern. You can even give them small break from work so that they can take care of their personal problems effectively without bothering about their job.

3. Expectations and Jealousy

There are all kinds of people working in a company, each with a different attitude and aptitude. In the midst of all this it sometimes happens that a go-getter in the company doesn’t get promoted and someone else does. This can be a situation wherein chances of jealousy increase because that employee was expecting a promotion based on his good performance.

Solution: Whenever you notice any employee talking about his hurt feelings or is angry or upset then you must address to the situation at the earliest by talking it out with him. You must make him understand the situation and reassure him that his efforts are acknowledged by the company. You can also help him enrolled for some additional training program.

4. They Simply Say it

If your employee tells you on your face that he is not happy working with the company then chances are bright that soon he is going to put up his resignation. Most of the times, employees don’t want to express themselves but sometimes they actually say it because they are deeply frustrated or disturbed. This is a sign that they are deeply unhappy with the organization and they want to leave.

Solution: If at all you find any employee making such a remark then never ever let it go. Ask him what he doesn’t like or what he desires. This will give you an insight to the problem and you can work out feasible solutions.

5. Don’t Stay Extra

If your employee leaves as soon the clock strikes the closing time or leaves just before it then it is one of the very first few signs that can be observed. It shows that he is not interested in investing any of his personal time at office because he is not connected with the company anymore. He doesn’t wish to stay longer to complete his pending task which otherwise would have been a matter of concern for him.

Solution: As soon as you see your employee leaving the office just on time then you must talk to him at the earliest or this is soon going to change into an intense situation in which his behavior will reflect his disinterest in the organization. So act before it is too late.

It is always good to act when you see sign warning signs in your company in order to retain your good people but make sure that you don’t do such a thing at the cost of the norms of your company because otherwise it can be really very damaging. You must know the best possible solution without making unreasonable compromises.

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Posted by Hrformats - July 3, 2015 at 12:30 PM

Categories: Employee Relations   Tags: ,

Employee Leave Calculator and Annual Leave Policy

I have made an excel sheet to know Earned Leave,Sick Leave and Casual Leave also attached annual leave policy guidelines and procedure.

FOR STAFF MEMBERS

 

1.   All the categories of staff members (Below Sr. Officer cadre) (i.e., Trainees, Probationers, Confirmed

      and Contract employees) are eligible for eighteen days of privilege leave (paid leave) in a year.

 

2.   If any employee joins in the middle of the year he / she will be eligible for privilege leave on Pro rata

      basis.

 

3.   The employees should intimate the leave well in advance (atleast two days prior taking leave) and get

      it sanctioned in the leave card from the department head / Reporting authority and the same has to be

      Submitted to the Time office.

 

4.   Balance of leave, if any, at the end of the year will be carry forwarded to the next year up to maximum    

      30days.

 

5.   In case of Resignation / Termination / Superannuation the balance leave, if any, will be reimbursed on

Prorate basis (Up to maximum of 30days).

 

6. If the employee proceeds ‘on leave ’due to unavoidable reasons in the middle of the shift or before the end

    of the shift, it will be treated as half a day leave. 

Sr.OFFICERS & ABOVE GRADE

 

1.   All the categories of staff members (ie., Trainees, Probationers, Confirmed and Contract employees) are

      eligible for  twenty two days of privilege leave (paid leave) in a year.

 

2.   If an employee joins in the middle of the year he / she will be eligible for privilege leave on Pro rata

      basis.

 

3.   Leave cards will be issued to the employees.

 

4.   An employee should intimate the leave well in advance (atleast two days prior taking leave) and get

      it sanctioned from the  Reporting authority in the leave card and the same has to be  submitted to the

      Time  office.

 

5.   Balance of leave, if any, at the end of the year will be carry forwarded to the next year. Balance leave can

      be  forwarded up to a maximum of 30 days.

 

6. In case of Resignation / Termination / Superannuation, the balance leave if any will be reimbursed on 

    Prorate basis (Up to maximum of 30days).

 

7. If the employee proceeds ‘on leave ’due to unavoidable reasons in the middle of the shift or before the end

    of the shift, it will be treated as half a day leave. 

Click here to download automatic leave calculator

Click here to download leave policy

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Posted by Hrformats - June 14, 2013 at 2:41 PM

Categories: HR   Tags: , , , ,

Leave Application Form or Format for Office

I have attached Leave Application Form or Format for Office.

 


Name of company

                         Works: Plot No. 2…………………………..Gurgaon (Haryana)

LEAVE APPLICATION FORM

To

            The General  Manager,

               ……………………..

                …………………

                                               

                                                                                                                                         Date ……….. Sir,

Sub:  Application for Leave

Name    Ashok Kumar Jangra        Department    HR & Admin

 

 

Type of leave: Casual /Sick / Earned Leave / Compensatory

 

 

Pay Code …P1692………………..Card No……3421………………………………………………………                                                

Leave Schedule

From ……………………….to ……………………….

From ……………………….to ……………………….

From ……………………….to ……………………….

From ……………………….to ……………………….

From ……………………….to ……………………….

From ……………………….to ……………………….

                                   

 

Total No. of leave                     Day       Contact Number       ………………………………….

 

Reason:    ……………………………………………………………………………………

 

Address during leave …………………………………………………

 

 

(Application Signature)                      (Recommended By)                                       (Approved By)

 

Further I understand that the leave applied is subject to the sanction of Employer and    Otherwise, it can be treated as an absent .Also I confirm that if I overstay over and above the Sanctioned period without proper information to you I will automatically loose the lien on My job. Totally on my responsibility.                                       

                                                                                                                                    Yours faithfully

                       

 

                                                                                                                                    (Signature of Employee)

To be field in officer

Leave Entitlement Leave availed Balance

EL     10

CL     07

SL     07

 

 

Nill

            1 Day

            1 Day

10 Days  6 Days

 6 Days

 

Signature            

   

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Form                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   

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Posted by Hrformats - August 30, 2012 at 5:45 AM

Categories: HR   Tags: , ,

Annual Leave Card Template

I have attached annual leave card template.

 

Leave Card
Name of the Employee : Department :
Code No :  DOJ :       
Designation:  Superviser                                                     Doc :
Opening Balance CL 0
PL 87
  Month No.Of leaves Entitle Dates of Leave  No.Of days leave Enjoyed Total Balance Leave Remarks
CL PL CL PL CL PL CL PL
April-07 0 87 0 6th to 10th,30th 0 6 0 81
May-07 0 0 0 14th to 25th 0 12 0 69
Jun-07 0 0 0 0 0 0 0 69
Jul-07 0 0 0 23rd to 25th 0 3 0 66
Aug-07 0 0 0 0 0 0 0 66
Sep-07 0 0 0 4th, 10th, 13th (1/2day), 17th to 21st 0 7 0 59
Oct.2007 0 0 0 1st, 2nd, 3rd (1/2), 22nd to 24th 0 5.5 0 53.5
Nov.2007 0 0 0 12th, 19th 0 2 0 51.5
Dec.2007 0 0 0 0 0 0 0 51.5
Jan.2008 0 0 0 2nd, 3rd (1/2 day) 0 1.5 0 50
Feb.2008 0 0 0 25thto 30th 0 6 0 44
Mar.2008 0 0 0 0 0 0 0 44
Closing Balance as on 31st March, 2008 CL 0
PL 44

 

Click Here To Download Leave Card Format

Leave card Format

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Posted by Hrformats - July 3, 2012 at 5:39 AM

Categories: HR   Tags: , ,

Application For Leave Format

I have attached application for leave format.

APPLICATION FOR LEAVE

 

 

 

1.   Name  _______________________________________           E Code __________________

 

2.   Designation  _____________________________(Officer for Contractual  arrangement / Consultant/ Regular Employee)

 

3.   Period Of Leave: From _________to ________  No. of Days__________________________

 

4.   Contact Address with Phone No_________________________________________________

 

5.   Reason For Leave: ___________________________________________________________

 

_____________________________________________________________________________

 

 

Place:                                                                                                  —————————–

Date:                                                                                                               (Applicants Signature)

                                       (Recommending Officials Signature)

 

(For Office Use Only)

 

(Resumed Duties on _________________________________)

 

Leave Availed So far_____________days        Leave balance_____________days

 

It is put up for orders whether leave for ____________ days from ___________to __________________ may be granted, as applied for.

 

Sanctioned

 

Sanctioning Authority

Instructions:

 

1.   Total Period of absence include prefixed /suffixed /intervening Saturdays, Sundays and public holidays must not exceed 21 days.

 

2.   Change in leave address must be intimated promptly.

 

3.         Absence without permission must be avoided.

 

 

 

BDEL/                     /2012-13                          __________(DATE)

 

____________

____________

____________

____________

(NAME AND ADDRESS OF THE EMPLOYEE)

 

 

Dear Sir,

 

We invite a reference to our earlier letter dated 27th October, 2006.

 

Your services in the ISHTAA are discharged with effect from 30th April 2007.

 

We appreciate your contribution.

 

 

Thanking you,

 

Yours faithfully,

 

 

 

SHRUTI TRIPATHI

MANAGER (HR& ADMIN

 

Click Here To Download Application For Leave

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Posted by Hrformats - June 19, 2012 at 5:14 AM

Categories: HR   Tags: , ,

Leave Records Format in Excel For Staff

The Attached Leave Record Format in Excel Will Help You in Maintaining The Leaves of Employees Annually.

Employee Name Emp.Code Month Total Days Present Days OB CR Taken CB OB CR Taken CB LWP Leaves Taken Paid Days
abc Month Total Days Present Days OB CR Taken CB OB CR Taken CB LWP Leaves Taken Paid Days
DOJ 26.Apr.10 April 5 5 0 0 0 0 0 0 0 0 0 0 5
Company xyz May 31 28.5 0 1 1 0 0 1.5 1.5 0 0 2.5 31
June 30 29 0 1 1 0 0 1.5 0 1.5 0 1 30
July 31 29 0 1 1 0 1.5 1.5 1 2 0 2 31
August 31 29.5 0 1 1 0 2 1.5 0.5 3 0 1.5 31
September 30 20 0 1 1 0 3 1 4 0 5 10 25
October 31 29 0 1 1 0 0 1 1 0 0 2 31
November 0 0 0 0 0
December 0 0 0 0 0
January 0 0 0 0 0
February 0 0 0 0 0
March 0 0 0 0 0
Employee Name Emp.Code Month Total Days Present Days OB CR Taken CB OB CR Taken CB LWP Leaves Taken Paid Days
abc Month Total Days Present Days OB CR Taken CB OB CR Taken CB LWP Leaves Taken Paid Days
DOJ 13.May.10 April 0 0 0 0 0 0 0 0 0 0 0 0 0
Company xyz May 18 15.5 0 1 0 1 1.5 0 0 1.5 2.5 2.5 15.5
June 30 28 1 1 0 2 1.5 1.5 0 3 2 2 28
July 31 29.5 1 1 0 2 3 1.5 0 4.5 1.5 1.5 29.5
August 31 29 2 1 0 3 4.5 1.5 0 6 2 2 29
September 30 28 3 1 0 4 6 1.5 0 7.5 2 2 28
October 31 31 4 1 0 5 7.5 1 0 8.5 0 0 31
November 0 0 0 0 0
December 0 0 0 0 0
January 0 0 0 0 0
February 0 0 0 0 0
March 0 0 0 0 0
Employee Name Emp.Code Month Total Days Present Days OB CR Taken CB OB CR Taken CB LWP Leaves Taken Paid Days
abc Month Total Days Present Days OB CR Taken CB OB CR Taken CB LWP Leaves Taken Paid Days
DOJ 1.August.10 April 0 0 0 0 0 0 0 0 0 0 0 0 0
Company xyz May 0 0 0 0 0 0 0 0 0 0 0 0 0
June 0 0 0 0 0 0 0 0 0 0 0 0 0
July 0 0 0 0 0 0 0 0 0 0 0 0 0
August 31 31 0 1 0 1 0 1.5 0 1.5 0 0 31
September 30 30 1 1 0 2 1.5 1.5 0 3 0 0 30
October 31 30 2 1 1 2 3 1 0 4 0 1 31
November 0 0 0 0 0
December 0 0 0 0 0
January 0 0 0 0 0
February 0 0 0 0 0
March 0 0 0 0 0
Employee Name Emp.Code Month Total Days Present Days OB CR Taken CB OB CR Taken CB LWP Leaves Taken Paid Days
abc Month Total Days Present Days OB CR Taken CB OB CR Taken CB LWP Leaves Taken Paid Days
DOJ 16.August.10 April 0 0 0 0 0 0 0 0 0 0 0 0 0
Company xyz May 0 0 0 0 0 0 0 0 0 0 0 0 0
June 0 0 0 0 0 0 0 0 0 0 0 0 0
July 0 0 0 0 0 0 0 0 0 0 0 0 0
August 16 16 0 0.5 0 0.5 0 0.5 0 0.5 0 0 16
September 30 30 0.5 1 0 1.5 0.5 1 0 1.5 0 0 30
October 31 30 1.5 1 1 1.5 1.5 1 0 2.5 0 1 31
November 0 0 0 0 0
December 0 0 0 0 0
January 0 0 0 0 0
February 0 0 0 0 0
March 0 0 0 0 0
Employee Name Emp.Code Month Total Days Present Days OB CR Taken CB OB CR Taken CB LWP Leaves Taken Paid Days
abc OOO6 Month Total Days Present Days OB CR Taken CB OB CR Taken CB LWP Leaves Taken Paid Days
DOJ 08.October.10 October 31 24 0 1 0 1 0 0 0 0 1 1 30
Company xyz November 0 0 0 0 0 0 0 0 0 0 0 0 0
December 0 0 0 0 0 0 0 0 0 0 0 0 0
January 0 0 0 0 0 0 0 0 0 0 0 0 0
February 0 0 0 0 0 0 0 0 0 0 0 0 0
March 0 0 0 0 0 0 0 0 0 0 0 0 0

 

Click Here To Download Leave Record Format

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Posted by Hrformats - June 16, 2012 at 5:16 AM

Categories: HR   Tags: , ,

Leave Register Template In Excel

Use the attached excel template to maintain the leave register manually.

Leave Balance – Master Data Actual Leave Eligible Balance Leave Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12
SL. NO EMP CODE NAME LOCATION SITTING LOCATION D.O.J CASUAL LEAVE SICK KEAVE Privilege Leave CASUAL LEAVE SICK KEAVE Privilege Leave WORKING DAYS CL GIVEN SL GIVEN PL GIVEN Actual Leave Taken LOP PAID LEAVE Total Days Worked Days to be processed WORKING DAYS CL GIVEN SL GIVEN PL GIVEN Actual Leave Taken LOP PAID LEAVE Total Days Worked Days to be processed WORKING DAYS CL GIVEN SL GIVEN PL GIVEN Actual Leave Taken LOP PAID LEAVE Total Days Worked Days to be processed WORKING DAYS CL GIVEN SL GIVEN PL GIVEN Actual Leave Taken LOP PAID LEAVE Total Days Worked Days to be processed WORKING DAYS CL GIVEN SL GIVEN PL GIVEN Actual Leave Taken LOP PAID LEAVE Total Days Worked Days to be processed WORKING DAYS CL GIVEN SL GIVEN PL GIVEN Actual Leave Taken LOP PAID LEAVE Total Days Worked Days to be processed WORKING DAYS CL GIVEN SL GIVEN PL GIVEN Actual Leave Taken LOP PAID LEAVE Total Days Worked Days to be processed
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 30 0 0 0 0 0 0 0 0 0 0 0

 

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Posted by Hrformats - May 24, 2012 at 10:01 AM

Categories: HR   Tags: ,

Leave Application Form

I have Attached Leave Application Form 

        Date:__________________

 

Name:_____________________________Employee Code:______________Division:__________________

 

 

Leave Applied From                                                    To                                               No. of Days

Leave Code*                    Purpose_______________________________________________________

 

Leave Address:  
   

PIN:

 
Leave Contact:                         Signature of the Employee

 

Leave sanctioned From                                                    To                                                 No. of Days

 

 

 

Recommended                                                          Sanctioned                               Personnel Department

 

05

03

04

02

01

 

 

Note*:     CL                          EL                    ESI                         SL                    LOP

 

 

 Click Here To Download Leave Application Form

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Posted by Hrformats - May 10, 2012 at 11:42 AM

Categories: HR   Tags: , ,

Leave card Format

 I have Attached Leave card Format

Leave Card
Name of the Employee : Department :
Code No : DOJ :
Designation:  Superviser Doc :
Opening Balance CL 0
PL 87
  Month No.Of leaves Entitle Dates of Leave  No.Of days leave Enjoyed Total Balance Leave Remarks
CL PL CL PL CL PL CL PL
April-07 0 87 0 6th to 10th,30th 0 6 0 81
May-07 0 0 0 14th to 25th 0 12 0 69
Jun-07 0 0 0 0 0 0 0 69
Jul-07 0 0 0 23rd to 25th 0 3 0 66
Aug-07 0 0 0 0 0 0 0 66
Sep-07 0 0 0 4th, 10th, 13th (1/2day), 17th to 21st 0 7 0 59
Oct.2007 0 0 0 1st, 2nd, 3rd (1/2), 22nd to 24th 0 5.5 0 53.5
Nov.2007 0 0 0 12th, 19th 0 2 0 51.5
Dec.2007 0 0 0 0 0 0 0 51.5
Jan.2008 0 0 0 2nd, 3rd (1/2 day) 0 1.5 0 50
Feb.2008 0 0 0 25thto 30th 0 6 0 44
Mar.2008 0 0 0 0 0 0 0 44
Closing Balance as on 31st March, 2008 CL 0
PL 44

Click Here To Download Leave card Format

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Posted by Hrformats - March 31, 2012 at 11:16 AM

Categories: HR   Tags: , ,

Leave Record Format

Find attach is the Leave Record Format.

Click Here To Download Leave_Record

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Posted by Hrformats - September 1, 2011 at 11:04 AM

Categories: Leave format   Tags: ,

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