Once you are done with a job interview, it is time to send a formal Thank You email or letter. But you can actually hamper your performance if you include certain things in your letter which should be avoided. This post brings to you a list of 10 things which should never be included in an interview letter.
Do Not Just Be Appreciating
It is important that you write a few lines of appreciation in your letter but do not just leave it like that. You are suppose to be expressing your strong interest in the job and you must also talk about the reasons which make it a perfect choice for you.
Do Not Talk Anything About Salary
A Thank You Letter after interview must not include any mention of salary. You are not suppose to be discussing the salary until and unless some offer has been made to you. Moreover, this is just not the right time to do that. Be patient and wait for the negotiations to start and do not bring them in this note.
Do Not Apologize or Give Reasons For What Went Wrong
If you feel that you committed some mistake in your interview then do not draw attention of the interviewer on it by stating them in your letter. Any kind of apologies or reasons would sound like clarifications which are not needed. Your letter must sound positive in every sense and must highlight your positive qualities.
Do Not Pose Any Query That Questions Job Suitability
This letter need not include anything unnecessary. You need to be very cautious while framing such a letter and you need to make sure that you don’t end up asking any such questions that give the employer a doubt if you are suitable for job. Avoid giving a feel that you like the company but the job doesn’t interest you or that you are interested to know if there are any other openings in the company.
Do Not Keep it Same For All
It is important that you change the contents of your letter as per the employer to whom you are sending it. Copy pasting the same letter to all is not the right thing to do. Every letter has to be personalized and this is one thing which can help you have a stronger impression.
Do Not Be Aggressive In Your Letter
Sometimes we end up being very aggressive in our thank you letter by writing I will call to check on the status of the candidacy. This is just not the right way of putting up things. Wait for the response of the employer and let him suggest you what needs to be done to know the status.
Do Not Make Exaggerated Statements
It is important to include a positive statement which can support your comments but never end up writing something that is making unnecessary claims. Rather you should make sure that you make a positive statement along with a convincing background which can support what you are saying in a positive way.
Do Not Mention References, Until Asked For
Thank You letter must not include references in it. You should only submit the list of references when you are asked for it. So just wait and let the interviewer ask for the references.
Do Not Include Reimbursement Queries
The purpose of writing a Thank You letter is to express gratitude for the interview that happened along with expressing interest in the job. You must not include queries related with reimbursement in this letter. In case you have any such queries, write a separate letter later. Do not let your Thank You letter become something else. Do not lose your focus from the purpose of the letter.
Do Not Forget to Check From Grammatical Errors
It is extremely important to check your letter for grammatical errors before submitting it. Also ensure that there are no spelling mistakes in it. It should be addressed to the right person. Include the job title and address of the person to whom you are writing.
If you are able to frame a perfect Thank You letter by omitting these mistakes then you can surely increase your chances of getting selected for the job. A perfect letter can help you create a stronger impression. So do not include any of the things mentioned above and you will nothing to worry about.
Interview Call Letter
November 30 2013
<Name of the candidate>
This is in reference to your application regarding your interest for employment with our company. We highly appreciate your initiative.
Hence, we would like to meet you personally for a discussion on (date and time) at (venue). We hope the time and venue is suitable to you. But in case, if you are not, we request you to get in touch with (the person in charge) and inform the date and time according to your convenience.
The company shall fully reimburse your expenses for this meeting. You will be entitled to 2nd class A.C. to and fro train fare / Y class airfare.
We have also enclosed the company application form and request you to fill it up and bring it along. The form will facilitate the interview process.
We request you to confirm to us your availability for this meeting either by fax (fax number) or via phone (phone number). Kindly ask for Mr. (the person in charge) who will be your coordinator through the whole process.
Looking forward into hearing from you soon,
<Name of the Manager>
Kindly check my other post on Walk in interview Process.
Here some good formats of Business as well as HR Letter.
1) Offer Letter Format
2) Increment Letter Format
3) Promotion Letter Format
4) Interview Call Letter Format
5) Salary Certificate Format
6) Relieving Letter Format
7) Experience Letter Format
8 ) Warning Letter Format
9) Appraisal Letter Format