Job Handover Format In Excel
Alongwith handover of assets, handover of responsibilities is of absolute importance.
We need to make sure that the person will not leave giving half of the job knowledge to the assessor. Also person who is taking handover should understand all the tasks even the small & rare ones.
I have prepared a handover paper for reception profile. I hope it may be useful for you. You just need to mention the activities / tasks according to the post of the person who is leaving.
| Handover Paper | ||||
| Sr. | Tasks / Activities | Date | Explained | Understood |
| No. | Sign of | Sign of | ||
| a person | a person | |||
| who is giving | who is taking | |||
| Handover | Handover | |||
| 1 | Phone system (attending, trasferring, connecting, con. Call etc) | |||
| 2 | Courier, postages, inward / outward documentation etc. related | |||
| (procedure, docket file,concerned persons contact etc.) | ||||
| 3 | Bill & Cheques entries in Register | |||
| 4 | Travel ticket booking (agent name, contact, procedure etc.) | |||
| 5 | Hotel Booking (procedure, contacts etc.) | |||
| 6 | Supervising Housekeeping staff (checklist, their timings, duties etc.) | |||
| 7 | Sending internal mails (for meetings, birthdays etc.) | |||
| 8 | SIM cards (preparation of letter, record documents, file) | |||
| 9 | coordination with vodafone | |||
| (contact name & no, activation, devactivation etc. limit etc. ) | ||||
| 10 | First Aid box (place, material required, how to bought etc.) | |||
| 11 | Telephone Instruments / landlines bills, maintenance etc. | |||
| (contact name & nos., procedure) | ||||
| 12 | Pantry requirements (procedure for purchase, maintenance etc.) | |||
| 13 | Opening of Bank Accounts | |||
| (documents required, bank contact details, & procedure) | ||||
| 14 | Track of newspaper, tea (monthly bill, contact nos. of concerned persons) | |||
| 15 | Suggestion & complaint registers, showing it to concerned authorities | |||
| 16 | Employee ID cards, assiging access cards, registering on machines, | |||
| getting ID cards printed etc. procedure, printers contact details etc.) | ||||
| 17 | All the rest third party contact details (name of concerned person & no.) | |||
| 18 | Greeting vistors (asking for whom to meet, what information to take, | |||
| visting card to ask, asking office boy for water etc., ask to seat & wait) | ||||
| 19 | Stamp making | |||
| 20 | All the other files / documentation / registers maintained. | |||
| 21 | All computer files with their path on PC (drive & folder wise) | |||
| 22 | Assigning / Distributing work to office boys, should know where | |||
| they have been sent. Supervising on their work. | ||||
| 23 | Scanning documents & cards & saving them. | |||
| 24 | ||||
| 25 | ||||
| 26 | ||||
| 27 | ||||
| 28 | ||||
| 29 | ||||
| 30 | ||||
Click Here To Download Handover Process
Other Related Formats
Handover Job to Colleague Email Sample
Material Handover Letter Format
Search Sample Formats:
Handover Format
I have Attached Handover Format
In case of HR person following checklist can be made
Section One: Job Handover Format
For this you can prepare checklist in regard to his KRAs and see if the same has been handed over well to the replacement
a) Recruitment: Yes No
Existing database
Passwords of Job Portals
Password of Official career ID
Contact details & agreement with consultants
b) Payroll
Previous Payroll Sheets & attendance records
c)Employee database
And so on…
Signature of Employee resigning Signature of Employee taking Handover Signature of Manager
Section Two: Asset Handover format
In this you can make details of all the assets that you issue to Employees. It can be a general form for all departments
Yes No N A Signature of Person receiving
Receiving assets
a)Laptop
b)Mobile & Charger
c) Official SIM
d)Identity Card
e) Visiting Cards
and so on….
Signature of Employee resigning Signature of Employee taking Handover Signature of Manager
Click Here To Download Handover Format