Posts tagged "Formal letter"

Sample Letter to Invitation Chief Guest for Farewell Ceremony

Farewell at different institutions can be for different people but certain farewells are incomplete without a chief guest. If you also need to invite a chief guest for the farewell ceremony then you must write a formal invitation letter to chief guest for farewell party. The sample formal invitation letter for chief guest is a simple invitation letter format that includes details about the event.

In this post, we bring to you the sample letter invitation chief guest for farewell ceremony along with the tips that should be kept in mind while drafting one such letter.

How to Write a Letter to Invite Chief Guest for Farewell Party

If you are wondering how to write an invitation letter to invite chief guest for farewell party then here are the tips to keep in mind:

  • Include your name and the name of the institution on behalf of which you are writing this letter.
  • Mention the event along with the date of the event.
  • Talk about the reason you picked that persona as the chief guest.
  • Include the person to send a formal confirmation in the end.

Invitation Letter to Chief Guest for Farewell Ceremony/Party

From:

Allen Broad

Student Coordinator

Apex Business School

London

Date: September 16th, 2021

To,

Mr. Richard Black

Managing Director

Banking and Investment Solutions

London

Sub: Invitation Letter to Invite Chief Guest

Respected Sir,

I, Allen Broad, am writing this letter on behalf of Apex Business School, London, to request your presence as chief guest at the farewell ceremony of our final year management students. The event has been planned to be held at our college auditorium on September 30th, 2021. Your honorable presence would be highly inspiring for the students as it will give them an opportunity to listen to someone as experienced and knowledgeable as you.

You are requested to kindly send a reply to confirm your presence so that we can finalize the event accordingly.

Thanking you.

Sincerely,

Allen Broad

Student Coordinator

Apex Business School

London

Other Related Invitation Letter

Invitation Letter to Employees of Company for Friendly Cricket or Football Match
Invitation Letter for Schengen Visa
Invitation Letter for Tourist Visa for Sister
Invitation letter for Visitor Visa for Parents
Letter from Employer for Visa Purpose
2nd Interview Invitation Letter
Annual Dinner Invitation Email to Staff
Employee Get Together Invitation Letter
Invitation Letter for Tourist Visa for Brother
Team Building Meeting Invitation Email
Employee Get Together Invitation Letter
Invitation Letter for Annual Staff Party
Office New Year Party Invitation Letter to Employees

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Posted by Hrformats - September 16, 2021 at 6:03 AM

Categories: Letters   Tags: , , , , , ,

Request Letter Format for New Employee ID Card

When an employee is not to an organization or when an employee has lost his existing ID card, he needs to write a request letter for new ID card. Some organizations might require the employee to fill a new employee ID card request form. In this post, we have drafted two request letter formats for employee ID card. One is a request letter format for new ID card and another one is for applying for issuing duplicate ID card.

Most companies require the Request Letter Format for Employee ID Card to be submitted with the HR department as they are responsible for issuance of ID cards to employees. So whether it is a new data card request letter format or sample letter request for renewal of ID, you must address it to the department responsible for issuing ID in your company.

How write a Letter to HR Requesting to provide new employee id card?

Here are some important guidelines which one must keep in mind while drafting a new employee ID request letter:

  • Always address it to the right department
  • Include details related with your employment
  • Request for issuing ID card
  • Keep it short
  • Check for grammatical or spelling errors
  • Don’t forget to thank

Request letter to HR for issuing an New employee ID card

From:

Arjun Singh

54, Giridhar Apartments

New Delhi

Date: October 22th, 2020

To,

The HR Manager

Jubilant Technologies

New Delhi

Sub: Request for Issuing New Employee ID Card

Dear Sir,

I, Arjun Singh, have newly joined Jubilant Technologies and I am writing this letter to request you to please issue me the employee identity card. My employee ID is 123456 and I have joined as Marketing Executive in the Marketing Department.

Kindly issue me my employee ID card as soon as possible.

Thanking in anticipation.

Sincerely,

Arjun Singh

Request Letter Format for Duplicate id Card

From:

Arjun Singh

54, Giridhar Apartments

New Delhi

Date: August 21st, 2020

To,

The HR Manager

Jubilant Technologies

New Delhi

Sub: Request for Issuing Duplicate Employee ID Card

Dear Sir,

I, Arjun Singh (Employee ID 123456), am working in the Marketing Department of Jubilant Technologies as Marketing Department from last two years.

I have recently lost my employee ID card. I have looked for it everywhere but I have been unable to find it. Therefore, I am writing this letter to request to please issue a duplicate employee ID card to me at the earliest.

Thanking in anticipation.

Sincerely,

Arjun Singh

Click Here download Request Letter for New Employee ID Card in Word Format

Sample Letter for Lost Company ID Card
Request Letter for Delay in Submitting Documents

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Posted by Hrformats - October 22, 2020 at 6:37 AM

Categories: Letters   Tags: , , , , , ,

Sample Notification Letter to the HOD of Company About Festival or Event

Notification letter to inform about an event to the head of the departments is always meant to inform about the special events or proceedings taking place in the company. Of course, the purpose of circulating the information about upcoming events of the company is to initiate the participation of employees and make the most of the event for sure. Definitely, the events are celebrated or organized for the purpose of promoting effective communication between diverse departments of the company that do not stay in touch otherwise. Below mentioned is the sample notification letter of upcoming event in the company to head of departments.

To,

Head of the Department,

Essential Sanitation Pvt. Ltd

Tonk Road, Jaipur

Dated: November 25th, 2017

Subject: Information to Department Heads about Upcoming Company Events

Respected Sir,

I would like to take this opportunity to inform you through notification letter to employee that our company has completed 25 years of operation in the business sector. In order to celebrate the occasion, the company has organized a party-cum-prize distribution event on December 1st, 2017. This event will take place at “The Lalit” Jaipur hotel. It will be a pompous celebration about the company’s progress that would start with our CEO’s message. The message will be followed by prize distribution to the notable employees in the company for their valuable contribution.

As the prize distribution process gets over, it will be followed by dance performances by some of the in-house employees only. Of course, the arrangement for DJ is there in the hotel that would be culminated by a sumptuous drink and dinner session. So, the head of the departments are noted well in advance by the company’s administrative department and they are requested to pass on the information to their team members.

One important thing to notify is that dress code kept for the event is “Western Outfits” for women and men should follow the Tuxedo Dressing Rule.

Congratulations to you for your initiative and recognition of the event. Your presence in the function is important.

Thanks and Regards,

Shaila D’Souza

Head of Administrative Department

Click Here to Download Sample Notification Letter in word format to the HOD of Company About Festival or Event

Related Other Letter Formats

Garnishment Notification Letter to Employee

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Posted by Hrformats - November 27, 2017 at 6:12 AM

Categories: Letters   Tags: , , , ,

Letter to Employees on Their Team Outing Sanction

If the employees of your company have submitted the request for a team outing and the management has agreed to their request then in that case,  the company is suppose to write a formal memo to inform staff company trip. The letter to employee team outing consists complete detail of the outing that has been planned for the employees thereby leaving no room for confusion. It is a way of formal company outing announcement followed by company.

To help you write a Letter to Employees on sanction of their team outing we have come up with an outing letter sample. Use it by customizing it as per your requirement.

Sample Letter to Employees on Their Team Outing Sanction

Date: 12.09.2017

Dear Employees,

This is to inform you all that the Management as accepted the request for team outing for the employees that you submitted on 05.09.2017. Given below are the details of the outing that have been sanctioned:

Date of Journey: From 25.09.2017 to 30.09.2017

Destination: Mussorrie

Accommodation: Hotel Park View

This request has been approved subjective to the following conditions mentioned in your request letter:

  • This outing has been organized on your own and therefore, this will not attract any TA or DA claims.
  • You will take complete care of your travel, baggage and insurance.
  • You will be responsible for your safety and your belongings.
  • You will be responsible for any accidents or incidents that take place during the event.
  • Management has agreed to mark all the employees as “Present” from 20.09.2017 to 24.09.2017 even though employees will not be present at work to attend to their duties.

You may work on your plan and submit the final details of the outing with the company. In case of any other help, you may get in touch with the HR department.

Sincerely,

Radika Sharma

Click Here to Download Letter to Employees on Their Team Outing Sanction

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Posted by Hrformats - September 12, 2017 at 9:07 AM

Categories: Employee Benefits   Tags: , ,

Announcement Letter Format for Discontinuing Special Leave

Sometimes companies announce special leaves but then they sometimes plan to discontinue it for some reasons. In such a situation, company is suppose to write a formal letter of announcement mentioning about discontinuing of special leaves. This is the way of informing all the employees of the company in a formal manner.

To help you frame a personalized letter for discontinuing special leaves, we have come up with a sample template which can be utilized to create your own.

Sample Announcement Letter for Discontinuing Special Leave

Date: 21.08.17

Dear Employees,

This is to inform you that last year Management had decided a special leave for all the employees of the company on their birthdays. We would like to inform you that now Management has decided to discontinue this special leave from this year, effective from 1st September, 2017.

This reason for discontinuing this special leave is because the work pressure is extremely high as there are lots of new projects under process and this would demand more time and efforts from everyone’s ends.

Sincerely,

Sumita Agarwal

HR Manager

Rishabh Bath Fittings Ltd.

Click here to download Announcement Letter for Discontinuing Special Leave

Other Related Letter Formats

Company Outing Announcement Letter
Letter Announce Annual Holiday Luncheon for Employees
Sample Letter to Announce a Job-Related Party or Retreat

Letter to Announce a Bad News to Employees
If there is bad news to be announced to your employees then it has to be done in a formal manner. You can write a letter announcing bad news to employees to officially share the news.

Letter for Announcement Of New Employee Joining
Whenever a new employee joins a company, it is the duty of the management to welcome him with open arms and announcing his arrival publicly.

Permission Letter to Leave Office Early
There are times when you need to leave the office early. For instance, it is your wife’s birthday or you have to attend some function.

Announcement Letter Format For Half Day Leave For Staffs
Sometimes you have an important work to do and for that you need to take some hours off from work or your classes.

Format of Half Day Leave Application Email
If you have some personal work to do during office or college hours then you can always seek permission by writing half day leave application email.

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Posted by Hrformats - August 21, 2017 at 12:46 PM

Categories: Letters   Tags: , ,

Sample Letter of Assets Format For Issuing Laptop, Mobile Phone and SIM

Companies issues different things to their employees which are required by them to work hassle-free. While issuing things like laptops, mobile phones etc., companies write a formal letter of assets stating everything that the company is issuing to the employee along with terms and conditions for the same.

Given below is a format for letter of assets for issuing laptop, mobile phone etc. which you can use for creating a personalized letter.

Format of Letter of Assets for Issuing Laptop, Mobile Phone and SIM

From:

Smita Singhal

HR Manager

Sinha Group of Companies

52 Gulmohar Lane

Delhi

Date: 26.05.2017

To,

Amit Tandon

H-52/A, Welengkar Apartments

Greater Kailash

Delhi

Dear Amit,

We would like to inform you that for the position you have joined Sinha Group of Companies, the management has decided to provide you with a laptop, a mobile phone and a SIM which comes under group connection of the company.

As per the Company’s policy, the designation on which you have joined, allows us to issue you with a Moto Xplay handset and a Dell laptop. We would further like to inform you that the company will bear only the rental cost of the mobile phone. In case of exceeding the limits, the payments will be debited from your salary.

We would like to share with you that you will be responsible for taking care of the handset and the laptop. In case of loss or damage, you will be responsible for the replacement.  And when you will leave the company then you will be required to return the laptop, the mobile phone and the SIM card that the Company is issuing to you to the HR department.

Sincerely,

Smita Singhal

HR Manager

Sinha Group of Companies

Click Here To Download Need Issuing letter format for Laptop, Mobile phone and sim

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Posted by Hrformats - May 25, 2017 at 7:46 AM

Categories: Letters   Tags: , ,

Format Letter for Announcements for the Company Received an Award

Award Announcement Letter is a formal declaration of winning an award to tell everyone about the winner. Award write ups for employees’ nomination, employee recognition award letter, award announcement letter for company receiving an award are a few different kinds of announcement letters. There are also congratulation letters on winning an award complementing these announcements.

Achieving an award is surely a great moment and when your company is getting awarded, it is a cheerful moment.  If your company has achieved some award then you must write a formal award announcement letter to share this wonderful news with your employees.

Here is a wonderful award letter template which you can use for creating a personalized announcement letter write up keeping this example as base.

Award Announcement Sample Letter

Dear Employees,

As the Chairman of KP Business Solutions Private Limited., it is my pleasure to announce that our company has been awarded with volunteer award for year 2016. This award is given to companies who have met the quality standards set by the government in the industry.

I am proud to share this news with all our employees who have worked very hard to maintain the quality standards of the production. It is because of the combined efforts of each one of our employees that we have managed to achieve this success.

I congratulate all of you on behalf of the company on being a part of efforts made in this direction. To celebrate this proud moment, we shall soon be organizing a celebration. This is just one milestone and we have more such awards to bag.

Congratulations to all and all the best for the journey ahead.

Regards,

Adams Smith

Chairman

KP Business Solutions Pvt. Ltd.

Other Related Letter Formats

Company Picnic Announcement Letter
Letter Announce Annual Holiday Luncheon for Employees
Sample Letter to Announce a Job Retreat

Letter to Announce a Bad News to Employees
If there is bad news to be announced to your employees then it has to be done in a formal manner. You can write a letter announcing bad news to employees to officially share the news.

Announcement Letter Format for Discontinuing Special Leave
Sometimes companies announce special leaves but then they sometimes plan to discontinue it for some reasons.

Congratulations Letter to Employee for New Born Baby
Arrival of the new baby is one of the biggest joys for anyone and if you have come across an employee new baby announcement letter then you must make sure that you send across a congratulations letter to him or her. 

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Posted by Hrformats - November 24, 2016 at 12:16 PM

Categories: Letters   Tags: , ,

Best 5 Ways to Close Emails and Letters with Perfection

When you are writing a letter to your family or close friends, you can effortlessly close your letter with Love, Hugs etc. but the real dilemma begins when you have to close a letter to a newspaper editor or to the society secretary, we all end up using the same old way.

If you also get confused after completing the letter about closing it effectively then this post addresses your problem in the best possible way. Read through these simple yet impressive 5 ways which are perfect to close your emails and letters with confidence.

Name Yourself Again

Pose a question to yourself that how are you related to the reader of the letter. Don’t hesitate in answering. Once you know your relationship, it will become a lot easier for you to end your letter in a smart way.

For instance, if you are an aunt writing a letter your niece then Your Affectionate Aunt will add a finishing touch. Likewise you can add some words to it and make it more effective. Here is an example for your help, I trust this response will be satisfactory, and remain yours faithfully.

3S: Short, Simple, Sweet

Keeping the ending simple and short will surely make it sweet. Keep yourself free from all the hassles of thinking something wow because the examples given below are really crisp and effective. Have a look at these sure short endings that never fail…

  • All the best,
  • Cheers,
  • All best otherwise,
  • Regards
  • Adieu, adieu, adieu

Play with Present Participle

Adding an active –ing verb can add a completely new effect to your ordinary ending. For a fine finish, you must play around with present participle for that flawless impression that ensures a great end to a beautifully drafted letter. You can even add some suspense to make your letter all the more interesting.

For example, replacing Very truly yours with Wondering when to expect a response from you will surely make your end as powerful as the content of your letter. Experiment with words to write unforgettable endings.

Keep it Simple with Adverbs

It is the easiest and the smartest way for all those who don’t want to invest much time in thinking that perfect sign-off line. Just prepare a quick list of –ly adverbs and you are sorted. These adverbs promise you a quick and unique ending to your emails and letters. Here are some examples for your reference… Cordially, Affectionately yours, Respectfully yours, Truly Yours etc.

Perfect Prepositions

If you don’t mind being a little more creative then ending the letter with a prepositional phrase is another fabulous way. You can sign off the way you like, from something formal like beyond grateful to something casual like in big hurry.

You can even try something longer if don’t mind extra words while signing off. For instance, With best wishes and a friendly thank you…..

These 5 ways make signing off emails and letters much easier. They cut all the confusion and chaos you have in your mind. Don’t let a bad sign-off statement ruin your letter.

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Posted by Hrformats - August 24, 2016 at 12:24 PM

Categories: Letters   Tags: ,

Letter To Employees Asking For Submitting The Original Certificates

Every company has its own rules. Some companies ask for original certificates and some don’t. If you are the HR manager of your company and you have been asked to collect the original certificates of your employees then you must write a formal letter to them asking them to submit their original certificates with the company.

If you are not sure how to frame such letters then use the sample format of letter addressing the employees, asking them to submit the original certificates to frame your customized letter with all the details. Such letters are quite simple, sorted and short in length as you do not need to share too much of information.

Sample Letter To Employees Asking For Submitting The Original Certificates

Robert Wills

HR Manager

ABC Corporation Pvt. Ltd.

B 15 6th Block
Jackson Street
California

Date: 02.15.2016

Samantha Brown

123 52nd Park Street

California

Dear Ms. Brown,

This is to inform you that the company has decided to collect the original certificates from all the employees who are working on rolls of the company. This decision was made during the annual meeting of the company which happened the last month.

You are requested to please submit your original certificates with the HR department by January 15th, 2016. These documents should include originals related with your education qualifications and your prior experience. They will stay safe in company records and you can have them back when you are no longer associated with ABC Corporation Pvt. Ltd.

If you have any queries regarding the same, please feel free to get in touch with the HR department.

Looking forward for the submissions.

Regards

Robert Wills

HR Manager

ABC Corporation Pvt. Ltd.

Request Letter for Late in Submission of Documents

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Posted by Hrformats - February 15, 2016 at 12:12 PM

Categories: Letters   Tags: , ,

Example of Formal Salary Negotiation Letter to Company

You have received an offer letter for the job that suits your expectations but the salary that has been offered to you is not up to what you had expected. In such a case, you must send a formal salary negotiation letter to the company or the employer. Instead of saying a complete no for the offer, sending a negotiation letter is considered as the more practical and also rewarding step to take.

Given below is the sample of formal salary negotiation letter to the company from which you have received an offer letter. Use this template to create a personalized letter.

Formal Salary Negotiation Letter to Company

Julia Mars

11, Park Avenue,

St. George Village

Date: 05th February, 2016

To,

Mathew Jacob

HR Manager,

XYZ Corporation Ltd.

42 Richmond Street,

New York

Dear Mr. Jacob,

I want to thank you for the job offer for the position of Marketing Manager from XYZ Corporation Ltd. The areas of responsibility for the profile are as per my career goals and my expertise. I am very hopeful that with the foresighted growth plans of your company, I would have an excellent opportunity to make significant contribution to the overall growth and success of the organization.

Before moving ahead with accepting the offer made by you, I would like to discuss the salary that you have offered. As per my knowledge, the average salary for the post of Marketing Manager in the industry is $ 100,000 annually. Moreover, with my experience, education qualification and career record, I strongly feel that you must consider the offer you have made. I feel that the position of Marketing Manager demands high levels of commitment and I am completely prepared to give all my time and efforts.

I would like to thank you again for the offer and will look forward for your response. I am hopeful that together we can reach to a mutually beneficial agreement.

Sincerely,

Julia Mars

Other Related Post of Salary Letter Format

Salary Advance Application Letter for Marriage
Salary Advance Application for Personal Reasons
HR Revision Policy Regarding Salary Increment Letter
Bulk Salary Transfer Letter Format to Bank from Company
Advance Salary Application Letter Format
Salary Advance Request Letter for Family Problems
Application of Advance Salary for Urgent Basis

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Posted by Hrformats - February 5, 2016 at 7:28 AM

Categories: Salary Format   Tags: , ,

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