Companies roll out policies for everything to ensure smooth and controversy- free working with their employees. In some companies, employees have to travel often, domestic or international. For that purpose, they design Foreign Travel Policy for employees and also Domestic Travel Policy. This policy has clearly state company travel policy and procedure. It works as company employee handbook with Local Travel Policy for employees in India along with travel reimbursement policy for employees.
In this post, we have come up with a sample corporate travel policy for employees. This business travel policy sample includes all important points that are a part of the policy.
Domestic Travel Policy
Here are some of the essential points that are included in Domestic Travel Policy of a company in India:
- Complete format for travel policy
- Details of company’s travel policy, rules and procedures
- Details on boarding and lodging as stated in the HR policy
- Travel guidelines to be followed by employees on their official travel
- Arranging conveyance in the city
- Details on entitlement for different levels
- Defining different categories of cities
- Defining entitlement of cities
- Details on Per Diem
- Rules on safety and security of employees
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If the employees of your company have submitted the request for a team outing and the management has agreed to their request then in that case, the company is suppose to write a formal memo to inform staff company trip. The letter to employee team outing consists complete detail of the outing that has been planned for the employees thereby leaving no room for confusion. It is a way of formal company outing announcement followed by company.
To help you write a Letter to Employees on sanction of their team outing we have come up with an outing letter sample. Use it by customizing it as per your requirement.
Sample Letter to Employees on Their Team Outing Sanction
This is to inform you all that the Management as accepted the request for team outing for the employees that you submitted on 05.09.2017. Given below are the details of the outing that have been sanctioned:
Date of Journey: From 25.09.2017 to 30.09.2017
Accommodation: Hotel Park View
This request has been approved subjective to the following conditions mentioned in your request letter:
- This outing has been organized on your own and therefore, this will not attract any TA or DA claims.
- You will take complete care of your travel, baggage and insurance.
- You will be responsible for your safety and your belongings.
- You will be responsible for any accidents or incidents that take place during the event.
- Management has agreed to mark all the employees as “Present” from 20.09.2017 to 24.09.2017 even though employees will not be present at work to attend to their duties.
You may work on your plan and submit the final details of the outing with the company. In case of any other help, you may get in touch with the HR department.
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An organization has all kinds of people. Well some are very prompt with doing the task assigned to them and some on the other hand simply refuse to work. Every company has its own style of dealing with employees who say no to work. Writing a formal letter to employee who refuses to work is one way of warning them. Good companies always send warning letters in such scenarios.
If you also have to frame a warning letter to employees who say no to work then given below is a template sample that you can follow.
Warning Letter to Employees Who Say No To Work
Universal Cosmetics Pvt. Ltd.
42 Richmond Street,
Date: 14th July, 2017
11, St. Anthony Street
Dear Mr. Robin,
The management has been informed that you were assigned a job of dealing with our reputed customers on 12th July, 2017 but you refused to follow the instructions of your Manager.
We would like to warm you that our Company will not tolerate any such kind of misconduct or negligence from your end. If any such behavior is noticed in future then you will have to face serious consequences as actions against termination will be taken.
Consider this as a final warning and we hope that you would work without any negligence in future.
Universal Cosmetics Pvt. Ltd.
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With another year about to it, it is surely a party time. If you are planning to organize a year end party for your employees then being an employer or HR manager of your company, you must send official New Year Party invitation 2017 to invite your employees for the celebration. Draft year end party invitation using the sample template that includes all the details about the party.
Given below is an example of New Year office party invitation which you can customize to use it as per your requirement.
Office New Year Party Invitation Example Letter to Employees
Natural Health Products Pvt. Ltd.
54 Gulmohar Street
Date: 26th December, 2016
Ms. Richa Gupta
12 Pearl Residency Apartments
Dear Ms. Richa,
We invite you and your family to the New Year’s Party 2017 organized by Natural Health Products Pvt. Ltd. for all the employees on 31st December, 2016. The venue of the party will be Rajputana Hotels, South Delhi from 8 p.m. onwards.
This party is organized to welcome the New Year with your colleagues who are like your family. This party will be attended by all the board members and the top management to make these celebrations memorable for all of us.
The company is organizing this event as a sincere appreciation to all the employees of the Company who have worked hard in this year and contributed to the success of the organization. This surely called for ending this year with a happy note and beginning the upcoming year with celebrations.
The theme of the party will be retro and therefore, you are requested to please dress according to the theme as there is a surprise price for the “Best Dressed Male” and “Best Dressed Female”. Make sure you bring along your spouse and kids to this event.
In case you will not be able to make it to the New Year’s Party, please inform Mr. Raghu Dev by 28th December, 2016. You may email him at email@example.com or call him at 123-455678.
We will look forward for your presence to celebrate New Year with you.
Natural Health Products Pvt. Ltd.
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Every employer understands the importance of employee recognition. Appreciating employee for his good work or amazing performance with a special reward always creates a strong connect between the employee and the Company. It is a way of boosting the self esteem and establishing more than just a professional relationship. Good companies have rewards programs for employees and various appreciation activities to acknowledge and give them rewards for job well done.
Being the employer, if you are in search of unique and useful employee reward ideas then here is a list of amazing 15 employee reward program examples under INR 500 that will be loved by your employees for sure. Have a look at this list to offer amazing rewards to the people who work for you.
1. Shopping Gift Cards
You can gift your employee a shopping voucher of any of the popular retail outlets. This is a very good recognition reward which he or she can use as per their own choice. This kind of voucher is loved by all the employees as it gives them the comfort of shopping what they want which makes them happy.
2. Lunch or Dinner
Another interesting choice of reward can be a paid lunch or dinner for the employee. This is a sweet gesture from the company’s end as a small token for all the hard work. A delicious meal is something that is always appreciated.
3. Personalized Mug
Have a coffee mug with his or her name written on it along with a caption like “Most Hard Working Employee of the Month” or anything else. You can even have his or her picture printed on it making it a perfectly customized reward.
4. Relaxed Spa Session
To ease your employee who has worked hard to deliver the performance and what better than a spa session. Pick up a spa session which falls your budget and let your employee enjoy a soothing comforting massage. He or she will completely love the experience.
5. Movie Tickets
Let your hard working employee go for a movie with his or her partner. You can give movie tickets for a recent movie as a reward to him or her. This is one thing no one says a no to. A session of entertainment will surely boost your employee to work harder for more such rewards.
6. A Car Wash
If your employee maintains a car then you can gift him a free car wash which will easily fit in the 500 INR bracket. This will add more shine to the car and smile to his face. This is a very simple yet a thoughtful reward to offer.
7. Branded Lunch Boxes
You can also find branded lunch boxes in different colors and patterns to give as rewards to your employees who are the best performers. Select from wide range of brands and patterns to make your pick.
8. Custom Phone Cover
Everyone carries a mobile phone and every phone requires a case. As a reward, you can present the team members with a case. You can have it custom made with names of each of the team mates on it or you can keep it simple.
9. Cookie and Chocolate Hamper
You can even have an assortment of sweets like cookies, biscuits and chocolates to reward your employee. It is indeed a “sweet” way of appreciating him or her for all the efforts and delivering an amazing performance.
10. Inspirational Books
Another thoughtful present to give your employees are inspirational books related with their work profile which can motivate them and help them become better in their jobs. This is a remarkable gift to offer.
11. PAYTM Recharge
This is another useful reward. Just punch the number and send the amount to your employee’s PayTM account which he can or she can use as per requirement and for the things they want. This is the new kind of reward which fits in the era of technology.
12. Mobile Accessories
We all love our mobile phones and their accessories. This can be another choice of reward for employees which will comfortably fit in the range of INR 500. You can go with trendy earplugs or mobile holders or anything else.
13. Food Vouchers
Get them food vouchers of the local eateries or cafes or Domino Pizza which are loved by all. Treat them with food your team members do their job with perfection which surely calls for a small celebration. They make a wonderfully delicious reward.
14. Free Cab Service
Make their commute easy and happy with free cab rides. You can offer them free rides of different taxi services available in your city which will surely add more comfort to their travelling without costing a penny.
15. Off From Work
Get your employee some free time by offering early off from work. It can be for a few hours or for one complete day depending upon the size of the reward. An early off from work will surely make him smile.
Being the HR manager of your company, the onus of salary transfer of your employees is on your shoulders. If you have some new employee in the company for which you want the salary transfer to be made or you want the salary transfers of your present employees to be made then you must write a formal employee salary transfer letter to the bank instructing the bank to do the needful.
Given below is a sample format for employee salary transfer letter to bank to help you create a personalized draft with important details required to be included. Use this template given for quick and easy reference.
Employees salary transfer letter format to bank
XYZ Technologies Pvt. Ltd.
123 Prospect Ave, Apt 111
Date: 30th July, 2016
ABC Bank Pvt. Ltd.
123 Park Avenue
Sub: Employee Salary Transfer Letter
On behalf of XYZ Technologies Pvt. Ltd., I request you to please debit salary of our employees from our bank account, the details of which have been mentioned below:
Name Account No. Amount
Mary Smith 123-456-789 $5000
Hugh John 111-222-444 $5400
Ana Maria 781-456-113 $4800
Joseph Roy 564-987-321 $3800
Thanking in anticipation
XYZ Technologies Pvt. Ltd.
Whenever we go for an interview, we are always keen on knowing the skills that are important for getting selected. These are some of the skills which every employer looks for in the candidates, no matter what position you are applying for.
Types of Skills
There are two kinds of skills:
- Soft Skills
They take into account your attributes and inter-personal skills that are helpful in working and being successful in your professional life.
- Hard Skills
They take into account all the abilities and knowledge you need to possess in order to do a particular job. They are more tangible and are must in order to accomplish your task with effectiveness.
Top 7 Skills Employers Look For
Here is the list of the topmost 7 skills that every employer looks for while recruiting a candidate. These skills do not depend upon the profile or package and are must for every candidate to possess in order to get selected.
When you are in an organization, you need to communicate effectively. Whether it is written communication or verbal communication, you need to be able to communicate with effectiveness and confidence with people above and below you. This would surely help you share your views without any confusion and would help others understand you better. Only knowledge is not sufficient, if you cannot communicate it right.
Employers always want to hire those candidates who are positive in their approach. This is important because they have the courage to work under challenging situations. They have the capability to work with flexibility and utmost dedication in order to accomplish their task.
You should also be able to analyze the situation and figure out things independently. Analytical skills vary according to your profile and responsibilities you shoulder but are always important in order to work in a planned and organized manner. If you cannot think and analyze, you cannot work independently.
It is very important for you to have interpersonal skills which help you interact with people around you. It is of extreme importance that you are able to engage with people with confidence and comfort and this is judged during your interview because no company wants an employee who is lost in his own thoughts.
Skills to Work in Team
Companies look for candidates who are good team workers. They want employees who are cooperative and coordinating as they can achieve better targets and help organization grow. You must make sure that you share some experience which reflects your ability to work with team effectively. A team worker is always an asset to the organization.
These skills are very much subjective to your job profile. But nevertheless, every profile requires some or the other technical skills. For instance, these days every candidate is expected to use computers. You are expected to know MS Office which is considered one of the basics. Make sure you are friendly with basic technical skills, if you are going for a job which doesn’t require specific technical skills.
If the company is hiring for a position which includes leadership role then they want a candidate who can confidently interact with people, listen to their problems, motivate them to work and bring out the best out of everyone in the group. In case you are applying for a job which doesn’t require leadership skills then also this is an important skill to have if you want to climb high in the ladder.
With these top 7 skills, you will always have brighter chances of getting selected in the interview. So when you are going for the interview, make sure you are able to put forward these skills directly or indirectly.
Every organization has new employees joining the company and few leaving the company. The attrition retention report is designed with a purpose to look into the number of people who have left the company and the reasons behind leaving the company so that right strategy can be worked out in order to reduce the attrition rate based on the yearly reports. This report falls under the responsibility of the HR department and is very important as human resources are the strongest assets of any company.
Every company has its own rules. Some companies ask for original certificates and some don’t. If you are the HR manager of your company and you have been asked to collect the original certificates of your employees then you must write a formal letter to them asking them to submit their original certificates with the company.
If you are not sure how to frame such letters then use the sample format of letter addressing the employees, asking them to submit the original certificates to frame your customized letter with all the details. Such letters are quite simple, sorted and short in length as you do not need to share too much of information.
Sample Letter To Employees Asking For Submitting The Original Certificates
ABC Corporation Pvt. Ltd.
B 15 6th Block
123 52nd Park Street
Dear Ms. Brown,
This is to inform you that the company has decided to collect the original certificates from all the employees who are working on rolls of the company. This decision was made during the annual meeting of the company which happened the last month.
You are requested to please submit your original certificates with the HR department by January 15th, 2016. These documents should include originals related with your education qualifications and your prior experience. They will stay safe in company records and you can have them back when you are no longer associated with ABC Corporation Pvt. Ltd.
If you have any queries regarding the same, please feel free to get in touch with the HR department.
Looking forward for the submissions.
ABC Corporation Pvt. Ltd.
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Whenever there is a new person joining your office, you must make sure that you make him feel comfortable and warm. It all starts with writing a formal welcome letter to the new employee giving him a warm reception on his joining. Such letters have to be very motivating to the new candidate so that he feels all charged up and enthusiastic to begin a new chapter in his career.
Here is a sample of formal welcome letter to new employee which has been shared below for your reference. You can use it for creating a personalized letter with all essential details.
Sample Welcome Letter to New Employee
Human Resource Manager
ABC Corporation Ltd.
123, Genuine Street
New York 123 456
Date: 14th December, 2015
Mr. Henry Jack
112, Richmond Apartments
New York 456 123
Dear Mr. Jack,
Welcome aboard!!! We are pleased to have you as a member of our organization. The reason you have been selected for the profile of Marketing Manager is because you possess all the characteristics needed for this job as displayed during the course of interview.
I am very hopeful that you will develop into a wonderful employee and you are going to impress us with your commitment, concern and compassion towards your duties and responsibilities. I hope that you are able to enjoy your work and find it challenging and rewarding.
Wishing you all the best as you are all set to begin a new journey. I expect each day comes with new opportunities that help you grow. I am very much concerned about your growth and development and at any point in time, you feel the need to have my guidance, I am always available to help you. The important traits that are going to help you have a smooth and rewarding working include reliability, dependability, being open, attentiveness, documentation, reporting and follow up etc. By imbibing these qualities and putting them into work, you will surely be successful which indirectly will help the company grow.
Please go through your yearly goals before starting with work to have an understanding of what is expected out of you as a part of our big family. I look forward for your performance in line with the rules of our company and to see you strengthen our relationships with our clients which are valuable to us.
Human Resource Manager
ABC Corporation Ltd.