Posts tagged "Employee letter"

Sample Termination Letter to Employee Due to Cost Cutting

When a company is facing financial difficult times, it has to cut its cost and laying off employees is one of the ways for cost cutting. In such a scenario, issuing termination letter to employees is the most important thing as an employer. There are various types of termination letters such as termination letter due to budget cuts or termination letter due to company loss. Sometimes companies are have to give Termination Letter for Abandonment and Insubordination. And when employees fail to deliver expected outputs, termination letter for poor performance are issued.

We bring to you sample Termination Letter to Employee due to Cost Cutting. Use this format template to create your own letter.

Example Format for Termination Letter Due to Cost Cutting

From:

R.K. Sharma

Human Resource Manager,

Advent Medicines Ltd.

New Delhi

Date: 28.07.2018

To,

Vinod Khatri

54, Sahara Enclave,

Goregaon (E),

Mumbai

Dear Mr. Khatri,

With deep regret, we are writing to notify you of job termination with Advent Medicines Ltd., effective from August 14th, 2018 as the company no longer requires your service.

The company is shifting all its operation to the headquarters in New Delhi branch as the company is suffering serious losses and therefore, the Management has decided to downsize all other branches in India. We highly appreciate your services and we are confident that an efficient employee like you will not find any difficulties in finding a better job.

This termination is not because of your poor performance and your relieving letter will include words of appreciation for your dedication and efficiency. We will always have your contact details in our database and will surely get back to you in future if there is a suitable profile for you. The company will compensate you for the inconvenience caused while settling down all your dues at the time of relieving. You will have our HR Team help you with the complete process.

Wishing you good luck for all your future endeavors.

Best Regards,

R.K. Sharma

Human Resource Manager,

Advent Medicines Ltd.

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Posted by Hrformats - July 28, 2018 at 10:59 AM

Categories: Letters   Tags: , ,

Letter Informing Staff About Employee Termination

If you have terminated an employee from your company then the same must be communicated to the other staff members of your company. You have to make employee termination announcement to clients and company staff so that they keep no professional connect with him or her. It is a simple letter informing about employee leaving company.

Have a look at termination letter format. You can use this termination communication letter to staff template to formally inform everyone about the employee leaving the company.

Letter Communicating Employee Termination to Staff Members

Date: 08.05.2018

Dear Staff Members,

The Management wants to inform you all that Mr. Vipul Chawla who was working with Princeton Hotel at the position of HR Executive has been terminated on 07.08.2018. As per the policy of the Company, from now on, no employee of the Company shall have any professional connections with Mr. Chawla. Sharing of any confidential information of the Company with him will be considered as a criminal offense and serious actions will be taken against the offender.

Mr.Chawla was found to violating the rules of the Company. Despite constant warnings, he continued reporting to work late. His performance levels have also been below average since his date of joining.

Princeton Hotel is known for its disciplined staff. We always hire people who can work in synergy with us and grow along with us.

Regards,

Ravindra Gupta

Manager,

Princeton Hotel

Click Here to Download Letter Inform Staff of Employee Termination in word Format

Other Related Post to Termination Letters

Voluntary Termination Letter to Employee

Employment Contract Termination Letter

Sample Early Probation Termination Letter

Job Abandonment Termination Letter Sample

Sample Wrongful Termination Letter To Employer

Employee Termination Letter Due to Poor Performance

Sample Employee Termination Letter for Theft

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Posted by Hrformats - May 8, 2018 at 1:10 PM

Categories: Letters   Tags: , , ,

Sample Letter to Employee for Recovering Training Expenses of Company

There are lots of companies which spend a huge sum on the training of their employees. The idea is to give them the best of the training so that they are able to do their job in a better way and help the company grow. Companies often go with training agreements or employer paid training agreements to reduce the risk of employees leaving the job before completing the first year. If one of your company leaves the job before completing his first year then Company can always write him a letter asking him for repayment of training costs because of the loss incurred to the Company.

Being the HR or Manager of your Company, if you don’t know how to frame a letter to your employee for recovering the training expenses then here is a sample format for the same.

From:

Adarsh Swami

Human Resource Manager

Fullerton Software Ltd.

New Delhi

Date: 24.04.2018

To:

Mr. Rakesh Gupta

B-490, Western Plaza

New Delhi

Dear Mr. Gupta,

This is response to your resignation letter submitted on 23.04.2018. We regret to inform you that the Management has denied accepting your resignation.

This is because as per your employment contract with Fullerton Software Ltd., you cannot leave your job before completion of one year because you have signed Employer Paid Training Agreement. According to this agreement, the Company has invested a huge sum of money in training you for your job and if you leave your job before completing one year, it is a huge loss to the company.

Therefore, as per the agreement, you will have to resume your job within 15 days from today or you will have to pay the Company through online bank transfer the amount of money the Company has lost on training you.

We will look forward for your response. In case of any further clarifications, you can get in touch with us at hr@fullerton.com.

Regards,

Adarsh Swami

Human Resource Manager

Fullerton Software Ltd.

You can download Letter to Employee for Recovering Training Expenses of Company in word formats.

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Posted by Hrformats - April 27, 2018 at 5:08 AM

Categories: Letters   Tags: , ,

Thank You Letter from Supervisor to Employee

Supervisor is the person who knows the best about the performance of the employee. But it is not an easy job to gauge the performance. Supervisor has to be very smart at measuring the performance. He should know how to differentiate between performances. And if the employee has delivered exceptionally amazing performance, a thank you letter from the supervisor to the employee is the most special way of recognizing the efforts. But not all organizations think the same way. One school of thought suggests of acknowledging the efforts with a thank you letter to employee. Whereas the other school of thought doesn’t find thank letters important. It says that it is the responsibility of the employee to do the job right and therefore, writing a thank you letter is not needed.

But a thank you letter from supervisor is a strong tool which not only recognizes the efforts but also works as the tool for the supervisor to communicate actions he wants to put forward.

Given below is the sample employee thank you letter from supervisor to help you frame your own.

Employee Thank You Letter Format

Date: 27.03.18

Dear Rohan,

I am writing this note to thank you for showing your initiative in completing the project on time by doing overtime for all this month. I appreciate your efforts as you did not take any leave this month, especially when summer vacations of children are going on and it is family holiday time for everyone.

It was because of your dedication that we could meet the deadline of our project as lots of people from our team were on leave. You took all the responsibility of managing everything and made sure that there are no delays.

You support during this project was exceptional and I cannot do enough to express my gratitude to you. I have enclosed with this letter a gift card of Rs. 2000 with this letter which can be used at different eateries across the city.

Thanks once again for being there for the company when it was needed the most.

Regards,

Vinod

Click Here to Download Employee Thank You Letter From Supervisor in Word Format

Other Related Thank You Letter

Thank You Letter for Leave Approval Sample
When an employee joins an organization, he is given a certain designation to perform his role. Over a period of time, if he is performing well and additional responsibilities are given, he may be given a change of designation.

How to Write a Thank You Letter to a Boss for a Promotion
If your boss has responded to your intent for promotion in a positive way then it is a good gesture to write a formal thank you letter expressing your happiness and gratitude on his decision.

10 Things To Keep Out of An Interview Thank You Letter
Once you are done with a job interview, it is time to send a formal Thank You email or letter. But you can actually hamper your performance if you include certain things in your letter which should be avoided.

Thank you Letter for Gift from Company
A gift always makes you feel special. If you have received a gift from some company then writing a business thank you letter is a sweet gesture.

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Posted by Hrformats - March 27, 2018 at 10:01 AM

Categories: Letters   Tags: , , ,

Contract Completion and Not Continue Further Letter Format in Word

Within the corporate understanding, contracts or agreements are said to be documentary notations required by officials to decide over specified working terms and conditions. The contractual agreements are created for a specific time period and needs renewal or expiry after that time slot. This is the reason that professionals make sure to communicate about the continuation or termination of the contract through proper emails or letters. This tends to be an amicable way of communicating business necessities to the other person for sure. Here is the format of the letter, which informs about unwillingness to continue with a company or particular profession on completion of the contract.

Date: February 27, 2018

To,

Mr. Shailesh Malik,

Employee No: 2486

Sub: Non-renewal of the term contract

Dear Mr. Shailesh,

This letter is in reference to your contract with our company, Adroit Web Solutions Pvt. Ltd. We entered into a term contract for the requisite services from your end, which initiated on February 27, 2018 and terminates on February 28, 2019. As the respective contract is about to finish, the administrative decisions are explication of the fact that the company does not wish to continue with your high-end services. It is just a corporate decision taken by higher authorities without any negative intentions.

As a part of compensation, you will be paid till the last date of the contract as full and final settlement. Therefore, you are requested to handover the company laptop and mobile to the HR Manager and get clearance from the departments. On submission of the clearance details, you will be provided with a certificate on your last working day. Along with this, you will be given an experience certificate with details description of the responsibilities handled at Adroit Web Solutions Pvt. Ltd. This will help you in getting excellent opportunities and open ways for more job prospects.

The end of the contract does not mean that your journey to success has halted. In fact, this will make you progress on the path of brighter future. Though, the contract between you and our company has come to an end; still, we have retained your contact details in our record bank. As the requirement of the company persists in near future, we might contact you again for your valuable services. We wish you all the best in life and a prosperous career ahead.

Thanks,

Shreya Bansal

HR Manager

Click here to download Contract Completion and Not Continue Further Letter Format in Word

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Posted by Hrformats - February 27, 2018 at 5:56 AM

Categories: Letters   Tags: , ,

Thank you Letter to Employees for Hard Work – Letter Writing Tips

Writing a letter has become old fashioned style of communication. It is still a good practice to express a token of gratitude and appreciation for a good work done or an achievement. A letter of appreciation format should mention the specific accomplishment of the person, how it impacted the overall business and the time frame of the accomplishment. It should mention about the excellence performance of the person, and how the person had exceeded expectations.

Some tips for writing a Thank you letter to Employees for hard work:

  • Express a sincere gratitude to the staff for the significant hard work Appreciate his/her efforts and specific skills used. Acknowledge the help and support extended by the employee.
  • Ask for suggestions from the employee for the improvement in organization structure, and make him feel important. Value his ideas.
  • Give your employee a small gift as a token of appreciation along with the letter. The cost and value of the gift does not matter.
  • After drafting the letter, check for spelling mistakes and grammatical mistakes. It’s nice to send a neatly drafted letter, with a nice warm message.

Sample Thank You Letter to Employees for Hard Work

Siddhartha Priyadarshi

Project Manager,

Deloitte LLP,

Mind Space, Hi-Tech city,

Hyderabad

Rohit Mehta

Business Analyst,

Deloitte LLP,

Mind Space, Hi-Tech city,

Hyderabad

Dear Mr. Rohit,

I would like to thank you heart fully for the excellent performance on the Blue Fusion project. Your dedication and your hard-work on the project to make it successful is commendable. We could finish the project within the deadline (February 09, 2018) despite of the challenges faces because of your contribution to resolve the critical bugs.

As a gesture of appreciation, you are given an increment in salary which will reflect in your appraisal cycle and also paid holiday for a week. You may avail the leave at your convenience. The human resource department is communicated and will assist you in availing your paid leaves.

Thank you again for your hard work and extra time of the project Blue Fusion. We expect continued support from you in future projects. All the best.

Best Wishes and Regards,

Yours Sincerely,

Siddhartha Priyadarshi

Click Here to Download Thank you Letter to Employees for Hard Work in Word Format

 

Other Related Thank You Letter

Thank You Letter from Supervisor to Employee
Supervisor is the person who knows the best about the performance of the employee. But it is not an easy job to gauge the performance. Supervisor has to be very smart at measuring the performance.

Thank You Letter for Leave Approval Sample
When an employee joins an organization, he is given a certain designation to perform his role. Over a period of time, if he is performing well and additional responsibilities are given, he may be given a change of designation.

10 Things To Keep Out of An Interview Thank You Letter
Once you are done with a job interview, it is time to send a formal Thank You email or letter. But you can actually hamper your performance if you include certain things in your letter which should be avoided.

Thank you Letter for Gift from Company
A gift always makes you feel special. If you have received a gift from some company then writing a business thank you letter is a sweet gesture.

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - February 9, 2018 at 5:41 AM

Categories: Letters   Tags: , , ,

Nomination Letter for Employee of the Month Award

Corporate has different ways of rewarding and motivating their employees and Employee of the Month is one such way to acknowledge and award the employees who work hard. Employee of the month Nomination letter is a formal way of informing the candidate whose name has been chosen for this category for delivering outstanding performance at work. This is a way of nominating a coworker for an award and it is surely a prestigious nomination. If you don’t know how to write a nomination letter to send nomination for your coworker or your team member, we are here to help you.

Here is a sample letter format for employee of the month recognition letter which you can use for creating a customized letter with all the details.

Sample Nomination Letter for Employee of the Month

From:

Richa Gupta

Sales Manager

New Age Technologies Pvt. Ltd.

New Delhi

Date: 20th January, 2017

To,

Mr. Rakesh Jain

Staff Welfare Director

New Age Technologies Pvt. Ltd.

New Delhi

Re: Employee of the Month Nomination

Dear Mr. Jain,

I am writing to submit the nominations for “Employee of the Month” for the month of December 2016 from Sales Department of New Age Technologies Pvt. Ltd. I am extremely happy to nominate Mr. Arun Kumar, a senior sales executive for this award because of his impressive performance.

Mr. Arun Kumar has been associated with our Sales Department from last one and a half year. Within this span, he has been promoted from the post of sales executive to senior sales executive because of his wonderful performance at work.

The reason for nominating Mr. Kumar for this award is his dedication towards his work. I am extremely happy to share with you that in the last month he broke all time sales records of the company with his skills. He has brought to our company a business double his targets which till date no employee has been able to reach. This is quite an achievement and surely needs to be acknowledged and awarded.

We are happy to have him in our company and we surely need more employees like Mr. Kumar who can create benchmarks for others to look up to and never give up. I hope that this nomination will not just motivate him to do better but will also motivate others to work harder and achieve the impossible.

Regards

Richa Gupta

Sales Manager

New Age Technologies Pvt. Ltd.

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Posted by Hrformats - January 20, 2017 at 9:02 AM

Categories: Letters   Tags: , ,

Employee Address Proof Letter From Company

Requests for address proof for various reasons keep coming up to companies in relation with the employees. And it is the responsibility of the HR manager or the owner of the company to respond to these requests with complete details in a strict professional manner.

Given below is the sample employee address proof letter from company written in response to the enquiry. Use these template to create a customized letter on behalf of your company.

Format for Employee Address Proof Letter From Company

Ana George
Human Resource Manager

XYZ Investments
Hilton Street
California

Date: August 22, 2016

Henry Cullen

Manager

ABC Banks
12, Herald Street
California

Dear Mr. Cullen,

This letter is in reference to the request for proof of our employee Mr. Raymond Smith as required by you. We would like to inform you that of Mr. Smith has been working with our company from last three years and has been putting up at company apartments. The current address of Mr. Smith is 56, XYZ Apartments, Simon Road, California.

In case, if you need any more information in this regard then please feel free to write to us.

Regards

Ana George
Human Resource Manager

XYZ Investments

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Posted by Hrformats - August 22, 2016 at 12:53 PM

Categories: Letters   Tags: ,