Posts tagged "Circular Format"

Sample of Circular for No Smoking and Tobacco in Office

We all know that smoking is injurious to health and most of the organizations do not supporting smoking or consuming tobacco in office premises. And for that they issue “No smoking in office premises letter” which work as a no smoking notice for employees. Sometimes warning letter to employees for smoking in office premises or warning letter for chewing tobacco in office are also sent to maintain the decorum at work. There are various Sample of Circular for No smoking to follow.

In this post, we have come up with Sample circular format for No smoking. You can use this format template and also know important points to follow.

How to Write a Memo of No Smoking in office premises

If you are in search of circular format for employees or looking for sample of circular for no smoking then keep these tips in mind to frame your own letter:

  • Keep it short and stress on your point without any ambiguity
  • Mention the No Smoking or No Tobacco Policy of your company
  • Don’t forget to issue a warning
  • Highlight special areas for smoking, if any
  • Keep the tone formal
  • Address with “To All Employees”
Sample Circular Format for No Smoking in office - no smoking letter
Sample Circular Format for No Smoking

Sample of Circular for No Smoking and Tobacco in office

From:

The Management

A to Z Technologies

New York

Date: 1st, February, 2019

To,

All Employees,

With an intention to safeguard the health of all the non-smokers at A to Z Technologies, we have decided to make our company completely free from smoking, effective from February 5th, 2019. We all are aware of the adverse effects of smoking tobacco on health and environment. Therefore, the Company’s Policy covers any kind of use of tobacco in company’s premises.

Because of bad effects of smoking, the Company has decided to completely ban it in the premises, except the areas which have been specially reserved for smokers under “Smoking Zones”. Therefore, smoking is prohibited in all the work areas, meeting rooms, private cabins, conference rooms, auditorium, canteen, corridors, visitor’s hall, restrooms, stairs and all the other adjoining areas. For all those who wish to smoke, you can do so at the “Smoking Zones” which have been created at Ground Floor and Second Floor of the building.

All the employees are advised to strictly follow these changes in the policy of the Company. In case of any violations, strict actions will be taken against.

Regards,

Management

A to Z Technologies

All the employees are strictly advised to adhere with the changed policy. Any violations of this policy will be handled through the standard disciplinary procedure.

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Posted by Hrformats - February 1, 2019 at 9:30 AM

Categories: Warning Letter Format   Tags: , , , , ,

Sample of Circular for Leave/Leave Request Procedure

Who doesn’t like leaves but when employees get very casual with taking leaves, a strict action against them is much needed. Despite explaining the leave procedure to employees and stating with clarity the complete annual leave application procedure and other formalities, they often end up staying absent from work and in that case a straight and clear warning via circular for leave without intimation or holiday circular to employees has to be issued. HR circular format for employees are very helpful in this situation.

Given below is a leave memo sample. This sample leave restriction letter clearly states the company rules and actions against the failures. Using this circular for declaring holiday format, you can write leave circular for your own company. Follow this simple memo to staff on leave application for drafting a customized one.

Sample Circular for Leave Restriction

Date: 23.10.18

Dear Employees,

On analyzing the frequent leaves taken by employees in the span of last six months, Management has concluded a very casual attitude of employees towards their job. We have recorded highly dissatisfying and unprofessional approach amongst most of the employees because they have been taking off from work with any intimation to their respective Managers or Team Leaders which is definitely against the rules of the Company.

We would like to highlight that this kind of indiscipline at work will not be accepted. So finally, the Management has decided to take serious actions against all those employees who do not adhere to the rules in relation with leaves stated by the Company. To bring more clarity, we are once again stating those rules for your convenience and we expect all of you to follow them seriously.

  • Every employee is entitled for 2 paid sick leaves every month.
  • It is compulsory to have your leave application sanctioned from your Manager, in case of both paid and non-paid leaves. Leaves without application can attract action.
  • Being absent from work without any prior information will lead to deduction in pay for that day.
  • In case of emergency situation, reason in writing has to be presented to the HR Department at the earliest.
  • Reporting to work at 10 a.m. every day from Monday to Friday is must and leaving early from work is not allowed.

All employees must keep in mind these rules and in case of any confusion, please contact the HR Department.

We hope that our employees are going to follow these rules seriously to avoid any action against them.

Sincerely,

Raman Mehta

HR Manager

Globus Technologies Pvt. Ltd.

Click here to download sample of Circular for Leave format in word

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Posted by Hrformats - October 23, 2018 at 11:11 AM

Categories: Letters   Tags: , , ,

Public Holiday Announcement Mail/Notice/Memo Format to Staff

It is vital for every company to put on notice board about the public holidays and specified working hours. This should contain detailed information of weekly holidays and the dates of public holidays. The purpose of putting a circular on notice board is to inform employees well in advance about the possible leaves available. With changing scenarios and technology, holiday declaration mail to employees is sent. It includes information about public holidays including festivals and other notable events. In fact, it is a government notice to the employees of public enterprises for the holidays. Basically, holiday notice email has all the listed paid leaves in the next year that inform professionals about customary practices. Below is the circular for declaring holiday format, which states about requisite language to be used and information to be included.

                                                                                                                  Dated: January, 1st, 2018

Notice / Circular

This notice is in liaison with the forthcoming 50 years celebrations of our enterprise organized on December 30th, 2017. It will be followed by a long weekend off from Friday (December 24th) to Sunday (December 31st). The staff is requested to attend office hours prior to celebrations without any absence. The function with notify authorities for their hard work and award excelling employees in their respective departments.

The personnel deputed on emergency service basis will be serving the company as directed within the long weekend off. There shall be no change in the work plans for them. To avail the facility of the holidays, employees are requested to maintain their attendance register authentically.

At the completion of the holidays, employees are requested to be present in the office from Monday onwards i.e. January 2nd, 2018.

This letter for holiday announcement is intended towards informing company employees to be prepared for a “Gala Event” that will unleash the potential of our company in maintaining their market goodwill effectively.

Congratulations and Thank You Everyone for Contributing to the Success of Our Enterprise!

Regards,

Mohit Aggarwal,

Senior HR Manager

Click Here to Download Sample of Circular for Public Holiday In Word Format 

Other Related Formats

Sample of Circular for No Smoking in Office
Sample of Circular for Staff meeting
Sample of a Late Coming Warning Letter
Warning Letter to Employees Refusing to Work
Sample of Circular for Office Timings
Sample of Circular for Leave
Sample of Circular for Public Holiday
Company Canteen Rates Hike Circular to Employee
Team Building Meeting Invitation Email Sample
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Letter Format for Intimating the Workers that Sunday is a Working Day

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Posted by Hrformats - January 5, 2018 at 1:50 PM

Categories: Letters   Tags: , ,

Circular Format For Not Opening Personal Emails

Circular Format For Not Opening Personal Emails.

CIRCULAR

FROM TO: ALL STAFFS

All the staff members hereby requested not to open personal email id’s during office hours form today. All are requested to co-operate on this matter. If anyone misusing the order,Management will take necessary action against individuals.
With regards

XYZ
YourCompany

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Posted by Hrformats - October 30, 2012 at 10:50 AM

Categories: HR   Tags: