Posts tagged "Appointment Letter"

Offer & Appointment Letter Format for CEO Profile

 

The idea behind sending an Offer letter or an Appointment letter is to communicate to the selected candidate the offer that has been made along with terms and conditions for appointment in a professional way. If you have appointed a CEO in your company then you must communicate the same to the selected candidate via offer and appointment letter which contains all essential details in relation with this appointment.

We bring to you a sample format for offer and appointment order letter for CEO using which you can create a customized letter without missing on anything important.

Sample Format for Offer & Appointment Letter for CEO Profile

Raghav Sharma

Human Resource Manager

Mc Grath Technologies Pvt. Ltd.

55 Gulmohar Lane

Mumbai

Date: 05.04.17

To,

Rajesh Gupta

12/A Spring Heights

Bandra West

Mumbai

Sub: Offer cum Appointment Letter

Dear Rajesh,

This is in context with your job application and interview with Mc Grath Technologies Pvt. Ltd. We are pleased to offer you the profile of “Chief Executive Officer” or CEO with our company. Management is impressed with your wonderful experience, knowledge and skills that make you the most suitable candidate for this profile. The date of joining for you will be 1st May, 2017.

Your monthly remuneration, as discussed during the HR interview, will be INR 20,00,000 per annum. You will be provided with complete list of other benefits along with job description at the time of your joining.

At the time of joining, you will also be issued a formal appointment letter which will be duly signed by the management and by you as an acceptance of all the terms and conditions as mentioned in the letter and you will abide by the same.

We are hopeful that you will prove to be a valuable asset to the company. We are happy to welcome you in Mc Grath Technologies Pvt. Ltd. family.

Regards,

Raghav Sharma

Human Resource Manager

Mc Grath Technologies Pvt. Ltd.

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Posted by Hrformats - April 5, 2017 at 1:01 PM

Categories: Letters   Tags: , ,

Appointment Letter for Internship Trainee

Companies hire internship trainees and there is a complete procedure to recruit them. It is a formal process in which being the HR manager of your company; you are suppose to be sending a professional appointment letter the selected trainee for internship. Such letters should contain all the details concerned with the internship which should be included in the letter to make sure that no useful information is missing.

Here is a sample appointment letter for internship trainee which you can use as a reference for creating a customized draft on behalf of your own company.

Sample appointment letter for internship trainee

Robert Wills

HR Manager

ABC Corporation Pvt. Ltd.

B 15 6th Block
Jackson Street
California

Date: 25.01.2016

Samantha Brown

123 52nd Park Street

California

Sub: Appointment in our company as internship trainee.

Dear Ms. Brown,

We are happy to inform you that you have been selected at ABC Corporation Pvt. Ltd. for the position of management trainee with the Production Department for the period of six months. During this period, you will be undertaking all the roles and responsibilities that will be assigned to you by the head of Production Department, Mr. Sam Gibbs. You will report directly to him.

Your salary as management trainee will be $ 3500 per month and is subject to review once you have completed the period of six months of probation. For this duration, you will not be entitled for any kind of monetary or fringe benefits. You will only be eligible to avail the facility of transportation provided by the company without any charges. You will also be entitled to one casual leave every month for this duration.

In case, you leave the company during the probation period then you will have to serve a notice period of one week. As a penalty, you will have to pay your one month’s salary. For more information on rules and regulations for internship trainees, you can logon to our company website www.abc.com or you can get in touch with the HR department at hr@abc.com.

To indicate your acceptance of the appointment as internship trainee with ABC Corporation Pvt. Ltd, please sign and send us your reply at the earliest either by email or by post.

Congratulations and welcome onboard.

Regards

Robert Wills

HR Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - January 25, 2016 at 7:09 AM

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Appointment Letter for Internship

Internship is an important part of education which gives a student a practical exposure of the field in which he has been studying. But for that he needs to apply to different companies for internship. And if you have received some requests of students for internship then you must send them formal appointment letters pointing out that they have been selected. This letter must also contain other necessary information like the the profile, the stipend and other essential details.

Here is an example sample to help you frame a professional appointment letter of internship.

Sample Appointment Letter for Internship

Date: 18.08.15

To,

Mr. Sam Mathew,

54, Richard Street

5th Block

California

Sub: Appointment Letter for Internship at ABC Corporation Pvt. Ltd., New York

Dear Sir,

This is in response to your application for internship. We would like to inform you that you have been appointed as an intern with ABC Corporation Pvt. Ltd. You will be working as an intern with the Marketing Department of the company at the California branch for the span of six months which will start on 01.09.15.

During your internship, you will receive a monthly stipend of $ 500 per month as per ABC Corporation Pvt. Ltd’s Internship Policy for graduate students. You will be receiving this monthly stipend for the complete duration of the internship which is going to start from 01.09.15 and will end on 29.02.16. Your internship will include training along with concentration on learning and inculcating new skills. It will also focus on helping you understand different concepts and processes related with the department so that you can have a practical knowledge of all that you have learnt in your classroom.

The complete details on the project will be shared with you on the day of joining of the internship.

Given below is the address on which you are suppose to report for training:

ABC Corporation Pvt. Ltd.

45 St. Andrew Street,

California

Contact Person: Mr. James Jacob

Congratulations and we look forward to work with you.

Yours sincerely,

Amanda Smith

For ABC Corporation Pvt. Ltd.

HR Manager

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Posted by Hrformats - August 19, 2015 at 1:10 PM

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Job Appointment Letter for New Employee

The purpose of writing a job appointment letter for new employee is to inform him that he or she has been selected for a particular job opening in the company. It is a blend of welcome letter and overview letter. This is usually framed by the hiring manager but sometimes other company officials also prepare such letters. This is a formal letter which is full of new hope, motivation and zeal to work to establish a healthy and optimistic working relationship with the new candidate who will soon be a part of the organization.

Here is a sample job appointment letter for new employees using which you can create your own formal letter consisting of all the information.

Sample Job appointment Letter for New Employee

Mr. Sam Jackson

Human Resource Manager

ABC Corporation Pvt. Ltd.

12 Park Avenue

New York

Date: 18th February, 2015

To,

Mr. Sam Brown

12, Richmond Street,

New York

Dear Mr. Brown,

I am really happy to inform you that your name has been selected for the job profile of Marketing Manager at ABC Corporation Pvt. Ltd. This selection has been made based on your rich experience in the same department in your last company and your amazing achievements. The company is also impressed with your educational qualifications. We are extremely pleased to offer you this position in our company. We are hopeful that you will take our company to new heights with your expertise, talent and experience.

Your date of joining the company will be 1st March, 2015. Your first day schedule includes orientation classes at 9 am at our Corporate Office, which is located at 12, 12 Park Avenue, New York. When you arrive then you must check at the reception desk. There you will get all the important directions about where you have to go. Once you are done with the orientation sessions, you will be escorted by a team member for lunch and then you will be taken to your new work station. There you will be introduced with your new team and new co-workers. Please remember that our dress code from Monday to Friday is corporate casual clothing.

In your new position, you will be responsible for planning and managing sales in the allotted geographical area. You will be responsible for heading all the marketing activities in your area. You will be heading a team of 10 people and you will have to plan, direct and manage their performance. You will have to travel to different locations that come under your management to ensure that the company sales are on increase. As mutually agreed, your salary for this post will be $ 80,000 per year. You will also receive benefits and bonus depending upon your performance.

We are really very happy to have you in our company. Please confirm this selection formally in an acceptance letter. You may either mail us your acceptance via mail at mail@mail.com. You can even call me at 123-456-78, in case you have any questions. We look forward for working with you.

Sincerely,

Sam Jackson

Human Resource Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - February 18, 2015 at 12:54 PM

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Bond For Freshers – Appointment Letter

Whenever a fresher joins your company, you are suppose to welcome in your organization by issuing a professional appointment letter which is a confirmation that he has been appointed in the company. It contains all useful information concerning his designation, city of operation along with an attachment of terms for employees. All this is necessary to inform him about every detail which is useful for him to start with the job.

Here is a sample of appointment letter for freshers which has been mentioned below.

Sample of Bond For Freshers – Appointment Letter

23th, December, 2014

Mr. John Henry

52, Richmond Street

New York

Dear Mr. John Henry,

We are pleased to inform you that you have been appointed in Pioneer Technologies Pvt. Ltd. in the position of Marketing Executive.

Your place of work will be in New York, but in case of need, you may be posted in any part of the country where there is Company’s Operations.

Please find your terms and conditions of services enclose and we shall be grateful to receive your confirmation by signing and returning the original documents.

Please also submit the attached, Non- Compete Agreement, Investment declaration form Confidentiality Agreement and the application for employment form duly completed along with 4 passport size photographs.

This offer is subject to the verification of your educational certificates, your medical fitness, credit checks and satisfactory references.

We look forward to your joining the company, and are hopeful that you will find this job to be a significant career move.

Yours sincerely,

For Poneer Technologies Pvt. Ltd.

_____________________

(Authorized Signatory)

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Posted by Hrformats - December 23, 2014 at 1:23 PM

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Difference Between Offer Letter And Appointment letter

The concept of offer letter and appointment letter sounds quite confusing for some employees. It actually seems the same on a general note. But both the terms have their respective differences. Let us discuss about them in detail today:

Offer letter

Offer letter is normally sent to a candidate by the recruiter to negotiate with the candidate about the salary and other details he/she may agreed upon. However, it is not the final document as it is of no proof of the candidate joining the organization. It contains information in the following section:

  • Position offered
  • Reporting structure
  • Date of joining
  • Salary in annual CTC
  • Location

However, offer letter does not confirm your appointment in the organization. In other words, you are being placed through campus recruitment and offered a job with the offer letter. It is chance to help you decide if you want to accept the offer or not.

If the candidate accepts the offer, he/she will have to produce a copy of acceptance of his resignation letter from the present job or the offer letter will stand null & void.

Appointment letter

Appointment letter on the other hand is the main approved confirmation that both the employee and employer are committed to the terms and conditions mentioned in the letter. Such a letter indicates the date of joining and the probation period with other general terms and conditions mentioned in the letter. It is produced at the time of joining or within 15 days from joining.

It also contains the detailed breakup of the CTC offered and other important information such as eligibility of leave, retirement age, condition under which transfer will take place, location of the company, notice period during resignation and so on.

However, in a few organizations, just one of the two, appointment or offer letter is offered to the selected candidate.

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Posted by Hrformats - March 26, 2014 at 3:15 PM

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Appointment Letter for Legal Advisor or Consultants

Appointment Letter for Legal Advisor or Consultants.

November 15 2013

(Name)
(Address)

Dear Mr./Ms,

In reference to your interview with us, we are pleased to inform you that you have been appointed as (position) in our company, provided you follow the terms and conditions  mentioned below:

1. A consolidated amount of Rs._______ (Rupees _______only) will be paid to you per annum.

2. The consolidated amount will include:

a) Rs. _________ per annum as fixed pay, and
b) Rs. _________ per annum as variable pay which will be linked to your performance and of the company.

3. The appointment will be offered for a period of two years from the date of joining. However, it may be renewed on a mutual basis. In figures, the arrangement will be effective from (date) and valid for a period of _______years/s.

4. You will be located at (place) initially and will require reporting to _______ or any other person nominated by the company. The company will have the sole right to transfer you to any other Departments/Divisions during your tenure. Your service could be reassigned to any other company of the (Organization Name) Group as well.

5. During your tenure, you may also be assigned duties that may become nec(Organization Name)y at the discretion of the Management in any Branch or office of the Company and/ or its Subsidiaries or Associate Companies.

6. You will be allowed 18 days leave pro-rated per calendar year but only at the call of a genuine emergency work.

7. A comprehensive Accident/ Medical Health Insurance will be provided to you and your spouse.

8. However, you will not be entitled to any other benefits apart from the above mentioned ones.

9. This appointment is subjected to termination upon three-month notice on either side or payment in lieu of shortfall in the notice period.

10. You will be bound by the rules and regulations of the company during your tenure.

11. You will not be allowed to engage yourself in any other assignments or work for any other organization without the consent of the management during your tenure.

12. You will also be required to maintain secrecy with regards to the work or confidential information of the Company and/ or its subsidiaries or Associate Companies. In case found guilty, the management will have every right to terminate your appointment with immediate effect.

13. The Company lays emphasis on all statutory compliance. Hence you are expected to ensure compliance with various statues in your area of operations.

Kindly sign a copy of this letter as your acceptance to the above terms and conditions and sent it to us for our records.

Wishing you good luck and a successful career with us,

Best Regards,

(Name of Business Head)
(Designation)
(Company)

 

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Posted by Hrformats - February 4, 2014 at 12:41 PM

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Appointment letter of HR Manager

I Have Attached Appointment letter of HR Manager

 

Date

 

Mr.

106- A, Radhakrishna Township,

Ramosana Crossing,

Near Savera Hotel,

Mahosana.

 

Subject: Letter of Appointment

Dear Mr. ,

 

With reference to your interview and subsequent discussions you had with us, the management is herby pleased to appoint you in our organization w.e.f.      Date on the following terms & conditions:

 

1.         Designation:

You will be designated as Front-Office Manager in Front-Office department.

 

2.         Place of Posting:

You will be posted in our office at Fortune Klassik Hotel, Ludhiana. However, at any time during the period of appointment, you will be liable to transfer in such other capacity that the company may determine to any other Department/ Branch/ Establishment or any other Company under the same management without adversely affecting your emoluments and general condition of service.

 

3.         Grade:

You will be placed in Grade Manager as per the structure of the company.

 

4.         Remuneration:

You will be entitled to the following remuneration per month, subject to the express condition of fulfillment of service conditions:

 

Basic Rs.000  /-
Conveyance Allowance Rs.000 /-
Performance Pay Rs. 000  /-
Industrial Allowance Rs.000 /-

 

Total

Rs.0000 /-

 

 

 

 

 

 

 

5.         Benefits:

( I )Provident Fund :

12% of the monthly basic salary will be contributed by the company towards your Provident Fund account.  A matching deduction will be made from your salary as the employee’s contribution and shall be deposited as per the PF rule.

 

(III) Leave Travel Assistance :

Rs. 000 /- per annum. Eligibility after one year of service. Minimum 4 days of earned leave to be taken to avail of the benefit.

 

(III) Medical Reimbursement:  

(For self & dependants) Rs. 0000/- per annum on production of doctor’s prescription and bills for medicine.

 

(IV) You will also be entitled to Leave facilities as follows:

Earned Leave:                       18 days

Casual Leave / Sick leave: 12 days

 

6.         As a Manager / Executive you will not be governed by the Rules, Regulations or statutes generally applicable to workmen such as working hours, weekly off, holidays, overtime, Bonus and Gratuity etc.

 

7.      Probation: You will be on probation for a period of One year from the date of joining service. Based on your performance and conduct, this period may be increased or decreased at sole discretion of the management and unless an order in writing is given to you, you shall be not be deemed to have been confirmed.

 

8.      Separation: During probation or extended period(s) thereof, your service are liable to terminated without assigning any reason or payment in lieu thereof. Subsequent to confirmation, either side can terminate this contract by giving a notice of One Month or payment of One month basic salary in lieu thereof.

 

 

 

 

 

 

 

 

 

 

9.      Retirement: You shall retire from the services of the company on attaining the age of 58 years on the basis of the age submitted by you, subject to your being medically and mentally fit.

 

10.    Other Rules & Organization: You are expected to discharge the duties assigned to you from time to time with due diligence, integrity and responsibility to the entire satisfaction of the management and also maintain high standard of work expected of you by the company.

 

Your appointment in the company is full time and you shall devote yourself exclusively to the business of the company. You will not engage yourself in any other gain full employment or business (part – time or full – time) as long as you are employed in the company. Any action contrary to this shall render your services liable for termination without any notice or payment in lieu thereof.

 

You are required to deal with the Company’s money, materials and documents with utmost honesty. If at any time you are found of moral turpitude or of any dishonesty in dealing with the Company’s money, materials and documents, you shall render yourself liable for termination without any notice or payment in lieu thereof.

 

You will not divulge or give public any information related to any aspect of the company to anyone not employed by the company, including in such activity shall render you liable for termination without any notice or payment in lieu thereof.

 

If any declaration given or information furnished by you to the company are found to be false or if you are found to have willfully suppressed any material information at any point of time during your services are liable to be terminated immediately without any notice or payment in lieu thereof.

 

This appointment shall be subject to your being found and certified physically and mentally fit. Further you are required to maintain yourself in a state of medical fitness (physical & mental). In case at any particular point of time you are found medically unfit during your services, the Company will be liable for termination without any notice or payment in lieu thereof.

 

 

 

 

 

 

 

 

 

In all matters not mentioned herein you will be governed by the rules and regulations of the company in effect from time to time.

 

Any disputes arising out of this contract would be settled in the court of law under Ludhiana jurisdiction.

 

Please sign the copy of this letter as a token of your acceptance.

 

We welcome you again to our family and trust your association with us would be a long and meaningful one.

 

 

 

Your Faithfully,

 

 

For, Fortune Klassik Hotel

 

 

 

                                                                                    _________________

Managingn Director                                                  Received & Accepted

Name

Date: ____________

 

 

 


04th October’2005

 

Ms. Manpreet Kaur

822, Ahahta Chopra,

Gill Road, Millar Gang,

Ludhiana

Subject: Letter of Appointment

Dear Ms. Kaur,

 

With reference to your interview and subsequent discussions you had with us, the management is herby pleased to appoint you in our organization w.e.f.       04th October’2005 on the following terms & conditions:

 

1.         Designation:

You will be designated as Guest service Assistant in Finance department.

 

2.         Place of Posting:

You will be posted in our office at Fortune Klassik Hotel, Ludhiana. However, at any time during the period of appointment, you will be liable to transfer in such other capacity that the company may determine to any other Department/ Branch/ Establishment or any other Company under the same management without adversely affecting your emoluments and general condition of service.

 

3.         Grade:

You will be placed in Grade GSA as per the structure of the company.

 

4.         Remuneration:

You will be entitled to the following remuneration per month, subject to the express condition of fulfillment of service conditions:

 

Basic Rs.  1,015/-p.m.
House Rent Allowance Rs.    508/-p.m.
Conveyance Allowance Rs.    800/-p.m.
Industrial Allowance Rs. 1,738/-p.m.

 

Total

Rs. 4,060/- p.m.

 

 

 

 

 

 

 

5.         Benefits:

( I )Provident Fund :

12% of the monthly basic salary will be contributed by the company towards your Provident Fund account.  A matching deduction will be made from your salary as the employee’s contribution and shall be deposited as per the PF rule.

 

(III) Leave Travel Assistance :

One month basic salary per annum. Eligibility after one year of service. Minimum 4 days of earned leave to be taken to avail of the benefit.

 

(III) Medical Reimbursement:  

As per company policy, you will be covered under E.S.I.C.

 

(IV) You will also be entitled to Leave facilities as follows:

Earned Leave :                      18 days

Casual Leave / Sick leave: 12 days

 

 

6.      Probation:

         You will be on probation for a period of One year from the date of joining service. Based on your performance and conduct, this period may be increased or decreased at sole discretion of the management and unless an order in writing is given to you, you shall be not be deemed to have been confirmed.

 

7.     Separation:

During probation or extended period(s) thereof, your service are liable to terminated without assigning any reason or payment in lieu thereof. Subsequent to confirmation, either side can terminate this contract by giving a notice of One Month or payment of One month basic salary in lieu thereof.

 

 

 

 

 

 

 

 

 

 

8.         Retirement:

            You shall retire from the services of the company on attaining the age of          58 years on the basis of the age submitted by you, subject to your being       medically and mentally fit.

 

9.         Other Rules & Organization:

You are expected to discharge the duties assigned to you from time to time with due diligence, integrity and responsibility to the entire satisfaction of the management and also maintain high standard of work expected of you by the company.

 

Your appointment in the company is full time and you shall devote yourself exclusively to the business of the company. You will not engage yourself in any other gain full employment or business (part – time or full – time) as long as you are employed in the company. Any action contrary to this shall render your services liable for termination without any notice or payment in lieu thereof.

 

You are required to deal with the Company’s money, materials and documents with utmost honesty. If at any time you are found of moral turpitude or of any dishonesty in dealing with the Company’s money, materials and documents, you shall render yourself liable for termination without any notice or payment in lieu thereof.

 

You will not divulge or give public any information related to any aspect of       the company to anyone not employed by the company, including in such      activity shall render you liable for termination without any notice or     payment in lieu thereof.

 

If any declaration given or information furnished by you to the company are found to be false or if you are found to have willfully suppressed any material information at any point of time during your services are liable to be terminated immediately without any notice or payment in lieu thereof.

 

This appointment shall be subject to your being found and certified physically and mentally fit. Further you are required to maintain yourself in a state of medical fitness (physical & mental). In case at any particular point of time you are found medically unfit during your services, the Company will be liable for termination without any notice or payment in lieu thereof.

 

 

 

 

 

 

 

 

 

 

 

In all matters not mentioned herein you will be governed by the rules and regulations of the company in effect from time to time.

 

Any disputes arising out of this contract would be settled in the court of law under Ludhiana jurisdiction.

 

Please sign the copy of this letter as a token of your acceptance.

 

We welcome you again to our family and trust your association with us would be a long and meaningful one.

 

 

 

Your Faithfully,

 

 

For, Fortune Klassik Hotel

 

 

 

Atul Channa                                                               _________________

General Manager                                                       Received & Accepted

Manpreet kaur

Date: ____________

 


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Posted by Hrformats - January 7, 2012 at 8:52 AM

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Appointment Letter as a Consultant or Freelancer

Please find attach herewith Appointment Letter for Consultant or Freelancer.

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Posted by Hrformats - September 12, 2011 at 11:54 AM

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Appointment Letter Format

Dear Pankaj,

As per your request please find the Appointment Letter Format.

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Posted by Hrformats - September 12, 2011 at 11:50 AM

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