Search Results: sample of employee certificate of service

Sample Intimation Letter Format to Apply for New Job Vacancy

An intimation letter to apply for new vacancy is a formal letter written to the present employee in order to inform him or her that the employee wishes to apply for a vacancy in some other so that there is no objection in the future. Just like the intimation letter for joining, the intimation letter to employee for applying for a new vacancy is a simple letter that includes the intention to inform the employee.

In this post, we have come up with an intimation letter format. You can use this intimation application format for creating a personalized letter. You can use this template for creating an intimation letter for applying in another job.

Sample Format for Intimation Letter to Apply for New Vacancy

From:

Richard Smith

54, Henry Hills

New York

Date: July 24, 2023

To,

Mr. Adam Brown

Marketing Manager

Zenith Technologies

New York

Sub: Intimation letter to apply for new vacancy.

Dear Mr. Adam,

The purpose of writing this letter is to officially intimate you that I am going to be applying for vacancy with one of the private sector companies. I have been found a suitable candidate for the profile with the kind of experience and qualification I possess.

Along with other regular documents, I have also been asked by the company to provide them with a letter of no objection from my current employer stating that the company does not have any issues for me applying for another job outside my current employer.

I request you to kindly provide me with a no objection letter as soon as possible so that I can complete my job application before the deadline which is June 15th, 2023. The purpose of writing this intimation letter is to keep you posted about mu intensions. In case, I don’t get selected then I shall be continuing my services with Zenith Technologies.

I will highly appreciate if you could have the no objection certificate issued to me at the earliest.

Thanking you in anticipation.

Sincerely,

Richard Smith

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Posted by Hrformats - July 24, 2023 at 3:21 AM

Categories: Recruitment Format   Tags: , , , , ,

Relieving Letter Format from Employee to Company

Employee Relieving Letter: If you have received a resignation from your employee and if you have accepted it then you must write an employee job relieving letter in response. You can follow a relieving letter format or create it on your own. A relieving letter format for employee is a simple letter which officially states that the employee is relieved off his duties and also includes details on handing over the documents or other company belongings. Company relieving letter has to be precise and informative. A relieving letter from group company is a formal way of communicating the details on relieving an employee.

We have come up with a Relieving Letter Format from Employee to Company. You can customize and use this relieving letter format to send to your employee.

Sample Relieving Letter For Employee

From:

Sushmita Gupta

Human Resource Manager

ABC Technologies

Delhi

Date: July 1st,2020

To:

Mr. Aryan Sharma

54, Harrison Apartments,

Delhi

Dear Mr. Sharma,

We are writing this in response to your resignation letter dated June 15th, 2020 wherein you had submitted a request to relieve you of your services on June 30th, 2020. We would like to inform you that your request for resignation has been accepted by the Company and you shall be relieved of all your duties with effect from June 30th, 2020.

We would request you to please handover all the belongings of the company including the laptop and locker keys to Mr. Suman Singh, the HR executive. And kindly handover all the company documents including brochures, files, correspondences to Mr. Harish Goyal from your team.

We would wish to remind you of the clauses as per your terms of appointment. Under the agreement signed on March 15th, 2018, you will have to maintain complete confidentiality in relation with ABC Technologies even after cessation of employment for a tenure of one year, effective from your relieving date.

We would also like to confirm that all the settlement with the company stand clear.

Regards,

Sushmita Gupta

Human Resource Manager

ABC Technologies

Delhi

Click Here To Download Relieving Letter from Employee to Company In Word Format

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Posted by Hrformats - July 1, 2020 at 11:46 AM

Categories: Reliving Letter Format   Tags: , , , , ,

Letter Format to Get Police Verification Certificate for Job in India

There are some kinds of jobs in India which require police verification which confirm that the candidate doesn’t have a criminal background. In order to get police verification certificate letter, one has to submit a formal request for the same. You can do that by simply writing a letter for police verification certificate for job purpose. You can follow a police clearance certificate letter format for job to write a perfect one.

Shared below is a letter format for police verification certificate for job in India. You can use this template to draft your customized letter.

Read Also: How to Get Police Verification Certificate for Job in India

Letter Format for Police Verification Certificate for Job in India

From:

Ravi Sharma

54, Elite Apartments

Karol Bagh

New Delhi

Date: 21st August, 2019

To,

The Inspector of Police

Karol Bagh Police Station

Delhi

Sub: Regarding Letter of Police Verification for Job

Respected Sir,

I, Ravi Sharma, s/o Mr. Dinesh Sharma, residing at 54, Elite Apartments, Karol Bagh, Delhi, want to submit my request for police verification. I need this certificate as I have applied for the job of Security Guard with CNS Securities Pvt. Ltd. and the company wants to ensure that I don’t have any criminal record.

Therefore, I request you to please check your database and issue me the clearance certificate from your side as it is extremely important for me to get this job. I shall be very thankful to you if you could issue this certificate as soon as possible as I require it on an urgent basis. For any further details, please contact me at +91-9898989898.

Thanking in anticipation.

Sincerely,

Ravi Sharma

Click here to Download Letter Format to Police Verification Certificate for Job in Word

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Posted by Hrformats - August 21, 2019 at 5:52 AM

Categories: Letters   Tags: , , , ,

How to Get Police Verification Certificate for Job in India

Once you have been selected for a job, only after that the need of police verification comes into picture. Application for police verification certificate for job purpose is submitted to have the process started. The purpose of attaining Police Verification Certificate for job in India to ensure that the permanent address, details on education and previous jobs shared by you in your bio data is correct. Here is the procedure followed in getting Police Clearance Certificate sample:

Verification letter is sent to District Magistrate Office

The employer has to send the letter requesting for verification of the candidate to the District Magistrate. Once this application is submitted, the process for verification starts.

Check this: Letter Format to Police Verification Certificate for Job

Forwarding Letter to Superintendent of Police.

From the District Magistrate office, the letter is then sent to the Superintendent of Police who has the responsibility of executing this task.

Forwarding Letter to Police Station

The next step involves for the letter to be forwarded to local police station which falls under the permanent address of the candidate. And then the official from the police station visits the permanent address in order to verify the details mentioned in the bio data and he also asks other questions related with verification process to the candidate.

If the verification process goes smoothly, the candidate gets police verification certificate stating that all the details have matched.

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Difference Between Experience Letter and Service Certificate

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Posted by Hrformats - June 17, 2019 at 9:04 AM

Categories: Job Interview   Tags: , ,

Difference Between Experience Letter and Service Certificate

The difference between experience letter and service certificate is very negligible, but it has some differences in its purpose of use. These two documents are used to certify your performance for a specific tenure in a company and both are issued by the concerned department. The differences are in its typical subject matter and to understand its core idea, you need to have the basic knowledge about the experience letter and the service certificate.

Experienced letter:

Experience letter is mainly a supporting document issued by the employer at the completion of an employee’s working tenure. The letter is produced after one’s resignation letter is accepted by the company. This letter mainly explains the job criteria, the field of work and the exact duration of your service in a particular field. Moreover, this document is used as a proof of your stated information regarding your experience in a particular field. In case you apply a job in your field, it helps your employer to know how much you are efficient for the post.

Service certificate:

Service certificate is a document that certifies your post and service. It works as a proof that states an employee is working for a company. This certificate mentions the name of the post of a concerned employee. There is no certain time to give this certificate to the employees; even one can make a request for the service certificate for some reason to the concerned department. An employer is liable to produce such certificate on his part.

The differences between experience letter and service certificate:

  • Experience letter is a document that presents you are experienced in a certain field of interest. This letter is regarding your post and working area. The service certificate is a more authentic document than the experience letter as a company certifies an employee with maintaining its guidelines.
  • Experience letter is given to the employee only after accepting the resignation of an employee, whereas service certificate can be produced at the request of an employee at any time.
  • An experience letter describes your post and job fields, which works as a supporting document and a service certificate explains post and the service tenure of a company.
  • Experienced letter can be designed by anyone having knowledge regarding the concerned field, but there are some legal provisions, according which the service letter has to be formatted.

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Posted by Hrformats - October 21, 2014 at 8:12 AM

Categories: Letters   Tags: ,

Job Experience Certificate Format

Find below one of the sample format of Experience certificate.

DRAFT OF EXPERIENCE LETTER

_____/HRD/___ Date_____________

Mr/ Ms. ____________
___________________
___________________
___________________

TO WHOMSOVER IT MAY CONCERN

This is to certify that Mr. __________________ ( name of the employee ) was working at ___________________( Company Name ) As _______________ ( Designation of the employee ) from ____________________ ( date of joining) to _______________( last working date ).

During his tenure, we found him to be …………………his services were found to be satisfactory.

We wish him all the best in his future endeavors.

For ___________________________

Name
Designation

Regards,

Amit Seth.

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Posted by Hrformats - October 26, 2013 at 1:50 PM

Categories: HR   Tags: ,

Experience Certificate Format

I have attached experience certificate format.

Ref/pfno9924.

Jan31st, 2011.

Dear Mr. Syed Ibrahim P,

This has reference to your resignation letter dated 03.01.2011; we hereby inform you that it has been accepted. You are being relieved of your duties from the closing hours of   31st Jan. 2011.

As per the services, records here are your details:

Date of Joining  :                       20th July 2008

PF No                          :                       TN/17277/9924

Current Designation      :                       HR Generalist

You have been an integral part of our growth and we appreciate your contribution during this journey.

While we wish that this association could have been longer, we hope you achieve every success in your future endeavors. We also draw your attention to your continuing obligation of confidentiality with respect to any proprietary and confidential information of HOFINCONS INFOTECH AND INDUSTRIAL SERVICES PVT. LTD. That you may have had access to during the course of your employment.

For HOFINCONS INFOTECH & INDUSTRIAL SERVICES PVT. LTD.

Mr. K N Dhasarathan

Site Manager

Click Here To Download Experience certificate

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Posted by Hrformats - September 28, 2012 at 5:34 AM

Categories: HR   Tags:

Sample Application to Withdraw PF

I have attached sample application to PF withdraw PF.

Application for withdrawal-(Self employed/not employed for a period of

not less then 60 days from the date of  leaving

(To be applied 2 months after the date of leaving)

The Trustees,

Dear Sirs,

Sub: Application for PF Withdrawal

This is to bring to your notice that I joined the services of the company on __________

and I was relieved from the services from the services of  (name of company) with effect from ______________ . I have not been employed anywhere since then/I have been self employed and hence request you to settle the PF dues lying to my credit as on date as per the Trust rules.

The relevant Form 16s for the total period of service at (company name) are enclosed.

Thanking you,

Yours sincerely,

Name:_______________________

(Signature of the Employee)________________

Emp #:_________

Address:

Encl: Form 16s: for the Financial Years:__________,__________,__________

Note: 1. Please mention your correct address for correspondence.

2. Your PF account will not be settled unless we receive the necessary documents.

Please click on the EPFO and click the Download option on Form 10C and Form 19. Take the print out. Fill it up as per the instruction available in the same. and Submit the same to your ex office.

Click Here To Download Sample Application to Withdraw PF

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Search Sample Formats:

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Posted by Hrformats - June 28, 2012 at 6:08 AM

Categories: HR   Tags: , ,

Sample Human Resource Manual & Employee Handbook

I have attached Sample Human Resource Manual & Employee Handbook.

 

1.HR MANUAL

IS A GUIDELINE FOR LINE MANAGERS HOW TO MANAGE THEIR
HUMAN RESOURCES.
———————————————
2. EMPLOYEE HANDBOOK IS A GUIDELINE FOR STAFF –WHAT /HOW

TO MANAGE THEIR RESPONSIBILITIES.
—————————————————————– —–
3. POLICIES ARE GUIDELINES WRITTEN IN THE MANUAL.
—————————————————————– ———
EMPLOYEE HANDBOOK IS AN INTEGRAL PART OF HR MANUAL.

============================================
I AM OUTLINING HEREBELOW, WHAT GOES INTO HR MANUAL
AND EMPLOYEE HANDBOOK.

HR MANAGEMENT MANUAL

Human Resources Policies, Procedures and Forms

Table of Contents

ADMINISTRATION

ADM.101 Personnel Records
Activities
1.0 Employee Information
2.0 HR Personnel Records
3.0 Contents of Personnel Files
4.0 Employee’s Personnel Records Review
5.0 Management Review of Personnel Files
6.0 Company Release Of Employee Information
7.0 Record Retention and Long-Term Storage
8.0 Record Destruction

Forms
Ex1 Personnel Records Access Log
Ex2 HR Records Retention Periods
—————————————————————– ——————————–

ADM.102 Form Development
Activities
1.0 Form Development and Format
2.0 Authorization and Printing
3.0 Form Numbering and Placement
4.0 Forms Index and Manual
Forms
Ex1 Form Printing Request

—————————————————————– ——————————-
ADM.103 Document Control
Activities
1.0 Document Distribution
2.0 Document Revision
3.0 Document
4.0 Temporary Changes
Forms
103 Ex1 Request For Document Change (RDC)
—————————————————————– ——————————–
ADM. 104 Mail & Express Services
Activities
1.0 General Mail Usage
2.0 Addressing Mail
3.0 Express Mail
4.0 Overnight Packages
5.0 Additional Information Resources
Forms
104 Ex1 Outgoing Mail Register

—————————————————————– —————————–
ADM. 105 Telephone Answering
Activities
1.0 Answering Techniques and Etiquette
2.0 Answering and Directing Calls
3.0 Taking Messages
4.0 Telephone User’s Guide
Forms
105 Ex1 Important Message

—————————————————————– ————————–
ADM.106 Property & Access Control
Activities
1.0 Background Checks
2.0 Physical Access Controls
3.0 Key Controls
4.0 Proprietary Information Controls
5.0 Collection Of Access Controls
6.0 Visitors & Guests

Forms
ADM106 Ex1 Key Issue Policy
ADM106 Ex2 Visitor Log

—————————————————————– —————————
ADM.107 Separation
Activities
1.0 Resignations
2.0 Involuntary Terminations And Layoffs
3.0 Terminations For Cause
4.0 Termination Meeting
5.0 Additional Information Resources

Forms
107 Ex1 Exit Interview Checklist
107 Ex2 Exit References Authorization

—————————————————————– ————————–
ADM.108 Workplace Rules & Guidelines
Activities
1.0 Alcohol And Drugs
2.0 Breaks And Lunch Time
3.0 Company Property
4.0 Grievances And Complaints
5.0 Inclement Weather
6.0 Parking
7.0 Personal Telephone Calls
8.0 Smoking
9.0 Solicitations
10.0 Suggestions
11.0 Visitors

Forms
108 Ex1 Suggestion Form

—————————————————————– ——————————-
ADM.109 Human Resources Reports
Activities
1.0 Preparation Guidelines
2.0 Occupational Health & Safety Reports
3.0 Equal Opportunity Reports
4.0 Training Plan
5.0 Hiring Status Report
6.0 Compensation Summary

Forms
109 EX1 Human Resource Reporting Summary
109 EX2 HR Hiring Status Report

—————————————————————– —————————–
ADM.110 Dress Code
Activities
1.0 Dress Code
1.1 Business Attire
1.2 Business Casual Attire
1.3 Casual Attire
1.4 Uniformed Attire
1.5 Safety Attire
1.6 Formal Attire
1.7 Inappropriate Attire
1.8 Business Situations
1.9 Recreation & Parties
2.0 Dinners & Receptions

3.0 Personal Hygiene

4.0 Disciplinary Action
—————————————————————– ——————————–
HIRING PROCEDURES

HRG.101 Employee Hiring
Activities
1.0 Needs Analysis
2.0 Personnel Requisition
3.0 Job Posting & Screening
4.0 Interviewing
5.0 Pre-Employment Screening & Testing
6.0 Background Investigation
7.0 Hiring And Employee Offers
8.0 Motor Vehicle And Equipment Operation
9.0 Applicant Files
10.0 Additional Information Resources

Forms
HRG101 Ex1 Personnel Requisition
HRG101 Ex2 Offer Letter
HRG101 Ex3 Personnel Change Notice
HRG101 Ex4 New Employee Hiring Checklist
HRG101 Employment Eligibility Verification .
HRG101 Employee’s Withholding Allowance Certificate.
—————————————————————– —————————–

HRG102 Job Descriptions
Activities
1.0 Job Description Preparation
2.0 Format And Content
2.1 Job Title
2.2 Effective Date
2.3 Department
2.4 Summary Of Functions
2.5 Essential Duties And Responsibilities
2.6 Organizational Relationships
2.7 Qualifications
2.8 Physical Demands
2.9 Work Environment
3.0 Job Description Approval & Distribution

Forms
HRG102 Ex1 Job Description Format
—————————————————————– —————————-

HRG103 Employment Applications
Activities
1.0 Application For Employment
2.0 Application Information
2.1 Personal Information
2.2 Employment Interest
2.3 Education & Training
2.4 Employment History
2.5 Military Service Record
2.6 References
3.0 Compliance Information

Forms
HRG103 Ex1 Employment Application
HRG103 Ex2 Employment Application Supplement

—————————————————————– —————————–
HRG104 Interviewing Applicants
Activities

1.0 Interviewing Objectives
2.0 Resume Examination
3.0 Telephone Interviews
4.0 E-Mail Interviews
5.0 In-Person Interviews

Forms
HRG104 Ex1 Employment Interview Questions
HRG104 Ex2 Interview Form

—————————————————————– ————————–
HRG105 Background Investigations
Activities
1.0 Background And Hiring
2.0 Investigative Consumer Reporting
3.0 Employee Reference Checks
4.0 Motor Vehicle Record (MVR) Inquiry

Forms
HRG105 Ex1 Employee Investigation Checklist
HRG105 Ex2 Employee Background Authorization
HRG105 Ex3 New References Authorization
HRG105 Ex4 Reference Check Survey
—————————————————————– —————————
Compensation Procedures

COM101 Payroll
Activities
1.0 Payroll Records
2.0 Timesheets
3.0 Payroll Deductions
3.1 Worker’s Compensation Insurance
3.2 Social Security & Medicare
3.3 State Income Tax
3.4 Earnings Tax
3.5 Tax Withholding Payments
4.0 Payroll Adjustments
4.1 Advances
4.2 Garnishments
5.0 Paychecks
5.1 Direct Deposit
5.2 Lost Paychecks
5.3 Final Paychecks
6.0 Vacation Pay
7.0 Additional Information Resources

Forms
COM101 Ex1 Monthly Time Sheet
COM101 Ex2 Central Govt. Tax Calendar
COM101 Ex3 Electronic Funds Transfer Authorization

—————————————————————– ————————
COM102 Paid & Unpaid Leave
Activities

1.0 Paid Time Off
2.0 Unpaid Time Off
3.0 Absence Request And Notification
4.0 Holidays
5.0 Vacation Eligibility
5.1 Vacation Schedules
5.2 Vacation Over Holidays
6.0 Additional Information Resources

Forms
COM102 Ex1 Absence Request Form
—————————————————————– ————————
COM103 Insurance Benefits
Activities
1.0 Life Insurance
2.0 Long Term Disability Insurance
3.0 Social Security
4.0 Workers’ Compensation
5.0 Wage Continuation
6.0 Unemployment Compensation
7.0 Health Insurance
8.0 Additional Information Resources

—————————————————————– ———————–
COM104 Healthcare Benefits
Activities

1.0 Cost And Premiums
2.0 Eligibility
3.0 Enrollment
4.0 Coverage
5.0 Filing A Claim
6.0 Termination And Conversion Of Coverage
7.0 Additional Information Resources

Forms
COM104 Ex1 Benefits Enrollment/Change Form

—————————————————————– ———————-
COM105 Employee Retirement Income Security
Activities
1.0 Plan Administration
1.1 Investment Policy Statement
1.2 Fidelity Bond
1.3 Fiduciary Liability Insurance
1.4 Employer Matching
1.5 In-Service Loans And Withdrawals
2.0 Employee Participation
3.0 Notice Procedures
3.1 Initial Notice
3.2 Annual Notices
4.0 Additional Information Resources

—————————————————————– ————–
COM106 Consolidated Budget Reconciliation
Activities
1.0 Plan Administration
2.0 Qualifying Events
3.0 Notice Procedure
4.0 Benefits Protection
6.0 Enforcement
7.0 Additional Information Resources

—————————————————————– —————-
Development Procedures

DEV101 Development Management
Activities
1.0 Development Planning
2.0 Training Effectiveness
3.0 Training Records
4.0 Training Courses
5.0 Performance Evaluations
6.0 Additional Information Resources

Forms
DEV101 Ex1 Training Plan

—————————————————————– —————–
DEV102 Training Reimbursement
Activities
1.0 Eligibility
2.0 Approved Programs
3.0 Reimbursement
Forms
DEV102 Ex 1 Request For Training
—————————————————————– ————

DEV103 Computer User & Staff Training
Activities
1.0 MIS Training And Certification
2.0 MIS/LAN User Training
3.0 E-Mail Training
4.0 Software Applications

—————————————————————– ———-
DEV104 Internet & E-Mail Acceptable Use
Activities
1.0 Acceptable Use
2.0 Inappropriate Use
3.0 Internet And E-Mail Etiquette
4.0 Security
5.0 User Compliance
6.0 Additional Information Resources
Forms
DEV104 Ex1 Computer And Internet Usage Policy

—————————————————————– ———-
DEV105 Performance Appraisals
Activities

1.0 Performance Appraisal Guidelines
2.0 Appraisal Preparation
3.0 Appraisal Discussion
4.0 Salary Adjustments
5.0 Appraisal Conclusion
6.0 Additional Information Resources

Forms
DEV105 Ex1 Self Appraisal Form
DEV105 Ex2 Performance Appraisal Form

—————————————————————– ——–
DEV106 Employee Discipline
Activities
1.0 Introduction To Misconduct
2.0 Responses To Misconduct
2.1 Verbal Warning
2.2 Written Warning
2.3 Suspension
2.4 Termination
3.0 Serious Misconduct
4.0 Very Serious Misconduct
5.0 Inexcusable Misconduct
6.0 Misconduct Investigations

DEV106 Ex1 Disciplinary Notice

—————————————————————– ———————————–
Compliance Procedures

CMP101 Workplace Safety
Activities
1.0 Worksite Analysis
2.0 Hazard Prevention And Control
2.1 Safe Work Procedures
2.2 Protective Equipment
2.3 Fire Prevention
3.0 Hazard Communication Program
4.0 Medical Emergencies
5.0 Workplace Safety Training
6.0 Reporting And Record Keeping
7.0 Additional Information Resources

Forms
CMP101 Ex1 Safety Suggestion Sheet
CMP101 Ex2 Workplace Safety Self-Inspection Checklist
CMP101 Ex3 Workplace Safety Action Plan
CMP101 Ex4 Workplace Safety Rules
CMP101 Ex5 Index of Hazardous Chemicals
CMP101 PDF Material Safety Data Sheet
CMP101 PDF Injuries and Illness Log
CMP101 PDF Summary of Injuries and Illness
CMP101 PDF Injuries and Illness Incident Report
CMP101 PDF Instructions for for OSHA Forms
—————————————————————– ———————

CMP102 People With Disabilities
Activities

1.0 Background
2.0 Who Is Covered?
3.0 Employment Issues
4.0 Public Accommodations
5.0 Enforcement Of The Act
6.0 Additional Information Resources

—————————————————————– ——————-
CMP103 Annual And Medical Leave
Activities

1.0 Reasons For Taking Leave
2.0 Advance Notice And Medical Certification
3.0 Job Benefits And Protection
4.0 Unlawful Acts
5.0 Enforcement
6.0 Employer Notices
7.0 Additional Information Resources
Forms
CMP103 Ex 1 Certification Of Healthcare Provider
CMP103 Ex 2 Employer Response To Employee Request

—————————————————————– ———————–
CMP104 Drug Free Workplace
Activities

1.0 General
2.0 Prohibitions
3.0 Authorized Use Of Prescription Medicine
4.0 Drug Awareness Program
5.0 Disciplinary Actions
6.0 Additional Information Resources

—————————————————————– ————————
CMP105 Health Insurance Portability And Accountability
Activities

1.0 Management
1.1 Privacy Standards
2.0 Medical Records Maintenance
3.0 Medical Records Access
4.0 Additional Information Resources
Forms
CMP105 HIPAA Authorization Form

—————————————————————– ———————–
CMP106 Harassment & Discrimination
Activities

1.0 Unacceptable Behavior
2.0 Complaint
3.0 Corrective Measures
4.0 Enforcement
5.0 Additional Information Resources

—————————————————————– ——————
Job Descriptions Tab
WRITING JOB DESCRIPTIONS

INTRODUCTION
PURPOSE
SCOPE

WRITTEN COMMUNICATION
Non-discriminatory language
Active voice
Action verbs Plain English

FORMAT AND CONTENT
Effective Date
Department
Summary Of Functions
Essential Duties And Responsibilities
Grouping Several Tasks Into A Single Responsibility
Responsibility Statements
Delegated Responsibilities
Organizational Relationships
Reporting Relationships
The Organization’s Environment
Qualifications
Mandatory Requirements
Key Selection Criteria
Physical Demands
Work Environment
Job Performance
Job Descriptions
Reasonable Accommodation
Accessibility

APPENDIX 2 SAMPLE JOB DESCRIPTIONS
Accounting Manager
Credit Manager
Customer Service Manager
Data Processing Technician
Computer Programmer
Director Of Quality Assurance
Graphic Illustrator

Employee Handbook

SECTION 1 INTRODUCTION
1.0 The Company Philosophy

1.1 The Company Mission

1.2 Equal Employment Opportunity Policy and Affirmative Action Plan

1.3 Employment-At-Will

1.4 Sexual Harassment

1.5 Safety
1.5.1 Safety Rules
1.5.2 Hazardous Wastes
1.5.3 Reporting Injuries and Accidents

1.6 Drug Free Workplace
1.6.1 Prohibitions
1.6.2 Drug Awareness Program
1.6.3 Disciplinary Actions

SECTION 2 EMPLOYMENT
2.0 Personnel Administration

2.1 HR Personnel Records
2.1.1 Contents of Personnel Files
2.1.2 Employee Information
2.1.3 Employee’s Request for Review of Personnel Records
2.1.4 Management Review of Personnel Files

2.2 Service
2.2.1 Employee Categories
2.2.2 Job Posting Procedures
2.2.3 Employment of Relatives
2.2.4 Employment of Minors
2.2.5 Promotions
2.2.6 Transfer of Employees
2.2.7 Separation of Employment
2.2.8 Work force Reductions
2.2.9 Probationary Period
2.2.10 Extra Income

2.3 Process Improvement
2.3.1 Employee-Management Forums
2.3.2 Employee Suggestion Program

SECTION 3 COMPENSATION & BENEFITS
3.0 Benefit Eligibility

3.1 Payroll Information
3.1.1 Time Records
3.1.2 Pay Periods
3.1.3 Salary Compensation for Partial Pay Period
3.1.4 Pay Rate Schedule – Hourly Paid Employees
3.1.5 Payroll Deductions
3.1.6 Overtime
3.1.7 Payroll Errors
3.1.8 Garnishment of Employee Wages
3.1.9 Authorized Check Pickup
3.1.10 Pay at Time of Separation

3.2 Attendance & Leave
3.2.1 Medical Leave Policy
3.2.2 Sick Leave Credit Limit
3.2.3 Sick Leave Policy – Usage
3.2.4 Medical, Dental and Optical Appointments

3.2.5 Exhaustion of Accumulated Sick Leave
3.2.6 Pallbearer, Funeral, Emergency Leave
3.2.7 Civic Leave or Jury Duty
3.2.8 Voting
3.2.9 Military Leave
3.2.10 Maternity Leave
3.2.11 Parental Leave
3.2.12 Leave of Absence

3.3 Insurance
3.3.1 Hospitalization and Medical Insurance
3.3.2 Continuation of Group Health Insurance
3.3.3 Life Insurance
3.3.4 Long Term Disability Insurance
3.3.5 Social Security
3.3.6 Workers’ Compensation
3.3.7 Unemployment Compensation

3.4 Savings Plan

3.5 Break Room

3.6 Employee Discounts

3.7 Educational Assistance

SECTION 4 EMPLOYEE RESPONSIBILITIES

4.1 Work Schedules
4.1.1 Working Hours
4.1.2 Salary Employees
4.1.3 Hourly Employees
4.1.4 Clean Work-Place

4.2 Legal & Ethical Conduct
4.2.1 Ethical Standards
4.2.2 Conflicts of Interest
4.2.3 Personal Conduct
4.2.4 Confidentiality
4.2.5 Bribes, Kickbacks and Illegal Payments
4.2.6 Patents and Copyrights

4.3 Misconduct
4.3.1 Serious Misconduct
4.3.2 Very Serious Misconduct
4.3.3 Inexcusable Misconduct
4.3.3 Misconduct Investigations

4.4 Transportation & Travel
4.4.1 Company Owned Vehicles
4.4.2 Personal Vehicles
4.4.3 Living Expense Allowance
4.4.4 Other Travel Expenses
4.4.5 Expense Records
4.4.6 Travel Advances
4.4.7 Expense Reimbursement – Third Party
4.4.8 Expense Policies – Violations
4.4.9 Company Credit Cards

4.5 Appearance & Belongings
4.5.1 Personal Appearance
4.5.2 Business Attire
4.5.3 Casual Attire
4.5.4 Inappropriate Attire
4.5.5 Personal Belongings
4.5.6 Alcohol and Drugs
4.5.7 Medication
4.5.8 Smoking Policy

4.6 Equipment & Facilities
4.6.1 Parking
4.6.2 Telephone Use
4.6.3 Motor Vehicle and Workplace Equipment Operation
4.6.4 Safety Equipment
4.6.5 Company Tools
4.6.6 Waste Prevention
4.6.7 Solicitation and/or Distribution
4.6.8 Security
4.6.9 Bulletin Board

EMPLOYEE HANDBOOK FORMS

Acknowledgement Of Receipt And Understanding
Statement Of Legal And Ethical Business Conduct
Drug-Free Workplace Policy Employee Acknowledgement
Job Related Accident

Click Here To Download HR Manual & Employee Handbook

2 comments - What do you think?
Posted by Hrformats - June 6, 2012 at 5:13 AM

Categories: HR   Tags: , , ,

Appointment Letter Sample

I have attached appointment letter. After giving the Offer Letter, an Appointment Letter is the next step of interaction between a company and an employee.

 

[date]

 

 

[Name]

[Address]

 

Dear Mr. ……….,

 

Re : Appointment

 

With  reference  to  your application  dated [date] and  the subsequent  interview  you  had  with us,  we  have  pleasure  in appointing you as a `  [Designation – Department].’  at our …….. w.e.f.. [date].

 

The terms and conditions of your appointment will be as follows:

 

1)      a.   Your basic salary will be Rs………. /- (Amount in words) per month.

 

b.     House Rent Allowance

 

House Rent allowance is payable to you at the rate of 40% of your basic salary per month.

 

c      Transport

You  will  be  paid Rs………./- (Rs Amount in words)  per  month  towards Transport.

 

d.     Education Allowance

 

You  will  be  paid Rs……./- (Amount in words)  per  month towards Education Allowance.

e      Other Allowance

 

You will be paid Rs. …… /- (Rs Amount in words) per month towards Other Allowance.

 

f.       Leave Travel Assistance

Leave Travel Assistance will be paid to you at the rate of Rs……… /- (Amount in words) per  annum  after completion of  twelve month’s service in the Company.

 

…………… 2/-

 

 

 

:  2  :

 

[name of the employee]

g.  Medical Assistance

 

According to the Company’s rules, you will be entitled to the  membership  of  the medical  scheme  in  force.   In addition you will be entitled to reimbursement of  other actual     medical     expenses     up to     Rs……… /- (Amount in words) per annum.

 

h.  Provident Fund

You  will  be entitled to become a member of  our  Scheme  which  is  governed by  Employees’ Provident  Fund  Act  & Scheme 1952.

i.   Gratuity

As per Gratuity Act.

 

2)         Your appointment will initially be for a period of 6  months  probation from the date of your joining during which  period your  services  may  be terminable without  any  notice  and  without  assigning any reason whatsoever.

 

3)         On satisfactory completion of the probationary period your appointment   will   be   confirmed   in   writing. After confirmation, your services may be terminated at any time by giving two months notice in writing by either side. In case  you  leave our employment without any notice, we shall  have  the  right  to  deduct  as  liquidated  damages  an   amount equivalent  to two months notice from any money  or  moneys that may be due.

 

4)         You will be entitled to leave as per the Company’s rules and regulations.

 

5)                  You will be liable to be transferred to any branch, division or department of the Company or be sent on deputation.

 

6)         You will promote and expand the business of the Company  and not  directly or indirectly and either solely or jointly  be  engaged  in  any  service or other  business  or  profession  whether during or after the hours of employment.

 

7)         You will hold as confidential:

 

a.  any knowledge concerning the affairs of the Company  which you  may acquire in the course of your employment with the Company;

……………  3/-

 

 

 

 

 

 

:  3  :

 

[name of the employee]

                                   

 

b.  any  knowledge  relating  to  manufacturing  formulae  and processes  or any other secrets or secret process and  any  knowledge  relating  to the structure or  working of  any  machinery used by the Company;

 

c.       any  knowledge  relating to the source of  supply  of  any  goods  used in the manufacture of the Company’s goods  and any  special or secret knowledge relating to the  purchase of the aforesaid goods;

 

d.       any knowledge relating to the Company’s sales  department, including  special methods of selling, special methods  of working  territories,  sales systems  or  any  information contained  in  any  of the  Company’s  confidential  sales  department papers and documents.

d.

8)     You  will not at any time hereafter without the  consent  in writing   of   the  Company  divulge  or  make   known   any trusts, secrets,  accounts or dealings of or relating to  the Company’s business.

 

9)         You undertake that you will not disclose the information or knowledge relating or any part thereof disclosed to you or gained by you by reason of your employment.  This obligation shall continue to remain in force even after your leaving the service of the Company.

 

10)      a. You  will be responsible for safe keeping and return  in good  condition and order all our property which may  be in your use, custody and charge.

10)

10)b.  You will return forthwith, as and when called upon to do so,   in   good   condition  and   order,   all   notes, sketches, designs, drawings,    charts, documents, etc. which may have come into your possession  during the course  of  your employment.

 

11)      You will devote your whole time and attention and  abilities to  the business of the Company and shall serve the  Company honestly and faithfully carry out all lawful directions  and orders  of  the  company in discharge of  your  duties.  The Company  shall  be entitled in its  absolute  discretion  to change your designation.

 

12)      You will not in any way pledge the credit of the Company or expose the Company  to  any  pecuniary   liabilities   or obligations  nor shall you advance moneys or give credit  to  any person without the prior written consent of the Company.

 

 

………………. 4/-

 

 

 

 

 

 

 

:  4  :

 

 

[name of the employee]

 

 

13)      If  at  any  time, in our opinion, which is  final  in  this matter  you  are  insolvent or found  guilty  of  dishonesty disobedience, disorderly behavior, negligence, indiscipline, absence  from duty without permission or any  other  conduct considered  by us detrimental to our interest  or  violation of  one or more terms of this letter, your services  may  be terminated without notice.

13)

14)      You will abide by the staff rules and regulations applicable  to  you  which  are in force for the time being  or  may  be framed from time to time.

14)

15)      Your  appointment  is on the clear  understanding  that  the information furnished by you in your employment  application form is correct and the certificates and references produced by you are genuine and bonafide.

15)

Kindly confirm your acceptance of the above terms and  conditions by  returning  the duplicate copy of this letter duly  signed  by  you.

 

Yours faithfully,

 

 

 

VICE PRESIDENT – HR

I agree to the above terms and conditions.

 

 

—————————–

SIGNATURE & DATE

 Click Here To Download Appointment Letter

1 comment - What do you think?
Posted by Hrformats - June 5, 2012 at 4:43 AM

Categories: HR   Tags: ,

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