Employment Separation Letter Sample Format
An employment separation letter is written by an employee of a company to their coworker to know why the latter’s job was terminated. A coworker leaving the job can be shocking and difficult to process. This letter helps you to know and understand the situation better. In this post are sample employment separation letter format and employee termination letter sample, template.
Employment Separation Letter Template
From,
Mr. Jack Litt
Senior Analyst
Date: October 10, 2022
To,
Mr. Nate Colby
The Chief
Legal Department
Subject: Termination of Contract of Employment
Dear Nate,
I is with a heavy heart that I have to break this news to you that I am saying goodbye to you and all my other dear colleagues. I am in a phase of my life where my personal commitments have become my priority and insist that I leave this job at our company. Therefore, I shall be resigning from my post as the senior analyst.
We have been the best of friends. I want to thank you for being there for me all these years, through thick and thin. You are the reason why I enjoyed coming to office and working so much. I wish you luck for future and hope all your years in the company are successful and fruitful.
Keep in touch. I will always be here if you need me.
Take care.
Regards,
Mr. Jack Litt
You may like this also: Employment Contract Termination Letter
Download Employment Separation Letter Template in Word Format
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Categories: Letters Tags: Employment, Letter, Letter Format, Sample, Separation Letter, Termination Letter
Suspension Letter to Employee for Drinking Alcohol
The action of suspension of an employee is taken as a disciplinary measure so that the employee learns a lesson from the mistake they have committed. The duration of the suspension depends on the nature and intensity of the mistake. This post contains Warning Letter format to employee for drinking alcohol on duty, suspension letter sample and drug and alcohol warning letter.
The warning letter sample for alcohol consumption and Suspension letter format for employee may be used as a reference to draft the letter.
Suspension Letter for Alcohol Consumption During Working Hours
Subject: Letter of suspension
This is to bring to your notice that you have been seen consuming alcohol at the office during the working hours on September 10, 2022. There are surveillance footage and witnesses to support this.
Drinking during the working hours is against the work ethics. The employment contract clearly mentions that. As a consequence of breaking the rules and seeing your irresponsible behavior, the company has decided to suspend you from work for a month.
The suspension period begins from August 12, 2022 to September 12, 2022. Please know that not complying to no alcohol policy at work could result in more serious consequences.
If you have any queries, feel free to reach out to the HR team.
Regards,
Mr. Nate Collins
Human Resource Department
Download Suspension Letter for Alcohol Consumption During Working in Word Format
Categories: Letters Tags: Drinking Alcohol, Employee, Letter, Letter to Employee, Suspension Letter
How to Ask for Offer Letter After Verbal Job Offer
If the manager who was interviewing you has made an offer to you at the end of the interview then you must not get excited as there are some additional steps to follow before you have officially got the job. In case, you have not received any formal email or job offer letter from the company then you must write an email or letter asking for the offer letter for the verbal offer that was made to you by the hiring manager.
In order to make things simpler for you, we have included a sample verbal offer letter. You can use this request for offer letter sample to write an email to the company seeking an job offer letter in a formal manner.
Sample Letter Asking for Offer Letter After Verbal Offer
From,
John Smith
54, Anthony Road,
California
Date: November 8th, 2021
To,
Mr. Arnold Ray
Marketing Manager
Zenith Technologies
Sub: Regarding Offer Letter for the Position of Marketing Executive
Dear Sir,
I am really thankful to you for taking out the time to interview me on November 20th, 2021 for the position of Marketing Executive. It was wonderful to meet you and I am extremely thankful to you for offering me the job.
I am writing this letter to confirm the next set of steps in relation with the offer you had made. I would want to know if I will be receiving any formal employment contract or formal letter from your end. I am excited about working with your prestigious company and am available to join from December 1st, 2021.
Kindly let me know the next set of steps that I need to take in order to complete the process. In case you require any more information from my end, please feel free to ask.
Thanking you.
Sincerely,
John Smith
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Categories: Letters Tags: Employee Job Offer Letter Format, Job Offer Letter, Offer Letter, Offer Letter Format
Relieving Letter Format from Employee to Company
Employee Relieving Letter: If you have received a resignation from your employee and if you have accepted it then you must write an employee job relieving letter in response. You can follow a relieving letter format or create it on your own. A relieving letter format for employee is a simple letter which officially states that the employee is relieved off his duties and also includes details on handing over the documents or other company belongings. Company relieving letter has to be precise and informative. A relieving letter from group company is a formal way of communicating the details on relieving an employee.
We have come up with a Relieving Letter Format from Employee to Company. You can customize and use this relieving letter format to send to your employee.
Sample Relieving Letter For Employee
From:
Sushmita Gupta
Human Resource Manager
ABC Technologies
Delhi
Date: July 1st,2020
To:
Mr. Aryan Sharma
54, Harrison Apartments,
Delhi
Dear Mr. Sharma,
We are writing this in response to your resignation letter dated June 15th, 2020 wherein you had submitted a request to relieve you of your services on June 30th, 2020. We would like to inform you that your request for resignation has been accepted by the Company and you shall be relieved of all your duties with effect from June 30th, 2020.
We would request you to please handover all the belongings of the company including the laptop and locker keys to Mr. Suman Singh, the HR executive. And kindly handover all the company documents including brochures, files, correspondences to Mr. Harish Goyal from your team.
We would wish to remind you of the clauses as per your terms of appointment. Under the agreement signed on March 15th, 2018, you will have to maintain complete confidentiality in relation with ABC Technologies even after cessation of employment for a tenure of one year, effective from your relieving date.
We would also like to confirm that all the settlement with the company stand clear.
Regards,
Sushmita Gupta
Human Resource Manager
ABC Technologies
Delhi
Click Here To Download Relieving Letter from Employee to Company In Word Format
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Categories: Reliving Letter Format Tags: Employee letter, Employee Relieving Letter, Registration, Relieving, Relieving Letter, sample letter
Letter Informing Staff About Employee Termination
If you have terminated an employee from your company then the same must be communicated to the other staff members of your company. You have to make employee termination announcement to clients and company staff so that they keep no professional connect with him or her. It is a simple letter informing about employee leaving company.
Have a look at termination letter format. You can use this termination communication letter to staff template to formally inform everyone about the employee leaving the company.
Letter Communicating Employee Termination to Staff Members
Date: 08.05.2018
Dear Staff Members,
The Management wants to inform you all that Mr. Vipul Chawla who was working with Princeton Hotel at the position of HR Executive has been terminated on 07.08.2018. As per the policy of the Company, from now on, no employee of the Company shall have any professional connections with Mr. Chawla. Sharing of any confidential information of the Company with him will be considered as a criminal offense and serious actions will be taken against the offender.
Mr.Chawla was found to violating the rules of the Company. Despite constant warnings, he continued reporting to work late. His performance levels have also been below average since his date of joining.
Princeton Hotel is known for its disciplined staff. We always hire people who can work in synergy with us and grow along with us.
Regards,
Ravindra Gupta
Manager,
Princeton Hotel
Click Here to Download Letter Inform Staff of Employee Termination in word Format
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Categories: Letters Tags: Announcement, Employee letter, Staff, Termination Letter
Sample Letter to Employee for Recovering Training Expenses of Company
There are lots of companies which spend a huge sum on the training of their employees. The idea is to give them the best of the training so that they are able to do their job in a better way and help the company grow. Companies often go with training agreements or employer paid training agreements to reduce the risk of employees leaving the job before completing the first year. If one of your company leaves the job before completing his first year then Company can always write him a letter asking him for repayment of training costs because of the loss incurred to the Company.
Being the HR or Manager of your Company, if you don’t know how to frame a letter to your employee for recovering the training expenses then here is a sample format for the same.
From:
Adarsh Swami
Human Resource Manager
Fullerton Software Ltd.
New Delhi
Date: 24.04.2018
To:
Mr. Rakesh Gupta
B-490, Western Plaza
New Delhi
Dear Mr. Gupta,
This is response to your resignation letter submitted on 23.04.2018. We regret to inform you that the Management has denied accepting your resignation.
This is because as per your employment contract with Fullerton Software Ltd., you cannot leave your job before completion of one year because you have signed Employer Paid Training Agreement. According to this agreement, the Company has invested a huge sum of money in training you for your job and if you leave your job before completing one year, it is a huge loss to the company.
Therefore, as per the agreement, you will have to resume your job within 15 days from today or you will have to pay the Company through online bank transfer the amount of money the Company has lost on training you.
We will look forward for your response. In case of any further clarifications, you can get in touch with us at [email protected].
Regards,
Adarsh Swami
Human Resource Manager
Fullerton Software Ltd.
You can download Letter to Employee for Recovering Training Expenses of Company in word formats.
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Categories: Letters Tags: Employee, Employee letter, Employee training
Sample Termination Letter for Insubordination
Sometimes an employee is terminated on the grounds that his behavior is abusive or he is a threat to someone else in the organization. This is called termination based on insubordination. During this process, it is needed that all sort of investigation is made before reaching to a final decision and before sending the termination letter to the candidate.
In such a letter, it is really very important to include all the details of the event(s) which have led to such an action against the employee. It is important that it should contain date of alleged violation(s), proofs related with it and the date from which termination will be effective. Make sure that you do not include any detail that is not related with the event. Here is a sample of termination letter for subordination which you can use for writing your customized drafts.
Sample of Termination Letter for Insubordination
Date: 4th February, 2015
Mr. Sam Jackson
General Manager
ABC Corporation Pvt. Ltd.
12 Park Avenue
New York
To,
Mr. Sam Brown
52 Richmond Street
New York
Dear Mr. Brown,
This is to inform you that as of January 16, 2015, your employment with ABC Corporation Pvt. Ltd. is terminated. You are dismissed from your roles and responsibilities for cause, specifically for insubordination. All sorts of supporting evidences for ever incident that are mentioned below have been complied in your employee file. Here are some of the events which have been responsible for such an action.
On November 10, 2014, a written warning was sanctioned to you for using abusive language in office. The copy of the same letter which was signed by you has been filed in your employee file. On November 26, 2014, you again showed the same kind of obscene behavior against another member of your team. Again a warning letter was issued to you and it included the final warning of dismissing you in case there is third violation.
Again on January 15, 2015, it has been recorded that you have misbehaved and threatened one of the company employees from your department. As this is the third incident in a row which shows that you are not taking our warnings seriously and you do not wish to behave in a professional manner as mentioned in the policies of the company. This being your final violation, we are forced to terminate you immediately as there seems to be no hope for changes in your behavior.
All the documents like the final paycheck, the accrued and unused PTO and all other documents shall be mailed to the address mentioned in your employee file. On January 16, 2015, we have issued a restraining order against you and hence you are not allowed in the distance of 100 meters of company property. The same applies for the employees you have assaulted and threatened. In case you have any queries then you can send that to me in writing on the address mentioned above.
Regards
Mr. Sam Jackson
General Manager
ABC Corporation Pvt. Ltd.
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Categories: Letters Tags: INSUBORDINATION, Termination Letter
Voluntary Termination Letter to Employee
A voluntary termination letter to employee is a formal letter sent by the employer to the employee in response to his letter of resignation that he wishes to leave the company. This response is to acknowledge and accept the resignation. It may be based on a mutual agreement or may be initiated by any one party.
Such a letter should contain all the important details like the date of termination etc. to ensure that it is complete in every sense. If you are an human resource manager at some company and you have to write such a draft then use the sample template given below as the basis of creating your own letter.
Format of Voluntary Termination Letter to Employee
Date: 3th February, 2015
Mr. Sam Jackson
Human Resource Manager
ABC Corporation Pvt. Ltd.
12 Park Avenue
New York
To,
Mr. Sam Brown
52 Richmond Street
New York
Dear Mr. Brown,
This letter is to confirm that we have received your resignation letter on January 14, 2015. According to that letter, you wish to resign from the post of Marketing Executive at ABC Corporation Pvt. Ltd., effective February 1, 2015, to pursue further studies at Michigan University. We accept your resignation and confirm that your employment with our company will be terminated on February 1, 2015.
As mentioned in your letter, the reason for quitting ABC Corporation Pvt. Ltd. is that you wish to pursue a Master degree in Business Administration which will be a wonderful addition to your skills and education. We encourage and support your decision to study further and accomplish your career goals. We highly appreciate your dedication and loyalty which has impressed us for two long years. Moreover, if you wish to join us after your MBA, we will be happy to have you back in our organization.
I would be really happy to have the opportunity to conduct an exit interview with you during the last week of January which will also be your last working week with the company. You may call my assistant at 123-45678 to fix an appointment for exit interview. Hopefully, we are able to schedule it at some mutually beneficial time which is convenient to both of us. In case, you are unable to visit my office for the interview then please let my assistant know about it so that she can mail you a written form which you can fill and send without having to visit in person.
I request to please return all the company owned properties and written communications in your possession on your last working day with the company. The last paycheck will be sent to you on February 15, 2015 along with other documents. In case, you have any further queries or doubts, please feel free to get in touch with me.
Sincerely,
Sam Jackson
Human Resource Manager
ABC Corporation Pvt. Ltd.
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Categories: Letters Tags: Employee, Termination Letter, Voluntary
Sample Letter of Termination for Cause
Performance and productivity are essential when a company hires an employee. And when an employee fails to deliver a desired level of performance or doesn’t behave in the good of the company then his termination is called termination for cause. Sometimes there is more than one reason for firing the employee. Usually such a letter is framed by the HR manager or owner of the company and summarizes the employer’s justification for his action. It is always better to include some details of violations and other documented proofs as evidences to prove the allegations.
Here is a format template of termination for cause letter which has been drafted in a formal manner keeping in mind all the basic details which should feature in it.
Sample Letter of Termination for Cause
Date: 2nd February, 2015
Mr. Sam Jackson
General Manager
ABC Corporation Pvt. Ltd.
12 Park Avenue
New York
To,
Mr. Sam Brown
52 Richmond Street
New York
Dear Mr. Brown,
The purpose of this letter is to inform your employment with ABC Corporation Pvt. Ltd. is terminated, effective immediately. This is termination for cause. We have recorded evidences that explain that you have willfully abused your managerial position to take benefits which have hampered the overall image of the organization. Here is the list of events based on which the management has taken such a decision:
On December 20, 2014, it was noticed that you had spent an amount of $ 1,200 on entertaining the team of delegates from Japan without seeking any approval from the financial department. You are aware of the company policy according to which any expenditure above $ 500 should be made after approval from the finance department.
On January 1, 2015, you forcefully asked the finance department to settle your conveyance expenses of $ 1,000 which is beyond the higher limits set by the company. As per company policy, no reimbursement shall be made for personal conveyance usage. There is no possibility that you could have spent such a large sum of money on taking clients out.
On January 10, 2015, we have been informed by one of our associates that you have asked them for heavy discounts on the services offered by their company for your personal use. As per our rules, you cannot use the name of the company for your personal benefits as it clearly hampers the image of the company.
Each and every policy of the company has been very clearly mentioned in the handbook and these are also mentioned during the training sessions to bring clarity. You have been one of the star trainers at our company who take orientation sessions for the new recruits and it is in no way possible that you are not aware of these basic policies.
You are expected to return any of the company properties which you have not surrendered yet during the period of one week after receiving this letter. You were handed over a set of documents consisting of details related with your paycheck, pay for unused PTO and commission pay at the meeting. In case you have any questions, you can always write to me on the address mentioned in the letter.
Regards,
Mr. Sam Jackson
General Manager
ABC Corporation Pvt. Ltd.
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Categories: Letters Tags: Cause, Termination Letter
Employment Contract Termination Letter
There are certain organizations which recruit employees for specific time period or some specific reason or project. Whenever such a hiring is done, it is done with the help of an employee contract which consists of all the terms and conditions. It is a legal document and both the parties have the right to terminate it at any point in time by using employee contract termination letter. It must contain all important details like the effective date of termination of contract, request for return of company property and also the date on which the employee will receive his final paycheck.
If you are still not very clear about the idea of framing such a letter then refer to the sample template given below which can be used for creating a customized draft as per your need.
Sample Employment Contract Termination Letter
Date: January 30, 2015
Mr. Andrew Jackson
Human Resource Manager
ABC Corporation Pvt. Ltd.
12 Park Avenue
New York
To,
Mr. Sam Brown
52 Richmond Street
New York
Dear Mr. Brown,
The purpose of writing this letter is in reference to your employee contract that is soon to expire on February 10, 2015. You have all the option to renew it at our discretion. During this period of our association, our company has been quite impressed and pleased with your working style and quality of work you have delivered. But we have decided that we will not be renewing the contract at present because the markets are really dull. Due to slow work conditions we are compelled to end the contact 3 weeks early from the actual date. Hence, your employee status with ABC Corporation Pvt. Ltd. will be terminated as of January 20, 2015.
On the last day of your employment, you will receive your last paycheck. As per the clauses stated in the contract, you will be paid for an additional one week of work but you will not be entitled to benefit pay. This amount will reflect in your final paycheck. Moreover, you will receive an e-mail stating all the other benefits and pay that you are entitled to as per the contract.
I request you to please return the company properties mentioned below, that have been in your possession, on or before January 20, 2015: laptop, LED monitor, Canon printer, mouse, keyboard, speakers, paper supplies and office stationery. From today onwards all your official ids and passwords to all client accounts will be disabled. In the coming days, you will only be involved in tasks that do not involve access to confidential information. This is something strictly professional and as per the rules of the company and has nothing to do with our confidence in you.
The company is quite impressed with your work and if you request then I will be happy to supply you with a letter of recommendation. You may ask for the same from other managers with whom you have worked in this organization. In case you have any questions then please feel free to call me at 123-45678.
I wish you all the best for future. I also invite you to stay connected with our website and apply for new contracts in future.
Regards,
Andrew Jackson
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Categories: Letters Tags: Contract, Employment Letter, Termination Letter