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Sample Confirmation Letter for Employee after Probation Period

Whenever an employee is able to successfully complete the probation and is chosen to continue his or services for the company then a Job Confirmation Letter After Probation Period is written to that particular employee by the boss or the HR of the company. The Confirmation Letter Sample in such a situation makes it easier for you to draft one such letter.

In this post, you can find a Confirmation Letter Format for Employee after Probation Period. Just follow and use this Probation confirmation letter format to write this type of a letter with ease.

Confirmation Letter Format After Probation Period

From:

Henry Smith

HR Manager

Zenith Technologies

New York

Date: April 08th, 2023

To,

Mr. Andrew Ray

54, Richmond Villas

New York

Sub: Confirmation letter at Zenith Technologies

Dear Mr. Andrew,

We are writing this letter to congratulate you for successfully completing your probation period at Zenith Technologies. We are happy to tell you that we have received satisfactory reports on your performance from your team lead for this period. You have been able to successfully complete all the tasks that were assigned to you in this given time. You were punctual at work and you have adhered to the company rules and have shown a professional conduct.

We are happy to confirm your continued services at Zenith Technologies at Marketing Executive with immediate effect. Congratulations to you.

You are going to be reporting to Mr. Jacob Brown, Marketing Manager. Your appointment letter with the updated terms of employees will be mailed to you soon by the HR Department. As you will be a permanent employee at Zenith Technologies, you will be given a salary hike and we are hopeful that it will be as per your expectations.

You will now be a part of Zenith Technologies Family and we will look forward for greater efforts and more dedication from your end to help the organization move ahead. We have high hopes from you and we are sure that you are going to make us proud with your efforts.

Welcome aboard and congratulations again.

Regards,

Henry Smith

HR Manager

Zenith Technologies

New York

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Posted by Hrformats - April 8, 2023 at 12:28 AM

Categories: Letters   Tags: , , , ,

Job Confirmation Letter Format After Probation Period

In most of the companies, a new recruit has to serve the probation period before having a permanent job in hand and when the probation period ends, the company writes a job offer letter after probation period to the candidate. The probation confirmation letter format is simple and congratulates the candidate for job confirmation. The Job Confirmation Letter After Probation Period is a short and specific letter that also includes the designation on which the job is confirmed. And on receiving one such letter, the candidate must also send a job confirmation letter after probation period reply to the letter.

In this post, we have come up with Job Confirmation Letter Format, Sample, Template which can be used for creating a confirmation letter.

Job Confirmation Letter Format for Employee after Probation Period

From:

Ana Smith

HR Manger

Zenith Technologies

New York

Date: April 23rd, 2022

To,

Ms. Rose Jacob

45, New House Villa

New York

Dear Ms. Rose,

We would like to congratulate you on successfully completing the probation of six months with Zenith Technologies. We are happy to receive satisfactory reports on your performance from your supervisor, Mr. Andrew Black. You have been a hardworking and punctual employee for all these months. You have been a supportive and understanding team worker and have always been able to meet your targets.

Considering your impressive performance during the probation period, the management would like to confirm your appointment with the company as Marketing Executive, effective May 1st, 2022. Congratulations!

You will be reporting to Mr. Ben Hay, Marketing Manager. The terms of employment will be same as earlier and you are soon going to receive your appointment letter which will include all the details in relation with your appointment. Now that you will be our permanent employee, there will be an immediate hike in your salary.

As you are now going to be an important part of our company, we would expect that you will continue to work with dedication and commitment and keep contributing towards the success of our company.

Congratulations once again and welcome aboard!

Regards,

Ana Smith

HR Manger

Zenith Technologies

New York

Related To Confirmation Letter Formats

Confirming Attendance Letter
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Appointment Confirmation Email Sample
Letter of Confirmation Management Trainee
Recommendation Letter for Job Confirmation
Letter of Confirmation for Industrial Training
Letter for Verification of Employment
Letter to Get Police Verification Certificate for Job

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Posted by Hrformats - April 23, 2022 at 5:12 AM

Categories: Letters   Tags: , , , ,

Thank you Letter for Gift from Company – Business Thank You Letter Example

A gift always makes you feel special. If you have received a gift from some company then writing a business thank you letter is a sweet gesture. Formal thank you letter for gift received not only expresses gratitude but also informs the sender that his present has reached the receiver. Sometimes there is a letter to accompany corporate gift as well. So if you also happen to receive gift from some business associate then make sure you take out some time to write a short thank you letter. Not only that Thank You Letter From Supervisor to Employee is a kind of Employee Thank You Letter. Even companies write Thank You Letter to Employees for Hard Work. Thank You letters surely build a stronger bond!!!

To help you with it, we have come up with a sample template for Thank You letter for gift from boss, client or co-workers. Use this format to write your own Thank You Letter for Gift from Company.

Business Thank You Letter for Gift Received from Company

From:

Adarsh Swami

Manager

Fullerton Software Ltd.

New Delhi

Date: 10.08.2018

To:

Mr. Rakesh Gupta

Chairman

Romania Technology Ltd.

New Delhi

Dear Mr. Gupta,

It was an extreme delight to receive such a beautiful painting for our new office in Delhi in honour of our inauguration of Delhi branch. We are extremely thankful for this amazing piece of art and we shall have it placed in our reception as a sweet welcome gift from our special business associate to the capital city.

I would again like to thank you for such a priceless present on this special occasion.

Regards,

Adarsh Swami

Manager

Fullerton Software Ltd.

Click here to download Thank you Letter for Gift from Company in Word Format

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Supervisor is the person who knows the best about the performance of the employee. But it is not an easy job to gauge the performance. Supervisor has to be very smart at measuring the performance.

Thank You Letter for Leave Approval Sample
When an employee joins an organization, he is given a certain designation to perform his role. Over a period of time, if he is performing well and additional responsibilities are given, he may be given a change of designation.

10 Things To Keep Out of An Interview Thank You Letter
Once you are done with a job interview, it is time to send a formal Thank You email or letter. But you can actually hamper your performance if you include certain things in your letter which should be avoided.

Thank you Letter to Employees for Hard Work
Writing a letter has become old fashioned style of communication. It is still a good practice to express a token of gratitude and appreciation for a good work done or an achievement

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Posted by Hrformats - August 10, 2018 at 5:48 AM

Categories: Letters   Tags: , , ,

Disciplinary Action and Warning Letters

I have attached the 26 warning letters formats which will help you for all the Disciplinary actions.

MODEL PRO-FORM FOR GENERAL CHARGE-SHEET

To
………………………
………………………
It is reported against you that on ________(date) at ________(time) you_____ (mention clearly the act or acts of misconduct alleged). The acts, as alleged above to have been committed by you, amount to misconduct which, if proved, would warrant serious disciplinary action against you.
Accordingly, you are hereby required to show cause within _______ days of the receipt hereof as to why you should not be dismissed or other wise punished.Should you fail to submit your explanation as required, It will be presumed that you admit the charges and have no explanation to offer and the matter will be disposed of without any further reference to you. Since the charges, leveled against you, are of grave and serious nature, you are herby suspended pending further proceedings and final orders in the matter. The receipt of this letter should be acknowledged.
AHTOHRISED SIGNATORY

MODEL SHOW CAUSE NOTICE

To
Mr………………………………..
Emp.No…………………………
Designation:…………………..
You have been absenting from duty without leave since………..and as such services are liable to be terminated according to the rules of the company.
You are, therefore, called upon to show cause why your services will not be terminated under Clause ……….of the State………Model Standing Orders Act OR Certified Standing Orders rules of the company / establishment for
such continued / habitual absence.

AUTHIRISED SIGNATORY

MODEL SHOW CAUSE NOTICE

To
Mr………………………………..
Emp.No…………………………
Designation:…………………..
It has been reported against you as under : On…………at……………….you,…………..……………..(details of alleged misconduct) The act(s) alleged to have been committed by you amount to misconduct. Accordingly, you are hereby called upon to submit your written explanation and show cause why disciplinary action should not be taken against you.
Your explanation must reach the undersigned within 48 hours. Should you fail to submit your explanation required,the matter will be disposed of without any further reference to you.

AUTHORISED SIGNATORY

SIMPLE WARNING LETTER

To
Mr………………………………..
Emp.No…………………………
Designation:…………………..

WARNING

Your explanation dated ………….. in reply to show cause notice dated………. Has been found to be unsatisfactory. You are accordingly hereby warned.
You are further advised in your own interest to be cautious and not to repeat such an act in future.
AUTHORISED SIGNATORY

STERN WARNING LETTER

To
Mr………………………………..
Emp.No…………………………
Designation:…………………..

STERN WARNING

Your explanation dated …..in reply to show cause notice /letter of charge dated…….has been found to be unsatisfactory.The gravity of misconduct committed by you is such that it warrants severe punishment. However, we are taking a lenient view this time and have decided to award you this
stern warning.Should you repeat any such thing in future or commit any
other misconduct we will not hesitate to take strict disciplinary action against you.
AUTHORISED SIGNATORY

WARNING LETTER FOR HABITUAL IRREGULAR ATTENDANCE

To
Mr………………………………..
Emp.No…………………………
Designation:…………………..
Your leave record shows that you are in the habit of absenting off and on and in spite of the fact that you have been verbally advised and are warned for improving your attendance you have not shown any improvement. You were again absent on ………. Without any authorization. You are being given another opportunity to correct yourself and in case you do not show any improvement we will have no alternative but to take a serious view of your action. On your above absence you are being strongly warned.
AUTHORISED SIGNATORY

WARNING LETTER FOR INSUBORDINATION

To
Mr………………………………..
Emp.No…………………………
Designation:…………………..
It has been reported that today at 09.00a.m when your supervisor asked you to do…………………you refused to carry out the instructions and shouted at him. In your explanation you have admitted your mistake. Although drastic action could have been taken against you forinsubordination, but with a view to reform you, you are being given another opportunity and we hope you will be very careful in future in such matters. You are being warned.
AUTHORISED SIGNATORY

MODEL PRO-FORMA FOR GENERAL CHARGE-SHEET

To
Mr./ Ms……………………..
Emp.No…………………….
Designation………………..
It is reported against you that on ________(date) at ________(time) you_____ (mention clearly the act or acts of misconduct alleged).The acts, as alleged above to have been committed by you, amount to misconduct which, if proved, would warrant serious disciplinary action against you. Accordingly, you are hereby required to show cause within _______ days of the receipt hereof as to why you should not be dismissed or other wise punished.
Should you fail to submit your explanation as required, It will be presumed
that you admit the charges and have no explanation to offer and the matter
will be disposed of without any further reference to you.Since the charges, leveled against you, are of grave and serious nature, you are herby suspended pending further proceedings and final orders in the matter.
The receipt of this letter should be acknowledged.
AHTOHRISED SIGNATORY

PRO-FORMA FOR NOTICE FOR SUSPENSION ORDER PENDING ENQUIRY:

To
Mr./ Ms……………………..
Emp.No…………………….
Designation………………..
Whereas the charges amounting to gross misconduct (s) and indiscipline
againt you have been leveled in accordance with Company Service Rules /
Standing Order No……as per charge-sheet dated………..sent to you.Now, therefore, you are hereby placed under suspension with effect from………under clauses………..of the Factory / Company Rules / Standing
Orders. Your suspension has been considered necessary in order to maintain
proper discipline in the Factory / Company / Establishment and to conduct
proper enquiry against you.You will be entitled to receive subsistence / suspension allowance of Rs……. During the period of suspension.
AHTOHRISED SIGNATORY

PRO-FORMA FOR A LETTER TO THE ENQUIRY OFFICER FOR
CONDUCTING ENQUIRY AND CONVEYING HIS ACCEPTANCE

To
Mr. / Ms…………………………..
……………………………………
Sir / Madam,
The Management has issued a charge-sheet to one of the employees calling
for his explanation thereto. The explanation, has been found to be as
unsatisfactory. The Management has decided to hold an enquiry by giving an
opportunity to the delinquent employee to defend himself.
The Management has decided to appoint you as an Enquiry Officer and we
need your formal approval which may kindly be conveyed at your earliest.
Please be assured that the Management will extend full co-operation in this
context and Mr. / Ms……………. Has been appointed as its representative.
Thanking you,
Yours Sincerely,
For & on behalf of the Management
Authorised Signatory
CC: Mr./ Ms.—————————, you are appointed as Management’s
Representative to co-ordinate with the Enquiry Officer.
Note: After the disciplinary authority decides to order an enquiry, it may hold the same itself or appoint an Enquiry Officer for that purpose in the absence of a provision to the contrary in the in the service or discipline rules concerned. The Enquiry Officer functions only as a delegate of the disciplinary authority, whose conclusions and recommendations may or may not find favour with the disciplinary authority. The prerequisites of a person to be Enquiry Officer may thus be summarized as under.:

(a) The appointment of the Enquiry Officer should be made by an authority competent totake disciplinary action against the workman concerned.
(b) Before making the appointment of a person to act as Enquiry Officer, it must be seenthat he is a person with open mind, a mind which is not biased against the workman concerned.
(c) A person to be Enquiry Officer must be a Responsible Officer or High Status commanding respect from the workman. He should not be a person of lower status and should not be judge in his own cause.

PRO-FORMA FOR A NOTICE TO THE CHARGE-SHEETED EMPLOYEE
FOR HOLDING ENQUIRY:

To
Mr./ Ms………………….
Emp.No…………………
Designation……………..
Ref: Your explanation dated ………………..in response to the charge-sheet
dated………………
We are in receipt of your explanation dated…….in response to the charge sheet dated……..After careful consideration of your explanation, which has
been found unsatisfactory, it is considered desirable and necessary to
conduct an enquiry into the charges leveled against you. You are hereby
informed that the enquiry will be conducted by Sri……………….who has been
entrusted with assignment to hold the enquiry.You are, therefore, directed to attend and participate in the enquiry proceedings with all the necessary document, evidence and witness (es) that you may seek to rely upon in your defense. You are further intimated that if you fall to attend the enquiry proceedings without sufficient cause, the enquiry will be proceeded ex-parte without notice to you. For & on behalf of the Management
Authorised Signatory

DRAFT OF NOTICE AFTER RECIEPT OF ENQUIRY REPORT

To
———————-
———————-
———————-
This has reference to the charge sheet dated __________ issued to you and
the enquiry held thereafter. We have since received the report of the enquiry
officer, wherein the charges leveled against you have been proved.
Before we consider the findings of the enquiry officer, you are hereby given an opportunity as to what you have to say o the findings. You are given a period of three days to submit your reply. In case we do not hear from you within the stipulated time period, necessary action will follow, without further reference to
you.
Manager/ Competent Authority

NOTICE OF DISCHARGE TO AN EMPLOYEE

To
_______________
_______________
_______________
This has reference to the charge sheet dated_________ issued to you &
enquiry held thereafter. We have duly considered the report of the enquiry
officer and are satisfied that the charges as leveled against you have been
proved against you in the enquiry.
In view of the serious nature of misconduct committed by you & fully proved
against you, it has been decided to dispense with your services. However, on
compassionate grounds considering extenuating and aggravating
circumstances, the management, instead of dismissing you from services has
decided to impose lesser punishment of discharge on you with immediate
effect from____________ Your final payment of dues including wages for 1 month in lieu of notice will be made to you in the office on or before____________ during office hours on any working day after you hand over the charge.

Manager/ Competent Authority

ORDER OF DISMISSAL

To
_______________
_______________
_______________
We have received the enquiry report that was held on_______________
against you consequent to the charge sheet dated______________. After
going through the proceedings of the enquiry, we find that the charges have
been proved against you.Since the charge (s) committed by you is/are of serous nature, the appropriate punishment is dismissal from service. You are therefore, hereby dismissed from service with effect from ____________ you can collect your dues, if any,and settle your account on any working day during the office hours from
Accounts Department.

Manager/ Authorised person with designation

C.C : – The Accounts Deptt. for information if necessary action.
ORDER OF REDUCTION IN RANK
To
_______________
_______________
_______________
Your past conduct and service records reveal that you have no initiative or
sense of responsibility. Frequently, you have stayed away from duty &
neglected your work. Time & again you were warned/ reprimanded but there
has been no improvement. We tried our best to motivate you to take interest
in the work & to observe regularity & punctuality but of no avail. You have
been as careless as ever & have refused to perform your duties seriously.
Your carelessness has not caused the work to suffer but it is also likely to
effect the discipline among other members of the staff.Under circumstances we are of the concerned opinion that the post held by you entails greater responsibility that you can shoulder as you lack necessary initiative, which is required for the post. Therefore, we hereby give you 1- month notice to relieve you from the present post and instead assign you post
of____________ with immediate effect from_______________. This post
entails lesser responsibility & we feel that you will be able to perform your duty more satisfactorily in this capacity. However, you will be entitled to only those benefits and salary that the post caries.We must also make it clear that if you fail to show marked improvement & continue to conduct yourself in the way you have been doing, we shall be constrained to dispense with your services after holding enquiry, if necessary.Manager/Authorized person with designation

C.C: – The Accounts deptt for information & necessary action.

ORDER OF WITHOLDING ANNUAL INCREMENT/(S)

To
_______________
_______________
_______________
In continuance of the charge sheet dated_____________ issued to you & the Enquiry held into the charges, this is to inform you that we were satisfied that you are found guilty of the charges leveled against you and severe
punishment including dismissal/discharge can be inflicted upon you.
However, on going through your past record & considering the nature of the
misconduct by you the undersigned decide that this time a milder punishment will meet the ends of justice. Therefore, it has been decided to withhold your annual increment for___________year/years.During the period for which your annual increment is being withheld the management will watch your performance and conduct and if found satisfactory the grant of increment/ increments to you will be reconsidered onthe expiry of the said period.
Manager/ Authorized person with designation
C.C: – The Accounts deptt for information & necessary action.

ORDER OF IMPOSING FINE AS A PUNISHMENT

To
_______________
_______________
_______________
This is in continuance of the charge-sheeted dated__________ issued to you & the enquiry held in pursuance thereof. As a result of the enquiry, the
management is satisfied that the charges leveled against you amply proved.
On the bases of the charges proved against you, dismissal from service would be rather appropriate in the ordinary course but in consideration that this for the first time that you have been found guilty of the charge, the management decides to afford you an opportunity to improve yourself & instead of awarding the extreme penalty, impose upon you a fine of

Rs._________ as
punishment.
Manager/ Competent Authority
Date: –
C.C: – The Accounts Dept

PROFORMA SUGGESTED FOR A CHARGE SHEET TO AN EMPLOYEE
FOR HABITUAL ABSENTEEISM

TO
Following are the charges against you:
Perusal of your attendance record reveals that you are in habit of absenting
yourself from your duties without any information and proper sanction of
leave. Your absentee spells are on an increase and your absentee record for
the preceding ________years are reproduced hereunder.
MONTH DATES NO. OF
DAYS OF
UNAUTH
ORIZED
ABSE
NCE
________ __________
________________
XXX XXX XXX
XXX XXX XXX
You have been verbally advised to improve you attendance record and not to
indulge in unauthorized absence from duties. But despite these verbal
advises/reprimands and assurance given by you, you have not shown any
improvement in your attendance.The above act of habitual absence on your part constituted major misconduct under certified standing orders of the company applicable to you and also affects the work of the company.You are hereby required to submit your explanation, if any to this chargesheet
within 3 days from its receipt failing which it will be presumed that you
have no explanation to offer and the management will be free to take any
action that may be deemed proper in you case.
For _________________________
(Authorized Signatory)

PROFORMA SUGGESTED FOR CHARGE SHEET FOR SLOWING DOWN
WORK

To,
It is reported against you as under:
1. That on______(date) at about________(time) while on duty, you in
combination with others, deliberately slowed down the work in a concerted manner and instigated Mr.B & C to adopt ‘go slow’ tactics. You further threatened Mr. D who did not want to follow the suit.
2. That while you prior production was_____ per day, your production on
________ and thereafter has been deliberately brought down to______
which is much below the normal production of a worker of average
efficiency.
3. That the above acts/omissions on your part are highly objectionable
being prejudicial to the interest of the company, which has to compete
with other efficiently run enterprises.
4. That despite repeated advice not to adopt to ‘go slow’ tactics, by your
superior/superiors, you did not adhere to the actual norms of production, you have been maintaining earlier but instead, kept on idling away your time.
5. As a result of your ‘Go Slow’ tactics and instigating others to slow down
the work/production has considerably gone down, resulting into loss to
the company.
6. The above acts on your part constitute major misconduct under
certified standing orders no.______ and no._____ of the company
applicable to you.You are hereby required to submit your explanation, if any to this charge sheet within 3 days from its receipt failing which it will be presumed that you have no explanation to offer and the management will be free to take any action that may be deemed proper in you case.
AUTHORISED SIGNATORY
Appreciation Letter
Dear (Name of the candidate),
I would like to take this opportunity to express my heartfelt thanks to you for
your very active involvement _________(Reason) . The Chairman and Board
Members have also asked me to pass on their sincere appreciation for your
efforts in supporting us with the undertaking.Again, thanks so much for your enthusiastic participation in our conference. I have no doubt that it would not have been the success that it was without your presence.
Best Regards,
_______(Your name and Your Digital Signature)
Rejection Letter
Dear (Name of the candidate)
I regret to inform you that your recent application for the Head of Security
position at __(Name of the company) was unsuccessful.Although you met all of the mandatory minimum qualifications for the position,the Interview Board chose a candidate with considerably more experience than you currently possess and also whose skill set Matches closely with the current profile we are looking at . I am here to convey thanks for your candidacy.On behalf of ____(Company name) I thank you for your interest and effort,and I wish you all the best in your future career endeavors.
Sincerely,
_______(Your name and Your Digital Signature)
Apology Letter
Dear (Name of the candidate)
The purpose of this is to convey to you my sincere apologies for any
inconvenience you may have experienced last month with respect to
____(Cause of Inconvenience). We continue to be committed in reaching your expectations. Once again , Let me convey my sincere apologies concerning this and also would see to it that this would not happen in future .
Sincerely,
_______(Your name and Your Digital Signature)
Appointment For Interview
Dear (recipient’s name),
Thank you for your application regarding the position of (job title) at (company). We are impressed with your qualifications and would like to meet
with you to have a round of Discussion . Please come down to our office and
take an interview any time between __ A.M to __ P.M . Should you have any
queries ,please feel free to call me _____(Mob Num) and reach me at (your
Email ID) .We look forward to meet you soon at our Office.
Best Regards,
_______(Your name and Your Digital Signature
New Employee Introduction
Hi All
Please extend your warmest welcome to (name). (name) will be heading up
our (department) division and is excited to begin in this capacity. He comes to us with more than (number) years in…(Industry) . She would be reached at (Corporate Email ID). Request one and all to extend your warm look upon
her .
Best Regards,
_______(Your name and Your Digital Signature
Extending Job Offer
Dear (recipient’s name),
We are delighted to have you be a part of (company). As discussed in your
interview, we are offering you the position of (job title) your starting salary will be ___ per Year. The Break-up for the same will be provided on your Date of Joining Please acknowledge your Interest as a reply to this Email and Mention us your Date of Joining .An Early response to the same is highly appreciated. Look forward to have a amiable Association with you .
Regards
_______(Your name and Your Digital Signature .
Birthday Congratulations
Dear (recipient’s name)
Wish you a Happy Birthday ! We hope that you have a great year and
accomplish all the fabulous goals you have set. May the coming years be
filled with happiness, peace, and love.Have a Great day ahead .
Sincerely,
_______(Your name and Your Digital Signature
HIKE Letter
Dear Employee,
We are glad to inform you that your CTC/salary is being revised to
__________________. The break up of the same is as follows:
Basic:
Conveyance:
Flexi Benefit Plan:
PF Contrbution:
The other terms and conditions of the appointment remains the same.
Looking forward for a greater performance.
Regards,
_______(Your name and Your Digital Signature
HIKE Letter II
Dear Employee,
We take this opportunity to thank you for your contribution towards(Name of
the company)_________________performance in (Year)_______. Your
efforts towards helping the company achive its strategic goals are
appreciated.Your performance for the year _______ has __________ and has been evaluated as ___(Rating). Consequently, your annural compensation has been enhanced as shown below wef ________.
Components:

Fixed Cash Component(A)

Basic:

Flexible Benefit Pan(FBP)

Provident Fund(PF)

Cost to Company

VariableCash Component(B)

Performance Bonus

Retirals(C)

Gratuity

Other Allowances(D)

Total Yearly Compensation (A+B+C+D)

Benefits:

Group Term Life Insurance

Group Personal Accident Insurance

Group Mediclaim Insurance

We look forward to your continued contribution that would enable us to work
together as a team and scale grater heights in the coming years.We wish you all th best for your future endeavours and contributions to our organization.

PROMOTION LETTER

Dear Mr. /Ms,
We are very happy to inform you that you have been promoted as
(designation)with effect from (due date). In accordance we hereby revise your Gross Salary as Rs /-.Other terms and Conditions remain the same as per the appointment letter. Kindly sign and return the duplicate of this letter as a token of your acceptance of the above terms and conditions.

With best wishes,
_______(Your name and Your Digital Signature

ADDRESS PROOF LETTER FOR EMPLOYEE

To Whomsoever it may concern
This is to confirm that Ch.Sudheer is working in (Company) as (Designation) .
As per the company’s record, His services were effective since (Date of
Joining) . Also would want to confirm the current address of (Name of the
Employee) as “ put the Adress ” as per company’s Employee Records .
Sincerely
Human Resources
_______(Your name and Your Digital Signature

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Posted by Hrformats - August 1, 2012 at 6:19 AM

Categories: HR   Tags: , , ,

Top 25 Cover Letters

I know you always had a difficulty in finding appropriate cover letters for sending job applications.

So here i go and put together 25 good cover letters. Hope it will be helpful for all professionals be it experienced or freshers.

 

1.

Respected Sir/Madam,

I believe that my qualifications & experience would make me an outstanding asset to your organization. I would very much appreciate the opportunity of a personal interview, at your convenience, to further discuss my abilities and the needs of your corporation.

 

2.

Respected Sir/Madam,

 

This mail is with reference to the current opening of job position of ‘….’   at (Name of organization).

I wish to be a part of your team as I feel that my objective of utilizing my ……….. and ……. skills to the fullest would be achieved best by serving your company.

My resume has been attached above. Kindly consider my candidature.

……………..

3.

Dear Sir/ Ma’am,

 

I am writing to express my interest in working with your organization as a …..Designation…, and have enclosed my resume for your consideration.

 

Review of my credentials will confirm that I have been a consistent performer throughout. I am a self-motivated person and can prove to be a good team player with strong analytical & problem solving skills. Also I believe in taking initiatives and strive to apply my knowledge to fullest of my abilities.

 

With strong communication skills and dynamic presentation/public speaking style, let me also note that my technical experience and Management knowledge will make me a very competitive candidate for this position.

 

If your firm is looking for a dependable, results-oriented professional with a solid performance track, I would be interested in speaking with you to discuss the value that my strengths and capabilities can bring to your company.  I can be reached in confidence at the above telephone numbers or email address and I look forward to hearing from you.

 

Thank you for your time and consideration.

………

 

4.

 

Dear Sir/Madam,

It was a great interest that I came to know about job opening in your organization through a reference and in response am enclosing my resume for your consideration.

Review of my credentials will confirm you hopefully that I am capable of serving as a catalyst for achieving your desired objective through effective contribution.

I am pleased to write that I am very much keen to associate with (name of organization) and obviously it would be my honor if I could serve my service for this organization.

Please revert and acknowledge this application for the further process if any.

Warm Regards

 

 

5.

 

Dear Sir/Madam,

 

Please find my updated CV attached herewith.

 

I am an MBA professional in ……. from ……… institute …..Place.
I am having good and thoughtful industry exposure in ……… and ……….. Through internship program and projects which I have undergone.

I am having ……… experience of 3 ……….. Working for ………..
I would like to associate with your organization, where I can use my knowledge and experience to enhance organizational goals and my career goals.

Looking for your valuable look at my profile and your positive feedback for the same.

Thanks and Regards

 

 

6.

 

Dear Sir/Madam,

As per your advertisement in …….. Website, I would like to offer my candidature for the post of “………” with job code …….. My Resume is enclosed herewith for your kind perusal.

Regards,

 

 

7.

 

Dear Sir
I am interested in applying to your esteemed organization.
And would like to associate myself.
I have completed ………….. From ………university ……….
I’m confident of matching the company’s value and work culture requirements with my strengths and abilities.
My educational qualification and internship experience, contractual project and previous experience have prepared me well for a job with this firm.
Attached with this application is my resume which would detail you regarding my abilities and qualification please review the same and consider me for a designation suiting my capacity.
Anticipating a positive response.
Thanking you,

 

 

8.

 

Hello Madam/ Sir,
This correspondence of mine is in regard to the vacancy at your company. I have gone through the requirements stated by you and the job description mentioned on …website and think that the profile suites me in an unfathomed manner.  With my level of education and work experience it becomes obvious for me to be able to undertake similar assignments with reverence. The first hand display of the idiosyncrasies can be witnessed with a personal conversation; a chance of which I presume will be given to me. I am forwarding my resume which provides a brief idea of my accomplishments and remarkable endeavors to remain inclined to the learning curve and display an apparent might of professionalism.
I shall feel dignified to receive communication from your side.

With Regards

 

9.

 

Manager HR

Dear Sir or Madam,

I am currently exploring job opportunities. As my resume reveals, I have Master’s degree in Finance (PGDM). I have worked on and learned a great deal from projects during my summer training and Iwill be anxious to work with your organization.
I have enclosed/attached my resume for your review. I would like the opportunity to meet and share more about my qualifications and the ways in which I can contribute to the organization.

 

Thanking you
sincerely

 

10.

Respected Sir/Mam

I have completed my …… degree in …….. with an aggregate of ………% in the month of ……. I have over …….. months of experience in similar field and good command over ……….
I am looking for a good platform where I can work with full devotion & enthusiasm. I wish to stand with a solid backbone to make feel proud of my employer with my hard work and loyalty. Moreover I am ready to work anywhere and money though important is not my main concern.

I would be grateful if you could consider my candidature for …….. and provide me an opportunity to prove my worth. I am enclosing my resume for your kind consideration and favorable reply.

Thanks & Regards

 

 

 

 

11.

 

To

The Manager,

Human Resource Department,

RNCOS E services Pvt Ltd.
I am writing to express my interest in the job vacancy for ………. in your organisation as mentioned on your site (job code- ………..)

My detailed resume is enclosed for your reference. Review of my credentials will confirm that I meet the eligibility criteria for the desired profile.

I believe my knowledge and skills will bring value to your organization and would welcome the opportunity to meet, discuss and explore the possibilities of the same.

 

Thanking you

Sincerely,

 

 

12.

 

Dear Employer,

In response to your advertisement regarding the position for ……. in your organization I am enclosing a resume for your review. Please consider this letter as my formal application presenting my background, education and experience.

I am a …….. student with Majors ………. with the ………..background & have an experience in various field like ……….. Etc. I am well versed in the area of ………..   as I am also certified Dealer  of NSE’s  NCFM. Have good knowledge of Computer. I have diploma from ……..  University

I have considerable experience in dealing with …………. and a thorough knowledge of the ……………of the corporate environment. I work well with people and enjoy getting the work at hand completed. I believe I would excel in this industry because I truly find this job as a challenging and rewarding career opportunity. As well as, my multi regional exposure offers me an advantage in better understanding of the consumer behavior and perception of various culture & region.

Looking forward for your positive response and expect to hear from you soon for an interview to further discuss my qualifications. I am available for an interview at a mutually convenient time.

Thank you for your time and consideration.

Sincerely

 

 

 

 

13.

To,
The HR Manager
Delhi-

 

Madam,

 

With reference to the telephonic conversation, I  Want to apply for the post of …….. in your organization. I am sending a copy of my resume as a word attachment with this mail.

 

Hope to hear from you soon .

 

Thanking You

 

Yours faithfully

 

14.

Dear Sir,

This is S D.

I am an MBA from ……….. University
Currently I am pursuing ……… from ……….. University  …….
I’d like to request you kindly lend me the opportunity so that I can prove myself to be eligible for the relevant post in your highly prestigious organization.

My resume is attached herewith for your kind appraisal.

In anticipation of your endeavour,
With best regards…

 

15.

 

Sir

Greetings for the day !

This is in response to the mail sent to me. I would like to apply for the mentioned opportunity namely ………  I’m sending my resume for your kind consideration. I can be contacted any time on the number mentioned below.  Hope you will revert back soon.

 

Regards

 

16.

To,

The HR

New Delhi

Subject-: Application for the Post of …….

Respected Madam,

We had a conversation over the phone. I feel immense pleasure in offering my candidature with the aim of professional career in your reputed organization for the above mentioned post.

I assure u that, I shall spare no pains in discharging my duties at the best of my caliber.

Thanks in Anticipation

 

17.

Hello

Having seen your mail, I tender my deep delight upon showing your likeness towards my profile. I offer my candidacy for the post that’s ………. In this response, I attach the personal recapitulation with my updated CV, herewith. Kindly check.

Thanks in anticipation,
Yours Sincerely,

 

18.

(for those who are applying for diverse profiles)

Hi,
I am ………, a ………. engineer with …………. This is in response to your mail I received regarding the requirement/recruitment of …………

Although, I am into a ……….profession, my inclination has always been towards ……….professions, especially ………… I have a natural panache for …….. Since I have worked with ……….. prior to joining ……….., I have a good command over ………….and am well versed with the …………… standards. I have been involved in …………at school and college level.
As far as the remuneration is concerned, I well understand the difference between salaries in ……and other industries and this difference will not be an issue from my side.  Sooner or later I would want to switch over from my current profession to something that I am more comfortable with. I am confident in myself and all I seek is a good opportunity, which I might find with your organization.
I am enclosing my resume (technical) your kind perusal. Kindly provide me with an opportunity to prove my worth.

Thanks and Regards

 

19.

Hello,

My interest for the position of ………. has prompted me to forward my resume for your review and consideration.
I am employed as ……
I Think that I could apply my combination of knowledge and experience. As a business Post-Graduate I believe that, this Post will provide an Outstanding Opportunity for me.

I am Sending my Resume with this Application.  I believe that my Academic record and Experience reflects Excellent Level of both Motivation & Cognitive ability.
I hope that the Detail I have provided is sufficient for the Opportunity that your Company is offering.
Thank you for your consideration.

Sincerely,

 

20.

 

Dear Hiring Manager,

 

This letter is to express my interest in discussing the ……… position posted on your company’s website. The opportunity presented in this listing is very appealing, and I believe that my experience and education will make me a competitive candidate for this position.

 

Presently, I am working as a …. for ………… with around …….years’ experience in ……………. etc. I enclose my resume as a first step in exploring the possibilities of employment with you.

 

Please let me know the procedure that follows ASAP

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

 

Best Regards

 

 

21.

Dear sir/madam,

I am writing to apply for the position of …………t. As requested, I am enclosing a completed job application, my resume and references.

The opportunity presented in this listing is very interesting, and I believe that my strong technical experience and education will make me a very competitive candidate for this position. The key strengths that I possess for success in this position include:

  • I strive for continued excellence
  • I provide exceptional contributions to ……………….

I also have experience in learning and excelling at new technologies as needed.

Please see my resume for additional information on my experience.

I can be reached anytime via my cell phone, …………… Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Sincerely,

22.

It is with great interest that I am forwarding my CV/Resume for your consideration. My record of academic achievements and professional career history, demonstrates attributes that make me a valuable employee. My CV/Resume is enclosed to provide you with details of my skills and accomplishments, but I am certain that a personal interview would more fully reveal my desire and ability to contribute to your organization.

 

Thank you for your time and consideration, and do not hesitate to contact me if you have any questions.

I look forward to speaking with you soon.

 

23.

The HR Manager

Sir/ Madam,

 

This letter is in reference to the mail received by me from ………inviting application for the post of …….. Profile.

 

At the very outset, I would like to thank you for considering me for this post. I’m currently ……………….. I have a sound knowledge of ………and hands on experience in …………., the details of which are mentioned in the CV enclosed.

 

I would be happy to work with ……… and become a part of the ………. family.

 

I am enclosing a copy of my curriculum vitae for your kind perusal.

 

Anticipating a positive reply.

 

Thanking you

Sincerely

 

24.

Dear Sir/Madam,
Thanks for providing me with a chance to work with your esteemed organization would be really interested in getting into a verbal interaction with your HR team so that I could prove my worthiness to you and I can assure you that you would not regret giving me a chance once. Please find enclosed my resume attached with this email for the post of …….. (Job Code: …….) in your esteemed organization.
Thanking you in anticipation.

 

25.

Dear Sir / Madam,

 

Looking at the working and structure of your organization it is my strong belief that my presence in your organization will give great synergy between viable growth of your organization and my expertise in the various areas including ……..

 

Review of my credentials will confirm that I am capable of serving as the catalyst for achieving revenue objectives and organic growth through effective contributions. I have in depth expertise of ……..The courses have put in me the best mix of …….. expertise with these I also have insightful knowledge of ………..

 

I understand that working for your organization requires a candidate who is team oriented and is able to deal with people in various departments. I am confident that I possess these skills, which will help me to perform the job efficiently and effectively.

My goal is to transit my enthusiasm, creativity and experience into a position, where I continue to provide the strategic and tactical leadership critical to retaining valued customers of an organization. I am certain that my presence in your team will prove to be beneficial to your organization. As such, I would welcome an opportunity to speak with you to evaluate your needs and share my ideas.

 

Thanking you.

 

Sincerely,

 

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Posted by Hrformats - July 20, 2012 at 4:09 AM

Categories: HR   Tags:

Warning Enquiry Appraisal format

I have Attached Warning Enquiry Appraisal format

 

 

MODEL PRO-FORM FOR GENERAL CHARGE-SHEET

 

To

 

………………………

 

………………………

 

 

It is reported against you that on ________(date) at ________(time) you_____ (mention clearly the act or acts of misconduct alleged).

 

 

The acts, as alleged above to have been committed by you, amount to misconduct which, if proved, would warrant serious disciplinary action against you.

 

Accordingly, you are hereby required to show cause within _______ days of the receipt hereof as to why you should not be dismissed or other wise punished.

 

Should you fail to submit your explanation as required, It will be presumed that you admit the charges and have no explanation to offer and the matter will be disposed of without any further reference to you.

 

Since the charges, leveled against you, are of grave and serious nature, you are herby suspended pending further proceedings and final orders in the matter.

 

The receipt of this letter should be acknowledged.

 

 

 

AHTOHRISED SIGNATORY  

 

 

 

 

 

 

MODEL SHOW CAUSE NOTICE

 

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

 

You have been absenting from duty without leave since………..and as such services are liable to be terminated according to the rules of the company.

 

You are, therefore, called upon to show cause why your services will not be terminated  under Clause ……….of the State………Model Standing Orders Act OR Certified Standing Orders rules of the company / establishment for such continued / habitual absence.

 

 

 

AUTHIRISED SIGNATORY

 

 

MODEL SHOW CAUSE NOTICE

 

 

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

 

It has been reported against you as under :

 

On…………at……………….you,…………..……………..(details of alleged misconduct)  The act(s) alleged to have been committed by you amount to misconduct.

 

Accordingly, you are hereby called upon to submit your written explanation and show cause why disciplinary action should not be taken against you.

 

Your explanation must reach the undersigned within 48 hours. Should you fail to submit your explanation required, the matter will be disposed of without any further reference to you.

 

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

 

 

 

 

 

SIMPLE WARNING LETTER

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

WARNING

 

Your explanation dated ………….. in reply to show cause notice dated………. Has been found to be unsatisfactory.

 

You are accordingly hereby warned.

 

You are further advised in your own interest to be cautious and not to repeat such an act in future.

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

STERN WARNING LETTER

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

STERN WARNING

 

Your explanation dated …..in reply to show cause notice / letter of charge dated…….has been found to be unsatisfactory.

 

 

The gravity of misconduct committed by you is such that it warrants severe punishment.  However, we are taking a lenient view this time and have decided to award you this stern warning.

 

 

Should you repeat any such thing in future or commit any other misconduct we will not hesitate to take strict disciplinary action against you.

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

WARNING LETTER FOR HABITUAL IRREGULAT ATTENDANCE

 

 

 

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

Your leave record shows that you are in the habit of absenting off and on and in spite of the fact that you have been verbally advised and are warned for improving your attendance you have not shown any improvement. You were again absent on ………. Without any authorization. You are being given another opportunity to correct yourself and in case you do not show any improvement we will have no alternative but to take a serious view of your action. On your above absence you are being strongly warned.

 

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

WARNING LETTER FOR INSUBORDINATION

 

 

 

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

 

 

It has been reported that today at 09.00a.m when your supervisor asked you to do…………………you refused to carry out the instructions and shouted at him. In your explanation you have admitted your mistake.  Although drastic action could have been taken against you for insubordination, but with a view to reform you, you are being given another opportunity and we hope you will be very careful in future in such matters. You are being warned.

 

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

 

 

 

 

 

 

MODEL PRO-FORMA FOR GENERAL CHARGE-SHEET

 

To

 

Mr./ Ms……………………..

Emp.No…………………….

Designation………………..

 

 

It is reported against you that on ________(date) at ________(time) you_____ (mention clearly the act or acts of misconduct alleged).

 

 

The acts, as alleged above to have been committed by you, amount to misconduct which, if proved, would warrant serious disciplinary action against you.

 

Accordingly, you are hereby required to show cause within _______ days of the receipt hereof as to why you should not be dismissed or other wise punished.

 

Should you fail to submit your explanation as required, It will be presumed that you admit the charges and have no explanation to offer and the matter will be disposed of without any further reference to you.

 

Since the charges, leveled against you, are of grave and serious nature, you are herby suspended pending further proceedings and final orders in the matter.

 

The receipt of this letter should be acknowledged.

 

 

 

AHTOHRISED SIGNATORY         

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PRO-FORMA FOR NOTICE FOR  SUSPENSION ORDER PENDING ENQUIRY:

 

 

 

 

To

 

Mr./ Ms……………………..

Emp.No…………………….

Designation………………..

 

 

Whereas the charges amounting to gross misconduct (s) and indiscipline againt you have been leveled in accordance with Company Service Rules / Standing Order No……as per charge-sheet dated………..sent to you.

 

Now, therefore, you are hereby placed under suspension with effect from………under clauses………..of the Factory / Company Rules / Standing Orders. Your suspension has been considered necessary in order to maintain proper discipline in the Factory / Company / Establishment and to conduct proper enquiry against you.

 

You will be entitled to receive subsistence / suspension allowance of Rs……. During the period of suspension.

 

 

 

AHTOHRISED SIGNATORY         

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PRO-FORMA FOR A LETTER TO THE ENQUIRY OFFICER FOR CONDUCTING ENQUIRY AND CONVEYING HIS ACCEPTANCE

 

 

 

To

 

Mr. / Ms…………………………..

……………………………………

 

Sir / Madam,

 

The Management has issued a charge-sheet to one of the employees calling for his explanation thereto. The explanation, has been found to be as unsatisfactory. The Management has decided to hold an enquiry by giving an opportunity to the delinquent employee to defend himself.

 

The Management has decided to appoint you as an Enquiry Officer and we need your formal approval which may kindly be conveyed at your earliest.

 

Please be assured that the Management will extend full co-operation in this context and Mr. / Ms……………. Has been appointed as its representative.

 

Thanking you,

 

Yours Sincerely,

For & on behalf of the Management

 

Authorised Signatory

 

 

CC: Mr./ Ms.—————————, you are appointed as Management’s Representative to co-ordinate with the Enquiry Officer.

 

Note: After the disciplinary authority decides to order an enquiry, it may hold the same itself or appoint an Enquiry Officer for that purpose in the absence of a provision to the contrary in the in the service or discipline rules concerned. The Enquiry Officer functions only as a delegate of the disciplinary authority, whose conclusions and recommendations may or may not find favour with the disciplinary authority.

 

The prerequisites of a person to be Enquiry Officer may thus be summarized as under.:

(a)     The appointment of the Enquiry Officer should be made by an authority competent to take disciplinary action against the workman concerned.

(b)     Before making the appointment of a person to act as Enquiry Officer, it must be seen that he is a person with open mind, a mind which is not biased against the workman concerned.

(c)     A person to be Enquiry Officer must be a Responsible Officer or High Status commanding respect from the workman. He should not be a person of lower status and should not be judge in his own cause.

 

 

 

 

 

PRO-FORMA FOR A NOTICE TO THE CHARGE-SHEETED EMPLOYEE FOR  HOLDING ENQUIRY:

 

 

To

 

Mr./ Ms………………….

Emp.No…………………

Designation……………..

 

 

Ref: Your explanation dated ………………..in response to the charge-sheet dated………………

 

We are in receipt of your explanation dated…….in response to the charge-sheet dated……..After careful consideration of your explanation, which has been found  unsatisfactory, it is considered desirable and necessary to conduct an enquiry into the charges leveled against you. You are hereby informed that the enquiry will be conducted by Sri……………….who has been entrusted with assignment to hold the enquiry.

 

You are, therefore, directed to attend and participate in the enquiry proceedings with all the necessary document, evidence and witness (es) that you may seek to rely upon in your defense. You are further intimated that if you fall to attend the enquiry proceedings without sufficient cause, the enquiry will be proceeded ex-parte without notice to you.

 

 

 

 

For & on behalf of the Management

 

 

Authorised Signatory

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DRAFT OF NOTICE AFTER RECIEPT OF ENQUIRY REPORT

 

 

To

———————-

———————-

———————-

 

 

This has reference to the charge sheet dated __________ issued to you and the enquiry held thereafter. We have since received the report of the enquiry officer, wherein the charges leveled against you have been proved.

 

 

Before we consider the findings of the enquiry officer, you are hereby given an opportunity as to what you have to say o the findings. You are given a period of three days to submit your reply. In case we do not hear from you within the stipulated time period, necessary action will follow, without further reference to you.

 

 

 

 

 

 

Manager/ Competent Authority

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOTICE OF DISCHARGE TO AN EMPLOYEE

 

To

_______________

_______________

_______________

 

 

This has reference to the charge sheet dated_________ issued to you & enquiry held thereafter. We have duly considered the report of the enquiry officer and are satisfied that the charges as leveled against you have been proved against you in the enquiry.

 

In view of the serious nature of misconduct committed by you & fully proved against you, it has been decided to dispense with your services. However, on compassionate grounds considering extenuating and aggravating circumstances, the management, instead of dismissing you from services has decided to impose lesser punishment of discharge on you with immediate effect from____________

 

Your final payment of dues including wages for 1 month in lieu of notice will be made to you in the office on or before____________ during office hours on any working day after you hand over the charge.

 

 

 

 

 

Manager/ Competent Authority

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                    ORDER OF DISMISSAL

 

To

_______________

_______________

_______________

 

 

 

We have received the enquiry report that was held on_______________ against you consequent to the charge sheet dated______________. After going through the proceedings of the enquiry, we find that the charges have been proved against you.

 

Since the charge (s) committed by you is/are of serous nature, the appropriate punishment is dismissal from service. You are therefore, hereby dismissed from service with effect from ____________ you can collect your dues, if any, and settle your account on any working day during the office hours from Accounts Department.

 

 

 

 

 

 

Manager/ Authorised person with designation

 

C.C : – The Accounts Deptt. for information if necessary action.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ORDER OF REDUCTION IN RANK

 

To

_______________

_______________

_______________

 

 

Your past conduct and service records reveal that you have no initiative or sense of responsibility. Frequently, you have stayed away from duty & neglected your work. Time & again you were warned/ reprimanded but there has been no improvement. We tried our best to motivate you to take interest in the work & to observe regularity & punctuality but of no avail. You have been as careless as ever & have refused to perform your duties seriously. Your carelessness has not caused the work to suffer but it is also likely to effect the discipline among other members of the staff.

 

Under circumstances we are of the concerned opinion that the post held by you entails greater responsibility that you can shoulder as you lack necessary initiative, which is required for the post. Therefore, we hereby give you 1-month notice to relieve you from the present post and instead assign you post of____________ with immediate effect from_______________. This post entails lesser responsibility & we feel that you will be able to perform your duty more satisfactorily in this capacity. However, you will be entitled to only those benefits and salary that the post caries.

 

We must also make it clear that if you fail to show marked improvement & continue to conduct yourself in the way you have been doing, we shall be constrained to dispense with your services after holding enquiry, if necessary.

 

 

 

 

 

 

Manager/Authorized person with designation

 

C.C: – The Accounts deptt for information & necessary action.

 

 

 

 

 

 

 

                                 ORDER OF WITHOLDING ANNUAL INCREMENT/(S)

 

To

_______________

_______________

_______________

 

In continuance of the charge sheet dated_____________ issued to you & the Enquiry held into the charges, this is to inform you that we were satisfied that you are found guilty of the charges leveled against you and severe punishment including dismissal/discharge can be inflicted upon you.

 

However, on going through your past record & considering the nature of the misconduct by you the undersigned decide that this time a milder punishment will meet the ends of justice. Therefore, it has been decided to withhold your annual increment for___________year/years.

 

 

During the period for which your annual increment is being withheld the management will watch your performance and conduct and if found satisfactory the grant of increment/ increments to you will be reconsidered on the expiry of the said period.

 

 

 

 

 

Manager/ Authorized person with designation

 

C.C: – The Accounts deptt for information  & necessary action.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ORDER OF IMPOSING FINE AS A PUNISHMENT

 

To

_______________

_______________

_______________

 

This is in continuance of the charge-sheeted dated__________ issued to you & the enquiry held in pursuance thereof. As a result of the enquiry, the management is satisfied that the charges leveled against you amply proved.

 

On the bases of the charges proved against you, dismissal from service would be rather appropriate in the ordinary course but in consideration that this for the first time that you have been found guilty of the charge, the management decides to afford you an opportunity to improve yourself & instead of awarding the extreme penalty, impose upon you a fine of Rs._________ as punishment.

 

 

 

 

 

Manager/ Competent Authority

 

 

Date: –

 

C.C: – The Accounts Dept

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PROFORMA SUGGESTED FOR A CHARGE SHEET TO AN EMPLOYEE FOR HABITUAL ABSENTEEISM

 

TO

 

 

 

Following are the charges against you:

 

Perusal of your attendance record reveals that you are in habit of absenting yourself from your duties without any information and proper sanction of leave. Your absentee spells are on an increase and your absentee record for the preceding ________years are reproduced hereunder.

MONTH                                            DATES                                    NO. OF DAYS OF

UNAUTHORIZED

ABSENCE

________                                        __________                            ________________

XXX                                                  XXX                                                XXX

XXX                                                  XXX                                                XXX

 

You have been verbally advised to improve you attendance record and not to indulge in unauthorized absence from duties. But despite these verbal advises/reprimands and assurance given by you, you have not shown any improvement in your attendance.

 

The above act of habitual absence on your part constituted major misconduct under certified standing orders of the company applicable to you and also affects the work of the company.

 

You are hereby required to submit your explanation, if any to this charge-sheet within 3 days from its receipt failing which it will be presumed that you have no explanation to offer and the management will be free to take any action that may be deemed proper in you case.

 

 

For _________________________

 

 

 

 

(Authorized Signatory)

 

 

 

 

PROFORMA SUGGESTED FOR CHARGE SHEET FOR SLOWING DOWN WORK

 

To,

 

It is reported against you as under:

 

  1. That on______(date) at about________(time) while on duty, you in combination with others, deliberately slowed down the work in a concerted manner and instigated Mr.B & C to adopt ‘go slow’ tactics. You further threatened Mr. D who did not want to follow the suit.

 

  1. That while you prior production was_____ per day, your production on ________ and thereafter has been deliberately brought down to______ which is much below the normal production of a worker of average efficiency.

 

  1. That the above acts/omissions on your part are highly objectionable being prejudicial to the interest of the company, which has to compete with other efficiently run enterprises.

 

  1. That despite repeated advice not to adopt to ‘go slow’ tactics, by your superior/superiors, you did not adhere to the actual norms of production, you have been maintaining earlier but instead, kept on idling away your time.

 

  1. As a result of your ‘Go Slow’ tactics and instigating others to slow down the work/production has considerably gone down, resulting into loss to the company.

 

  1. The above acts on your part constitute major misconduct under certified standing orders no.______ and no._____ of the company applicable to you.

 

 

You are hereby required to submit your explanation, if any to this charge-sheet within 3 days from its receipt failing which it will be presumed that you have no explanation to offer and the management will be free to take any action that may be deemed proper in you case.

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

Appreciation Letter

Dear (Name of the candidate),

I would like to take this opportunity to express my heartfelt thanks to you for your very active involvement _________(Reason) . The Chairman and Board Members have also asked me to pass on their sincere appreciation for your efforts in supporting us with the undertaking.

Again, thanks so much for your enthusiastic participation in our conference. I have no doubt that it would not have been the success that it was without your presence.

Best Regards,

_______(Your name and Your Digital Signature)

Rejection Letter

Dear (Name of the candidate)
I regret to inform you that your recent application for the Head of Security position at __(Name of the company) was unsuccessful.

Although you met all of the mandatory minimum qualifications for the position, the Interview Board chose a candidate with considerably more experience than you currently possess and also whose skill set Matches closely with the current profile we are looking at . I am  here to convey thanks for your candidacy .
On behalf of ____(Company name) I thank you for your interest and effort, and I wish you all the best in your future career endeavors.

Sincerely,

_______(Your name and Your Digital Signature)

 

 

 

 

Apology Letter

Dear (Name of the candidate)

The purpose of this is to convey to you my sincere apologies for any inconvenience you may have experienced last month with respect to ____(Cause of Inconvenience). We continue to be committed in reaching your expectations. Once again , Let me convey my sincere apologies concerning this and also would see to it that this would not happen in future .

Sincerely,

_______(Your name and Your Digital Signature)

 

 

 

Appointment For Interview

Dear (recipient’s name),

Thank you for your application regarding the position of (job title) at (company). We are impressed with your qualifications and would like to meet with you to have a round of Discussion . Please come down to our office and take an interview any time between __ A.M to __ P.M .  Should you have any queries ,please feel free to call me _____(Mob Num) and reach me at (your Email ID) .

We look forward to meet you soon at our Office.

 

Best Regards,

_______(Your name and Your Digital Signature

 

 

 

 

 

 

New Employee Introduction

Hi All

Please extend your warmest welcome to (name). (name) will be heading up our (department) division and is excited to begin in this capacity. He comes to us with more than (number) years in…(Industry) . She would be reached at (Corporate Email ID). Request one and all to extend your warm look upon her .

Best Regards,

_______(Your name and Your Digital Signature

Extending Job Offer

Dear (recipient’s name),

We are delighted to have you be a part of (company). As discussed in your interview, we are offering you the position of (job title) your starting salary will be ___ per Year. The Break-up for the same will be provided on your Date of Joining Please acknowledge your Interest as a reply to this Email and Mention us your Date of Joining .

An Early response to the same is highly appreciated.  Look forward to have a amiable Association with you .

Regards

_______(Your name and Your Digital Signature .

 

Birthday Congratulations

Dear (recipient’s name)

Wish you a Happy Birthday ! We hope that you have a great year and accomplish all the fabulous goals you have set. May the coming years be filled with happiness, peace, and love.Have a Great day ahead .

Sincerely,

_______(Your name and Your Digital Signature

HIKE Letter

 

Dear Employee,

We are glad to inform you that your CTC/salary is being revised to __________________. The break up of the same is as follows:

Basic:
Conveyance:
Flexi Benefit Plan:

PF Contrbution:

The other terms and conditions of the appointment remains the same.

Looking forward for a greater performance.

Regards,
_______(Your name and Your Digital Signature

 

 

 

 

 

 

HIKE Letter II

 

 

 

Dear Employee,

We take this opportunity to thank you for your contribution towards(Name of the company)_________________performance in (Year)_______. Your efforts towards helping the company achive its strategic goals are appreciated.

Your performance for the year _______ has __________ and has been evaluated as ___(Rating). Consequently, your annural compensation has been enhanced as shown below wef ________.

Components:

Fixed Cash Component(A)

Basic:
Flexible Benefit Pan(FBP)
Provident Fund(PF)
Cost to Company

VariableCash Component(B)

Performance Bonus

Retirals(C)

Gratuity

Other Allowances(D)

Total Yearly Compensation (A+B+C+D)

Benefits:

Group Term Life Insurance
Group Personal Accident Insurance
Group Mediclaim Insurance

We look forward to your continued contribution that would enable us to work together as a team and scale grater heights in the coming years.

We wish you all th best for your future endeavours and contributions to our organization.

 

 

PROMOTION LETTER

 

 

 

Dear Mr. /Ms,

 

We are very happy to inform you that you have been promoted as (designation)with effect from (due date). In accordance we hereby revise your Gross Salary as Rs    /-.Other terms and Conditions remain the same as per the appointment letter.

 

Kindly sign and return the duplicate of this letter as a token of your acceptance of the above terms and conditions.

 

 

 

 

 

With best wishes,

 

_______(Your name and Your Digital Signature

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ADRESS PROOF LETTER FOR EMPLOYEE

 

 

 

 

To Whomsoever it may concern

 

 

This is to confirm that Ch.Sudheer is working in (Company) as (Designation) . As per the company’s record, His services were effective since (Date of Joining) . Also would want to confirm the current address of (Name of the Employee) as  “ put the Adressas per company’s Employee Records .

 

 

 

 

 

Sincerely

 

 

Human Resources

_______(Your name and Your Digital Signature

 

 Click Here To Download Warning, Enquiry, appraisal format

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Posted by Hrformats - May 9, 2012 at 10:51 AM

Categories: HR   Tags: , , ,

Warning,Enquiry,Appraisal format

 I have Attached Warning,Enquiry,Appraisal format

 

MODEL PRO-FORM FOR GENERAL CHARGE-SHEET

 

To

 

………………………

 

………………………

 

 

It is reported against you that on ________(date) at ________(time) you_____ (mention clearly the act or acts of misconduct alleged).

 

 

The acts, as alleged above to have been committed by you, amount to misconduct which, if proved, would warrant serious disciplinary action against you.

 

Accordingly, you are hereby required to show cause within _______ days of the receipt hereof as to why you should not be dismissed or other wise punished.

 

Should you fail to submit your explanation as required, It will be presumed that you admit the charges and have no explanation to offer and the matter will be disposed of without any further reference to you.

 

Since the charges, leveled against you, are of grave and serious nature, you are herby suspended pending further proceedings and final orders in the matter.

 

The receipt of this letter should be acknowledged.

 

 

 

AHTOHRISED SIGNATORY  

 

 

 

 

 

 

MODEL SHOW CAUSE NOTICE

 

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

 

You have been absenting from duty without leave since………..and as such services are liable to be terminated according to the rules of the company.

 

You are, therefore, called upon to show cause why your services will not be terminated  under Clause ……….of the State………Model Standing Orders Act OR Certified Standing Orders rules of the company / establishment for such continued / habitual absence.

 

 

 

AUTHIRISED SIGNATORY

 

 

MODEL SHOW CAUSE NOTICE

 

 

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

 

It has been reported against you as under :

 

On…………at……………….you,…………..……………..(details of alleged misconduct)  The act(s) alleged to have been committed by you amount to misconduct.

 

Accordingly, you are hereby called upon to submit your written explanation and show cause why disciplinary action should not be taken against you.

 

Your explanation must reach the undersigned within 48 hours. Should you fail to submit your explanation required, the matter will be disposed of without any further reference to you.

 

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

 

 

 

 

 

SIMPLE WARNING LETTER

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

WARNING

 

Your explanation dated ………….. in reply to show cause notice dated………. Has been found to be unsatisfactory.

 

You are accordingly hereby warned.

 

You are further advised in your own interest to be cautious and not to repeat such an act in future.

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

STERN WARNING LETTER

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

STERN WARNING

 

Your explanation dated …..in reply to show cause notice / letter of charge dated…….has been found to be unsatisfactory.

 

 

The gravity of misconduct committed by you is such that it warrants severe punishment.  However, we are taking a lenient view this time and have decided to award you this stern warning.

 

 

Should you repeat any such thing in future or commit any other misconduct we will not hesitate to take strict disciplinary action against you.

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

WARNING LETTER FOR HABITUAL IRREGULAT ATTENDANCE

 

 

 

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

Your leave record shows that you are in the habit of absenting off and on and in spite of the fact that you have been verbally advised and are warned for improving your attendance you have not shown any improvement. You were again absent on ………. Without any authorization. You are being given another opportunity to correct yourself and in case you do not show any improvement we will have no alternative but to take a serious view of your action. On your above absence you are being strongly warned.

 

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

WARNING LETTER FOR INSUBORDINATION

 

 

 

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

 

 

It has been reported that today at 09.00a.m when your supervisor asked you to do…………………you refused to carry out the instructions and shouted at him. In your explanation you have admitted your mistake.  Although drastic action could have been taken against you for insubordination, but with a view to reform you, you are being given another opportunity and we hope you will be very careful in future in such matters. You are being warned.

 

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

 

 

 

 

 

 

MODEL PRO-FORMA FOR GENERAL CHARGE-SHEET

 

To

 

Mr./ Ms……………………..

Emp.No…………………….

Designation………………..

 

 

It is reported against you that on ________(date) at ________(time) you_____ (mention clearly the act or acts of misconduct alleged).

 

 

The acts, as alleged above to have been committed by you, amount to misconduct which, if proved, would warrant serious disciplinary action against you.

 

Accordingly, you are hereby required to show cause within _______ days of the receipt hereof as to why you should not be dismissed or other wise punished.

 

Should you fail to submit your explanation as required, It will be presumed that you admit the charges and have no explanation to offer and the matter will be disposed of without any further reference to you.

 

Since the charges, leveled against you, are of grave and serious nature, you are herby suspended pending further proceedings and final orders in the matter.

 

The receipt of this letter should be acknowledged.

 

 

 

AHTOHRISED SIGNATORY         

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PRO-FORMA FOR NOTICE FOR  SUSPENSION ORDER PENDING ENQUIRY:

 

 

 

 

To

 

Mr./ Ms……………………..

Emp.No…………………….

Designation………………..

 

 

Whereas the charges amounting to gross misconduct (s) and indiscipline againt you have been leveled in accordance with Company Service Rules / Standing Order No……as per charge-sheet dated………..sent to you.

 

Now, therefore, you are hereby placed under suspension with effect from………under clauses………..of the Factory / Company Rules / Standing Orders. Your suspension has been considered necessary in order to maintain proper discipline in the Factory / Company / Establishment and to conduct proper enquiry against you.

 

You will be entitled to receive subsistence / suspension allowance of Rs……. During the period of suspension.

 

 

 

AHTOHRISED SIGNATORY         

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PRO-FORMA FOR A LETTER TO THE ENQUIRY OFFICER FOR CONDUCTING ENQUIRY AND CONVEYING HIS ACCEPTANCE

 

 

 

To

 

Mr. / Ms…………………………..

……………………………………

 

Sir / Madam,

 

The Management has issued a charge-sheet to one of the employees calling for his explanation thereto. The explanation, has been found to be as unsatisfactory. The Management has decided to hold an enquiry by giving an opportunity to the delinquent employee to defend himself.

 

The Management has decided to appoint you as an Enquiry Officer and we need your formal approval which may kindly be conveyed at your earliest.

 

Please be assured that the Management will extend full co-operation in this context and Mr. / Ms……………. Has been appointed as its representative.

 

Thanking you,

 

Yours Sincerely,

For & on behalf of the Management

 

Authorised Signatory

 

 

CC: Mr./ Ms.—————————, you are appointed as Management’s Representative to co-ordinate with the Enquiry Officer.

 

Note: After the disciplinary authority decides to order an enquiry, it may hold the same itself or appoint an Enquiry Officer for that purpose in the absence of a provision to the contrary in the in the service or discipline rules concerned. The Enquiry Officer functions only as a delegate of the disciplinary authority, whose conclusions and recommendations may or may not find favour with the disciplinary authority.

 

The prerequisites of a person to be Enquiry Officer may thus be summarized as under.:

(a)     The appointment of the Enquiry Officer should be made by an authority competent to take disciplinary action against the workman concerned.

(b)     Before making the appointment of a person to act as Enquiry Officer, it must be seen that he is a person with open mind, a mind which is not biased against the workman concerned.

(c)     A person to be Enquiry Officer must be a Responsible Officer or High Status commanding respect from the workman. He should not be a person of lower status and should not be judge in his own cause.

 

 

 

 

 

PRO-FORMA FOR A NOTICE TO THE CHARGE-SHEETED EMPLOYEE FOR  HOLDING ENQUIRY:

 

 

To

 

Mr./ Ms………………….

Emp.No…………………

Designation……………..

 

 

Ref: Your explanation dated ………………..in response to the charge-sheet dated………………

 

We are in receipt of your explanation dated…….in response to the charge-sheet dated……..After careful consideration of your explanation, which has been found  unsatisfactory, it is considered desirable and necessary to conduct an enquiry into the charges leveled against you. You are hereby informed that the enquiry will be conducted by Sri……………….who has been entrusted with assignment to hold the enquiry.

 

You are, therefore, directed to attend and participate in the enquiry proceedings with all the necessary document, evidence and witness (es) that you may seek to rely upon in your defense. You are further intimated that if you fall to attend the enquiry proceedings without sufficient cause, the enquiry will be proceeded ex-parte without notice to you.

 

 

 

 

For & on behalf of the Management

 

 

Authorised Signatory

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DRAFT OF NOTICE AFTER RECIEPT OF ENQUIRY REPORT

 

 

To

———————-

———————-

———————-

 

 

This has reference to the charge sheet dated __________ issued to you and the enquiry held thereafter. We have since received the report of the enquiry officer, wherein the charges leveled against you have been proved.

 

 

Before we consider the findings of the enquiry officer, you are hereby given an opportunity as to what you have to say o the findings. You are given a period of three days to submit your reply. In case we do not hear from you within the stipulated time period, necessary action will follow, without further reference to you.

 

 

 

 

 

 

Manager/ Competent Authority

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NOTICE OF DISCHARGE TO AN EMPLOYEE

 

To

_______________

_______________

_______________

 

 

This has reference to the charge sheet dated_________ issued to you & enquiry held thereafter. We have duly considered the report of the enquiry officer and are satisfied that the charges as leveled against you have been proved against you in the enquiry.

 

In view of the serious nature of misconduct committed by you & fully proved against you, it has been decided to dispense with your services. However, on compassionate grounds considering extenuating and aggravating circumstances, the management, instead of dismissing you from services has decided to impose lesser punishment of discharge on you with immediate effect from____________

 

Your final payment of dues including wages for 1 month in lieu of notice will be made to you in the office on or before____________ during office hours on any working day after you hand over the charge.

 

 

 

 

 

Manager/ Competent Authority

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                    ORDER OF DISMISSAL

 

To

_______________

_______________

_______________

 

 

 

We have received the enquiry report that was held on_______________ against you consequent to the charge sheet dated______________. After going through the proceedings of the enquiry, we find that the charges have been proved against you.

 

Since the charge (s) committed by you is/are of serous nature, the appropriate punishment is dismissal from service. You are therefore, hereby dismissed from service with effect from ____________ you can collect your dues, if any, and settle your account on any working day during the office hours from Accounts Department.

 

 

 

 

 

 

Manager/ Authorised person with designation

 

C.C : – The Accounts Deptt. for information if necessary action.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ORDER OF REDUCTION IN RANK

 

To

_______________

_______________

_______________

 

 

Your past conduct and service records reveal that you have no initiative or sense of responsibility. Frequently, you have stayed away from duty & neglected your work. Time & again you were warned/ reprimanded but there has been no improvement. We tried our best to motivate you to take interest in the work & to observe regularity & punctuality but of no avail. You have been as careless as ever & have refused to perform your duties seriously. Your carelessness has not caused the work to suffer but it is also likely to effect the discipline among other members of the staff.

 

Under circumstances we are of the concerned opinion that the post held by you entails greater responsibility that you can shoulder as you lack necessary initiative, which is required for the post. Therefore, we hereby give you 1-month notice to relieve you from the present post and instead assign you post of____________ with immediate effect from_______________. This post entails lesser responsibility & we feel that you will be able to perform your duty more satisfactorily in this capacity. However, you will be entitled to only those benefits and salary that the post caries.

 

We must also make it clear that if you fail to show marked improvement & continue to conduct yourself in the way you have been doing, we shall be constrained to dispense with your services after holding enquiry, if necessary.

 

 

 

 

 

 

Manager/Authorized person with designation

 

C.C: – The Accounts deptt for information & necessary action.

 

 

 

 

 

 

 

                                 ORDER OF WITHOLDING ANNUAL INCREMENT/(S)

 

To

_______________

_______________

_______________

 

In continuance of the charge sheet dated_____________ issued to you & the Enquiry held into the charges, this is to inform you that we were satisfied that you are found guilty of the charges leveled against you and severe punishment including dismissal/discharge can be inflicted upon you.

 

However, on going through your past record & considering the nature of the misconduct by you the undersigned decide that this time a milder punishment will meet the ends of justice. Therefore, it has been decided to withhold your annual increment for___________year/years.

 

 

During the period for which your annual increment is being withheld the management will watch your performance and conduct and if found satisfactory the grant of increment/ increments to you will be reconsidered on the expiry of the said period.

 

 

 

 

 

Manager/ Authorized person with designation

 

C.C: – The Accounts deptt for information  & necessary action.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ORDER OF IMPOSING FINE AS A PUNISHMENT

 

To

_______________

_______________

_______________

 

This is in continuance of the charge-sheeted dated__________ issued to you & the enquiry held in pursuance thereof. As a result of the enquiry, the management is satisfied that the charges leveled against you amply proved.

 

On the bases of the charges proved against you, dismissal from service would be rather appropriate in the ordinary course but in consideration that this for the first time that you have been found guilty of the charge, the management decides to afford you an opportunity to improve yourself & instead of awarding the extreme penalty, impose upon you a fine of Rs._________ as punishment.

 

 

 

 

 

Manager/ Competent Authority

 

 

Date: –

 

C.C: – The Accounts Dept

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PROFORMA SUGGESTED FOR A CHARGE SHEET TO AN EMPLOYEE FOR HABITUAL ABSENTEEISM

 

TO

 

 

 

Following are the charges against you:

 

Perusal of your attendance record reveals that you are in habit of absenting yourself from your duties without any information and proper sanction of leave. Your absentee spells are on an increase and your absentee record for the preceding ________years are reproduced hereunder.

MONTH                                            DATES                                    NO. OF DAYS OF

UNAUTHORIZED

ABSENCE

________                                        __________                            ________________

XXX                                                  XXX                                                XXX

XXX                                                  XXX                                                XXX

 

You have been verbally advised to improve you attendance record and not to indulge in unauthorized absence from duties. But despite these verbal advises/reprimands and assurance given by you, you have not shown any improvement in your attendance.

 

The above act of habitual absence on your part constituted major misconduct under certified standing orders of the company applicable to you and also affects the work of the company.

 

You are hereby required to submit your explanation, if any to this charge-sheet within 3 days from its receipt failing which it will be presumed that you have no explanation to offer and the management will be free to take any action that may be deemed proper in you case.

 

 

For _________________________

 

 

 

 

(Authorized Signatory)

 

 

 

 

PROFORMA SUGGESTED FOR CHARGE SHEET FOR SLOWING DOWN WORK

 

To,

 

It is reported against you as under:

 

  1. That on______(date) at about________(time) while on duty, you in combination with others, deliberately slowed down the work in a concerted manner and instigated Mr.B & C to adopt ‘go slow’ tactics. You further threatened Mr. D who did not want to follow the suit.

 

  1. That while you prior production was_____ per day, your production on ________ and thereafter has been deliberately brought down to______ which is much below the normal production of a worker of average efficiency.

 

  1. That the above acts/omissions on your part are highly objectionable being prejudicial to the interest of the company, which has to compete with other efficiently run enterprises.

 

  1. That despite repeated advice not to adopt to ‘go slow’ tactics, by your superior/superiors, you did not adhere to the actual norms of production, you have been maintaining earlier but instead, kept on idling away your time.

 

  1. As a result of your ‘Go Slow’ tactics and instigating others to slow down the work/production has considerably gone down, resulting into loss to the company.

 

  1. The above acts on your part constitute major misconduct under certified standing orders no.______ and no._____ of the company applicable to you.

 

 

You are hereby required to submit your explanation, if any to this charge-sheet within 3 days from its receipt failing which it will be presumed that you have no explanation to offer and the management will be free to take any action that may be deemed proper in you case.

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

Appreciation Letter

Dear (Name of the candidate),

I would like to take this opportunity to express my heartfelt thanks to you for your very active involvement _________(Reason) . The Chairman and Board Members have also asked me to pass on their sincere appreciation for your efforts in supporting us with the undertaking.

Again, thanks so much for your enthusiastic participation in our conference. I have no doubt that it would not have been the success that it was without your presence.

Best Regards,

_______(Your name and Your Digital Signature)

Rejection Letter

Dear (Name of the candidate)
I regret to inform you that your recent application for the Head of Security position at __(Name of the company) was unsuccessful.

Although you met all of the mandatory minimum qualifications for the position, the Interview Board chose a candidate with considerably more experience than you currently possess and also whose skill set Matches closely with the current profile we are looking at . I am  here to convey thanks for your candidacy .
On behalf of ____(Company name) I thank you for your interest and effort, and I wish you all the best in your future career endeavors.

Sincerely,

_______(Your name and Your Digital Signature)

 

 

 

 

Apology Letter

Dear (Name of the candidate)

The purpose of this is to convey to you my sincere apologies for any inconvenience you may have experienced last month with respect to ____(Cause of Inconvenience). We continue to be committed in reaching your expectations. Once again , Let me convey my sincere apologies concerning this and also would see to it that this would not happen in future .

Sincerely,

_______(Your name and Your Digital Signature)

 

 

 

Appointment For Interview

Dear (recipient’s name),

Thank you for your application regarding the position of (job title) at (company). We are impressed with your qualifications and would like to meet with you to have a round of Discussion . Please come down to our office and take an interview any time between __ A.M to __ P.M .  Should you have any queries ,please feel free to call me _____(Mob Num) and reach me at (your Email ID) .

We look forward to meet you soon at our Office.

 

Best Regards,

_______(Your name and Your Digital Signature

 

 

 

 

 

 

New Employee Introduction

Hi All

Please extend your warmest welcome to (name). (name) will be heading up our (department) division and is excited to begin in this capacity. He comes to us with more than (number) years in…(Industry) . She would be reached at (Corporate Email ID). Request one and all to extend your warm look upon her .

Best Regards,

_______(Your name and Your Digital Signature

Extending Job Offer

Dear (recipient’s name),

We are delighted to have you be a part of (company). As discussed in your interview, we are offering you the position of (job title) your starting salary will be ___ per Year. The Break-up for the same will be provided on your Date of Joining Please acknowledge your Interest as a reply to this Email and Mention us your Date of Joining .

An Early response to the same is highly appreciated.  Look forward to have a amiable Association with you .

Regards

_______(Your name and Your Digital Signature .

 

Birthday Congratulations

Dear (recipient’s name)

Wish you a Happy Birthday ! We hope that you have a great year and accomplish all the fabulous goals you have set. May the coming years be filled with happiness, peace, and love.Have a Great day ahead .

Sincerely,

_______(Your name and Your Digital Signature

HIKE Letter

 

Dear Employee,

We are glad to inform you that your CTC/salary is being revised to __________________. The break up of the same is as follows:

Basic:
Conveyance:
Flexi Benefit Plan:

PF Contrbution:

The other terms and conditions of the appointment remains the same.

Looking forward for a greater performance.

Regards,
_______(Your name and Your Digital Signature

 

 

 

 

 

 

HIKE Letter II

 

 

 

Dear Employee,

We take this opportunity to thank you for your contribution towards(Name of the company)_________________performance in (Year)_______. Your efforts towards helping the company achive its strategic goals are appreciated.

Your performance for the year _______ has __________ and has been evaluated as ___(Rating). Consequently, your annural compensation has been enhanced as shown below wef ________.

Components:

Fixed Cash Component(A)

Basic:
Flexible Benefit Pan(FBP)
Provident Fund(PF)
Cost to Company

VariableCash Component(B)

Performance Bonus

Retirals(C)

Gratuity

Other Allowances(D)

Total Yearly Compensation (A+B+C+D)

Benefits:

Group Term Life Insurance
Group Personal Accident Insurance
Group Mediclaim Insurance

We look forward to your continued contribution that would enable us to work together as a team and scale grater heights in the coming years.

We wish you all th best for your future endeavours and contributions to our organization.

 

 

PROMOTION LETTER

 

 

 

Dear Mr. /Ms,

 

We are very happy to inform you that you have been promoted as (designation)with effect from (due date). In accordance we hereby revise your Gross Salary as Rs    /-.Other terms and Conditions remain the same as per the appointment letter.

 

Kindly sign and return the duplicate of this letter as a token of your acceptance of the above terms and conditions.

 

 

 

 

 

With best wishes,

 

_______(Your name and Your Digital Signature

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ADRESS PROOF LETTER FOR EMPLOYEE

 

 

 

 

To Whomsoever it may concern

 

 

This is to confirm that Ch.Sudheer is working in (Company) as (Designation) . As per the company’s record, His services were effective since (Date of Joining) . Also would want to confirm the current address of (Name of the Employee) as  “ put the Adressas per company’s Employee Records .

 

 

 

 

 

Sincerely

 

 

Human Resources

_______(Your name and Your Digital Signature

 

 Click Here To Download Warning,Enquiry,Appraisal format

 

 

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Posted by Hrformats - April 19, 2012 at 11:25 AM

Categories: HR   Tags: , ,

Important formats for HR purpose

 I have Attached Important formats for HR purpose

Interview Call Letter

October 31 2006

<Name of the candidate>
<Address>

Dear Mr./Ms.______,

This has reference to your application, indicating interest in seeking employment with our company. We thank you for the same.

We would like to personally meet you for a discussion on ___________ at __________ at the following address: __________________________________________________ _____________________
We hope this time and venue is suitable to you. If it is not, we request you to get in touch with Mr._________ indicating suitable date and time for the same.

The company will reimburse you the expenses incurred by you for this meeting. As per our guidelines, you will be entitled to 2nd class A.C. to and fro train fare / Y class airfare.

We are enclosing our company application form and request you to fill the same and bring it along with you when you come for this visit. This will facilitate the interview process.

To help us co-ordinate this meeting effectively, we request you to confirm to us your availability for this meeting either by fax or on phone. Our fax no. is ___________ and our board telephone no. is 91-22-66601100. Kindly ask for Mr. ________ who will be your contact person throughout the process.

We look forward to meeting you.

Kind Regards,

<Name of the Manager>
<Designation>
<Company>

Letter of Initial Offer

October 31, 2006

<Name of the selected candidate>
<Address>

Dear Mr. / Ms. ………….,

Welcome to (Organization Name)!

It gives us great pleasure to offer the role of _____________, for which you interviewed with us.

This job, as explained to you, is in the Management Grade ______ of our company. The compensation and other benefits that you would be entitled to are stated in the enclosure to this letter. We request you to go through the same and return the enclosed duplicate copy of this letter in acceptance of the same.

Accordingly, we will arrange to issue to you a detailed letter of appointment on the date of your joining us, which we agreed between us will be any day on or before ________.

The role, in which you join us, is a very important one which will entail dealing with important and sensitive information, records and such other matters of the company. You will, therefore, be required to sign a “Code of Conduct and Secrecy Agreement” of our company at the time of your joining the company.

We look forward to you joining our team. We are sure that you will have a bright career with our company.

We take this opportunity to welcome you and your family into the folds of our company.

Kind Regards

<Name of the Business Leader>
<Designation>
<Company>

Letter of Regret

October 31 2006

<Name of the candidate>
<Address>

Dear Ms / Mr. <name>,

This has reference to the meeting we had on ____________.

We appreciate your taking time off to meet us at ________. We had detailed deliberations with reference to your profile with our relevant managers. At present, we do not have a suitable position matching your sincerity and experience.

We are therefore unable to offer you an immediate placement in our company. Positions matching your profile are likely to come up in the future. We have therefore placed your profile on our data bank. We will, at the appropriate time, get in touch with you to reevaluate your interest.

We take this opportunity to wish you good luck.

Best Regards,

<Name of the Manager>
<Designation>
<Company>

Strictly Confidential

Reference Check Letter

October 31 2006

< Name of the company/referred person>
<Designation>
<Address>

Dear Mr., Ms.________ ,

We are in discussion with Mr. _____________ and we are evaluating his suitability for placement in our organization as ___________.

In the course of his meetings with us, he suggested that we could seek employment reference from you considering that he has worked in your organization between _________ and __________.

We have a form to facilitate easy capturing of your information. We, therefore, request you to fill the same and return it to us in the self-addressed envelope.

We assure you of holding the information provided by you in strict confidence. Should you prefer to give this information over phone instead of filling it, you can contact Mr.____________ on telephone no. __________.

Thanking You,

Best Regards,

<Name of the Manager>
<Designation>
<Company>

Letter of Appointment for Senior /Middle/Junior Management

October 31 2006

<Name of the employee>
<Address>

Dear <First name of the employee>

This has reference to the discussions you had with us. We are pleased to offer you the position of “_________________” at level ___________in the management cadre of our Company, on the following terms and conditions:

1. Basic Salary: Rs. _________/- (Rupees______only) per annum. You will be entitled to further review of your compensation as per the company practice. This will be linked to your performance and will be at the discretion of the management.

2. H.R.A. / Accommodation: 60% of your basic salary will be paid to you as house rent allowance. If you are provided a company accommodation, the same will be regulated by the relevant policy, for which you may refer our Company Leased Accommodation (C.L.A.) policy on our ___________ site.

3. Special Allowance: Rs. _________/- (Rupees______only) per annum.

4. Food Coupons: You will be entitled to food coupons worth Rs. _____/- per month. You may choose to opt out of this, for which you need to indicate your choice to your HR manager. For details where these coupons are applicable, you may refer our directory on our_______site.

5. Leave Travel Assistance: Rs. ___________/-(Rupees_______only) per annum for each completed year of service as per the rules, payable on a yearly basis.

6. Domicilliary Medical Expenses: Rs. 15000/- (Rupees Fifteen Thousand only) per annum for each completed year of service as per the rules, payable on a monthly basis.

7. Hospitalization: You would be covered under the Company’s Hospitalization scheme. For details you may refer our Hospitalization policy on our ________site.

8. Provident Fund: The Company will contribute 12% of your basic salary towards Provident Fund. Similar deduction will be made from your salary.

9. Superannuation: If you indicate specific desire to do so, the Company will contribute 15 % of your basic salary per annum towards superannuation fund till you attain the age of 58 years. The benefits of this contribution will be made applicable to you, totally in accordance with the terms of the scheme. Please refer to Mr. _______ for further information on our Company Superannuation Program.

10. Gratuity: You will be entitled to an equivalent of 15 days of your last salary drawn for every completed year of service as per the terms of the scheme, subject to a maximum of Rs.3, 50,000/- (Eligibility after 5 years of completed service).

11. Corporate Attire: You will have a choice to select corporate attire worth Rs. ________/- from the options provided by the Company every year. If you indicate your desire to opt for this scheme, the Company will contribute 50% of this amount and the balance will be deducted from your salary. For more details, you can refer our Corporate Attire Policy on our _________site.

12. a) This order of appointment can be terminated on either side by giving three month’s notice or payment of salary (basic) in lieu thereof.

b) The Company reserves the right to terminate your services without assigning any specific reason whatsoever for such termination by giving you a 3 months’ notice in writing or an equivalent of 3 months salary in lieu thereof.

c) The Company also reserves the right to terminate your services without any notice or salary in lieu thereof on the grounds of misconduct, or even in the case of reasonable suspicion of misconduct, disloyalty, commission of any act involving moral turpitude, or any act of indiscipline or inefficiency or for loss of confidence.

13. Initially, you will be posted at ___________ and report to ___________or any other person nominated by the company. However, your services could be transferred to any other Departments / Divisions / Factories of the Company, anywhere in India. Notwithstanding your initial appointment in this Company, your services may be assigned by the Company to any other Company of the (Organization Name) Group. You may also be assigned such other duties as may become nec(Organization Name)y at the discretion of the Management in any Branch or Office of the Company and/or its subsidiaries or to any of its other Associate Companies.

14. This appointment is subject to your being medically examined and found fit. The Management has the right to get you medically examined by any qualified medical practitioner during the tenure of your service. In case you are found medically unfit to continue with the assignment for which you have been employed, you will lose your lien on the job.

15. This appointment is also subject to a satisfactory report from your former employers, based on the references given by you.

16. You will automatically retire from the service of the Company on attaining the superannuating age of 58 years. You will be expected to provide acceptable evidence of your date of birth at the time of joining the company.

17. All other standard and general rules, practices and policies of the Company as existing now and which may be amended from time to time will be applicable to you and you will be expected to abide by the same.

18. In the event of the State/Central Government enacting any law conferring the same or similar benefits as extended to you under this letter, you would be entitled to such benefits which are more beneficial of the two, but not both. This shall be at the discretion of the management.

19. You are required at all times to maintain the highest order of discipline and secrecy as regards the work of the Company and/or its Subsidiaries or Associate Companies, in case of any breach of discipline/trust, your services may be terminated by the company with immediate effect. You are also required to sign the Secrecy Agreement upon your joining. All inventions, improvements, discoveries made by you either alone or with other persons, will become the sole property of the company. You will ensure that patent protections are obtained for such inventions/improvements and discoveries in India or elsewhere and assign the same to the company.

20. You are required to devote your total attention and abilities exclusively for the business of the Company. You will respect, obey and conform to all the regulations from time to time framed and issued by the Company and made applicable to you. You shall not, while in the employment of the Company, be engaged in any other employment, conduct business whatsoever or hold any office of profit or accept any other emoluments without previous consent in writing of the Company. Breach of this condition could lead to immediate termination without notice.

21. During the course of your employment and if the nature of your business so requires, the Company may send you for specialized training within India or overseas in order to enable you to perform more effectively. In such an event you will be required to execute a training bond with the Company.

22. This offer of employment is based on the information furnished in your application for employment. If, at any time in future, it comes to the knowledge of the management that any of this information is incorrect or any relevant information has been withheld then your employment based on this letter of appointment is liable to be terminated without notice or any compensation in lieu thereof.

23. The emoluments/benefits due to you will be liable/subject to tax in accordance with the provisions of the Income Tax Act and Rules made thereunder as also other applicable laws, if any, as may be in force from time to time.

24. The Company lays emphasis on all statutory compliances and you should ensure compliance with various statutes in your area of operations including Insider Trading Regulations.

25. Your appointment is with effect from the date of joining, which should in any case be not later than ___________________.

Kindly sign the copy of this letter indicating your acceptance of the above terms and conditions of this appointment and return the same to us.

Whilst welcoming you to the (Organization Name) Group, we wish you good luck and a very bright career with us.

Best Regards,

<Name of the Business Leader>
<Designation>
<Company>

Letter of Performance (Increment) – 1

October 31, 2006

<Name>
<Company>
<Employee Number>

Dear _______

Congratulations!

Your performance during the year was exemplary! You were rated as ______ by your manager.

Accordingly, we have decided to upward revise your compensation and increase your CTC by Rs. ___________ w.e.f. __________.

A one time performance award of Rs.________ is also being given to you.

Whilst appreciating your dedication and performance, we look forward to your sustained performance in the year ahead and wish you a bright career with our company.

Best Regards,

<Name of the Business Leader>
<Designation>
<Company>

Letter of Performance (Increment) – 2

October 31, 2006

<Name>
<Company>
<Employee Number>

Dear _______ ,

We take this opportunity to thank you for your valuable contributions to our business performance during the year ____-____.

While fixing your new CTC, we have considered your performance in the role whilst also making market correction that may be required based on our review of compensation in comparable companies.

Your revised CTC for ____-____ effective _______ is Rs. ________/- which comprises of:

• Rs.________ as a fixed component of the pay plan , and
• Rs. _______ as a variable component of the pay plan which is linked to your performance.

You will also be paid Rs. ______ as a one time performance award on the basis of this assessment and that of the company performance.

The year ahead is going to pose several challenges. This nec(Organization Name)ily will demand exceptional performance from all of us to sustain our leadership contributions. We are confident that you will rise to this challenge and pool in your energies, competencies and commitment to achieve further heights.

We take this opportunity to thank your family for having supported you to deliver your best in ____-____.

Best Regards,

<Name of the Business Leader>
<Designation>
<Company>

Letter of Promotion

October 31, 2006

<Name>
<Company>
<Employee Number>

Dear _______,

Congratulations!

Based on your sustained performance over the years and our assessment of your readiness to take up higher responsibilities, we are pleased to promote you as _______________ and place you in the level ________ of our company.

Accordingly, your compensation is revised w.e.f. ______ and your CTC will now be ________ which will comprise of:

• Rs.________ as a fixed component of the pay plan , and
• Rs. _______ as a variable component of the pay plan which is linked to your performance.

You will also be paid Rs. ______ as a one time performance award on the basis of this assessment and that of the company performance.

We are confident that you will discharge your new responsibilities effectively and redeem our trust in you.

We take this opportunity to thank your family for having supported you to deliver your best in ____-____.

Best Regards,

<Name of the Business Leader>
<Designation>
<Company>

Relieving Letter

October 31 2006

<Name>
<Company>

Dear __________,

It is with a sense of deep regret that we accept your letter of resignation dated 27th October 2003 expressing your intention to resign from the services of the Company. This was placed before the senior management of our company which has decided to accept the same.

We place on record our appreciation of your dedicated services to the company.

Your last date of service would be 27th November 2003, and you would accordingly be relieved, effective from the close of working hours on the same day, subject to clearance of all dues and submission of the clearance certificate.

We thank you for your services to our company and we wish you all the best in your future endeavours.

Best Regards,

<Name of the Manager>
<Designation>
<Company>

Letter of Transfer

17th October 2006

<Name>
<Company>

Dear Mr._____________

This has reference to the discussion we had with you regarding your move to _________as_____________. The move will be effective _________ and your services in this assignment will be deemed to be continuous, without any break.

With effect from 1st January 2004, you are transferred on a continuous service basis from <xyz> to (Organization Name) Oil Ltd. We confirm that, you would be deemed to have been in continuous service with (Organization Name) Oil Ltd. without break. Privilege leave and other statutory benefits enjoyed by you would continue to accrue to you taking into account the date of your joining CAIRS (Computer Aided Information and Research Services) Pvt. Ltd.

Please return the duplicate copy of this letter duly signed by you, as a token of your acceptance.

We wish you all the best for your future assignments.

Yours faithfully,
For CAIRS (Computer Aided Information and Research Services) Pvt Ltd.

<Name>
<Designation>

We have pleasure in confirming the above arrangement. You will continue to be governed by (Organization Name) Staff Regulations in force.

Yours faithfully,
For (Organization Name) OIL LTD

<Name>
<Designation>

Offer Letter – Summer Training

October 31 2006

<Name>
<Address>

Dear Mr. / Ms. ________,

This is with reference to your interview with us on October 21 2006.

It is our pleasure to inform you that upon assessment we have found your skills and competencies matching our requirements. Accordingly, we offer you this opportunity to team with our company for a period of _____months. During this period, you will be designated as “Summer Trainee”.

You will be paid Rs. 17,000/- (Rupees Seventeen Thousand only) as stipend during this period. Over and above this, you will be entitled to reimbursement for actual expenses incurred by you on travel, boarding and lodging whenever the project work assigned to you entails travel, boarding and lodging.

Details and scope of your project will be provided to you on your first day of training at the company. Upon successful completion of your training, you will be issued a certificate by (Organization Name). You will be required to submit a copy of the detailed project report before completion of your training.

Your training period with our Company will entail dealing with important and sensitive information, records and such other matters of the company. You will, therefore, be required to sign a “Code of Conduct and Secrecy Agreement” of our company on the first day of training.

Kindly sign the copy of this letter indicating your acceptance of the above terms and conditions of this offer and return the same to us.

Best Regards,

<Name of the Manager>
<Designation>
<Company>

Letter of Appointment – Management Trainee

October 31 2006

<Name>
<Address>

Dear < First name of employee>,

Further to the interview you had with us, we are pleased to appoint you as Management Trainee in our organization.

The terms and conditions governing your training are given below:-

1. Training period:

You will be on training for a period of 9 months effective date of starting of this program, which will be indicated to you.

2. Consolidated Stipend

A sum of Rs. _______/- (Rupees ___________ only) per month will be paid to you as stipend.

You will not be entitled to any other benefits, apart from the above.

3. Notice period during training

The Company reserves the right to terminate services of trainees on grounds of misconduct or breach of the terms and conditions of the Undertaking to be furnished by the trainee as per clause 6 of this letter and / or violation of any rules and regulations or standing orders of the Company by giving seven calendar days notice or upon payment of stipend in lieu thereof.

4. Posting:

Initially you will be posted at Mumbai. However during this period of training, you can be transferred to any other department/division of the company, anywhere in India or overseas. You may also be assigned such other duties as may be nec(Organization Name)y at the discretion of the management, in any branch or office of the company and/or its subsidiaries or associate companies.

5. You will be required to sign an Undertaking-cum-Indemnity Bond / Agreement on joining.

6. This appointment is subject to:

a) Your having secured a certificate of completion as declared by your Institution / University.

b) Your being examined & found medically fit. (Please have yourself medically examined by a general physician, as per the standard examination list enclosed and if referred further by any specialist. The same would have to be filled in and certified by the physician and sent to us directly by _____ (date). The fees incurred for the same would be reimbursed on you joining).

7. Your performance will be reviewed periodically during the training period. If your performance does not meet with the requirements of the training program, your training period would be extended by a maximum of six months with an interim review after three months.

8. On successful completion of training, based on your performance during and at the end of the training period, you will be confirmed in the services of the Company in the appropriate cadre depending on suitable openings.

9. You are required to maintain the highest order of discipline and secrecy as regards the work of the company and/or its subsidiaries or associate companies and in case of any breach of discipline/trust, your services may be terminated by the company with immediate effect. You will also be required to sign the Secrecy Agreement on your joining.

10. You will also be governed by the standard terms and conditions applicable to the managerial cadre of the company as existing now and as may be amended from time to time.

11. Should there be a need for any modification in one or more benefits extended to you through this letter, by way of enactment of any law by the appropriate State/Central Government, you would be entitled to the higher of the benefit(s) but not both.

12. This appointment has been made based on the information furnished in your application for employment and subsequent interviews. If, at any time in future, it comes to light that any of the information is incorrect or any relevant information has been withheld, then your employment is liable to be terminated without notice.

13. Your appointment is with effect from __________

Kindly sign the copy of this letter indicating your acceptance of the above terms and conditions of this appointment and return the same to us.

Whilst welcoming you to the (Organization Name) Group, we wish you good luck and a very bright career with us.

Best Regards,

<Name of the Business Leader>
<Designation>
<Company>

Letter of Appointment –
Graduate Engineer Trainee/Diploma Engineer Trainee

October 31 2006

<Name>
<Address>

Dear < First name of employee>,

Further to the interview you had with us, we are pleased to appoint you as ________ Trainee in our Company.

The terms and conditions governing your training are given below:-

1. Training period:

You will be on training for a period of 12 months effective date of starting of this program, which will be indicated to you.

2. Consolidated Stipend

A sum of Rs. _________/- (Rupees _____________ only) per month will be paid to
you as stipend.

You will not be entitled to any other benefits, apart from the above.

3. Accommodation

You will be provided with shared bachelors’ accommodation during your training period.

4. Notice period during training

The Company reserves the right to terminate services of trainees on grounds of misconduct or breach of the terms and conditions of the Undertaking to be furnished by the trainee as per clause 6 of this letter and / or violation of any rules and regulations or standing orders of the Company by giving seven calendar days notice or upon payment of stipend in lieu thereof.

5. Posting:

Initially you will be posted at _______. However during this period of training, you can be transferred to any other department/division of the company, anywhere in India or overseas. You may also be assigned such other duties as may be nec(Organization Name)y at the discretion of the management, in any branch or office of the company and/or its subsidiaries or associate companies.

6. You will be required to sign an Undertaking-cum-Indemnity Bond / Agreement on joining.

7. This appointment is subject to:

a. Your having secured a certificate of completion as declared by your Institution / University.

b. Your being examined & found medically fit. (Please have yourself medically examined by a general physician, as per the standard examination list enclosed and if referred further by any specialist. The same would have to be filled in and certified by the physician and sent to us directly by _____ (date). The fees incurred for the same would be reimbursed on you joining).

8. Your performance will be reviewed periodically during the training period. If your performance does not meet with the requirements of the training program, your training period would be extended by a maximum of six months with an interim review after three months.

9. On successful completion of training, based on your performance during and at the end of the training period, you will be confirmed in the services of the Company in the appropriate cadre depending on suitable openings.

10. You are required to maintain the highest order of discipline and secrecy as regards the work of the company and/or its subsidiaries or associate companies and in case of any breach of discipline/trust, your services may be terminated by the company with immediate effect. You will also be required to sign the Secrecy Agreement on your joining.

11. You will also be governed by the standard terms and conditions applicable to the managerial cadre of the company as existing now and as may be amended from time to time.

12. Should there be a need for any modification in one or more benefits extended to you through this letter, by way of enactment of any law by the appropriate State/Central Government, you would be entitled to the higher of the benefit(s) but not both.

13. This appointment has been made based on the information furnished in your application for employment and subsequent interviews. If, at any time in future, it comes to light that any of the information is incorrect or any relevant information has been withheld, then your employment is liable to be terminated without notice.

14. Your appointment is with effect from __________

Kindly sign the copy of this letter indicating your acceptance of the above terms and conditions of this appointment and return the same to us.

Whilst welcoming you to the (Organization Name) Group, we wish you good luck and a very bright career with us.

Best Regards,

<Name of the Business Leader>
<Designation>
<Company>

Letter of Confirmation – Management Trainee

October 31 2006

<Name>
<Company>
<Employee Number>

Dear <First name of employee>

Congratulations on successful completion of your training in our company!

It gives me great pleasure to confirm your services with our company effective _______. You are accordingly designated as _______ and placed in _____management grade of Business Leaders in our company based on the following terms and conditions:

1. Basic Salary: Rs. _________/- (Rupees______only) per annum. You will be entitled to further review of your compensation as per the company practice. This will be linked to your performance and will be at the discretion of the management.

2. H.R.A. / Accommodation: 60% of your basic salary will be paid to you as house rent allowance. If you are provided a company accommodation, the same will be regulated by the relevant policy, for which you may refer our Company Leased Accommodation (C.L.A.) policy on our ___________ site.

3. Special Allowance: Rs. _________/- (Rupees______only) per annum.

4. Food Coupons: You will be entitled to food coupons worth Rs. _____/- per month. You may choose to opt out of this, for which you need to indicate your choice to your HR manager. For details where these coupons are applicable, you may refer our directory on our_______site.

5. Leave Travel Assistance: Rs. ___________/-(Rupees_______only) per annum for each completed year of service as per the rules, payable on a yearly basis.

6. Domicilliary Medical Expenses: Rs. 15000/- (Rupees Fifteen Thousand only) per annum for each completed year of service as per the rules, payable on a monthly basis.

7. Hospitalization: You would be covered under the Company’s Hospitalization scheme. For details you may refer our Hospitalization policy on our ________site.

8. Provident Fund: The Company will contribute 12% of your basic salary towards Provident Fund. Similar deduction will be made from your salary.

9. Superannuation: If you indicate specific desire to do so, the Company will contribute 15 % of your basic salary per annum towards superannuation fund till you attain the age of 58 years. The benefits of this contribution will be made applicable to you, totally in accordance with the terms of the scheme. Please refer to Mr. _______ for further information on our Company Superannuation Program.

10. Gratuity: You will be entitled to an equivalent of 15 days of your last salary drawn for every completed year of service as per the terms of the scheme, subject to a maximum of Rs.3, 50,000/-(Eligibility after 5 years of completed service).

11. Corporate Attire: You will have a choice to select corporate attire worth Rs. ________/- from the options provided by the Company every year. If you indicate your desire to opt for this scheme, the Company will contribute 50% of this amount and the balance will be deducted from your salary. For more details, you can refer our Corporate Attire Policy on our _________site.

12. a) This order of appointment can be terminated on either side by giving three month’s notice or payment of salary (basic) in lieu thereof.

b) The Company reserves the right to terminate your services without assigning any specific reason whatsoever for such termination by giving you a 3 months’ notice in writing or an equivalent of 3 months salary in lieu thereof.

c) The Company also reserves the right to terminate your services without any notice or salary in lieu thereof on the grounds of misconduct, or even in the case of reasonable suspicion of misconduct, disloyalty, commission of any act involving moral turpitude, or any act of indiscipline or inefficiency or for loss of confidence.

13. Initially, you will be posted at ___________ and report to ___________or any other person nominated by the company. However, your services could be transferred to any other Departments / Divisions / Factories of the Company, anywhere in India. Notwithstanding your initial appointment in this Company, your services may be assigned by the Company to any other Company of the (Organization Name) Group. You may also be assigned such other duties as may become nec(Organization Name)y at the discretion of the Management in any Branch or Office of the Company and/or its subsidiaries or to any of its other Associate Companies.

14. This appointment is subject to your being medically examined and found fit. The Management has the right to get you medically examined by any qualified medical practitioner during the tenure of your service. In case you are found medically unfit to continue with the assignment for which you have been employed, you will lose your lien on the job.

15. This appointment is also subject to a satisfactory report from your former employers, based on the references given by you.

16. You will automatically retire from the service of the Company on attaining the superannuating age of 58 years. You will be expected to provide acceptable evidence of your date of birth at the time of joining the company.

17. All other standard and general rules, practices and policies of the Company as existing now and which may be amended from time to time will be applicable to you and you will be expected to abide by the same.

18. In the event of the State/Central Government enacting any law conferring the same or similar benefits as extended to you under this letter, you would be entitled to such benefits which are more beneficial of the two, but not both. This shall be at the discretion of the management.

19. You are required at all times to maintain the highest order of discipline and secrecy as regards the work of the Company and/or its Subsidiaries or Associate Companies, in case of any breach of discipline/trust, your services may be terminated by the company with immediate effect. You are also required to sign the Secrecy Agreement upon your joining. All inventions, improvements, discoveries made by you either alone or with other persons, will become the sole property of the company. You will ensure that patent protections are obtained for such inventions/improvements and discoveries in India or elsewhere and assign the same to the company.

20. You are required to devote your total attention and abilities exclusively for the business of the Company. You will respect, obey and conform to all the regulations from time to time framed and issued by the Company and made applicable to you. You shall not, while in the employment of the Company, be engaged in any other employment, conduct business whatsoever or hold any office of profit or accept any other emoluments without previous consent in writing of the Company. Breach of this condition could lead to immediate termination without notice.

21. During the course of your employment and if the nature of your business so requires, the Company may send you for specialized training within India or overseas in order to enable you to perform more effectively. In such an event you will be required to execute a training bond with the Company.

22. This offer of employment is based on the information furnished in your application for employment. If, at any time in future, it comes to the knowledge of the management that any of this information is incorrect or any relevant information has been withheld then your employment based on this letter of appointment is liable to be terminated without notice or any compensation in lieu thereof.

23. The emoluments/benefits due to you will be liable/subject to tax in accordance with the provisions of the Income Tax Act and Rules made thereunder as also other applicable laws, if any, as may be in force from time to time.

24. The Company lays emphasis on all statutory compliances and you should ensure compliance with various statutes in your area of operations including Insider Trading Regulations.

25. Your appointment is with effect from the date of joining, which should in any case be not later than ___________________.

Kindly sign the copy of this letter indicating your acceptance of the above terms and conditions of this appointment and return the same to us.

Whilst welcoming you to the (Organization Name) Group, we wish you good luck and a very bright career with us.

Best Regards,

<Name of the Business Leader>
<Designation>
<Company>

Letter of Appointment – Advisors/Consultants

October 31 2006

<Name>
<Address>

Dear <First name >

With reference to the discussions you have had with us, we are pleased to appoint you as “_______” for our Group companies on the following terms and conditions:

1. You will be paid a consolidated amount of Rs._______ (Rupees _______only) per annum.

2. The above consolidated amount will consist of the following:

a) Rs. _________ per annum as fixed pay, and
b) Rs. _________ per annum as variable pay which is linked to your performance and that of the company.

3. This appointment is for a period of two years effective date of your joining and may be renewed on a mutual basis. This arrangement is with effect from _______ and will be valid for a period of _______years/s.

4. In this capacity, you will be located at ____ and will report to _______ or any other person nominated by the company. However, your services could be transferred to any other Departments/Divisions of the Company. Notwithstanding your appointment in this company, your services could be reassigned to any other company of the (Organization Name) Group.

5. You may also be assigned such other duties as may become nec(Organization Name)y at the discretion of the Management in any Branch or office of the Company and/ or its Subsidiaries or Associate Companies.

6. You will be eligible for 18 days leave pro-rated per calendar year. However, leave will be allowed subject to exigencies of work.

7. You will be provided comprehensive Accident/ Medical Health Insurance for your and your spouse.

8. It is clarified that in addition to the above, you will not be entitled to any other benefits.

9. This appointment can be terminated by giving three-month notice on either side or payment in lieu of shortfall in this notice period.

10. You shall observe all rules and regulations of the company.

11. During the tenure of the assignment with the company, you will not engage
yourself in any other assignments or gainful employment without consent of the
management.

12. You are required to maintain the highest order of secrecy with regards to the
work or confidential information of the Company and/ or its subsidiaries or
Associate Companies and in case of any breach of trust, your appointment
may be terminated by the Company without any notice.

13. The Company lays emphasis on all statutory compliances and your should
ensure compliance with various statues in your area of operations.

Kindly sign a copy of this letter in acceptance of the above mentioned terms and conditions and return the same for our records.

Best Regards,

<Name of Business Head>
<Designation>
<Company>
Format of Work Experience Letter
Dated

To Whom It May Concern:

This is to Certify that Mr/Ms ………., worked in our organization as
……………… in our ………….. Department at …………from
………………………….

We found him/ her sincere, hardworking, technically sound and result oriented during his/her tenure. ……has a friendly, outgoing personality, a good sense of humour and works well as part of a team. We take this opportunity to thank him/her for his/her contribution and wish him /her success in his/her future endeavours…

For XYZ Co

Manager HR

 

FORMAT OF TERMINATION LETTER

____/HRD/___ Date_____________

Mr/ Ms. ____________
___________________
___________________
___________________

Dear Mr./ Ms. _____________,

This has reference to our letter dated _________ through which we had asked you report back to duty within 48 hours of receipt of this letter. The letter has been delivered to you on _____________ . However, neither have you reported back to duty nor has there been any communication from your end regarding your absence.

With this background we regret to inform you that we are forced to remove your name from the rolls of the company with immediate effect.

We request you to contact the accounts department 7 days after the receipt of this letter for the settlement of your dues, if any.

For. Company name

Name:
Designation:

Regards,

Amit Seth.

 

Confirmation Letter

____/HRD/____ Date: _________

Mr. Bharat Patel,

Dear Mr. Bharat,

Consequent to the review of your performance during your probation, we have the pleasure in informing you that, your services are being confirmed as _____________________ with effect from 12th May 2007.

All the other terms and conditions as detailed in your appointment letter remain unchanged.

We look forward to your valuable contributions and wish you all the very best for a rewarding career with the organisation.

Please sign the duplicate copy of this letter as a token of acceptance of the same.

For Company Name

NAme:

Regards,

Amit Seth.

 

 

APPRECIATION LETTER

___/HRD/___ Date_____________

Mr/ Ms. ____________
___________________
___________________
___________________

Dear Mr./ Ms. _____________,

We wish to place on record our appreciation of the good manner in which you have handled the responsibilities entrusted to you. We hope that you will continue to move ahead on the path of excellence.

A copy of this letter is being placed in your personal file.

For Company Name

Name:

 

 

Memorandum of Undertaking:

 

I, ____________, S/o Sri _______________________, Aged: ­­­___ years, R/o ___________________________________________________________________ (Permanent address to be mentioned), pursuant to my selection & appointment as _____________________ at ________________________Unit, do hereby execute this Bond/ Memorandum of Undertaking (hereinafter referred to as MOU for convenience) in favour of M/s ______________________________________ (hereinafter referred to as “Company” for convenience) and agree and hereby giving my full consent as follows

 

1.                   I hereby agree to serve the “Company” in the position & salary offered to vide Offer letter Dtd._____________ for a minimum period of 1 (ONE) year commencing from the date of execution of this MOU.

2.                   I do hereby agree to the existing rules and regulations of the “Company” and rules and regulations framed / amended from time to time.

3.                   I do hereby agree that during the said period of 2 (TWO) years I shall not leave the “Company” for any reason whatsoever.  I also agree that in the event I intends to leave the “Company” for any reason whatsoever prior to the completion of the said minimum period of 2 (TWO) years from the date of execution of this MOU, I will compensate the “Company” by paying an amount equivalent to sum of “ Six Months” total emoluments at the rate of emoluments last drawn by me.

4.                   I do hereby undertake that during the tenure of my working with the “Company”, I shall serve the “Company” faithfully and diligently, devote my whole time and shall comply with all directions and orders of the “Company” and / or its Officers and / or authorities under whom my services are placed by the “Company” from time to time.  Further I shall not divulge or disclose any of the secrets of the Company and engage myself and / or have any concern with any other firm / Company or business or organization at any time during the tenure of my service with the “Company”.  In case I found guilty of committing insubordination, insult or disobedience to any of my superiors, gross neglect of work, non-performance, carelessness, damage of equipment, interfering with the records of the “Company” etc., I shall be liable for any disciplinary action including dismissal by the “Company” and in such event the “Company” shall not liable to pay to me any compensation as mentioned in Clause 3 of this MOU.

5.                   I do hereby undertake to leave from the service of the “Company” if I found medically unfit to continue the service any more and I will not be entitled for any compensation.

6.                   I do hereby undertake that I am not entitled to leave the employment with any notice period during the period of minimum guaranteed service as per this MOU and entitled to leave the employment by following the due procedure prescribed in the terms & conditions of my appointment, only after serving the said minimum guaranteed period as per MOU.

7.                   I do hereby undertake that the relevant provisions of the Staff Rules and regulations of the “Company”, which are not contrary to what been expressly referred to in the present MOU, shall be binding on me.

8.                   I do hereby undertake that after completion of 1 (ONE) year of agreement, I shall be deemed to continue in service with the “Company” until termination by either side.

 

I declare that I am executing this MOU in favour of “Company” with my own will and consent in presence of the following witnesses on this the _______ (date) day of ____________  (month) 2006 at ______________ (place).

 

 

 

 

Signature

 

Witnesses (with address)

 

1.

 

 

 

2.

TRANSFER ORDER

 

OFFICE ORDER

 

 

On exigencies of work and administrative reasons, Mr. __________, _________ (EMP No: ___________) is hereby transferred and posted to work at ____________Unit, _____________with immediate effect.  He is directed to Report to General Manager, _____________ immediately.

 

Accordingly, General Manager, _______will relieve him.

 

 

 

President

 

(Through General Manager, _________)

 

To,

Mr.

EMP NO: _____,

 

CC General Manager, _____________

General Manager, ___________

Accts. Department,  HO, _______________

 

 

 

 

 

 

 

 

PROMOTION ORDER

To

Mr.

 

 

 

Sir,

 

Sub: Change of designation and Enhancement of salary –Reg.

 

In appreciation of your services, the Management is pleased to designate you as ____________— and enhance your existing monthly salary by Rs. ________/- i.e., from Rs. ________/- to Rs _________/- with effect from _________.

 

Consequent on the change in designation and increase of your salary, you are advised to execute a bond for three years.

 

We hope better performance from you in coming years.

 

Wish you best of luck,

 

Yours faithfully,

For Nizam Deccan Sugars Limited,

 

 

PRESIDENT

 

 

 

 

RELIEVING ORDER

 

 

 

 

To

Mrs.

 

Dear Madam,

 

Sub.:    Letter of relieving

Ref.:  1. your resignation letter-dated

2. This Office letter dated

 

As intimated to you vide our letter 2nd cited above, you are hereby relieved on _______________ AN.

 

 

We wish you all success in your future endeavors.

 

Thanking You,

 

Yours faithfully,

For Nizam Deccan Sugars Limited,

 

 

 

 

Manager (P&A)

 

 

CC   Vice President (F)

Sr. Manager (Purchase)

Accounts Dept.

 

 

 

SHOW CAUSE NOTICE

 

To                                                                                                         Dt:

Mr.

 

 

Sir,

 

SHOW CAUSE NOTICE

 

It has been reported that you have introduced one Mr. A Venka Goud, S/O Penta Goud R/O Kuchanapally (PB No: 172162) for crop loan of Rs. 85,000/- for the season 2006-07.  On your initiations, crop loan of Rs. 85,000/- was granted and cheque was given on 10.03.2007. When the amount has become outstanding, on verification by our field staff  it is found that no cane was cultivated in his area and the said Mr. Venka Goud has not supplied Cane to the Factory during the season 2006-07 and also that the said Venka Goud expired on 01.12.2006. On further verification it is learnt that the cheque was deposited in the Dist Co-Operative Central Bank Limited, Medak on 15.03.2006.  It was found that you have endorsed on withdrawal form of the bank, which was in the name of Mr. A Venka Goud and received the amount of Rs. 85,000/-.  It clearly shows that you have acted with an ulterior motive for a wrongful gain.  Thereby you have cheated the company and misappropriated an amount of Rs. 85,000/- and caused loss to the company. Your above acts amount to misconduct under the Model Standing Orders applicable to you.

 

Hence you are hereby call upon your explanation within THREE (3) days from the date of receipt of this notice, why appropriate disciplinary action can not be taken against you for the above misconducts, apart from initiating Criminal/Civil proceedings.  In case no reply is received within the stipulated time, it will be presumed that you have no explanation to submit and further action will be initiated against you.

 

 

 

Dy General Manager (Process)

 

 

CC General Manager, Medak

President, Hyderabad.

 

 

 

 

 

 

 

II SHOW CAUSE NOTICE

 

REGD POST WITH ACK DUE.

 

To                                                                                 To

Mr. T Venkat Reddy,                                                      Mr. T Venkat Reddy,

Job Opted Employee No: 404108                                    S/O T Satti Reddy,

Centrifugal Operator                                                       Plot No: 18-C, II Floor,

Process Department,                                                     Jayalaxmi Nagar Colony,

Nizam Deccan Sugars Limited,                           Phase No: I,

Mutyampet, Metpally Unit.                                              Road No: 10, Beeramguda,

Medak Dist.  502 032

                                                                                                                                                                                   

Dt:           

Sir,

 

Sub:   II show cause notice of punishment – reg.

Ref:    1. Charge sheet dated 27.11.2007 issued by M/S Nizam Deccan Sugars

Limited, Metpally.

2. Enquiry report of Sri. Yagniah K, Enquiry Officer, Hyderabad.

 

II SHOW CAUSE NOTICE OF PUNISHMENT ISSUED

 

This has reference to the charge sheet dated 27.11.2007  issued to you by the undersigned and subsequent Domestic Enquiry conducted against you on the charges leveled against you in the charge sheet dated 27.11.2007.  Now the Enquiry Officer has submitted his report, holding you guilty of misconducts alleged in the charge sheet dated 27.11.2007.  Copy of the enquiry report is enclosed.  The management has carefully examined the enquiry report, the enquiry proceedings and other connected documents.  In view of the gravity of the misconducts, the Management has proposed to award the punishment of termination of your services.

 

Please show cause with in three (3) days from the date of receipt of this notice as to why the proposed punishment of termination of services can not be awarded.  In case no reply is received within the stipulated time, it will be presumed that you have no explanation to submit and will be proceeded further.

 

 

 

General Manager.

 

Encl: as above

 

 

 

 

 

 

 

WARNING LETTER

 

 

 

Mr. K Satyanarayan

Agricultural Assistant,

EMP NO: 203052,

Cane Department,

Medak.

 

Dear Sir,

 

Ref:  1. Our charge-sheet No: NDSL/MDK/EST/197 dated 06.05.2006, issued by the

General Manager, NDSL, Medak.

2. Enquiry Report of the Enquiry Officer dated 22.09.2006

Please refer to the charge sheet 1st cited and enquiry conducted by the Enquiry Officer against you.  The enquiry Officer has submitted his enquiry report and findings.  We have carefully perused and examined the enquiry report-dated 22.09.2006 and also taken into consideration of your past record.

 

The Management has come to a conclusion that you are habitual absconder to your duties and you deserve punishment for the above misconduct. However, the management has taken a lenient view and you are hereby severely warned and advised not to repeat the same in future.

 

Please note the same and act accordingly.

 

Yours faithfully,

For Nizam Deccan Sugars Limited,

 

 

 

General Manager.

 

 

CC President, Corporate Office, Hyderabad.

 

 

 

DISMISSAL ORDER

REGD POST WITH ACK DUE.

 

To

Mr. T Venkat Reddy,                                          Mr. T Venkat Reddy,

JOP No: 404108                                                            S/O T Sathi Reddy,

Centrifugal Operator                                           Plot No: 18 C, II Floor,

Process Department,                                         Jayalaxmi Nagar Colony

Nizam Deccan Sugars Limited,                           Phase No: I,

Mutyampeta, Metpally Unit,                                Road No: 10,

BEERAMGUDA

Medak Dist. 502032

                                                                                                                       

Dt:             

Sir,

 

 

Ref:  1.  Charge Sheet dated 27.11.2007 issued to you.

2.       Your explanation dated 04.12.2007 to the above charge sheet.

3.       The enquiry report dated 1o.04.2008

4.       II Show Cause Notice dated 23.04.2008

5.       Your explanation dated 12.05.2008 to the II Show Cause Notice.

 

 

You may recall that a Charge-Sheet dated 27.11.2007 was issued to you.  Wherein misconducts under clause 20 (a), (f), (h), (k), (l) and (x) of Andhra Pradesh Model Standing Orders applicable to the Organisation were issued to you.  As you have disputed the misconducts through your explanation dated 04.12.2007, a Domestic Enquiry was ordered and held, keeping in view of the Principles of Natural Justice.  Inspite of service of notice on you, for the reasons best known to you, you did not choose to attend the enquiry, leaving no option to the Enquiry Officer to hold an ex-parte enquiry.

 

The Enquiry Officer after minutely examining the evidence on record, has submitted a report holding you guilty of misconducts under clause 20 (a), (f), (h), (k), (l) and (x) of Andhra Pradesh Model Standing Orders.

 

The Management has perused the report of the Enquiry Officer and after fully satisfied with the report a Second Show-Cause-Notice dated 23.04.2008 of termination was issued to you.  In answer to the Second Show Cause Notice, you have come out with wild and imaginary allegations.  After careful examination of your reply, it is found that the same is neither convincing nor satisfactory.

 

You have stated in your reply that you are a protected workman.  But it is not true.  Under Rule 63 of the A P Industrial Disputes Rules, the status of protected workman can be claimed only when an application is made by the Union and when the employer by positive action recognizes and grants in writing the status of Protected Workman to the Office Bearers of the Union.   Recognisition of such status will arise only when employer in writing grants status not otherwise.

You have stated in your explanation that you have not received the enquiry notice, which is not correct.  Enquiry Officer has sent a Telegram on 21.03.2008 informing the date, time and venue of enquiry, besides sending a letter by Courier.

 

It is also not a fact that the management has promised before the Collector that you would be taken back into survive.  In fact the Management promised to examine the matter.

 

Therefore, you can not say that the Principles of Natural Justice are violated.

 

The Management has also taken into consideration of your service record.  Though there are no adverse remarks, but in view of the gravity of the misconducts established in the enquiry, your services are hereby terminated with immediate effect.

 

 

 

 

For Nizam Deccan Sugars Limited,

 

 

General Manager.

 

 

 

 

TERMINATION BY EMPLOYER

 

 

Mr.

 

 

 

 

Sir,

 

Ref:  our appointment letter dated ______________

 

 

It has been observed by the Management that your performance is not up to the mark.  Hence your services are not required by the Management.

 

As per Clause _______ of your appointment order dated ________, either party should give two months notice for terminating the services.

 

Accordingly, the management issue two months notice and you will be relieved from our services wef ____________.

 

Please make a note of it.

 

For Nizam Deccan Sugars Limited,

 

 

 

Manager (P&A)

 

 

CC President,

Vice President (F),

 

 

 

 

MODEL DRAFT OF A CHARGE-SHEET

To:

——————————
——————————

It has been reported against you that on………….at…………….you……..(menti on clearly that act of acts of misconduct alleged)

The act as alleged above which have been committed by you amount to misconducts which, if proved, would warrant serious disciplinary action against you.

Accordingly, you are hereby required to show cause within…………days of the receipt of this letter as to why you should not be dismissed or otherwise punished.

Should you fail to submit your explanation as required, it will be presumed that you have no explanation to offer and the matter will be disposed of without any further reference to you.

Since the charges leveled against you are of grave and serious nature, you are hereby suspended pending further proceedings and final order in the matter.

The receipt of this letter should be acknowledged.

Date:

Authorised Signatory

 

 

 

 

 

 

Warning Letter

 

Date_____________

Mr/ Ms. ____________
___________________
___________________
___________________
 

 
Mr./ Ms. _____________,

This is in continuation to our letter dated _____________, which was sent to your last known address, by registered post, calling upon you to submit a written explanation within 48 hours, for your continued absence, without any intimation . We note with regret that you have neither resumed your duties nor have you explained the reason for your continued, willful and unauthorized absence.

As per the terms of your appointment letter, it is clearly indicated that absence for a continuous period without prior approval of your superior, (including overstay on leave/ training) would result in you losing your lien on the service and the same shall automatically come to an end without any notice or intimation.

You are hereby informed that you have lost your lien on your service as a ________________________ and it is deemed that you have abandoned the employment of your own accord. The relationship between you and the Co. has ceased to exist with effect from ___________________.

You may collect your full & final settlement dues, if any, from the Accounts Department.
 

 

 

 

 

 

 

For ____________,
 

 

 

 

Name:-
Designation:-

 

 

 

MODEL PRO-FORM FOR GENERAL CHARGE-SHEET

 

To

 

………………………

 

………………………

 

 

It is reported against you that on ________(date) at ________(time) you_____ (mention clearly the act or acts of misconduct alleged).

 

 

The acts, as alleged above to have been committed by you, amount to misconduct which, if proved, would warrant serious disciplinary action against you.

 

Accordingly, you are hereby required to show cause within _______ days of the receipt hereof as to why you should not be dismissed or other wise punished.

 

Should you fail to submit your explanation as required, It will be presumed that you admit the charges and have no explanation to offer and the matter will be disposed of without any further reference to you.

 

Since the charges, leveled against you, are of grave and serious nature, you are herby suspended pending further proceedings and final orders in the matter.

 

The receipt of this letter should be acknowledged.

 

 

 

AHTOHRISED SIGNATORY  

 

 

 

 

 

 

MODEL SHOW CAUSE NOTICE

 

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

 

You have been absenting from duty without leave since………..and as such services are liable to be terminated according to the rules of the company.

 

You are, therefore, called upon to show cause why your services will not be terminated  under Clause ……….of the State………Model Standing Orders Act OR Certified Standing Orders rules of the company / establishment for such continued / habitual absence.

 

 

 

AUTHIRISED SIGNATORY

 

 

MODEL SHOW CAUSE NOTICE

 

 

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

 

It has been reported against you as under :

 

On…………at……………….you,…………..……………..(details of alleged misconduct)  The act(s) alleged to have been committed by you amount to misconduct.

 

Accordingly, you are hereby called upon to submit your written explanation and show cause why disciplinary action should not be taken against you.

 

Your explanation must reach the undersigned within 48 hours. Should you fail to submit your explanation required, the matter will be disposed of without any further reference to you.

 

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

 

 

 

 

 

SIMPLE WARNING LETTER

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

WARNING

 

Your explanation dated ………….. in reply to show cause notice dated………. Has been found to be unsatisfactory.

 

You are accordingly hereby warned.

 

You are further advised in your own interest to be cautious and not to repeat such an act in future.

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

STERN WARNING LETTER

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

STERN WARNING

 

Your explanation dated …..in reply to show cause notice / letter of charge dated…….has been found to be unsatisfactory.

 

 

The gravity of misconduct committed by you is such that it warrants severe punishment.  However, we are taking a lenient view this time and have decided to award you this stern warning.

 

 

Should you repeat any such thing in future or commit any other misconduct we will not hesitate to take strict disciplinary action against you.

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

WARNING LETTER FOR HABITUAL IRREGULAT ATTENDANCE

 

 

 

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

Your leave record shows that you are in the habit of absenting off and on and in spite of the fact that you have been verbally advised and are warned for improving your attendance you have not shown any improvement. You were again absent on ………. Without any authorization. You are being given another opportunity to correct yourself and in case you do not show any improvement we will have no alternative but to take a serious view of your action. On your above absence you are being strongly warned.

 

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

WARNING LETTER FOR INSUBORDINATION

 

 

 

To

 

Mr………………………………..

Emp.No…………………………

Designation:…………………..

 

 

 

 

It has been reported that today at 09.00a.m when your supervisor asked you to do…………………you refused to carry out the instructions and shouted at him. In your explanation you have admitted your mistake.  Although drastic action could have been taken against you for insubordination, but with a view to reform you, you are being given another opportunity and we hope you will be very careful in future in such matters. You are being warned.

 

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

 

 

 

 

 

 

MODEL PRO-FORMA FOR GENERAL CHARGE-SHEET

 

To

 

Mr./ Ms……………………..

Emp.No…………………….

Designation………………..

 

 

It is reported against you that on ________(date) at ________(time) you_____ (mention clearly the act or acts of misconduct alleged).

 

 

The acts, as alleged above to have been committed by you, amount to misconduct which, if proved, would warrant serious disciplinary action against you.

 

Accordingly, you are hereby required to show cause within _______ days of the receipt hereof as to why you should not be dismissed or other wise punished.

 

Should you fail to submit your explanation as required, It will be presumed that you admit the charges and have no explanation to offer and the matter will be disposed of without any further reference to you.

 

Since the charges, leveled against you, are of grave and serious nature, you are herby suspended pending further proceedings and final orders in the matter.

 

The receipt of this letter should be acknowledged.

 

 

 

AHTOHRISED SIGNATORY         

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PRO-FORMA FOR NOTICE FOR  SUSPENSION ORDER PENDING ENQUIRY:

 

 

 

 

To

 

Mr./ Ms……………………..

Emp.No…………………….

Designation………………..

 

 

Whereas the charges amounting to gross misconduct (s) and indiscipline againt you have been leveled in accordance with Company Service Rules / Standing Order No……as per charge-sheet dated………..sent to you.

 

Now, therefore, you are hereby placed under suspension with effect from………under clauses………..of the Factory / Company Rules / Standing Orders. Your suspension has been considered necessary in order to maintain proper discipline in the Factory / Company / Establishment and to conduct proper enquiry against you.

 

You will be entitled to receive subsistence / suspension allowance of Rs……. During the period of suspension.

 

NOTICE OF DISCHARGE TO AN EMPLOYEE

 

To

_______________

_______________

_______________

 

 

This has reference to the charge sheet dated_________ issued to you & enquiry held thereafter. We have duly considered the report of the enquiry officer and are satisfied that the charges as leveled against you have been proved against you in the enquiry.

 

In view of the serious nature of misconduct committed by you & fully proved against you, it has been decided to dispense with your services. However, on compassionate grounds considering extenuating and aggravating circumstances, the management, instead of dismissing you from services has decided to impose lesser punishment of discharge on you with immediate effect from____________

 

Your final payment of dues including wages for 1 month in lieu of notice will be made to you in the office on or before____________ during office hours on any working day after you hand over the charge.

 

 

 

 

 

Manager/ Competent Authority

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                    ORDER OF DISMISSAL

 

To

_______________

_______________

_______________

 

 

 

We have received the enquiry report that was held on_______________ against you consequent to the charge sheet dated______________. After going through the proceedings of the enquiry, we find that the charges have been proved against you.

 

Since the charge (s) committed by you is/are of serous nature, the appropriate punishment is dismissal from service. You are therefore, hereby dismissed from service with effect from ____________ you can collect your dues, if any, and settle your account on any working day during the office hours from Accounts Department.

 

 

 

 

 

 

Manager/ Authorised person with designation

 

C.C : – The Accounts Deptt. for information if necessary action.

 

 

ORDER OF IMPOSING FINE AS A PUNISHMENT

 

To

_______________

_______________

_______________

 

This is in continuance of the charge-sheeted dated__________ issued to you & the enquiry held in pursuance thereof. As a result of the enquiry, the management is satisfied that the charges leveled against you amply proved.

 

On the bases of the charges proved against you, dismissal from service would be rather appropriate in the ordinary course but in consideration that this for the first time that you have been found guilty of the charge, the management decides to afford you an opportunity to improve yourself & instead of awarding the extreme penalty, impose upon you a fine of Rs._________ as punishment.

 

 

 

 

 

Manager/ Competent Authority

 

 

Date: –

 

C.C: – The Accounts Dept

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PROFORMA SUGGESTED FOR A CHARGE SHEET TO AN EMPLOYEE FOR HABITUAL ABSENTEEISM

 

TO

 

 

 

Following are the charges against you:

 

Perusal of your attendance record reveals that you are in habit of absenting yourself from your duties without any information and proper sanction of leave. Your absentee spells are on an increase and your absentee record for the preceding ________years are reproduced hereunder.

MONTH                                            DATES                                    NO. OF DAYS OF

UNAUTHORIZED

ABSENCE

________                                        __________                            ________________

XXX                                                  XXX                                                XXX

XXX                                                  XXX                                                XXX

 

You have been verbally advised to improve you attendance record and not to indulge in unauthorized absence from duties. But despite these verbal advises/reprimands and assurance given by you, you have not shown any improvement in your attendance.

 

The above act of habitual absence on your part constituted major misconduct under certified standing orders of the company applicable to you and also affects the work of the company.

 

You are hereby required to submit your explanation, if any to this charge-sheet within 3 days from its receipt failing which it will be presumed that you have no explanation to offer and the management will be free to take any action that may be deemed proper in you case.

 

 

For _________________________

 

 

 

 

(Authorized Signatory)

 

 

 

 

PROFORMA SUGGESTED FOR CHARGE SHEET FOR SLOWING DOWN WORK

 

To,

 

It is reported against you as under:

 

  1. That on______(date) at about________(time) while on duty, you in combination with others, deliberately slowed down the work in a concerted manner and instigated Mr.B & C to adopt ‘go slow’ tactics. You further threatened Mr. D who did not want to follow the suit.

 

  1. That while you prior production was_____ per day, your production on ________ and thereafter has been deliberately brought down to______ which is much below the normal production of a worker of average efficiency.

 

  1. That the above acts/omissions on your part are highly objectionable being prejudicial to the interest of the company, which has to compete with other efficiently run enterprises.

 

  1. That despite repeated advice not to adopt to ‘go slow’ tactics, by your superior/superiors, you did not adhere to the actual norms of production, you have been maintaining earlier but instead, kept on idling away your time.

 

  1. As a result of your ‘Go Slow’ tactics and instigating others to slow down the work/production has considerably gone down, resulting into loss to the company.

 

  1. The above acts on your part constitute major misconduct under certified standing orders no.______ and no._____ of the company applicable to you.

 

 

You are hereby required to submit your explanation, if any to this charge-sheet within 3 days from its receipt failing which it will be presumed that you have no explanation to offer and the management will be free to take any action that may be deemed proper in you case.

 

 

AUTHORISED SIGNATORY

 

 

 

 

 

 

 

Appreciation Letter

Dear (Name of the candidate),

I would like to take this opportunity to express my heartfelt thanks to you for your very active involvement _________(Reason) . The Chairman and Board Members have also asked me to pass on their sincere appreciation for your efforts in supporting us with the undertaking.

Again, thanks so much for your enthusiastic participation in our conference. I have no doubt that it would not have been the success that it was without your presence.

Best Regards,

_______(Your name and Your Digital Signature)

Rejection Letter

Dear (Name of the candidate)
I regret to inform you that your recent application for the Head of Security position at __(Name of the company) was unsuccessful.

Although you met all of the mandatory minimum qualifications for the position, the Interview Board chose a candidate with considerably more experience than you currently possess and also whose skill set Matches closely with the current profile we are looking at . I am  here to convey thanks for your candidacy .
On behalf of ____(Company name) I thank you for your interest and effort, and I wish you all the best in your future career endeavors.

Sincerely,

_______(Your name and Your Digital Signature)

 

 

 

 

Appointment For Interview

Dear (recipient’s name),

Thank you for your application regarding the position of (job title) at (company). We are impressed with your qualifications and would like to meet with you to have a round of Discussion . Please come down to our office and take an interview any time between __ A.M to __ P.M .  Should you have any queries ,please feel free to call me _____(Mob Num) and reach me at (your Email ID) .

We look forward to meet you soon at our Office.

 

Best Regards,

_______(Your name and Your Digital Signature

 

 

 

 

 

 

PROMOTION LETTER

 

 

 

Dear Mr. /Ms,

 

We are very happy to inform you that you have been promoted as (designation)with effect from (due date). In accordance we hereby revise your Gross Salary as Rs    /-.Other terms and Conditions remain the same as per the appointment letter.

 

Kindly sign and return the duplicate of this letter as a token of your acceptance of the above terms and conditions.

 

 

 

 

 

With best wishes,

 

_______(Your name and Your Digital Signature

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Posted by Hrformats - April 7, 2012 at 5:57 AM

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