Sample Letter of Suspension from Work without Pay
If you have to suspend some of your employee from work and that too without pay then you must write a Letter of Suspension From Work Without Pay. As the HR or the manager of your company, you must know how to frame the Suspension Without Pay Letter which must include the reason for suspension. The Letter of suspension from work sample can be followed for the same which is a short and precise letter.
If you are in need of drafting a letter of suspension for employee then Employee Suspension Letter Template has been shared below to help you create a customized letter.
Format for Suspension Letter from Work Without Pay
From,
Richard Smith
HR Manager
Zenith Technologies
New York
Date: December 12th, 2022
To,
Mr. Anthony Brown
54, New Villas Street
New York
Sub: Suspension from work
Dear Anthony,
We are writing this letter to inform you that the Marketing Department has decided to suspend you from work without pay for a duration of one week, starting from December 26th, 2022 to December 1st, 2022.
This suspension has been decided because you have been reporting to work late from last two months on regular basis. And despite giving you many verbal and written warnings, you have continued to report late to work and even leave work early sometimes.
Consider this letter as a final warning letter and if you are found reporting to work in the future then we will have to take serious action against you. Consider December 24th, 2022 to be your last working day in this month. If you have any queries then please feel free to get in touch with me at [email protected].
We are hopeful that you will be reporting to work on time from now on.
Thanks.
Regards,
Richard Smith
HR Manager
Zenith Technologies New York
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Categories: Letters Tags: Employee, Employee Suspension Letter, Format, Letter of Suspension, Suspension, Suspension Letter
Sample Resignation Letter with Request to Reduce Notice Period
If you have got a better job opportunity but then there is long notice period at work which can be a big obstacle for you. In such a situation, writing a formal letter requesting early release from notice period can be of good help. Short notice resignation letters can surely turn the tables for you if written right.
In this post, we have come up with small resignation letter sample along with various details that can help you with writing an impeccable sudden resignation letter.
Ways to Request Early Release from Notice Period
If you wish an early release then here are the ways:
- You can buy out your notice period from your present employer
- You can engage in having negotiations with your present employer to have an early relieve.
What is Buyout of Notice Period
Every company has different rules when an employee resigns and all of these policies are shared at the time of the appointment of the employee in the appointment letter.
Buyout of Notice Period gives the employee a change to pay a certain amount to the company in order to buy an early relieve from the employer. So by giving this amount, the notice period can be bought.
What is Having Negotiations for Early Relieve
You can sit on the table to have negotiations with your present employer to earn an early relieve but the success would mostly depend upon your terms with the management of your company. You can have various discussions with your manager and also the HR department to submit your request for having an early relieving.
Short Resignation Letter Samples with Request to Reduce Notice Period
From:
Richard Brown
54- B, St. Augustus Street
New York
Date: 23.01.19
To,
Mr. Jonathan Myres
HR Manager
Hi-Tech Software Ltd.
New York
Sub: Resignation Letter with Request to Reduce Notice Period
Dear Sir,
I am submitting my humble request to have an early relive from the Company. I understand that as per the mutually agreed terms and conditions at the time of appointment, the notice period will be of 30 days and therefore, I am writing this letter to request you to please request this duration from 30 days to 10 days.
This is because I have got a new job in California. As you are aware that I stay alone in New York and my family is settled in California. Therefore, it is a wonderful opportunity for me to stay with my family. But the Company wants to me join within ten days.
I will make sure that I will wind up all the work and finish everything within 15 days. I am also ready to work beyond working hours in order to transfer all my duties. I am very hopeful that you will consider my situation and reduce the notice period to 10 days.
Thanking in anticipation.
Sincerely,
Richard Brown
Sample Resignation Letter 2 Weeks Notice
From:
Richard Brown
54- B, St. Augustus Street
New York
Date: 23.01.19
To,
Mr. Jonathan Myres
HR Manager
Hi-Tech Software Ltd.
New York
Sub: Resignation Letter with Two Weeks Notice
Dear Sir,
I am writing this letter to submit my resignation and request an early relive from the Company. I am aware that the standard notice period for employees is of 30 days. I request you to please reduce the notice period of 30 days to two weeks as have got a new job in Chicago and the Company wants to me join within a span of two weeks.
I have had a wonderful time working in this Company for five years. These five years have been full of new opportunities and progress for me. I strongly feel that this new opportunity will help me move ahead in my career and achieve my goals and I am positive that you will be supportive in this decision.
I completely understand that the duration of 30 days notice period is for completing all the pending work and for transferring all my duties to the other employee. I promise to devote extra time to complete all my work and also pass on my duties within two weeks. I am hopeful that you will be kind enough to consider my request and approve it.
Thanking in anticipation.
Sincerely,
Richard Brown
Resignation Email Format Sample – Short Notice
Date: 23.01.19
Dear Sir,
Sub: Resignation Letter with Two Weeks Notice
Dear Sir,
Please accept this email as formal resignation letter as I am resigning from my position of Asst. Manager (Marketing) with New York Bank on January 23rd, 2019. I am aware that as per the Company’s policy, the standard notice period is two months.
I would like to request the Management to consider my request for a shorter notice period because my personal circumstances require me to leave the job at the earliest. Therefore, I would be glad if you could consider my request and reduce the notice period to 15 days.
I thank you for all the opportunities and guidance you have provided me in the span of last four years that have helped me grow. And it has been a wonderful experience working for such a reputed company. I will be happy to provide all possible assistance during this transition.
Thanking in anticipation.
Sincerely,
Richard Brown
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Categories: Resignation Letters Tags: Letter Format, Resignation Letter, Resignation Letter Format, Two Weeks Notice
What is the Best Way to Manage Sandwich Leave?
When you take leaves on Saturday and Monday then Sunday is also counted as a leave as per Sandwich leave name. This kind of combination is called Sandwich Leave concept when a paid holiday gets sandwiched between two leaves. Sandwich leave policy is followed by many companies with an intention to stop their employees from taking leaves at a stretch and also enjoy benefits of paid leaves. There are various other policies in this like Sandwich Leave Policy for earned leave.
So if you plan to take leave between two holidays then get prepared to witness the loss of pay. In this post, we have come up with some small and smart moves to make the most of your leaves along with Sandwich Leave policy rule in your company.
Managing Sandwich Leave
Here are some points that you must keep in mind while submitting your sandwich leave application:
- If you are planning to take Saturday and Monday as off then you must serve your office for half day either on Saturday or Monday.
- You can keep your loss to minimum by taking off on Friday and Saturday along with Sunday or Monday and Tuesday along with Sunday to at least enjoy one paid leave instead of no paid leave.
- If your company allows work from home then you can work from home one day before or after Sunday and take one day as leave.
This is quite a debatable issue and is very subjective to the HR policies of the company. Therefore, have everything clarified with your HR Manager before taking an off like that.
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Sample of Circular for Leave/Leave Request Procedure
Who doesn’t like leaves but when employees get very casual with taking leaves, a strict action against them is much needed. Despite explaining the leave procedure to employees and stating with clarity the complete annual leave application procedure and other formalities, they often end up staying absent from work and in that case a straight and clear warning via circular for leave without intimation or holiday circular to employees has to be issued. HR circular format for employees are very helpful in this situation.
Given below is a leave memo sample. This sample leave restriction letter clearly states the company rules and actions against the failures. Using this circular for declaring holiday format, you can write leave circular for your own company. Follow this simple memo to staff on leave application for drafting a customized one.
Sample Circular for Leave Restriction
Date: 23.10.18
Dear Employees,
On analyzing the frequent leaves taken by employees in the span of last six months, Management has concluded a very casual attitude of employees towards their job. We have recorded highly dissatisfying and unprofessional approach amongst most of the employees because they have been taking off from work with any intimation to their respective Managers or Team Leaders which is definitely against the rules of the Company.
We would like to highlight that this kind of indiscipline at work will not be accepted. So finally, the Management has decided to take serious actions against all those employees who do not adhere to the rules in relation with leaves stated by the Company. To bring more clarity, we are once again stating those rules for your convenience and we expect all of you to follow them seriously.
- Every employee is entitled for 2 paid sick leaves every month.
- It is compulsory to have your leave application sanctioned from your Manager, in case of both paid and non-paid leaves. Leaves without application can attract action.
- Being absent from work without any prior information will lead to deduction in pay for that day.
- In case of emergency situation, reason in writing has to be presented to the HR Department at the earliest.
- Reporting to work at 10 a.m. every day from Monday to Friday is must and leaving early from work is not allowed.
All employees must keep in mind these rules and in case of any confusion, please contact the HR Department.
We hope that our employees are going to follow these rules seriously to avoid any action against them.
Sincerely,
Raman Mehta
HR Manager
Globus Technologies Pvt. Ltd.
Click here to download sample of Circular for Leave format in word
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Sample Letter to Employee for Recovering Training Expenses of Company
There are lots of companies which spend a huge sum on the training of their employees. The idea is to give them the best of the training so that they are able to do their job in a better way and help the company grow. Companies often go with training agreements or employer paid training agreements to reduce the risk of employees leaving the job before completing the first year. If one of your company leaves the job before completing his first year then Company can always write him a letter asking him for repayment of training costs because of the loss incurred to the Company.
Being the HR or Manager of your Company, if you don’t know how to frame a letter to your employee for recovering the training expenses then here is a sample format for the same.
From:
Adarsh Swami
Human Resource Manager
Fullerton Software Ltd.
New Delhi
Date: 24.04.2018
To:
Mr. Rakesh Gupta
B-490, Western Plaza
New Delhi
Dear Mr. Gupta,
This is response to your resignation letter submitted on 23.04.2018. We regret to inform you that the Management has denied accepting your resignation.
This is because as per your employment contract with Fullerton Software Ltd., you cannot leave your job before completion of one year because you have signed Employer Paid Training Agreement. According to this agreement, the Company has invested a huge sum of money in training you for your job and if you leave your job before completing one year, it is a huge loss to the company.
Therefore, as per the agreement, you will have to resume your job within 15 days from today or you will have to pay the Company through online bank transfer the amount of money the Company has lost on training you.
We will look forward for your response. In case of any further clarifications, you can get in touch with us at [email protected].
Regards,
Adarsh Swami
Human Resource Manager
Fullerton Software Ltd.
You can download Letter to Employee for Recovering Training Expenses of Company in word formats.
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Easy Format of Half Day Leave Application Email
If you have some personal work to do during office or college hours then you can always seek permission by writing half day leave application email. You can simple drop in a half day leave email to your boss, principal or manager stating the reason and date on which you need to take half day. There is half day leave mail for urgent work, personal reasons, not feeling well or family function. There are also applications for urgent work for students. It is quite a simple email which is very short and to the point.
To help you frame a customized half day leave application email, given below is a template format which you can follow to write you own mail.
Half Day Leave Application Email
Dear Sir,
The purpose of writing this email is to submit my request for half day leave for today. I will be available at work till 12 p.m. today as I have an appointment with a lawyer for some family property issue. It is an urgent meeting and I cannot reschedule it.
Therefore, I request you to please approve my half day leave application. I will be extremely thankful to you for considering my application.
Sincerely,
Varun Sachdev
Sales Executive,
Feather Fabrics Pvt. Ltd.
You can download a Half Day Leave Application Email Sample in word formats.
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Apology Letter for Being Late for Work
No matter how hard we try, sometimes in our professional life we come across a point where we have gotten late for some meeting or we have reported late for work. In such a condition, writing a formal apology letter for being late for work in the right thing to do. This is a professional approach as it reflects that you are genuinely sorry for your actions and you are not going to repeat the same kind of behavior in future.
If you are also in need of writing an apology letter for being late for work then use the sample template given below as reference for creating a customized draft with all the essential points that should be included in your letter.
Example of Apology Letter for Being Late for Work
Harry Brown
42 Richmond Street,
California
Date: 29th March, 2016
Andrew Smith
Marketing Manager
Herald Times
55 Agastha Towers
California
Dear Mr. Smith,
I am very sorry for arriving late for the sales meeting with ABC Corporation meeting scheduled on 26rd March, 2016. I apologize for not making it on time for such an important meeting. I completely understand that because of this, we had almost lost such an important client. I know that because of arriving late, I have reflection unprofessional attitude which has adversely affected our company’s image.
I promise that from now on I will be extra careful and take all possible measures to make sure that I am never late for a client meeting ever again. I got late because of traffic jam as there was some rally going on the roads. From now on, I will keep track of traffic situations to make sure that I don’t get late at any cost. Moreover, I will also leave for meetings with extra time in hand so that such unforeseen situations can be managed without any damages.
Though we have been able to bag this contract with ABC Corporation with our efforts but I would be glad if you can suggest me anything else that I can do to ensure that no such thing will happen in the future and I will never let my company’s image down.
Thank you so much for your time.
Sincerely,
Harry Brown
Asstt. Marketing Manager
Herald Times
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Appointment Letter for Internship Trainee
Companies hire internship trainees and there is a complete procedure to recruit them. It is a formal process in which being the HR manager of your company; you are suppose to be sending a professional appointment letter the selected trainee for internship. Such letters should contain all the details concerned with the internship which should be included in the letter to make sure that no useful information is missing.
Here is a sample appointment letter for internship trainee which you can use as a reference for creating a customized draft on behalf of your own company.
Sample appointment letter for internship trainee
Robert Wills
HR Manager
ABC Corporation Pvt. Ltd.
B 15 6th Block
Jackson Street
California
Date: 25.01.2016
Samantha Brown
123 52nd Park Street
California
Sub: Appointment in our company as internship trainee.
Dear Ms. Brown,
We are happy to inform you that you have been selected at ABC Corporation Pvt. Ltd. for the position of management trainee with the Production Department for the period of six months. During this period, you will be undertaking all the roles and responsibilities that will be assigned to you by the head of Production Department, Mr. Sam Gibbs. You will report directly to him.
Your salary as management trainee will be $ 3500 per month and is subject to review once you have completed the period of six months of probation. For this duration, you will not be entitled for any kind of monetary or fringe benefits. You will only be eligible to avail the facility of transportation provided by the company without any charges. You will also be entitled to one casual leave every month for this duration.
In case, you leave the company during the probation period then you will have to serve a notice period of one week. As a penalty, you will have to pay your one month’s salary. For more information on rules and regulations for internship trainees, you can logon to our company website www.abc.com or you can get in touch with the HR department at [email protected].
To indicate your acceptance of the appointment as internship trainee with ABC Corporation Pvt. Ltd, please sign and send us your reply at the earliest either by email or by post.
Congratulations and welcome onboard.
Regards
Robert Wills
HR Manager
ABC Corporation Pvt. Ltd.
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Acknowledgement Resignation Letter Template
There are times when employees leave the company. At these times, the owner of the company or the HR Manager receives resignation letters and they have to acknowledge and respond to these requests in a formal way. Such letter are suppose to contain all the information concerning the last working day, the notice period the candidate is suppose to serve and various other things which are needed to bring a clarity to the employee.
Here is a sample template given below. You can use it to create a professional acknowledgement resignation letter which shows acceptance along with information on the topic. Use it for writing your own draft.
Format of Acknowledgement resignation letter template
Norah James
HR Manager
ABC Corporation Pvt. Ltd.
Date: 29th May, 2015
Adam Reynolds
Assistant Manager
Marketing Department
ABC Corporation Pvt. Ltd.
Dear Mr. Reynolds,
This is in response to your resignation letter dated 5th May, 2015. I am writing to confirm that your resignation has been accepted by the company. This means that your last working day with the company will be 31st May, 2015.
You will be paid including your termination date. You will also be remunerated for any holidays that you have accrued during the current year up to your termination date but you have not availed. You will receive the complete amount in your last paycheck.
I would like to thank you for all the dedication, hard work and commitment you had put in for the good of the Company. I wish you all the success and glory in your future endeavors.
Regards
Norah James
HR Manager
Categories: Resignation Letters Tags: Acknowledgement, Employee Resignation, Resignation Letter Format
Voluntary Termination Letter to Employee
A voluntary termination letter to employee is a formal letter sent by the employer to the employee in response to his letter of resignation that he wishes to leave the company. This response is to acknowledge and accept the resignation. It may be based on a mutual agreement or may be initiated by any one party.
Such a letter should contain all the important details like the date of termination etc. to ensure that it is complete in every sense. If you are an human resource manager at some company and you have to write such a draft then use the sample template given below as the basis of creating your own letter.
Format of Voluntary Termination Letter to Employee
Date: 3th February, 2015
Mr. Sam Jackson
Human Resource Manager
ABC Corporation Pvt. Ltd.
12 Park Avenue
New York
To,
Mr. Sam Brown
52 Richmond Street
New York
Dear Mr. Brown,
This letter is to confirm that we have received your resignation letter on January 14, 2015. According to that letter, you wish to resign from the post of Marketing Executive at ABC Corporation Pvt. Ltd., effective February 1, 2015, to pursue further studies at Michigan University. We accept your resignation and confirm that your employment with our company will be terminated on February 1, 2015.
As mentioned in your letter, the reason for quitting ABC Corporation Pvt. Ltd. is that you wish to pursue a Master degree in Business Administration which will be a wonderful addition to your skills and education. We encourage and support your decision to study further and accomplish your career goals. We highly appreciate your dedication and loyalty which has impressed us for two long years. Moreover, if you wish to join us after your MBA, we will be happy to have you back in our organization.
I would be really happy to have the opportunity to conduct an exit interview with you during the last week of January which will also be your last working week with the company. You may call my assistant at 123-45678 to fix an appointment for exit interview. Hopefully, we are able to schedule it at some mutually beneficial time which is convenient to both of us. In case, you are unable to visit my office for the interview then please let my assistant know about it so that she can mail you a written form which you can fill and send without having to visit in person.
I request to please return all the company owned properties and written communications in your possession on your last working day with the company. The last paycheck will be sent to you on February 15, 2015 along with other documents. In case, you have any further queries or doubts, please feel free to get in touch with me.
Sincerely,
Sam Jackson
Human Resource Manager
ABC Corporation Pvt. Ltd.
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