Format for Agreement Between Employer and Recruitment Agency
If you are hiring a recruitment agency to supply you with suitable candidates for different profiles in your company then you need to have an agreement in writing which includes all the terms and conditions between the employer and the recruitment agency to have complete clarity. So if you are planning to hire a professional recruitment agency, make sure you sign the agreement.
To help you with it, given below is a sample format of the agreement between employer and recruitment agency which you can use for creating your own.
Sample Format for Agreement Between Employer and Recruitment Agency
SERVICE AGREEMENT
This Agreement of service is made between Zenith Technologies Pvt. Ltd. (hereafter referred to as “the Company”) of the one part, and KV Recruitment Consultants (hereinafter referred to as “the Agency”) of the other part.
Both parties have agreed on the terms and conditions mentioned below:
Effective Date: This Agreement will be effective from 26th March, 2017 and will be valid for duration of one year from the date of effectiveness.
Termination: Either of the parties can terminate the Agreement for any reason, at any point in time upon one month’s written notice to the other party.
Confidentiality: Both the parties shall maintain complete confidentiality of the information shared with each other.
Scope of Services: Depending upon the requirements of candidates for different job profiles in the Company, the Agency will select suitable candidates. The identification of candidates will be done either by one or more than one means like in house database search or classified advertisement. Interviews of the screened candidates will be scheduled with the Company, once the Company has reviewed the shortlisted candidates, the resumes of whom will be sent after an in house assessment of skills, experience and qualifications required for a particular profile.
For delivery of services mentioned above, the Company will require to:
- Give one day induction to Agency team members to give them understanding of job requirement and process of interview.
- Provide the Agency with parameters for recruitment for each and every profile.
- Appoint an Executive for daily updates and coordination as designated authority for the process.
- Decide on one day of the week for feedback and discussion on forwarded candidates by the Agency.
- Share with the Agency staffing requirements in a quarterly rolling plan. Also provide in the start of every month job specification for staffing requirements.
- Communicate the Agency in case of candidate duplication within two working days.
Fee: If a candidate recommended by the Agency gets selected then the Company will make payments for the services rendered by the Agency as per the following terms:
- 8% CTC for Junior Level.
- 10% CTC for Middle Level.
- 12% of CTC for Senior level.
After selection of the candidates, Company shall share with the Agency a breakup of compensation offered to the selected candidates for raising the invoice.
In case some candidates are not selected, their CVs shall be returned to the Agency.
Payments are to be made after deduction of the taxes, within duration of 30 days of the date of invoice once the candidate has joined the company, by cheque in favor of “KV Recruitment Consultants”.
Any other work related communications like requests other than mentioned in agreement must be submitted in writing.
The Company will not solicit or hire personnel of the Agency during the agreement period without mutual consent. Unable to fulfill the condition, Company will have to make the payment of six months cost of the person to the Agency.
In case, the employee recruited via Agency leaves the job within period of three months of joining then the onus of recruiting a new candidate for the same position falls on Agency along with the incurred costs.
For Zenith Technologies Pvt. Ltd. For KV Recruitment Consultants
Authorized Signatory Authorized Signatory
Date: ____________ Date: ____________
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Agreement between Job consultancy and Empolyee
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Categories: Agreement Format Tags: Agreement, Employer, recruitment agency
Leaves And Holidays Facts In India
Leaves And Holidays Facts In India
Employees in most companies are allowed to take leave for various genuine and authentic reasons. These are known as benefits because they still get paid while on a time off. Otherwise the normal propaganda is “No Work, No Pay”.
Various employment laws are present in the country that helps companies decide the different parameters of leave like category or types, eligibility, duration etc. Most of the organization tends to categorize them as casual leave, sick leave, earned leave, maternity leave, special leaves, loss of pay leave, compensatory leave and more.
However, there are normally three types of leaves followed in India viz. earned leave, sick leave and casual leave. This article is dedicated to the various facts and trivia related to leaves and holidays in India. Read on for more insight:
Numbers of leaves applicable in a company
Different states in India have different leave entitlement and policies. They are normally mentioned in the terms and condition section of the company. Do not forget to check those before finalizing on any agreement.
Sick leave on submission of medical certificate
On a general note, it is not mandatory for an employer to accept a sick leave even if it is paired with a medical certificate if he is not satisfied by the documents.
However, if the medical certificate is issued by a competent medical practitioner of the country he should consider it as genuine.
Leave and employee right
Practically speaking, leave cannot be qualified as the right of an employee. In India, leave is rewarded on three grounds:
- Casual leave for urgent and unseen matters like mandatory parent-teacher meeting in school
- Sick leave in case of illness
- Privilege leaves for travel, vacation etc.
However, these leaves are not mandatory. An employer can easily refuse the leave application, if not satisfied with the reason of leave.
Mass casual leave by employees
First of all, the root of the leave is considered. If the mass leave won’t hamper the work of the organization, such leaves can be allowed. But in case, it turns out to be intentional leave to bring loss to the organization, the employer may easily reject it. And if required, take disciplinary actions too.
Calculation of holidays and weekly off
Holidays are normally excluded off the leaves. For example if an employee is on leave from Saturday till Monday, leave will be counted for two days, Sunday being a holiday.
Medical certificate for one day sick leave
Most companies ask for medical certificate only if the employee is on sick leave for more than 3 days. An employee need not produce certificate just for one day leave.
Joining leaves together
According to Delhi Industrial Establishments (National and Festival Holidays and Casual and Sick Leave) Rule 1973, casual leave are not supposed to be joint with any other leaves.
However, most companies do join Sick Leave and Privilege leave together.
Compensation policy of national holiday, holiday and weekly off
In case of National Holidays or other state holidays, compensatory off is given within 90 days of the holiday along with one day average daily wage.
In case of weekly off, employees are normally given 3 days off before or after the weekly off. This way they need not work for more than 10 consecutive days without any weekly off.
Leave in notice period
Employee reserves every right to take leave during notice period. This law has been passed by the Delhi High court in support of the employees.
Encashment of leave
Leave encashment is given in accordance to the average daily wage of employee. He can take the benefit of the same while quitting services, superannuation, discharge, dismissal or death. Some companies pay leave encashment on basic and DA too.
Leave policies of companies
Most companies reward employees with 27 days of leave in a year. They are mainly categorized as:
- Casual Leave: It is allowed for a maximum of 6 days. However no such leaves are allowed without prior permission.
- Sick Leave: It is also allowed for a maximum of 6 days. However, most companies do not advocate sick leave carry-forwards.
- Earned Leave/ Privilege Leave: It is allowed for a maximum of 15 days during situations like Child Birth, Self marriage, Accidental Hospitalization, Death in Immediate Family and related emergencies.
These are some of the leave and holidays advantages witnessed by Indian employees. If you feel we have left out on something important, please feel to leave us your comments.
Announcement Letter Format For Half Day Leave For Staffs
Sometimes you have an important work to do and for that you need to take some hours off from work or your classes.
Relieving Letter Format For Employee Free Download
Sample for How to write a Release Letter on behalf of Employer (Company) to employee in word Format.
J.K Corp/HRD/2012-13/016
Oct. 16, 2013
Mr M.K Khan
Company Secretary
45/1/6 Sarkar Road
Mumbai – 800 458
Dear Sir
This refers to your letter of resignation dated 15/10/2013.
We accept your resignation with regret, and in accordance with your contract with us, you shall be released with effect from the close of working hours of 15/11/2013.
In case you leave us earlier than this date, the consequent shortfall in notice period shall be adjusted from your final settlement.
You will hand over charges to Mr. Dev Manager (Accounts) or any other officer that the Company may designate.
Your exit formalities shall be done in accordance with the laid down process of the Company.
We wish you all the best in your future career.
Please sign the duplicate copy of the letter as a token of hereby received and accepted this communication.
Thanking You,
Your Sincerely
For J.K Corporation Ltd.
M.K Khan
President
More Relieving Letter Formats
Relieving Letter Format from Employee to Company
Experience Certificate with Relieving letter
Relieving Letter From Group Company
Resignation Letter with Request to Reduce Notice Period
Relieving Letter for Contract Employees
Relieving Letter Format From Employer
Categories: HR Tags: Letters, Relieving Letter
Appointment Letter Format
Appointment letter will remain the same as per the below , you just need to change the designation and salary accordingly and release them. If they are recruited from third party agencies then you no need to bother much. Please find the attached Appointment letter.
January day of: Date of Joining
Personal & Confidential
Mr. ______________
S/O: Mr. ______________
______ (Address) _______
___________
______________
Sub: – Letter of Appointment
With reference to the discussion we had with you, we are pleased to appoint you as System Administrator under the following terms and conditions:
1. Commencement Date
Your date of appointment will be effective from January day of: Date of Joining
2. Salary and Benefits
Salary and benefits are detailed in Annexure attached herewith. Your Gross Salary is (XXXXXXX) subject to deduction of Tax at source.
3. Place of work
Your initial employment location will be Hyderabad. However, your services are transferable to any place in the country or abroad or to any of the company’s associate or sister concern or its subsidiary client location, at the sole discretion of the management.
4. Working Hours
The shift timings will be based on process / program requirement as and when explained by your superiors.
5. Job Assignment/Reporting
In your assignment, you will be responsible for the duties of System Administrator, as more particularly laid out in the job description for this position. You will report directly to the supervisor nominated by the management.
6. Probation, Confirmation & Termination
1) You will be on probation for a period of 6 (Six) months from the date of your appointment, where after, if your services are found satisfactory, you will be confirmed by means of a written intimation. The management reserves the right to reduce, dispense with or extend your probation period at its absolute discretion.
2) (a) During the probation period or the extended period of probation, an Employee will be liable to be discharged from the company’s services at any time with 60 days prior notice and without assigning any reason. An Employee also bound to provide the company with 60 days notice during which period he / she may have to actually work. The company does not encourage adjusting notice period against either leave or forfeiture of salary.
(b) Upon confirmation your services are liable to be terminated by the company after
Providing you two month’s notice or payment of basic salary in lieu thereof
You shall also be bound to provide the company with two months notice prior to
Resignation during which period you may have to actually work. The said period
Will not be adjustable either against leave or forfeiture of salary
(c) If the exigencies of work so require, the company may not relieve you earlier than the expiry of the entire period of notice. It shall, however, be open to the company to accept your resignation with effect from any date earlier than the one offered by you in your resignation letter.
(d) The company will have the right to terminate your employment without notice or payment of salary in lieu thereof if:
You commit any breach of your duties and responsibilities under this contract of service.
You are guilty of any gross default or misconduct, which contravenes the expressed or implied conditions of your employment; and
You commit breach of any of the terms of clause 8 of this appointment letter.
7. Absence without Notice
Absence without leave or remaining absent beyond the period of leave originally granted or subsequently extended, shall result in voluntary termination of your employment without any notice unless you
1) Return to work within 3 days from the commencement of such absence, and
2) Provide satisfactory explanation to management regarding such absence.
8. Non-Disclosure Agreement
During the course of your employment with us you will have access to confidential/proprietary information about the organization, its clients, its business transactions, and associated companies. You shall not during your course of Employment and two years after you have ceased to be in the employment of this organization, disclose such confidential/proprietary information to any third party and /or any unauthorized person.
All notes and memoranda pertaining to this organization trade secrets and confidential/proprietary information made by or acquired by you during the course of your employment shall at all times remain the property of this organization. Upon termination of your employment, you shall return all notes/memoranda and any copies thereof to organization that you may have obtained during the course of your employment.
You are obliged to sign a non-disclosure agreement specific to a particular client as and when required by organization.
Prior to joining organization, you will ensure that you will be free from any contractual restrictions preventing you from accepting this offer or starting work on the joining date.
9. Employment Regulations
Whilst employed with the company:
You will not engage in any trade or profession or undertake any employment, full or part-time, while in the service of the Company;
You will have no objection to working extra hours in the morning and/or the evening according to the requirements of the job.
You may be selected and sponsored by the Company for familiarization/training assignments with the Company’s technical collaborators or any other institutions/organizations in India and/or abroad. You will diligently and beneficially take part in such assignments. The cost of
Such training, including the travel fare and related expenses, will be borne by the Company subject to agreements to be drawn up and signed between the Company and you. Such agreements will be specifying the minimum period you will be required to serve the Company after completing the training and providing for payment of liquidated damages by you to the Company proportionate to the time period of service remaining to be rendered, in the event you voluntarily terminate the contract of service or this appointment, as the case may be, prior to the expiry of the agreed period of service referred to hereinabove;
You will carry out your duties with diligence and loyalty at all times, keeping the
Company’s interest paramount;
You shall not under any circumstances either directly or indirectly, receive or accept for your benefit any commission, rebate, discount or profit from any person, company or firm having business transactions with Organization
During your employment, you will be bound by the Company’s Rules and Regulations framed and enforced from time to time. The Company reserves the right to amend or alter the said Rules and Regulations at its discretion, without any notice thereof, and these will be deemed as Rules and Regulations in terms of your employment;
The Company shall verify the facts stated by you in your resume submitted during the interview process. If any of the facts stated therein are found to be false, your services will be terminated immediately without any notice or any compensation in lieu of the notice period;
This appointment letter is governed by and shall be construed in accordance with the laws of India, and both parties to this appointment letter shall submit to the exclusive jurisdiction of the Indian Courts. This appointment letter contains the entire understanding between the parties and supersedes all previous agreements and/or arrangements relating to employment with the organization. Any amendment or modification to this appointment letter shall be made in writing and signed by both the parties.
The terms and conditions of service are confidential and may not be disclosed to or discussed with anyone;
You will be required to effectively carry out all duties and responsibilities assigned to you by your manager and others authorized by the company to assign such duties and responsibilities;
You will be required to apply and maintain highest standards of personal conduct and integrity and comply with all company policies and procedures. All acts subversive of good conduct and discipline like insubordination, gross negligence, corruption, fraud, forgery, misappropriation, etc. would warrant strong disciplinary action from the company.
The emoluments/benefits due to you will be liable / subject to deduction of income tax in accordance with the provisions, of the Income Tax Act and Rules made there under as also other applicable laws, if any, as may be in force from time to time.
10. Retirement
You will automatically retire from the service of the company on attaining the superannuating age of 60 years.
11. Date of Joining
You are required to join on or before January day of: Date of Joining, following which this offer stands withdrawn. At the time of joining please submit the following documents:
a) Proof of compensation last drawn Date of Birth proof certificate (Copy of passport / birth certificate / S.S.C) (Two Copies )
b) Original Academic Certificates (all from 10th to Highest)
c) Original Resignation Letter with acknowledgement
d) Relieving letter from previous employer (Original)
e) Proof of compensation last drawn (3 Months – Original)
f) Six passport size photographs (Recent)
g) Bank Statement (six months)
12. Acceptance
Please sign and return the duplicate copy of this letter and annexure as a token of your acceptance of the terms and conditions mentioned herein.
If you fail to indicate your acceptance within a week from the date of the appointment letter, this offer of employment will be deemed to have been withdrawn and cancelled.
All other terms and conditions will be governed by the Company’s policies as stated from time to time.
We look forward to your joining us for a long, successful and mutually beneficial association
Yours faithfully
for Company Name
Adnaan
EXECUTIVE – HUMAN RESOURCES
———————————————————————————————–
I accept the appointment on the terms and conditions contained herein and will report for duty on …………..
Signature: ………………………..
Date: Name: ……………………………….
Categories: HR Tags: Appointment Letter Format Needed Urgent.
Employer Registration Form
Visit near your PF & ESI office for more information and find the ESIC registration form with this.
EMPLOYERS’ REGISTRATION FORM
(Regulation 10-B)
* Employer’s Code No
1. Name of the Factory/Establishment ……………………………………………………………………………………………………………….
2. Complete Postal Address ………………………………………………………………………………………………………………..
of the Factory/Establishment ……………………………………………………………………………….. PIN ……………………………..
3. (a) Telephone No., if any ………………………………………………………………………………………………………………..
(b) Fax No., if any ………………………………………………………………………………………………………………..
(c) E-mail address, if any ………………………………………………………………………………………………………………..
4. Location of Factory/Establishment
(a) State ………………………………………………………………… (b) District …………………………………………………………………
(c) Municipality/Ward ………………………………………………………………………………………………………………………………….
(d) Name of Town/Revenue Village ……………………………………………………………………………………………………………….
(Taluka/Tahsil) …………………………………………………………………………………………………………………………………………
(e) Police Station …………………………………………………………………………………………………………………………………………….
(f) Revenue Demarcation/Hudbast No. …………………………………………………………………………………………………………..
5. (a) Whether the building/premises of factory/Estt. is owned or hired.
…………………………………………………………………………………………………………………………………………………………….
(b) If hired or there is a change in the name of Unit/ownership, please indicate :-
…………………………………………………………………………………………………………………………………………………………….
(i) ESI Code No., if covered earlier ……………………………………………………………………………………………………………….
(ii) Date from which earlier factory/estt. closed down ……………………………………………………………………………………….
(iii) Terms and conditions under which property acquired/taken on lease (enclose copy of agreement/relevant deed).
6. Details of Bank A/c (b) Name of Bank and Branch
(a) Account No. ……………………………………………………………. (1) ………………………………………………………………
(b) Account No. ……………………………………………………………. (2) ………………………………………………………………
(c) Account No. ……………………………………………………………. (3) ………………………………………………………………
7. (a) Income Tax PAN/GIR No. ………………………………………………………………………………………………………..
(b) Income Tax Ward/Circle/Area ………………………………………………………………………………………………………..
8. Exact nature of work/business carried on ………………………………………………………………………………………………………..
9. Date of commencement of factory/Estt. ………………………………………………………………………………………………………..
10. (a) Whether registered under ………………………………………………………………………………………………………..
Factories/Shop & Estt. Other Act
(Please specify)
(b) Factory licence No./Trade Licence Licence No. Date Licensing Authority
No./Catering Estt. Licence No./
shop, Estt. Registration No./
Licence No. under Cinematography
Act etc.
(c) Please give whichever No. Date Issuing Authority
is applicable
(i) Commercial Tax No. (i)
(ii) State Sales Tax No. (ii)
FORM-01
(iii) Central Sales Tax No. (iii)
(iv) Any other Tax No. (iv)
(d) Maximum No. of persons that ………………………………………………………………………………………………………
can be employed on any one
day, as per Licence
11. (a) Whether power is used for
manufacturing process as per
section 2(k) of the Factories
Act, if so, since when
(b) In case of factory whether ………………………………………………………………………………………………………
Licence issued unde section
2(m)(i) or 2(m)(ii) of the
Factories Act, 1948
(c) Power connection No. Sanctioned Power load Issuing Authority
12. (a) Whether it is Public or Private Ltd.
Company/Partnership/Proprietorship/
Co-operative Society/Ownership
(attach copy of Memorandum &
Articles of Association/
Partnership Deed/Resolution
(b) Give name, present and permanent (i) Name Designation Address
residential address of present (ii)
Proprietor/Managing Director, (iii)
Directors/Managing Partner, (iv)
Partners/Secretary of the (v)
Co-operative Society (vi)
(vii)
13. Address(es) of the Registered Office/ Address No. of Tel. No./ Function Person responsible
Head Office/Branch Office/Sales employees Fax No. for day to day
Office/Administrative Office/other functioning of the
offices if any, with no. of employees office
attached with each such office and
person responsible for the office
14. (a) Whether any work/business (give details on a separate sheet, if required)
carried out through contractor/
immediate employer
(b) If yes, give nature of such ………………………………………………………………………………………………………
work/business
15. (a) EPF Code No. Issuing Authority
(If covered under EPF Act)
16. Total number of employees employed for wages directly and through immediate employers on the date of application,
(whether manual/clerical/supervision, connected with the administration or purchase of raw materials or distribution or
sale of product/service, whether permanent or temporary)
As on date Total No. of Employees No. of employees drawing
wages Rs. 10,000/- or less
Male Female Total Male Female Total
Employed directly by the Principal
employer
Through Immediate employer/contractor
Total
17. Total wages paid in the preceeding month
Total Wages Wages paid to employees drawing
wages Rs. 10,000/- or less
To employees employed directly by the
Principal Employer
To employees employed through Immediate
Employer/Contractor
18. Give first date since when 10/20** or
more coverable employees under ESI
Act, were employed for wages ………………………………………………………………………………………………………
I hereby declare that the statement given above is correct to the best of my knowledge and belief. I also undertake to
intimate changes, if any, promptly to the Regional Office/Sub-Regional Office, ESI Corporation as soon as such changes
take place.
Date : Name and Signature ………………………………..
Place : Designation with seal ………………………………
(should be signed by principal employer U/S 2(17) of ESI Act)
* Please mention the Employer’s Code No., if previously allotted in case the factory/establishment was covered under the
ESI Act.
* Score out whichever is not applicable. In case of factory/an establishment using power in the manufacturing process the
number applicable is 10 persons or more. In the case of a factory not using power or an establishment engaged in
manufacturing process without using power or any other establishment, the number applicable is 20 or more persons.
INSTRUCTIONS
Note 1 : Please enclose photocopy of the following deeds/agreements/documents/certificate :
(a) Registration Certificate/Licence issued under Shops and Establishment Act or Factories Act.
(b) Latest Rent Bill of the premises you are occupying indicating the capacity in which the premises is occupied,
if applicable.
(c) Latest building Tax/Property Tax receipt (Zerox).
(d) Memorandum and Articles of Association/Partnership Deed/Trust Deed.
(e) Zerox copy of certificate of commencement of production and/or Registration No. of CST/ST.
Note 2 : ‘Power’ shall have the meaning assigned to it in the Factories Act, 1948 which is as under :-
‘Power’ means electrical energy, or any other form of energy which is mechanically transmitted and is not generated
by human or animal agency.
Note 3 : Manufacturing process as defined in section 2(k) in Factories Act is as under :-
‘manufacturing process’ means any process for :-
(i) making, altering, repairing, ornamenting, finishing, packing, oiling, washing, cleaning, breaking up,
demolishing, or otherwise treating or adapting any article or substance with a view to its use, sale, transport,
delivery or disposal;
(ii) pumping oil, water, sewage or any other substance;
(iii) generating, transforming or transmitting power;
(iv) composing types for printing, printing by letter press, lithography photogravure or other similar process or
book binding;
(v) constructing, reconstructing, repairing, refitting, finishing or breaking up ships or vessels;
(vi) preserving or storing any article in cold storage.
Note 4 : “Immediate Employee” in relation to employees employed by or through him, means a person who has undertaken
the execution, on the premises of the factory or an establishment to which this Act applies or under the supervision
of the principal employer or his agent, of the whole or any part of any work which is ordinarily part of the work of
the factory or establishment of the principal employer or is preliminary to the work carried on in, or incidental to
the purpose of, any such factory or establishment and includes a person by whom the services of an employee who
has entered into a contract of service with him are temporarily lent or let on hire to the principal employer and
includes a contractor.
Note 5 : “Principal Employer” means —
(a) In a factory, the owner or occupier of the factory and includes the managing agent of such owner or occupier,
the legal representative of a deceased owner or occupier and where a person has been named as the manager
of the factory under the Factories Act, 1948, the person so named;
(b) In any establishment under the control of any department of any Government, in India the authority appointed,
by such Government in this behalf or where no authority is so appointed, the head of the Departments;
(c) In any other establishment, any person responsible for the supervision and control of the establishment.
Note 6 : “Occupier” of a factory/establishment means the person who has ultimate control over the affairs of the factory/
establishment and when the said affairs are entrusted to a managing agent shall be the Occupier of the factory/
establishment.
Note 7 : “Employees” means any person employed for wages in or in connection with the work of a factory or an establishment
to which this Act applies and —
(i) who is directly employed by the principal employer for any work incidental or preliminary to or connected
with the work of the factory or establishment whether such work is done by the employee in the factory or
establishment or elsewhere; or
(ii) who is employed by or through an immediate employer on the premises of the factory or establishment or
under the supervision of the principal employer or his agent or work which is ordinarily part of the work of
the factory or establishment or which is preliminary to be carried on in or incidental to the purpose of the
factory or establishment; or
(iii) whose services are temporarily lent or let on hire to the principal employer by the person with whom the
person whose services are so lent or let on hire has entered into a contract of service;
(iv) and includes any person employed for wages on any work connected with the administration of the factory or
establishment or any part, department, or branch thereof with the purchase of raw materials for, or the
distribution or sale of the products of, the factory or esablishment; (or any person engaged as an apprentice,
not being an apprentice engaged under the Apprentices Act, 1961 (52 of 1961), or under the standing orders
of the establishment; but does not include) —
(a) Any member of the Indian Naval, Military or Air Force; or
(b) Any person so employed whose wages excluding remuneration for overtime work exceeds such wages
as may be prescribed by the Central Government, a month;
PROVIDED that an employee whose wages excluding remuneration for over time work exceeds such wages as
may be prescribed by the Central Government, a month at any time after and not before the beginning of the
contribution period, shall continue to be an employee until the end of that period.
Note 8 : “Wages” means all remuneration paid or payable in cash to an employee, if the terms of the contact of employment,
express or implied, were fulfilled and includes any payment to an employee in respect of any period of authorized
leave, lock-out, strike which is not illegal or lay off and other additional remuneration, if any, paid at intervals not
exceeding two months, but does not include :-
(a) any contribution paid by the employer to any pension fund or provident fund, or under this Act;
(b) any travelling allowance or the value of any travelling concession;
(c) any sum paid to the person employed to defray special expenses entailed on him by the nature of his
employment; or
(d) any gratuity payable on discharge.
Categories: HR Tags: Employer's, Form, Form-01, Registration
No dues certificate or clearance certificate
I have Attached No dues certificate or clearance certificate in word format.
NO DUES CERTIFICATE / CLEARANCE CERTIFICATE
YOUR COMPANY NAME
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| Signature of the P&A Manager/Asst Manager/Executive: ————————–Date | |||||||
| Signature of the Employee leaving: ———————————– Date: | |||||||
| Signature of the GM of the Employee: ———————————– Date: | |||||||
Payroll: – |
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| Total Payment (Salary, Termination Benefits, Balance Leave, etc.,) Detailed worksheet shall be attached) | |||||||
| Remarks on Final Clearance: –
Signature of Payroll-in-charge: ———————————– Date: |
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GM-ACCTS |
GM-HR |
ED-BU/CORPORATE |
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Note: –
- This certificate is required to be processed within two days from the date of leaving of the employee.
- Departmental Head is only authorized to give certificate.
- Settlement will have to be made to the leaver only after obtaining this certificate duly approved by all concerned.
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Employer No Objection Certificate
Categories: HR Tags: Certificate, Dues, No
Appointment Letter Format
I have Attached Appointment Letter Format
( To be typed on Co.’s Letter Head in Triplicate )
Standard Format
( Appointment Letter For Management Staff )
– Officers / Executives / Managers
( For Probationer – New Appointees )
Date _________
Mr/Mrs/Ms. _____________
Address
Dear Mr/Mrs/Ms___________
Further to our letter of offer/ interview dated __________, we are pleased to inform you that you are hereby appointed as _____________ in the ___________________ Department of our Organization to be based at ___________HQ as per terms and conditions discussed and agreed upon as under :-
1. This appointment is effective from _____________ the date of your joining our Organization.
2. Your salary and other allowances shall be as per enclosed statement.
3. Your job functions and responsibilities as ___________________ will be as defined broadly in the enclosed Annexure
( Or )
Your job functions and responsibilities as ___________________ are under preparation and shall be issued in due course.
4. You will be placed on probation for a period of six months and the said period can be extended by another three months and on the expiry of the period of probation or extended period of probation, if you are not confirmed in writing, your services shall be deemed to be automatically terminated. However, unless you are confirmed in writing, you shall not be deemed to be permanent.
5. During probation, the notice period for termination / resignation will be 24 hours from either side. After confirmation, the notice period required from either side is one month.
6. After successful completion of your probation , you will be confirmed in writing as a permanent employee of the Company. You will be entitled to statutory and service benefits and be governed by discipline and other rules existing or may come into existence from time to time , as and when applicable as per rules of the Company and such other benefits as applicable to employees in force from time to time to the location / place wherever you are working. The company depending upon need shall take suitable cover of GPA to take care of liability under Workmen Compensation Act provided you are not covered under ESI Scheme.
7. Your future increments or promotion or any other salary increase shall be based on merit considering your periodic and consistent overall performance, business conditions and other parameters fixed from time to time at the discretion of the management and shall not be considered merely as a matter of right.
8. During the period of service with the company , you shall not indulge and/ or take part in any activity of formation of council and / or association or become a member being part of management staff which are found to be detrimental in the interest of the company in any way. Such an action shall be deemed as infringement to service conditions of the company and amount to causing damage to its interest and shall call for disciplinary action being taken against you, as it may deem fit and appropriate.
9. You shall retire from the services of the Company on attaining 58 years of age.
Your date of birth for the purpose of Company’s record is entered as _____________ as per xerox copy of ________________ Certificate submitted by you.
9. During the tenure of your services, you will wholly devote yourself to the work assigned to you and will not undertake any other employment either on full or part time basis without prior permission of the Company in writing. Any contravention of this condition will entail termination of your services from the Company.
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10. |
(i) | Your services are liable to be transferred or loaned or assigned with / without transfer, wholly or partially, from one department to another or to office/ branch and vice-versa or office/ branch to another office/ branch of an associate company, existing or to come into existence in future or any of the Company’s branch office or locations anywhere in India or abroad or any other concern where this Company has any interest. In such case, you will abide by responsibilities expressly vested or implied or communicated and shall follow rules and regulations of the department / office, establishment , jointly or separately, without any compensation or extra remuneration or provision of accommodation. You, thereupon, may be governed by service conditions and other terms of the said concern as may be applicable. | |||
| ii) | The aforesaid Clause (i) will not give you any right to claim employment in any associate or / sister concern or ask for a common seniority with the employee of sister / associate concern.
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| 11. | In the event you are absent from duty without information or permission of leave or you overstay your sanctioned leave, the Management will treat you as having voluntarily abandoned the services of the Company.
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| 12. | Your services are liable to be terminated at any time :
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| i) | during probation or after confirmation, in case you are found to be medically unfit by the Company’s Authorized Medical practitioner, on examination; | ||||
| ii)
iii) |
as and when the Company comes to know of any conviction by the Court of Law during the tenure of your service with us or conviction and / or any bad record in the past under the previous employer, or because of your giving false information at the time of your appointment or concealed any material information or given any false details in the application form or otherwise as regard age, education qualification , experience , salary etc.
if you are found to be not possessing desired qualification which do not conform to custom authority and / govt. regulation as may be required from time to time and necessary for continuation of business or its exigencies or on account of redundancy .
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| 13. | You will keep the Company informed of any change in your residential address that may happen during the course of employment of your service with the company. | ||||
| 14. | All documents, plans, drawings, prints, trade secrets, technical information, reports, statements, correspondence etc., written or unwritten and also information and instructions that pass through you or come to your knowledge shall be treated as confidential. You shall not utilize them for your own use or disclose to other persons during or after your employment.
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| During the course of employment with the Company, you will acquire, gain, generate, gather and develop knowledge of and be given access to business information about products activities, know – how, methods or refinements and business plans and business secrets and other information concerning the products / business of the Company, hereinafter called the “SECRETS”. You will be liable for prosecution for damages for divulgence, sharing or parting any of such information during course of employment and on cessation for at least 2 years period.
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| 15. | You shall carry out the job of ______________________ and such other jobs connected with or incidental to which is necessary for business of the Company. You shall do any other work assigned to you, which you are capable of doing or work at any other post which has been temporarily assigned to you. | ||||
| 16. | You shall faithfully and to the best of your ability perform your duties that may be entrusted to you from time to time by the management. You will be bound by rules, regulations and orders promulgated by the management in relation to conduct, discipline and policy matters.
You will not seek membership of any local or public bodies without first obtaining specific permission of the management. In the event of your becoming member without following due process as mentioned , it shall amount to contravention of provision of employment condition and the management reserves the right to take appropriate action including dispensing with your services , as it may deem fit.
You will not give out to any one, by word of mouth or otherwise, particulars of our business or administrative or organizational matters of a confidential nature which may be your privilege to know by virtue of your being our employee. |
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| 17. | While you are in employment of the company , you may be given or handed over company’s property and / or equipment for official use and you shall take care of them including their upkeep. On cessation of employment with the Company, you shall return all documents, books, papers relating to the affairs of the Company, purchased with the Company’s money, which may have come to you, and also any property of the Company in your possession. | ||||
| 18. | Any balance of advance or loan taken by you from the Company, shall be fully recovered from your salary and any other legal dues including Gratuity , at the time of your leaving the services of the Company.
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| 19. | While working as an employee if you enter into any business transaction with any party on behalf of the company within your permissible limits, it shall be your responsibility to ensure recovery of outstanding. If any outstanding remains at the time of leaving the services of the company, it shall be your responsibility to recover for remittance to the company before you proceed to settle your legal dues in full and final settlement of your account. | ||||
| 20.
21 |
The company is obliged to deduct Income Tax at source as per provision of Income Tax Act / Rules . Accordingly , you are required to submit all required proof of permitted savings / investments and other details from time to time to enable the company to comply with the provisions of law. In the event of non compliance by you as aforesaid if the company is required to pay any interest or payment under Income Tax Act , it shall deduct the amount as may be paid or payable from your salary or other payments and you shall allow the company to comply with these requirements without objection.
All disputes arising out of this letter will be subject to the jurisdiction of the Mumbai Court. And that the courts, tribunals and/or authorities at Mumbai only shall have jurisdiction to entertain, try and decide such disputes or differences arising out of or pertaining to this contract of employment, irrespective of your working HQ being elsewhere at that times. |
You are requested to return the enclosed copy duly signed as a token of your acceptance of the terms and conditions of your employment.
Hope that this will be the beginning of a long and successful career with us.
Yours faithfully,
For Company Name.,
Name
Managing Director / Director
Accepted :_______________
(Signature of an Employee)
( Delete whichever is not applicable )
Annexure to Appointment Letter dated __________, 2003
Of ________________________( Name )
Break-up of Gross Remuneration |
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| Remuneration |
Rs.(P.M.) |
Rs.(P.A.) |
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| (1) | Basic | ||
| House Rent Allowance | |||
| Education Allowance | |||
| Personal Allowance | |||
| TOTAL (1) | |||
| (2) |
Annual Benefits |
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| Medical Reimbursement | |||
| LTA | |||
| Bonus / Ex-gratia | |||
| Provident Fund | |||
| TOTAL (2) | |||
| TOTAL (1+2) | |||
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Reimbursement of expenses for one telephone at residence and one mobile for official use as per Company’s policy existing or as amended. |
|
Payment of perquisites, allowances and reimbursements shall be subject to provisions of Income Tax, as applicable. |
For Company’s Name
Managing Director / Director
Accepted : ____________________
( )
Click Here To Download Appointment Letter Format
Search Sample Formats:
Categories: HR Tags: Appointment, Format, Letter
Important formats for HR purpose
I have Attached Important formats for HR purpose
Interview Call Letter
October 31 2006
<Name of the candidate>
<Address>
Dear Mr./Ms.______,
This has reference to your application, indicating interest in seeking employment with our company. We thank you for the same.
We would like to personally meet you for a discussion on ___________ at __________ at the following address: __________________________________________________ _____________________
We hope this time and venue is suitable to you. If it is not, we request you to get in touch with Mr._________ indicating suitable date and time for the same.
The company will reimburse you the expenses incurred by you for this meeting. As per our guidelines, you will be entitled to 2nd class A.C. to and fro train fare / Y class airfare.
We are enclosing our company application form and request you to fill the same and bring it along with you when you come for this visit. This will facilitate the interview process.
To help us co-ordinate this meeting effectively, we request you to confirm to us your availability for this meeting either by fax or on phone. Our fax no. is ___________ and our board telephone no. is 91-22-66601100. Kindly ask for Mr. ________ who will be your contact person throughout the process.
We look forward to meeting you.
Kind Regards,
<Name of the Manager>
<Designation>
<Company>
Letter of Initial Offer
October 31, 2006
<Name of the selected candidate>
<Address>
Dear Mr. / Ms. ………….,
Welcome to (Organization Name)!
It gives us great pleasure to offer the role of _____________, for which you interviewed with us.
This job, as explained to you, is in the Management Grade ______ of our company. The compensation and other benefits that you would be entitled to are stated in the enclosure to this letter. We request you to go through the same and return the enclosed duplicate copy of this letter in acceptance of the same.
Accordingly, we will arrange to issue to you a detailed letter of appointment on the date of your joining us, which we agreed between us will be any day on or before ________.
The role, in which you join us, is a very important one which will entail dealing with important and sensitive information, records and such other matters of the company. You will, therefore, be required to sign a “Code of Conduct and Secrecy Agreement” of our company at the time of your joining the company.
We look forward to you joining our team. We are sure that you will have a bright career with our company.
We take this opportunity to welcome you and your family into the folds of our company.
Kind Regards
<Name of the Business Leader>
<Designation>
<Company>
Letter of Regret
October 31 2006
<Name of the candidate>
<Address>
Dear Ms / Mr. <name>,
This has reference to the meeting we had on ____________.
We appreciate your taking time off to meet us at ________. We had detailed deliberations with reference to your profile with our relevant managers. At present, we do not have a suitable position matching your sincerity and experience.
We are therefore unable to offer you an immediate placement in our company. Positions matching your profile are likely to come up in the future. We have therefore placed your profile on our data bank. We will, at the appropriate time, get in touch with you to reevaluate your interest.
We take this opportunity to wish you good luck.
Best Regards,
<Name of the Manager>
<Designation>
<Company>
Strictly Confidential
Reference Check Letter
October 31 2006
< Name of the company/referred person>
<Designation>
<Address>
Dear Mr., Ms.________ ,
We are in discussion with Mr. _____________ and we are evaluating his suitability for placement in our organization as ___________.
In the course of his meetings with us, he suggested that we could seek employment reference from you considering that he has worked in your organization between _________ and __________.
We have a form to facilitate easy capturing of your information. We, therefore, request you to fill the same and return it to us in the self-addressed envelope.
We assure you of holding the information provided by you in strict confidence. Should you prefer to give this information over phone instead of filling it, you can contact Mr.____________ on telephone no. __________.
Thanking You,
Best Regards,
<Name of the Manager>
<Designation>
<Company>
Letter of Appointment for Senior /Middle/Junior Management
October 31 2006
<Name of the employee>
<Address>
Dear <First name of the employee>
This has reference to the discussions you had with us. We are pleased to offer you the position of “_________________” at level ___________in the management cadre of our Company, on the following terms and conditions:
1. Basic Salary: Rs. _________/- (Rupees______only) per annum. You will be entitled to further review of your compensation as per the company practice. This will be linked to your performance and will be at the discretion of the management.
2. H.R.A. / Accommodation: 60% of your basic salary will be paid to you as house rent allowance. If you are provided a company accommodation, the same will be regulated by the relevant policy, for which you may refer our Company Leased Accommodation (C.L.A.) policy on our ___________ site.
3. Special Allowance: Rs. _________/- (Rupees______only) per annum.
4. Food Coupons: You will be entitled to food coupons worth Rs. _____/- per month. You may choose to opt out of this, for which you need to indicate your choice to your HR manager. For details where these coupons are applicable, you may refer our directory on our_______site.
5. Leave Travel Assistance: Rs. ___________/-(Rupees_______only) per annum for each completed year of service as per the rules, payable on a yearly basis.
6. Domicilliary Medical Expenses: Rs. 15000/- (Rupees Fifteen Thousand only) per annum for each completed year of service as per the rules, payable on a monthly basis.
7. Hospitalization: You would be covered under the Company’s Hospitalization scheme. For details you may refer our Hospitalization policy on our ________site.
8. Provident Fund: The Company will contribute 12% of your basic salary towards Provident Fund. Similar deduction will be made from your salary.
9. Superannuation: If you indicate specific desire to do so, the Company will contribute 15 % of your basic salary per annum towards superannuation fund till you attain the age of 58 years. The benefits of this contribution will be made applicable to you, totally in accordance with the terms of the scheme. Please refer to Mr. _______ for further information on our Company Superannuation Program.
10. Gratuity: You will be entitled to an equivalent of 15 days of your last salary drawn for every completed year of service as per the terms of the scheme, subject to a maximum of Rs.3, 50,000/- (Eligibility after 5 years of completed service).
11. Corporate Attire: You will have a choice to select corporate attire worth Rs. ________/- from the options provided by the Company every year. If you indicate your desire to opt for this scheme, the Company will contribute 50% of this amount and the balance will be deducted from your salary. For more details, you can refer our Corporate Attire Policy on our _________site.
12. a) This order of appointment can be terminated on either side by giving three month’s notice or payment of salary (basic) in lieu thereof.
b) The Company reserves the right to terminate your services without assigning any specific reason whatsoever for such termination by giving you a 3 months’ notice in writing or an equivalent of 3 months salary in lieu thereof.
c) The Company also reserves the right to terminate your services without any notice or salary in lieu thereof on the grounds of misconduct, or even in the case of reasonable suspicion of misconduct, disloyalty, commission of any act involving moral turpitude, or any act of indiscipline or inefficiency or for loss of confidence.
13. Initially, you will be posted at ___________ and report to ___________or any other person nominated by the company. However, your services could be transferred to any other Departments / Divisions / Factories of the Company, anywhere in India. Notwithstanding your initial appointment in this Company, your services may be assigned by the Company to any other Company of the (Organization Name) Group. You may also be assigned such other duties as may become nec(Organization Name)y at the discretion of the Management in any Branch or Office of the Company and/or its subsidiaries or to any of its other Associate Companies.
14. This appointment is subject to your being medically examined and found fit. The Management has the right to get you medically examined by any qualified medical practitioner during the tenure of your service. In case you are found medically unfit to continue with the assignment for which you have been employed, you will lose your lien on the job.
15. This appointment is also subject to a satisfactory report from your former employers, based on the references given by you.
16. You will automatically retire from the service of the Company on attaining the superannuating age of 58 years. You will be expected to provide acceptable evidence of your date of birth at the time of joining the company.
17. All other standard and general rules, practices and policies of the Company as existing now and which may be amended from time to time will be applicable to you and you will be expected to abide by the same.
18. In the event of the State/Central Government enacting any law conferring the same or similar benefits as extended to you under this letter, you would be entitled to such benefits which are more beneficial of the two, but not both. This shall be at the discretion of the management.
19. You are required at all times to maintain the highest order of discipline and secrecy as regards the work of the Company and/or its Subsidiaries or Associate Companies, in case of any breach of discipline/trust, your services may be terminated by the company with immediate effect. You are also required to sign the Secrecy Agreement upon your joining. All inventions, improvements, discoveries made by you either alone or with other persons, will become the sole property of the company. You will ensure that patent protections are obtained for such inventions/improvements and discoveries in India or elsewhere and assign the same to the company.
20. You are required to devote your total attention and abilities exclusively for the business of the Company. You will respect, obey and conform to all the regulations from time to time framed and issued by the Company and made applicable to you. You shall not, while in the employment of the Company, be engaged in any other employment, conduct business whatsoever or hold any office of profit or accept any other emoluments without previous consent in writing of the Company. Breach of this condition could lead to immediate termination without notice.
21. During the course of your employment and if the nature of your business so requires, the Company may send you for specialized training within India or overseas in order to enable you to perform more effectively. In such an event you will be required to execute a training bond with the Company.
22. This offer of employment is based on the information furnished in your application for employment. If, at any time in future, it comes to the knowledge of the management that any of this information is incorrect or any relevant information has been withheld then your employment based on this letter of appointment is liable to be terminated without notice or any compensation in lieu thereof.
23. The emoluments/benefits due to you will be liable/subject to tax in accordance with the provisions of the Income Tax Act and Rules made thereunder as also other applicable laws, if any, as may be in force from time to time.
24. The Company lays emphasis on all statutory compliances and you should ensure compliance with various statutes in your area of operations including Insider Trading Regulations.
25. Your appointment is with effect from the date of joining, which should in any case be not later than ___________________.
Kindly sign the copy of this letter indicating your acceptance of the above terms and conditions of this appointment and return the same to us.
Whilst welcoming you to the (Organization Name) Group, we wish you good luck and a very bright career with us.
Best Regards,
<Name of the Business Leader>
<Designation>
<Company>
Letter of Performance (Increment) – 1
October 31, 2006
<Name>
<Company>
<Employee Number>
Dear _______
Congratulations!
Your performance during the year was exemplary! You were rated as ______ by your manager.
Accordingly, we have decided to upward revise your compensation and increase your CTC by Rs. ___________ w.e.f. __________.
A one time performance award of Rs.________ is also being given to you.
Whilst appreciating your dedication and performance, we look forward to your sustained performance in the year ahead and wish you a bright career with our company.
Best Regards,
<Name of the Business Leader>
<Designation>
<Company>
Letter of Performance (Increment) – 2
October 31, 2006
<Name>
<Company>
<Employee Number>
Dear _______ ,
We take this opportunity to thank you for your valuable contributions to our business performance during the year ____-____.
While fixing your new CTC, we have considered your performance in the role whilst also making market correction that may be required based on our review of compensation in comparable companies.
Your revised CTC for ____-____ effective _______ is Rs. ________/- which comprises of:
• Rs.________ as a fixed component of the pay plan , and
• Rs. _______ as a variable component of the pay plan which is linked to your performance.
You will also be paid Rs. ______ as a one time performance award on the basis of this assessment and that of the company performance.
The year ahead is going to pose several challenges. This nec(Organization Name)ily will demand exceptional performance from all of us to sustain our leadership contributions. We are confident that you will rise to this challenge and pool in your energies, competencies and commitment to achieve further heights.
We take this opportunity to thank your family for having supported you to deliver your best in ____-____.
Best Regards,
<Name of the Business Leader>
<Designation>
<Company>
Letter of Promotion
October 31, 2006
<Name>
<Company>
<Employee Number>
Dear _______,
Congratulations!
Based on your sustained performance over the years and our assessment of your readiness to take up higher responsibilities, we are pleased to promote you as _______________ and place you in the level ________ of our company.
Accordingly, your compensation is revised w.e.f. ______ and your CTC will now be ________ which will comprise of:
• Rs.________ as a fixed component of the pay plan , and
• Rs. _______ as a variable component of the pay plan which is linked to your performance.
You will also be paid Rs. ______ as a one time performance award on the basis of this assessment and that of the company performance.
We are confident that you will discharge your new responsibilities effectively and redeem our trust in you.
We take this opportunity to thank your family for having supported you to deliver your best in ____-____.
Best Regards,
<Name of the Business Leader>
<Designation>
<Company>
Relieving Letter
October 31 2006
<Name>
<Company>
Dear __________,
It is with a sense of deep regret that we accept your letter of resignation dated 27th October 2003 expressing your intention to resign from the services of the Company. This was placed before the senior management of our company which has decided to accept the same.
We place on record our appreciation of your dedicated services to the company.
Your last date of service would be 27th November 2003, and you would accordingly be relieved, effective from the close of working hours on the same day, subject to clearance of all dues and submission of the clearance certificate.
We thank you for your services to our company and we wish you all the best in your future endeavours.
Best Regards,
<Name of the Manager>
<Designation>
<Company>
Letter of Transfer
17th October 2006
<Name>
<Company>
Dear Mr._____________
This has reference to the discussion we had with you regarding your move to _________as_____________. The move will be effective _________ and your services in this assignment will be deemed to be continuous, without any break.
With effect from 1st January 2004, you are transferred on a continuous service basis from <xyz> to (Organization Name) Oil Ltd. We confirm that, you would be deemed to have been in continuous service with (Organization Name) Oil Ltd. without break. Privilege leave and other statutory benefits enjoyed by you would continue to accrue to you taking into account the date of your joining CAIRS (Computer Aided Information and Research Services) Pvt. Ltd.
Please return the duplicate copy of this letter duly signed by you, as a token of your acceptance.
We wish you all the best for your future assignments.
Yours faithfully,
For CAIRS (Computer Aided Information and Research Services) Pvt Ltd.
<Name>
<Designation>
We have pleasure in confirming the above arrangement. You will continue to be governed by (Organization Name) Staff Regulations in force.
Yours faithfully,
For (Organization Name) OIL LTD
<Name>
<Designation>
Offer Letter – Summer Training
October 31 2006
<Name>
<Address>
Dear Mr. / Ms. ________,
This is with reference to your interview with us on October 21 2006.
It is our pleasure to inform you that upon assessment we have found your skills and competencies matching our requirements. Accordingly, we offer you this opportunity to team with our company for a period of _____months. During this period, you will be designated as “Summer Trainee”.
You will be paid Rs. 17,000/- (Rupees Seventeen Thousand only) as stipend during this period. Over and above this, you will be entitled to reimbursement for actual expenses incurred by you on travel, boarding and lodging whenever the project work assigned to you entails travel, boarding and lodging.
Details and scope of your project will be provided to you on your first day of training at the company. Upon successful completion of your training, you will be issued a certificate by (Organization Name). You will be required to submit a copy of the detailed project report before completion of your training.
Your training period with our Company will entail dealing with important and sensitive information, records and such other matters of the company. You will, therefore, be required to sign a “Code of Conduct and Secrecy Agreement” of our company on the first day of training.
Kindly sign the copy of this letter indicating your acceptance of the above terms and conditions of this offer and return the same to us.
Best Regards,
<Name of the Manager>
<Designation>
<Company>
Letter of Appointment – Management Trainee
October 31 2006
<Name>
<Address>
Dear < First name of employee>,
Further to the interview you had with us, we are pleased to appoint you as Management Trainee in our organization.
The terms and conditions governing your training are given below:-
1. Training period:
You will be on training for a period of 9 months effective date of starting of this program, which will be indicated to you.
2. Consolidated Stipend
A sum of Rs. _______/- (Rupees ___________ only) per month will be paid to you as stipend.
You will not be entitled to any other benefits, apart from the above.
3. Notice period during training
The Company reserves the right to terminate services of trainees on grounds of misconduct or breach of the terms and conditions of the Undertaking to be furnished by the trainee as per clause 6 of this letter and / or violation of any rules and regulations or standing orders of the Company by giving seven calendar days notice or upon payment of stipend in lieu thereof.
4. Posting:
Initially you will be posted at Mumbai. However during this period of training, you can be transferred to any other department/division of the company, anywhere in India or overseas. You may also be assigned such other duties as may be nec(Organization Name)y at the discretion of the management, in any branch or office of the company and/or its subsidiaries or associate companies.
5. You will be required to sign an Undertaking-cum-Indemnity Bond / Agreement on joining.
6. This appointment is subject to:
a) Your having secured a certificate of completion as declared by your Institution / University.
b) Your being examined & found medically fit. (Please have yourself medically examined by a general physician, as per the standard examination list enclosed and if referred further by any specialist. The same would have to be filled in and certified by the physician and sent to us directly by _____ (date). The fees incurred for the same would be reimbursed on you joining).
7. Your performance will be reviewed periodically during the training period. If your performance does not meet with the requirements of the training program, your training period would be extended by a maximum of six months with an interim review after three months.
8. On successful completion of training, based on your performance during and at the end of the training period, you will be confirmed in the services of the Company in the appropriate cadre depending on suitable openings.
9. You are required to maintain the highest order of discipline and secrecy as regards the work of the company and/or its subsidiaries or associate companies and in case of any breach of discipline/trust, your services may be terminated by the company with immediate effect. You will also be required to sign the Secrecy Agreement on your joining.
10. You will also be governed by the standard terms and conditions applicable to the managerial cadre of the company as existing now and as may be amended from time to time.
11. Should there be a need for any modification in one or more benefits extended to you through this letter, by way of enactment of any law by the appropriate State/Central Government, you would be entitled to the higher of the benefit(s) but not both.
12. This appointment has been made based on the information furnished in your application for employment and subsequent interviews. If, at any time in future, it comes to light that any of the information is incorrect or any relevant information has been withheld, then your employment is liable to be terminated without notice.
13. Your appointment is with effect from __________
Kindly sign the copy of this letter indicating your acceptance of the above terms and conditions of this appointment and return the same to us.
Whilst welcoming you to the (Organization Name) Group, we wish you good luck and a very bright career with us.
Best Regards,
<Name of the Business Leader>
<Designation>
<Company>
Letter of Appointment –
Graduate Engineer Trainee/Diploma Engineer Trainee
October 31 2006
<Name>
<Address>
Dear < First name of employee>,
Further to the interview you had with us, we are pleased to appoint you as ________ Trainee in our Company.
The terms and conditions governing your training are given below:-
1. Training period:
You will be on training for a period of 12 months effective date of starting of this program, which will be indicated to you.
2. Consolidated Stipend
A sum of Rs. _________/- (Rupees _____________ only) per month will be paid to
you as stipend.
You will not be entitled to any other benefits, apart from the above.
3. Accommodation
You will be provided with shared bachelors’ accommodation during your training period.
4. Notice period during training
The Company reserves the right to terminate services of trainees on grounds of misconduct or breach of the terms and conditions of the Undertaking to be furnished by the trainee as per clause 6 of this letter and / or violation of any rules and regulations or standing orders of the Company by giving seven calendar days notice or upon payment of stipend in lieu thereof.
5. Posting:
Initially you will be posted at _______. However during this period of training, you can be transferred to any other department/division of the company, anywhere in India or overseas. You may also be assigned such other duties as may be nec(Organization Name)y at the discretion of the management, in any branch or office of the company and/or its subsidiaries or associate companies.
6. You will be required to sign an Undertaking-cum-Indemnity Bond / Agreement on joining.
7. This appointment is subject to:
a. Your having secured a certificate of completion as declared by your Institution / University.
b. Your being examined & found medically fit. (Please have yourself medically examined by a general physician, as per the standard examination list enclosed and if referred further by any specialist. The same would have to be filled in and certified by the physician and sent to us directly by _____ (date). The fees incurred for the same would be reimbursed on you joining).
8. Your performance will be reviewed periodically during the training period. If your performance does not meet with the requirements of the training program, your training period would be extended by a maximum of six months with an interim review after three months.
9. On successful completion of training, based on your performance during and at the end of the training period, you will be confirmed in the services of the Company in the appropriate cadre depending on suitable openings.
10. You are required to maintain the highest order of discipline and secrecy as regards the work of the company and/or its subsidiaries or associate companies and in case of any breach of discipline/trust, your services may be terminated by the company with immediate effect. You will also be required to sign the Secrecy Agreement on your joining.
11. You will also be governed by the standard terms and conditions applicable to the managerial cadre of the company as existing now and as may be amended from time to time.
12. Should there be a need for any modification in one or more benefits extended to you through this letter, by way of enactment of any law by the appropriate State/Central Government, you would be entitled to the higher of the benefit(s) but not both.
13. This appointment has been made based on the information furnished in your application for employment and subsequent interviews. If, at any time in future, it comes to light that any of the information is incorrect or any relevant information has been withheld, then your employment is liable to be terminated without notice.
14. Your appointment is with effect from __________
Kindly sign the copy of this letter indicating your acceptance of the above terms and conditions of this appointment and return the same to us.
Whilst welcoming you to the (Organization Name) Group, we wish you good luck and a very bright career with us.
Best Regards,
<Name of the Business Leader>
<Designation>
<Company>
Letter of Confirmation – Management Trainee
October 31 2006
<Name>
<Company>
<Employee Number>
Dear <First name of employee>
Congratulations on successful completion of your training in our company!
It gives me great pleasure to confirm your services with our company effective _______. You are accordingly designated as _______ and placed in _____management grade of Business Leaders in our company based on the following terms and conditions:
1. Basic Salary: Rs. _________/- (Rupees______only) per annum. You will be entitled to further review of your compensation as per the company practice. This will be linked to your performance and will be at the discretion of the management.
2. H.R.A. / Accommodation: 60% of your basic salary will be paid to you as house rent allowance. If you are provided a company accommodation, the same will be regulated by the relevant policy, for which you may refer our Company Leased Accommodation (C.L.A.) policy on our ___________ site.
3. Special Allowance: Rs. _________/- (Rupees______only) per annum.
4. Food Coupons: You will be entitled to food coupons worth Rs. _____/- per month. You may choose to opt out of this, for which you need to indicate your choice to your HR manager. For details where these coupons are applicable, you may refer our directory on our_______site.
5. Leave Travel Assistance: Rs. ___________/-(Rupees_______only) per annum for each completed year of service as per the rules, payable on a yearly basis.
6. Domicilliary Medical Expenses: Rs. 15000/- (Rupees Fifteen Thousand only) per annum for each completed year of service as per the rules, payable on a monthly basis.
7. Hospitalization: You would be covered under the Company’s Hospitalization scheme. For details you may refer our Hospitalization policy on our ________site.
8. Provident Fund: The Company will contribute 12% of your basic salary towards Provident Fund. Similar deduction will be made from your salary.
9. Superannuation: If you indicate specific desire to do so, the Company will contribute 15 % of your basic salary per annum towards superannuation fund till you attain the age of 58 years. The benefits of this contribution will be made applicable to you, totally in accordance with the terms of the scheme. Please refer to Mr. _______ for further information on our Company Superannuation Program.
10. Gratuity: You will be entitled to an equivalent of 15 days of your last salary drawn for every completed year of service as per the terms of the scheme, subject to a maximum of Rs.3, 50,000/-(Eligibility after 5 years of completed service).
11. Corporate Attire: You will have a choice to select corporate attire worth Rs. ________/- from the options provided by the Company every year. If you indicate your desire to opt for this scheme, the Company will contribute 50% of this amount and the balance will be deducted from your salary. For more details, you can refer our Corporate Attire Policy on our _________site.
12. a) This order of appointment can be terminated on either side by giving three month’s notice or payment of salary (basic) in lieu thereof.
b) The Company reserves the right to terminate your services without assigning any specific reason whatsoever for such termination by giving you a 3 months’ notice in writing or an equivalent of 3 months salary in lieu thereof.
c) The Company also reserves the right to terminate your services without any notice or salary in lieu thereof on the grounds of misconduct, or even in the case of reasonable suspicion of misconduct, disloyalty, commission of any act involving moral turpitude, or any act of indiscipline or inefficiency or for loss of confidence.
13. Initially, you will be posted at ___________ and report to ___________or any other person nominated by the company. However, your services could be transferred to any other Departments / Divisions / Factories of the Company, anywhere in India. Notwithstanding your initial appointment in this Company, your services may be assigned by the Company to any other Company of the (Organization Name) Group. You may also be assigned such other duties as may become nec(Organization Name)y at the discretion of the Management in any Branch or Office of the Company and/or its subsidiaries or to any of its other Associate Companies.
14. This appointment is subject to your being medically examined and found fit. The Management has the right to get you medically examined by any qualified medical practitioner during the tenure of your service. In case you are found medically unfit to continue with the assignment for which you have been employed, you will lose your lien on the job.
15. This appointment is also subject to a satisfactory report from your former employers, based on the references given by you.
16. You will automatically retire from the service of the Company on attaining the superannuating age of 58 years. You will be expected to provide acceptable evidence of your date of birth at the time of joining the company.
17. All other standard and general rules, practices and policies of the Company as existing now and which may be amended from time to time will be applicable to you and you will be expected to abide by the same.
18. In the event of the State/Central Government enacting any law conferring the same or similar benefits as extended to you under this letter, you would be entitled to such benefits which are more beneficial of the two, but not both. This shall be at the discretion of the management.
19. You are required at all times to maintain the highest order of discipline and secrecy as regards the work of the Company and/or its Subsidiaries or Associate Companies, in case of any breach of discipline/trust, your services may be terminated by the company with immediate effect. You are also required to sign the Secrecy Agreement upon your joining. All inventions, improvements, discoveries made by you either alone or with other persons, will become the sole property of the company. You will ensure that patent protections are obtained for such inventions/improvements and discoveries in India or elsewhere and assign the same to the company.
20. You are required to devote your total attention and abilities exclusively for the business of the Company. You will respect, obey and conform to all the regulations from time to time framed and issued by the Company and made applicable to you. You shall not, while in the employment of the Company, be engaged in any other employment, conduct business whatsoever or hold any office of profit or accept any other emoluments without previous consent in writing of the Company. Breach of this condition could lead to immediate termination without notice.
21. During the course of your employment and if the nature of your business so requires, the Company may send you for specialized training within India or overseas in order to enable you to perform more effectively. In such an event you will be required to execute a training bond with the Company.
22. This offer of employment is based on the information furnished in your application for employment. If, at any time in future, it comes to the knowledge of the management that any of this information is incorrect or any relevant information has been withheld then your employment based on this letter of appointment is liable to be terminated without notice or any compensation in lieu thereof.
23. The emoluments/benefits due to you will be liable/subject to tax in accordance with the provisions of the Income Tax Act and Rules made thereunder as also other applicable laws, if any, as may be in force from time to time.
24. The Company lays emphasis on all statutory compliances and you should ensure compliance with various statutes in your area of operations including Insider Trading Regulations.
25. Your appointment is with effect from the date of joining, which should in any case be not later than ___________________.
Kindly sign the copy of this letter indicating your acceptance of the above terms and conditions of this appointment and return the same to us.
Whilst welcoming you to the (Organization Name) Group, we wish you good luck and a very bright career with us.
Best Regards,
<Name of the Business Leader>
<Designation>
<Company>
Letter of Appointment – Advisors/Consultants
October 31 2006
<Name>
<Address>
Dear <First name >
With reference to the discussions you have had with us, we are pleased to appoint you as “_______” for our Group companies on the following terms and conditions:
1. You will be paid a consolidated amount of Rs._______ (Rupees _______only) per annum.
2. The above consolidated amount will consist of the following:
a) Rs. _________ per annum as fixed pay, and
b) Rs. _________ per annum as variable pay which is linked to your performance and that of the company.
3. This appointment is for a period of two years effective date of your joining and may be renewed on a mutual basis. This arrangement is with effect from _______ and will be valid for a period of _______years/s.
4. In this capacity, you will be located at ____ and will report to _______ or any other person nominated by the company. However, your services could be transferred to any other Departments/Divisions of the Company. Notwithstanding your appointment in this company, your services could be reassigned to any other company of the (Organization Name) Group.
5. You may also be assigned such other duties as may become nec(Organization Name)y at the discretion of the Management in any Branch or office of the Company and/ or its Subsidiaries or Associate Companies.
6. You will be eligible for 18 days leave pro-rated per calendar year. However, leave will be allowed subject to exigencies of work.
7. You will be provided comprehensive Accident/ Medical Health Insurance for your and your spouse.
8. It is clarified that in addition to the above, you will not be entitled to any other benefits.
9. This appointment can be terminated by giving three-month notice on either side or payment in lieu of shortfall in this notice period.
10. You shall observe all rules and regulations of the company.
11. During the tenure of the assignment with the company, you will not engage
yourself in any other assignments or gainful employment without consent of the
management.
12. You are required to maintain the highest order of secrecy with regards to the
work or confidential information of the Company and/ or its subsidiaries or
Associate Companies and in case of any breach of trust, your appointment
may be terminated by the Company without any notice.
13. The Company lays emphasis on all statutory compliances and your should
ensure compliance with various statues in your area of operations.
Kindly sign a copy of this letter in acceptance of the above mentioned terms and conditions and return the same for our records.
Best Regards,
<Name of Business Head>
<Designation>
<Company>
Format of Work Experience Letter
Dated
To Whom It May Concern:
This is to Certify that Mr/Ms ………., worked in our organization as
……………… in our ………….. Department at …………from
………………………….
We found him/ her sincere, hardworking, technically sound and result oriented during his/her tenure. ……has a friendly, outgoing personality, a good sense of humour and works well as part of a team. We take this opportunity to thank him/her for his/her contribution and wish him /her success in his/her future endeavours…
For XYZ Co
Manager HR
FORMAT OF TERMINATION LETTER
____/HRD/___ Date_____________
Mr/ Ms. ____________
___________________
___________________
___________________
Dear Mr./ Ms. _____________,
This has reference to our letter dated _________ through which we had asked you report back to duty within 48 hours of receipt of this letter. The letter has been delivered to you on _____________ . However, neither have you reported back to duty nor has there been any communication from your end regarding your absence.
With this background we regret to inform you that we are forced to remove your name from the rolls of the company with immediate effect.
We request you to contact the accounts department 7 days after the receipt of this letter for the settlement of your dues, if any.
For. Company name
Name:
Designation:
Regards,
Amit Seth.
Confirmation Letter
____/HRD/____ Date: _________
Mr. Bharat Patel,
Dear Mr. Bharat,
Consequent to the review of your performance during your probation, we have the pleasure in informing you that, your services are being confirmed as _____________________ with effect from 12th May 2007.
All the other terms and conditions as detailed in your appointment letter remain unchanged.
We look forward to your valuable contributions and wish you all the very best for a rewarding career with the organisation.
Please sign the duplicate copy of this letter as a token of acceptance of the same.
For Company Name
NAme:
Regards,
Amit Seth.
APPRECIATION LETTER
___/HRD/___ Date_____________
Mr/ Ms. ____________
___________________
___________________
___________________
Dear Mr./ Ms. _____________,
We wish to place on record our appreciation of the good manner in which you have handled the responsibilities entrusted to you. We hope that you will continue to move ahead on the path of excellence.
A copy of this letter is being placed in your personal file.
For Company Name
Name:
Memorandum of Undertaking:
I, ____________, S/o Sri _______________________, Aged: ___ years, R/o ___________________________________________________________________ (Permanent address to be mentioned), pursuant to my selection & appointment as _____________________ at ________________________Unit, do hereby execute this Bond/ Memorandum of Undertaking (hereinafter referred to as MOU for convenience) in favour of M/s ______________________________________ (hereinafter referred to as “Company” for convenience) and agree and hereby giving my full consent as follows
1. I hereby agree to serve the “Company” in the position & salary offered to vide Offer letter Dtd._____________ for a minimum period of 1 (ONE) year commencing from the date of execution of this MOU.
2. I do hereby agree to the existing rules and regulations of the “Company” and rules and regulations framed / amended from time to time.
3. I do hereby agree that during the said period of 2 (TWO) years I shall not leave the “Company” for any reason whatsoever. I also agree that in the event I intends to leave the “Company” for any reason whatsoever prior to the completion of the said minimum period of 2 (TWO) years from the date of execution of this MOU, I will compensate the “Company” by paying an amount equivalent to sum of “ Six Months” total emoluments at the rate of emoluments last drawn by me.
4. I do hereby undertake that during the tenure of my working with the “Company”, I shall serve the “Company” faithfully and diligently, devote my whole time and shall comply with all directions and orders of the “Company” and / or its Officers and / or authorities under whom my services are placed by the “Company” from time to time. Further I shall not divulge or disclose any of the secrets of the Company and engage myself and / or have any concern with any other firm / Company or business or organization at any time during the tenure of my service with the “Company”. In case I found guilty of committing insubordination, insult or disobedience to any of my superiors, gross neglect of work, non-performance, carelessness, damage of equipment, interfering with the records of the “Company” etc., I shall be liable for any disciplinary action including dismissal by the “Company” and in such event the “Company” shall not liable to pay to me any compensation as mentioned in Clause 3 of this MOU.
5. I do hereby undertake to leave from the service of the “Company” if I found medically unfit to continue the service any more and I will not be entitled for any compensation.
6. I do hereby undertake that I am not entitled to leave the employment with any notice period during the period of minimum guaranteed service as per this MOU and entitled to leave the employment by following the due procedure prescribed in the terms & conditions of my appointment, only after serving the said minimum guaranteed period as per MOU.
7. I do hereby undertake that the relevant provisions of the Staff Rules and regulations of the “Company”, which are not contrary to what been expressly referred to in the present MOU, shall be binding on me.
8. I do hereby undertake that after completion of 1 (ONE) year of agreement, I shall be deemed to continue in service with the “Company” until termination by either side.
I declare that I am executing this MOU in favour of “Company” with my own will and consent in presence of the following witnesses on this the _______ (date) day of ____________ (month) 2006 at ______________ (place).
Signature
Witnesses (with address)
1.
2.
TRANSFER ORDER
OFFICE ORDER
On exigencies of work and administrative reasons, Mr. __________, _________ (EMP No: ___________) is hereby transferred and posted to work at ____________Unit, _____________with immediate effect. He is directed to Report to General Manager, _____________ immediately.
Accordingly, General Manager, _______will relieve him.
President
(Through General Manager, _________)
To,
Mr.
EMP NO: _____,
CC General Manager, _____________
General Manager, ___________
Accts. Department, HO, _______________
PROMOTION ORDER
To
Mr.
Sir,
Sub: Change of designation and Enhancement of salary –Reg.
In appreciation of your services, the Management is pleased to designate you as ____________— and enhance your existing monthly salary by Rs. ________/- i.e., from Rs. ________/- to Rs _________/- with effect from _________.
Consequent on the change in designation and increase of your salary, you are advised to execute a bond for three years.
We hope better performance from you in coming years.
Wish you best of luck,
Yours faithfully,
For Nizam Deccan Sugars Limited,
PRESIDENT
RELIEVING ORDER
To
Mrs.
Dear Madam,
Sub.: Letter of relieving
Ref.: 1. your resignation letter-dated
2. This Office letter dated
As intimated to you vide our letter 2nd cited above, you are hereby relieved on _______________ AN.
We wish you all success in your future endeavors.
Thanking You,
Yours faithfully,
For Nizam Deccan Sugars Limited,
Manager (P&A)
CC Vice President (F)
Sr. Manager (Purchase)
Accounts Dept.
SHOW CAUSE NOTICE
To Dt:
Mr.
Sir,
SHOW CAUSE NOTICE
It has been reported that you have introduced one Mr. A Venka Goud, S/O Penta Goud R/O Kuchanapally (PB No: 172162) for crop loan of Rs. 85,000/- for the season 2006-07. On your initiations, crop loan of Rs. 85,000/- was granted and cheque was given on 10.03.2007. When the amount has become outstanding, on verification by our field staff it is found that no cane was cultivated in his area and the said Mr. Venka Goud has not supplied Cane to the Factory during the season 2006-07 and also that the said Venka Goud expired on 01.12.2006. On further verification it is learnt that the cheque was deposited in the Dist Co-Operative Central Bank Limited, Medak on 15.03.2006. It was found that you have endorsed on withdrawal form of the bank, which was in the name of Mr. A Venka Goud and received the amount of Rs. 85,000/-. It clearly shows that you have acted with an ulterior motive for a wrongful gain. Thereby you have cheated the company and misappropriated an amount of Rs. 85,000/- and caused loss to the company. Your above acts amount to misconduct under the Model Standing Orders applicable to you.
Hence you are hereby call upon your explanation within THREE (3) days from the date of receipt of this notice, why appropriate disciplinary action can not be taken against you for the above misconducts, apart from initiating Criminal/Civil proceedings. In case no reply is received within the stipulated time, it will be presumed that you have no explanation to submit and further action will be initiated against you.
Dy General Manager (Process)
CC General Manager, Medak
President, Hyderabad.
II SHOW CAUSE NOTICE
REGD POST WITH ACK DUE.
To To
Mr. T Venkat Reddy, Mr. T Venkat Reddy,
Job Opted Employee No: 404108 S/O T Satti Reddy,
Centrifugal Operator Plot No: 18-C, II Floor,
Process Department, Jayalaxmi Nagar Colony,
Nizam Deccan Sugars Limited, Phase No: I,
Mutyampet, Metpally Unit. Road No: 10, Beeramguda,
Medak Dist. 502 032
Dt:
Sir,
Sub: II show cause notice of punishment – reg.
Ref: 1. Charge sheet dated 27.11.2007 issued by M/S Nizam Deccan Sugars
Limited, Metpally.
2. Enquiry report of Sri. Yagniah K, Enquiry Officer, Hyderabad.
II SHOW CAUSE NOTICE OF PUNISHMENT ISSUED
This has reference to the charge sheet dated 27.11.2007 issued to you by the undersigned and subsequent Domestic Enquiry conducted against you on the charges leveled against you in the charge sheet dated 27.11.2007. Now the Enquiry Officer has submitted his report, holding you guilty of misconducts alleged in the charge sheet dated 27.11.2007. Copy of the enquiry report is enclosed. The management has carefully examined the enquiry report, the enquiry proceedings and other connected documents. In view of the gravity of the misconducts, the Management has proposed to award the punishment of termination of your services.
Please show cause with in three (3) days from the date of receipt of this notice as to why the proposed punishment of termination of services can not be awarded. In case no reply is received within the stipulated time, it will be presumed that you have no explanation to submit and will be proceeded further.
General Manager.
Encl: as above
WARNING LETTER
Mr. K Satyanarayan
Agricultural Assistant,
EMP NO: 203052,
Cane Department,
Medak.
Dear Sir,
Ref: 1. Our charge-sheet No: NDSL/MDK/EST/197 dated 06.05.2006, issued by the
General Manager, NDSL, Medak.
2. Enquiry Report of the Enquiry Officer dated 22.09.2006
Please refer to the charge sheet 1st cited and enquiry conducted by the Enquiry Officer against you. The enquiry Officer has submitted his enquiry report and findings. We have carefully perused and examined the enquiry report-dated 22.09.2006 and also taken into consideration of your past record.
The Management has come to a conclusion that you are habitual absconder to your duties and you deserve punishment for the above misconduct. However, the management has taken a lenient view and you are hereby severely warned and advised not to repeat the same in future.
Please note the same and act accordingly.
Yours faithfully,
For Nizam Deccan Sugars Limited,
General Manager.
CC President, Corporate Office, Hyderabad.
DISMISSAL ORDER
REGD POST WITH ACK DUE.
To
Mr. T Venkat Reddy, Mr. T Venkat Reddy,
JOP No: 404108 S/O T Sathi Reddy,
Centrifugal Operator Plot No: 18 C, II Floor,
Process Department, Jayalaxmi Nagar Colony
Nizam Deccan Sugars Limited, Phase No: I,
Mutyampeta, Metpally Unit, Road No: 10,
BEERAMGUDA
Medak Dist. 502032
Dt:
Sir,
Ref: 1. Charge Sheet dated 27.11.2007 issued to you.
2. Your explanation dated 04.12.2007 to the above charge sheet.
3. The enquiry report dated 1o.04.2008
4. II Show Cause Notice dated 23.04.2008
5. Your explanation dated 12.05.2008 to the II Show Cause Notice.
You may recall that a Charge-Sheet dated 27.11.2007 was issued to you. Wherein misconducts under clause 20 (a), (f), (h), (k), (l) and (x) of Andhra Pradesh Model Standing Orders applicable to the Organisation were issued to you. As you have disputed the misconducts through your explanation dated 04.12.2007, a Domestic Enquiry was ordered and held, keeping in view of the Principles of Natural Justice. Inspite of service of notice on you, for the reasons best known to you, you did not choose to attend the enquiry, leaving no option to the Enquiry Officer to hold an ex-parte enquiry.
The Enquiry Officer after minutely examining the evidence on record, has submitted a report holding you guilty of misconducts under clause 20 (a), (f), (h), (k), (l) and (x) of Andhra Pradesh Model Standing Orders.
The Management has perused the report of the Enquiry Officer and after fully satisfied with the report a Second Show-Cause-Notice dated 23.04.2008 of termination was issued to you. In answer to the Second Show Cause Notice, you have come out with wild and imaginary allegations. After careful examination of your reply, it is found that the same is neither convincing nor satisfactory.
You have stated in your reply that you are a protected workman. But it is not true. Under Rule 63 of the A P Industrial Disputes Rules, the status of protected workman can be claimed only when an application is made by the Union and when the employer by positive action recognizes and grants in writing the status of Protected Workman to the Office Bearers of the Union. Recognisition of such status will arise only when employer in writing grants status not otherwise.
You have stated in your explanation that you have not received the enquiry notice, which is not correct. Enquiry Officer has sent a Telegram on 21.03.2008 informing the date, time and venue of enquiry, besides sending a letter by Courier.
It is also not a fact that the management has promised before the Collector that you would be taken back into survive. In fact the Management promised to examine the matter.
Therefore, you can not say that the Principles of Natural Justice are violated.
The Management has also taken into consideration of your service record. Though there are no adverse remarks, but in view of the gravity of the misconducts established in the enquiry, your services are hereby terminated with immediate effect.
For Nizam Deccan Sugars Limited,
General Manager.
TERMINATION BY EMPLOYER
Mr.
Sir,
Ref: our appointment letter dated ______________
It has been observed by the Management that your performance is not up to the mark. Hence your services are not required by the Management.
As per Clause _______ of your appointment order dated ________, either party should give two months notice for terminating the services.
Accordingly, the management issue two months notice and you will be relieved from our services wef ____________.
Please make a note of it.
For Nizam Deccan Sugars Limited,
Manager (P&A)
CC President,
Vice President (F),
MODEL DRAFT OF A CHARGE-SHEET
To:
——————————
——————————
It has been reported against you that on………….at…………….you……..(menti on clearly that act of acts of misconduct alleged)
The act as alleged above which have been committed by you amount to misconducts which, if proved, would warrant serious disciplinary action against you.
Accordingly, you are hereby required to show cause within…………days of the receipt of this letter as to why you should not be dismissed or otherwise punished.
Should you fail to submit your explanation as required, it will be presumed that you have no explanation to offer and the matter will be disposed of without any further reference to you.
Since the charges leveled against you are of grave and serious nature, you are hereby suspended pending further proceedings and final order in the matter.
The receipt of this letter should be acknowledged.
Date:
Authorised Signatory
Warning Letter
Date_____________
Mr/ Ms. ____________
___________________
___________________
___________________
Mr./ Ms. _____________,
This is in continuation to our letter dated _____________, which was sent to your last known address, by registered post, calling upon you to submit a written explanation within 48 hours, for your continued absence, without any intimation . We note with regret that you have neither resumed your duties nor have you explained the reason for your continued, willful and unauthorized absence.
As per the terms of your appointment letter, it is clearly indicated that absence for a continuous period without prior approval of your superior, (including overstay on leave/ training) would result in you losing your lien on the service and the same shall automatically come to an end without any notice or intimation.
You are hereby informed that you have lost your lien on your service as a ________________________ and it is deemed that you have abandoned the employment of your own accord. The relationship between you and the Co. has ceased to exist with effect from ___________________.
You may collect your full & final settlement dues, if any, from the Accounts Department.
For ____________,
Name:-
Designation:-
MODEL PRO-FORM FOR GENERAL CHARGE-SHEET
To
………………………
………………………
It is reported against you that on ________(date) at ________(time) you_____ (mention clearly the act or acts of misconduct alleged).
The acts, as alleged above to have been committed by you, amount to misconduct which, if proved, would warrant serious disciplinary action against you.
Accordingly, you are hereby required to show cause within _______ days of the receipt hereof as to why you should not be dismissed or other wise punished.
Should you fail to submit your explanation as required, It will be presumed that you admit the charges and have no explanation to offer and the matter will be disposed of without any further reference to you.
Since the charges, leveled against you, are of grave and serious nature, you are herby suspended pending further proceedings and final orders in the matter.
The receipt of this letter should be acknowledged.
AHTOHRISED SIGNATORY
MODEL SHOW CAUSE NOTICE
To
Mr………………………………..
Emp.No…………………………
Designation:…………………..
You have been absenting from duty without leave since………..and as such services are liable to be terminated according to the rules of the company.
You are, therefore, called upon to show cause why your services will not be terminated under Clause ……….of the State………Model Standing Orders Act OR Certified Standing Orders rules of the company / establishment for such continued / habitual absence.
AUTHIRISED SIGNATORY
MODEL SHOW CAUSE NOTICE
To
Mr………………………………..
Emp.No…………………………
Designation:…………………..
It has been reported against you as under :
On…………at……………….you,…………..……………..(details of alleged misconduct) The act(s) alleged to have been committed by you amount to misconduct.
Accordingly, you are hereby called upon to submit your written explanation and show cause why disciplinary action should not be taken against you.
Your explanation must reach the undersigned within 48 hours. Should you fail to submit your explanation required, the matter will be disposed of without any further reference to you.
AUTHORISED SIGNATORY
SIMPLE WARNING LETTER
To
Mr………………………………..
Emp.No…………………………
Designation:…………………..
WARNING
Your explanation dated ………….. in reply to show cause notice dated………. Has been found to be unsatisfactory.
You are accordingly hereby warned.
You are further advised in your own interest to be cautious and not to repeat such an act in future.
AUTHORISED SIGNATORY
STERN WARNING LETTER
To
Mr………………………………..
Emp.No…………………………
Designation:…………………..
STERN WARNING
Your explanation dated …..in reply to show cause notice / letter of charge dated…….has been found to be unsatisfactory.
The gravity of misconduct committed by you is such that it warrants severe punishment. However, we are taking a lenient view this time and have decided to award you this stern warning.
Should you repeat any such thing in future or commit any other misconduct we will not hesitate to take strict disciplinary action against you.
AUTHORISED SIGNATORY
WARNING LETTER FOR HABITUAL IRREGULAT ATTENDANCE
To
Mr………………………………..
Emp.No…………………………
Designation:…………………..
Your leave record shows that you are in the habit of absenting off and on and in spite of the fact that you have been verbally advised and are warned for improving your attendance you have not shown any improvement. You were again absent on ………. Without any authorization. You are being given another opportunity to correct yourself and in case you do not show any improvement we will have no alternative but to take a serious view of your action. On your above absence you are being strongly warned.
AUTHORISED SIGNATORY
WARNING LETTER FOR INSUBORDINATION
To
Mr………………………………..
Emp.No…………………………
Designation:…………………..
It has been reported that today at 09.00a.m when your supervisor asked you to do…………………you refused to carry out the instructions and shouted at him. In your explanation you have admitted your mistake. Although drastic action could have been taken against you for insubordination, but with a view to reform you, you are being given another opportunity and we hope you will be very careful in future in such matters. You are being warned.
AUTHORISED SIGNATORY
MODEL PRO-FORMA FOR GENERAL CHARGE-SHEET
To
Mr./ Ms……………………..
Emp.No…………………….
Designation………………..
It is reported against you that on ________(date) at ________(time) you_____ (mention clearly the act or acts of misconduct alleged).
The acts, as alleged above to have been committed by you, amount to misconduct which, if proved, would warrant serious disciplinary action against you.
Accordingly, you are hereby required to show cause within _______ days of the receipt hereof as to why you should not be dismissed or other wise punished.
Should you fail to submit your explanation as required, It will be presumed that you admit the charges and have no explanation to offer and the matter will be disposed of without any further reference to you.
Since the charges, leveled against you, are of grave and serious nature, you are herby suspended pending further proceedings and final orders in the matter.
The receipt of this letter should be acknowledged.
AHTOHRISED SIGNATORY
PRO-FORMA FOR NOTICE FOR SUSPENSION ORDER PENDING ENQUIRY:
To
Mr./ Ms……………………..
Emp.No…………………….
Designation………………..
Whereas the charges amounting to gross misconduct (s) and indiscipline againt you have been leveled in accordance with Company Service Rules / Standing Order No……as per charge-sheet dated………..sent to you.
Now, therefore, you are hereby placed under suspension with effect from………under clauses………..of the Factory / Company Rules / Standing Orders. Your suspension has been considered necessary in order to maintain proper discipline in the Factory / Company / Establishment and to conduct proper enquiry against you.
You will be entitled to receive subsistence / suspension allowance of Rs……. During the period of suspension.
NOTICE OF DISCHARGE TO AN EMPLOYEE
To
_______________
_______________
_______________
This has reference to the charge sheet dated_________ issued to you & enquiry held thereafter. We have duly considered the report of the enquiry officer and are satisfied that the charges as leveled against you have been proved against you in the enquiry.
In view of the serious nature of misconduct committed by you & fully proved against you, it has been decided to dispense with your services. However, on compassionate grounds considering extenuating and aggravating circumstances, the management, instead of dismissing you from services has decided to impose lesser punishment of discharge on you with immediate effect from____________
Your final payment of dues including wages for 1 month in lieu of notice will be made to you in the office on or before____________ during office hours on any working day after you hand over the charge.
Manager/ Competent Authority
ORDER OF DISMISSAL
To
_______________
_______________
_______________
We have received the enquiry report that was held on_______________ against you consequent to the charge sheet dated______________. After going through the proceedings of the enquiry, we find that the charges have been proved against you.
Since the charge (s) committed by you is/are of serous nature, the appropriate punishment is dismissal from service. You are therefore, hereby dismissed from service with effect from ____________ you can collect your dues, if any, and settle your account on any working day during the office hours from Accounts Department.
Manager/ Authorised person with designation
C.C : – The Accounts Deptt. for information if necessary action.
ORDER OF IMPOSING FINE AS A PUNISHMENT
To
_______________
_______________
_______________
This is in continuance of the charge-sheeted dated__________ issued to you & the enquiry held in pursuance thereof. As a result of the enquiry, the management is satisfied that the charges leveled against you amply proved.
On the bases of the charges proved against you, dismissal from service would be rather appropriate in the ordinary course but in consideration that this for the first time that you have been found guilty of the charge, the management decides to afford you an opportunity to improve yourself & instead of awarding the extreme penalty, impose upon you a fine of Rs._________ as punishment.
Manager/ Competent Authority
Date: –
C.C: – The Accounts Dept
PROFORMA SUGGESTED FOR A CHARGE SHEET TO AN EMPLOYEE FOR HABITUAL ABSENTEEISM
TO
Following are the charges against you:
Perusal of your attendance record reveals that you are in habit of absenting yourself from your duties without any information and proper sanction of leave. Your absentee spells are on an increase and your absentee record for the preceding ________years are reproduced hereunder.
MONTH DATES NO. OF DAYS OF
UNAUTHORIZED
ABSENCE
________ __________ ________________
XXX XXX XXX
XXX XXX XXX
You have been verbally advised to improve you attendance record and not to indulge in unauthorized absence from duties. But despite these verbal advises/reprimands and assurance given by you, you have not shown any improvement in your attendance.
The above act of habitual absence on your part constituted major misconduct under certified standing orders of the company applicable to you and also affects the work of the company.
You are hereby required to submit your explanation, if any to this charge-sheet within 3 days from its receipt failing which it will be presumed that you have no explanation to offer and the management will be free to take any action that may be deemed proper in you case.
For _________________________
(Authorized Signatory)
PROFORMA SUGGESTED FOR CHARGE SHEET FOR SLOWING DOWN WORK
To,
It is reported against you as under:
- That on______(date) at about________(time) while on duty, you in combination with others, deliberately slowed down the work in a concerted manner and instigated Mr.B & C to adopt ‘go slow’ tactics. You further threatened Mr. D who did not want to follow the suit.
- That while you prior production was_____ per day, your production on ________ and thereafter has been deliberately brought down to______ which is much below the normal production of a worker of average efficiency.
- That the above acts/omissions on your part are highly objectionable being prejudicial to the interest of the company, which has to compete with other efficiently run enterprises.
- That despite repeated advice not to adopt to ‘go slow’ tactics, by your superior/superiors, you did not adhere to the actual norms of production, you have been maintaining earlier but instead, kept on idling away your time.
- As a result of your ‘Go Slow’ tactics and instigating others to slow down the work/production has considerably gone down, resulting into loss to the company.
- The above acts on your part constitute major misconduct under certified standing orders no.______ and no._____ of the company applicable to you.
You are hereby required to submit your explanation, if any to this charge-sheet within 3 days from its receipt failing which it will be presumed that you have no explanation to offer and the management will be free to take any action that may be deemed proper in you case.
AUTHORISED SIGNATORY
Appreciation Letter
Dear (Name of the candidate),
I would like to take this opportunity to express my heartfelt thanks to you for your very active involvement _________(Reason) . The Chairman and Board Members have also asked me to pass on their sincere appreciation for your efforts in supporting us with the undertaking.
Again, thanks so much for your enthusiastic participation in our conference. I have no doubt that it would not have been the success that it was without your presence.
Best Regards,
_______(Your name and Your Digital Signature)
Rejection Letter
Dear (Name of the candidate)
I regret to inform you that your recent application for the Head of Security position at __(Name of the company) was unsuccessful.
Although you met all of the mandatory minimum qualifications for the position, the Interview Board chose a candidate with considerably more experience than you currently possess and also whose skill set Matches closely with the current profile we are looking at . I am here to convey thanks for your candidacy .
On behalf of ____(Company name) I thank you for your interest and effort, and I wish you all the best in your future career endeavors.
Sincerely,
_______(Your name and Your Digital Signature)
Appointment For Interview
Dear (recipient’s name),
Thank you for your application regarding the position of (job title) at (company). We are impressed with your qualifications and would like to meet with you to have a round of Discussion . Please come down to our office and take an interview any time between __ A.M to __ P.M . Should you have any queries ,please feel free to call me _____(Mob Num) and reach me at (your Email ID) .
We look forward to meet you soon at our Office.
Best Regards,
_______(Your name and Your Digital Signature
PROMOTION LETTER
Dear Mr. /Ms,
We are very happy to inform you that you have been promoted as (designation)with effect from (due date). In accordance we hereby revise your Gross Salary as Rs /-.Other terms and Conditions remain the same as per the appointment letter.
Kindly sign and return the duplicate of this letter as a token of your acceptance of the above terms and conditions.
With best wishes,
_______(Your name and Your Digital Signature
Categories: HR Tags: Important formats for HR purpose
Maternity leave policy
Maternity leave policy
1. General policy
Female employees with at least 12 months of continuous service are entitled to maternity leave.
Maternity leave is unpaid leave which is available for a minimum period of six weeks and for a maximum period of 52 weeks if the employee is the primary career. Other types of leave can be taken in conjunction with maternity leave providing the total period of absence does not exceed 52 weeks.
Any employee taking maternity leave is required to take at least six weeks continuous leave after the date of the birth of her child. The employer may, with 14 days notice, require the employee to commence maternity leave within six weeks of the presumed confinement date.
2. Procedure of this policy
Applications for maternity leave should include personal details, a medical certificate detailing the expected date of confinement or birth, proposed commencement date and duration of leave. Advice as to whether superannuation payments will continue should be given by the employee.
Where the pregnancy is terminated other than by birth of a living child and the employee has not commenced maternity leave, her entitlement to such leave ceases to exist. However, an employee may be entitled to special maternity leave, as specified by her doctor, if the pregnancy has extended beyond 28 weeks, and is terminated other than by birth of a living child.
Details of return to work date must be given four weeks in advance. The employee is entitled to return to the position held prior to taking maternity leave or to an alternative position of comparable status and pay.
Categories: Compensation and Benefits, HR Policies Tags: Maternity leave policy
How to Draft Character Reference Letter for Job
If you have never written a Character Reference Letter for a job before then surely it is a difficult task for you. It is a big responsibility to write this letter but don’t have to get worried as with the right steps, it is quite a sorted process. If you have some basic information handy then you can write a properly framed formal Character Reference Letter for job.
This article rolls out some steps that will make writing this letter a much easier task for you. So before heading to write this letter, read these simple guidelines which can be of great help to you.
1. Talk About Your Background and Relationship With That Person
You must start straight with introducing yourself to the reader. Your name, how are you related to the person for whom you are writing this letter, for how long have you known this person, how did the two of you meet etc. You must include all the information related with the association between you and the person so that the reader has a clear understanding of the relationship.
2. Keep the Format in Mind
As it is a formal letter, so you have to keep in mind the format. In such letters, there have to be three paragraphs. The first one being the introduction which talks about the relationship, the second one in which you will mention the analysis of a person’s character and the last paragraph which is the closing paragraph. Follow this format to keep your letter well formed and informed.
3. Keep it Positive
It is very important that your letter leaves the reader with a positive impressive of the person in question. And to do so, you have to provide your honest assessment which talks about personality, goals, conduct, achievements of the person.
4. Check the Tone
The tone of the letter is an integral part of it and must always be checked. You must keep the tone formal and respectful. You have to be honest about what you are writing. If the reader is some person of esteem then you must address him the right way. Nowhere in the letter, your tone should go out of place or else it will completely ruin the impact of your assessment.
5. Know the Reader to Address Correctly
Before you start writing the letter, you must find out who is the person to whom you should be addressing your letter. This is important so that your letter reaches the right person and creates the right impression. Wrongly addressed letters are always a disaster and must be checked.
6. Don’t Miss on Checking and Editing
Once the letter has been framed, it must be checked from different aspects to make sure that the letter you have written, meets it purpose to the best possible levels. Once the letter is complete, you must take out some time to read it. Read it to make sure that there are no grammatical errors, spelling mistakes and to ensure that the information that you have mentioned it correct. Though word processing technology make things a lot easier but never completely depend on technology.
7. Submit a Draft to the Person in Question
Make sure that you send a copy of the same to the person in question because he also needs to know what all information has been included in the letter.
With these points, your letter is complete in every sense.
Related to Recommendation Letter Formats
Letter to Neighbor for Good Moral Character
Recommendation Letter for Employee From Manager
Reference Checking Format
Letter of Recommendation for Performance Bonus
Letter of Recommendation for Graduate School from Employer
Categories: Letters Tags: Character Reference, Job letter, Reference