Return to Work Letter from Doctor Template
Sometimes companies need return to work letter from doctors which certify that the employee is in a good condition to resume work and can resume work. The idea here is to medically ensure that there is no harm if the employee resumes work.
Shared in this post is the return to work letter from doctor template which can be used for creating an employee return to work letter keeping in mind all the useful and significant details.
Format for Return to Work Letter from Doctor
From:
Dr. Henry Brown
Physician
Health and Wellness Hospital
California
Date: November 08, 2023
To,
Mr. Richard Gibbs
Manager
Zenith Technologies
California
Sub: Regarding return to work for Mr. Anthony Smith.
Dear Mr. Richard,
I, Dr. Henry Brown, am writing this letter to inform you that your employee, Mr. Anthony Smith, has recovered from his medical condition and is fit to resume to work. He can resume to work any time after November 30th, 2023.
As you must be aware, Mr. Smith was suffering from malaria and it got quite worsened because of which he had to be admitted in the hospital for two week. His condition has now improved and he has been discharged. The recovery period of Malaria is quite long and he has been resting from last two weeks to recover.
Please find attached with this letter all his reports for your reference. If you have any other query then feel free to get in touch with me at 9898989898.
Sincerely,
Dr. Henry Brown
Physician
Health and Wellness Hospital
California
Categories: Letters Tags: letter from doctor template, Return to Work Letter, return to work letter from, sample letter
Injured Employee Return to Work Letter Template
If you had gotten injured because of which you were on leave but now your condition has improved and you are in a good condition to go to work then you can always write an employee return to work letter in order to inform you boss about the same.
You can use the injured employee return to work letter sample that has been shared in this post for your reference and create your own letter which is formally drafted and is free from all kinds of errors.
Sample Injured Employee Return to Work Letter
From:
Henry Brown
54, Trivia Apartments
California
Date: October 04, 2023
To,
Mr. Richard Gibbs
Manager
Zenith Technologies
California
Sub: Regarding return to work after injury.
Dear Mr. Richard,
Thanking you for all the understanding and patience that you have shown during such difficult times. I am writing this letter to inform you that I have finally recovered from my injury and my doctor has cleared me to return to work on October 31st, 2023.
As you are well aware that I had met with an accident in which I had fractured my right leg and hand. Because of that I was in hospital for over two weeks and was recommended by doctors to be on a complete bed rest in order to have a quick recovery. Though I was on bed rest but I was in constant touch with my colleagues and was taking regular updates about the apps that were under development.
Please find attached with this letter my reports and letter from the doctor which confirm that I am fit to be at work now. I am really fortunate to be working for a company which has been so considerate and supportive in such challenging time.
I will be looking forward to hear from you.
Thanking you.
Sincerely,
Henry Brown
54, Trivia Apartments
California
Categories: Letters Tags: employee return to work letter, injured employee letter, Return to Work Letter
Earned Leave Application Format for Employees in English
If you are planning to go for a holiday or take a long leave then it is suggested that it is better to use your earned leaves but when you are applying for it, you have to write an earned leave application in English. An earned leave application should be submitted at least one to two weeks in prior. There are various earned leave application formats for employees to use depending upon the situation.
In this post, we have come up with a collection of various earned leave application Word formats for your reference along with important tips to keep in mind. Based on your requirement, you can use any of these earned leave application samples.
How to Write an Earned Leave Application for Employee
Here are few tips for writing earned leave application for employees that must always be kept in mind:
- Be specific of the number of leaves you are seeking.
- Do mention the dates on which you wish to take the leave.
- Keep the letter short and precise.
- Always proof read before submitting the application for any grammatical errors and spelling mistakes.
- It is always good to include the reason for taking leaves.
Application for Earned Leave on medical ground
From,
Bob Christian
54, Ellora Apartments
New York
Date: October 18, 2021
To,
Mr. Andrew Gibbs
HR Manager
Zenith Technologies
New York
Sub: Regarding leave for medical reasons
Dear Mr. Andrew,
I, Bob Christian, employee ID 12345, am working as a marketing executive in the Marketing Department of your company.
I am writing this application to submit my request for six days leave from November 15th, 2021 to November 20th, 2021 because of medical reasons. Doctor has suggested me a gall bladder removal surgery which has been scheduled to be conducted on November 15th, 2021 and after that I will be required to take five days rest for healthy recovery.
Kindly grant me these six days leaves and consider them as my earned leaves.
Thanking you.
Sincerely,
Bob Christian
Earned Leave Application Format for Exams
From,
Bob Christian
54, Ellora Apartments
New York
Date: October 18, 2021
To,
Mr. Andrew Gibbs
HR Manager
Zenith Technologies
New York
Sub: Regarding leave for examination
Dear Mr. Andrew,
I, Bob Christian, am working as a sales executive with Zenith Technologies.
The purpose of writing this application is to request a leave for fifteen days for my distant learning MBA exams which are scheduled to be held in November 2021. Therefore, I will be on leave from November 15th, 2021 to November 30th, 2021.
I request you to please consider my leave application and grant me these leaves. I also request you to please consider them as my earned leaves.
Thanking in anticipation.
Sincerely,
Bob Christian
Earned Leave Application Format for Marriage
From,
Bob Christian
54, Ellora Apartments
New York
Date: October 8, 2021
To,
Mr. Andrew Gibbs
HR Manager
Zenith Technologies
New York
Sub: Regarding leave for my marriage
Dear Mr. Andrew,
The purpose of writing this letter is to inform you that my marriage will be held on November 29th, 2021 and therefore, I will be required to take a leave for seven days from November 28th, 2021 to December 4th, 2021.
I request you to consider these leaves as earned leaves. I would also like to inform that during this time, I will be available over email. During my absence, Mrs. Susan Black is going to be taking care of the progress of my project.
Kindly approve my application for leave.
Thanking you in anticipation.
Sincerely,
Bob Christian
Earned Leave Application Format for Office
From,
Bob Christian
54, Ellora Apartments
New York
Date: October 8, 2021
To,
Mr. Andrew Gibbs
HR Manager
Zenith Technologies
New York
Sub: Regarding leave
Dear Mr. Andrew,
I, Bob Christian, would like submit my request for three days leave from November 1st, 2021 to November 3rd, 2021 for personal reasons.
My son has been selected for state level basketball tournament, the match of which has been scheduled to held on November 2nd, 2021 in California and I will be required to take him there. During my absence, I will be available on phone as well as on email.
I request you to kindly approve my application for leave and please consider these leaves as earned leaves.
Thanking you.
Sincerely,
Bob Christian
Earned Leave Application Format for Vacation
From,
Bob Christian
54, Ellora Apartments
New York
Date: October 18, 2021
To,
Mr. Andrew Gibbs
HR Manager
Zenith Technologies
New York
Sub: Regarding leave for vacation
Dear Mr. Andrew,
I, Bob Christian, am writing this letter to submit my leave application from November 10th, 2021 to November 19th, 2021. As my project has successfully completed and holiday season is going to begin soon, I have decided to go on a vacation with my family for ten days. This break is extremely essential for me before we start with another important project in December.
Please grant me these leaves and consider them as earned leaves. For these ten days, I will always be available over phone as well as email.
Thanking you.
Sincerely,
Bob Christian
Earned Leave Application for 5 days leave
From,
Bob Christian
54, Ellora Apartments
New York
Date: October 18, 2021
To,
Mr. Andrew Gibbs
HR Manager
Zenith Technologies
New York
Sub: Regarding five days leave
Dear Mr. Andrew,
I am writing this application in order to submit my request for leave from October 25th, 2021 to October 29th, 2021 because of my mother’s knee surgery which has been scheduled on October 25th, 2021.
I hope you will consider my request and grant me five days leave. I also request you to please consider these leaves as earned leaves.
Thanking in anticipation.
Sincerely,
Related Other Leave Letter Format
Leave Extension Email for Maternity Leave
Leave Application for Family Problems
Sick Leave Email to Boss for One Day
Half Day Leave Application for Employees
Format of Half Day Leave Application Email
Paternity Leave Application for Central Government Employees
Announcement Letter Format For Half Day Leave For Staffs
Family Emergency Leave Request Letter Sample
Sandwich Leave Rule Policy In Simple Words
Best Way to Manage Sandwich Leave
Thank You Letter for Leave Approval
Sample of Circular for Leave/Leave Request Procedure
Categories: Leave format Tags: Earned Leave Application, Employees, Leave Application, Leave Application Format, Leave Letter
Recovery Letter to Exit Employee
I have attached recovery letter to exit employee.
August 1, 2012
Dear Nitin,
Please find enclosed herewith your final settlement on separation as per terms of appointment.
We wish to state that you have to pay Rs. 2347/- to the Company on final settlement. Please arrange to pay the amount immediately to complete your relieving formalities.
The cheque may be made in favor of “_________________” and handed over to our representative at Delhi office.
Thanking you,
Yours truly,
Appointment Letter Format
I have Attached Appointment Letter Format
( To be typed on Co.’s Letter Head in Triplicate )
Standard Format
( Appointment Letter For Management Staff )
– Officers / Executives / Managers
( For Probationer – New Appointees )
Date _________
Mr/Mrs/Ms. _____________
Address
Dear Mr/Mrs/Ms___________
Further to our letter of offer/ interview dated __________, we are pleased to inform you that you are hereby appointed as _____________ in the ___________________ Department of our Organization to be based at ___________HQ as per terms and conditions discussed and agreed upon as under :-
1. This appointment is effective from _____________ the date of your joining our Organization.
2. Your salary and other allowances shall be as per enclosed statement.
3. Your job functions and responsibilities as ___________________ will be as defined broadly in the enclosed Annexure
( Or )
Your job functions and responsibilities as ___________________ are under preparation and shall be issued in due course.
4. You will be placed on probation for a period of six months and the said period can be extended by another three months and on the expiry of the period of probation or extended period of probation, if you are not confirmed in writing, your services shall be deemed to be automatically terminated. However, unless you are confirmed in writing, you shall not be deemed to be permanent.
5. During probation, the notice period for termination / resignation will be 24 hours from either side. After confirmation, the notice period required from either side is one month.
6. After successful completion of your probation , you will be confirmed in writing as a permanent employee of the Company. You will be entitled to statutory and service benefits and be governed by discipline and other rules existing or may come into existence from time to time , as and when applicable as per rules of the Company and such other benefits as applicable to employees in force from time to time to the location / place wherever you are working. The company depending upon need shall take suitable cover of GPA to take care of liability under Workmen Compensation Act provided you are not covered under ESI Scheme.
7. Your future increments or promotion or any other salary increase shall be based on merit considering your periodic and consistent overall performance, business conditions and other parameters fixed from time to time at the discretion of the management and shall not be considered merely as a matter of right.
8. During the period of service with the company , you shall not indulge and/ or take part in any activity of formation of council and / or association or become a member being part of management staff which are found to be detrimental in the interest of the company in any way. Such an action shall be deemed as infringement to service conditions of the company and amount to causing damage to its interest and shall call for disciplinary action being taken against you, as it may deem fit and appropriate.
9. You shall retire from the services of the Company on attaining 58 years of age.
Your date of birth for the purpose of Company’s record is entered as _____________ as per xerox copy of ________________ Certificate submitted by you.
9. During the tenure of your services, you will wholly devote yourself to the work assigned to you and will not undertake any other employment either on full or part time basis without prior permission of the Company in writing. Any contravention of this condition will entail termination of your services from the Company.
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10. |
(i) | Your services are liable to be transferred or loaned or assigned with / without transfer, wholly or partially, from one department to another or to office/ branch and vice-versa or office/ branch to another office/ branch of an associate company, existing or to come into existence in future or any of the Company’s branch office or locations anywhere in India or abroad or any other concern where this Company has any interest. In such case, you will abide by responsibilities expressly vested or implied or communicated and shall follow rules and regulations of the department / office, establishment , jointly or separately, without any compensation or extra remuneration or provision of accommodation. You, thereupon, may be governed by service conditions and other terms of the said concern as may be applicable. | |||
| ii) | The aforesaid Clause (i) will not give you any right to claim employment in any associate or / sister concern or ask for a common seniority with the employee of sister / associate concern.
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| 11. | In the event you are absent from duty without information or permission of leave or you overstay your sanctioned leave, the Management will treat you as having voluntarily abandoned the services of the Company.
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| 12. | Your services are liable to be terminated at any time :
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| i) | during probation or after confirmation, in case you are found to be medically unfit by the Company’s Authorized Medical practitioner, on examination; | ||||
| ii)
iii) |
as and when the Company comes to know of any conviction by the Court of Law during the tenure of your service with us or conviction and / or any bad record in the past under the previous employer, or because of your giving false information at the time of your appointment or concealed any material information or given any false details in the application form or otherwise as regard age, education qualification , experience , salary etc.
if you are found to be not possessing desired qualification which do not conform to custom authority and / govt. regulation as may be required from time to time and necessary for continuation of business or its exigencies or on account of redundancy .
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| 13. | You will keep the Company informed of any change in your residential address that may happen during the course of employment of your service with the company. | ||||
| 14. | All documents, plans, drawings, prints, trade secrets, technical information, reports, statements, correspondence etc., written or unwritten and also information and instructions that pass through you or come to your knowledge shall be treated as confidential. You shall not utilize them for your own use or disclose to other persons during or after your employment.
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| During the course of employment with the Company, you will acquire, gain, generate, gather and develop knowledge of and be given access to business information about products activities, know – how, methods or refinements and business plans and business secrets and other information concerning the products / business of the Company, hereinafter called the “SECRETS”. You will be liable for prosecution for damages for divulgence, sharing or parting any of such information during course of employment and on cessation for at least 2 years period.
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| 15. | You shall carry out the job of ______________________ and such other jobs connected with or incidental to which is necessary for business of the Company. You shall do any other work assigned to you, which you are capable of doing or work at any other post which has been temporarily assigned to you. | ||||
| 16. | You shall faithfully and to the best of your ability perform your duties that may be entrusted to you from time to time by the management. You will be bound by rules, regulations and orders promulgated by the management in relation to conduct, discipline and policy matters.
You will not seek membership of any local or public bodies without first obtaining specific permission of the management. In the event of your becoming member without following due process as mentioned , it shall amount to contravention of provision of employment condition and the management reserves the right to take appropriate action including dispensing with your services , as it may deem fit.
You will not give out to any one, by word of mouth or otherwise, particulars of our business or administrative or organizational matters of a confidential nature which may be your privilege to know by virtue of your being our employee. |
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| 17. | While you are in employment of the company , you may be given or handed over company’s property and / or equipment for official use and you shall take care of them including their upkeep. On cessation of employment with the Company, you shall return all documents, books, papers relating to the affairs of the Company, purchased with the Company’s money, which may have come to you, and also any property of the Company in your possession. | ||||
| 18. | Any balance of advance or loan taken by you from the Company, shall be fully recovered from your salary and any other legal dues including Gratuity , at the time of your leaving the services of the Company.
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| 19. | While working as an employee if you enter into any business transaction with any party on behalf of the company within your permissible limits, it shall be your responsibility to ensure recovery of outstanding. If any outstanding remains at the time of leaving the services of the company, it shall be your responsibility to recover for remittance to the company before you proceed to settle your legal dues in full and final settlement of your account. | ||||
| 20.
21 |
The company is obliged to deduct Income Tax at source as per provision of Income Tax Act / Rules . Accordingly , you are required to submit all required proof of permitted savings / investments and other details from time to time to enable the company to comply with the provisions of law. In the event of non compliance by you as aforesaid if the company is required to pay any interest or payment under Income Tax Act , it shall deduct the amount as may be paid or payable from your salary or other payments and you shall allow the company to comply with these requirements without objection.
All disputes arising out of this letter will be subject to the jurisdiction of the Mumbai Court. And that the courts, tribunals and/or authorities at Mumbai only shall have jurisdiction to entertain, try and decide such disputes or differences arising out of or pertaining to this contract of employment, irrespective of your working HQ being elsewhere at that times. |
You are requested to return the enclosed copy duly signed as a token of your acceptance of the terms and conditions of your employment.
Hope that this will be the beginning of a long and successful career with us.
Yours faithfully,
For Company Name.,
Name
Managing Director / Director
Accepted :_______________
(Signature of an Employee)
( Delete whichever is not applicable )
Annexure to Appointment Letter dated __________, 2003
Of ________________________( Name )
Break-up of Gross Remuneration |
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| Remuneration |
Rs.(P.M.) |
Rs.(P.A.) |
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| (1) | Basic | ||
| House Rent Allowance | |||
| Education Allowance | |||
| Personal Allowance | |||
| TOTAL (1) | |||
| (2) |
Annual Benefits |
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| Medical Reimbursement | |||
| LTA | |||
| Bonus / Ex-gratia | |||
| Provident Fund | |||
| TOTAL (2) | |||
| TOTAL (1+2) | |||
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Reimbursement of expenses for one telephone at residence and one mobile for official use as per Company’s policy existing or as amended. |
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Payment of perquisites, allowances and reimbursements shall be subject to provisions of Income Tax, as applicable. |
For Company’s Name
Managing Director / Director
Accepted : ____________________
( )
Click Here To Download Appointment Letter Format
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Categories: HR Tags: Appointment, Format, Letter
Employee Competency Matrix
I have Attached Employee Competency Matrix
Categories: HR Tags: Employee competency
Various Letters For HR
I have Attached Various Letters For HR
Human Resource Department
A) Activities Handled at a glance.
i) Service File (Employee’s file)
ii) Recruitment
iii) Leave
iv) Training
v) Resignation
B) Detailed procedure of the activities handled alongwith documentation involved:
i. Service File:
Curriculam Vitae
Proof of Educational Qualification (Marksheets and Certificates)
Senior secondary certificate/ marksheet
Higher secondary certificate/ marksheet
Graduation marksheet
Post Graduation marksheet
Professional qualification / marksheet
Copy of appointment letter.
Detail sheet in original (annexure to interview call letter)
Two recent passport size photographs
Experience certificate/s
Relieving letter if possible
Promotion letter
Increment letter
Renewal letter
ii) Recruitment
Obtaining approval from competent authority – COO
Releasing an advertisement for recruitments.
Receiving applications.
Scanning / Scrutinizing the applications on the basis of criteria mentioned
Shortlisting the candidates
Sending the interview call letters
Sending invitation letter to panel members
To obtain confirmation calls and mails from respective candidates
Conduction of interview and selection of candidate/s, verification of concerned certificates
Sending the appointment letter/s (in duplicate)
Receiving the acceptance copy duly signed
Training
To get the details of a training program.
To assess the need for providing the training of that particular program.
Getting it discussed with competent authority and obtaining the approval of CEO (via note)
Sending suitable candidate / s concerned in that particular stream or area for the program.
Resignation
One month prior notice is to be given.
Obtaining the approval from competent authority – COO (via note) and getting the acceptance.
Handling over the all relevant document to the person concerned duly acknowledged.
Clearance or recovery of dues if any related to company.
Issue of experience certificate and relieving letter.
Sanction of Leave
Balance of leave is to be checked before applying.
Applying for the leave in the prescribed format and getting it signed by the recommending official.
Forwarding the same to the to COO for sanction.
Submitting the same to HRD.
Accordingly updations to be made
RELEIVING LETTER
The resignation letter dated _______ of Mr/Miss.___________________, has been accepted by the Competent Authority with effect from close of office hours on ____DATE. Accordingly Mr/Miss. _____________will, henceforth , not eligible for any benefits of employment at Boutique De Emerald India Limited
However, on clearance of all dues payable by him to the Company, he/she stands relieved from the services of Boutique De Emerald India Limited with effect from close of office hours on ____DATE.
SHRUTI TRIPATHI
MANAGER (HR& ADMIN.)
INCREMENT LETTER
BDEL/ / 2006-07 ________(DATE)
____________
____________
____________
(NAME AND ADDRESS OF THE EMPLOYEE)
Dear Sir,
Contractual arrangement / Regular as ______(DESIGNATION)
We invite a reference to our earlier letter No._________ dated _________.
Consequent to the decision taken by the Board of Directors in its meeting held on ________(DATE) and subsequent to your discussions / interview held with Advisory Committee on ________(DATE), it has been decided that your consolidated compensation would be ______(AMOUNT) per month (all inclusive), after deducting the applicable taxes, if any, at source, with effect from _____(DATE).
All the other terms and conditions of the letter dated _______ referred to above would remain the same.
Thanking you,
Yours faithfully,
SHRUTI TRIPATHI
MANAGER (HR& ADMIN.)
RENEWAL LETTER
BDEL/ / 2006-07 __________(DATE)
____________
____________
____________
____________
(NAME AND ADDRESS OF THE EMPLOYEE)
Dear Sir,
Contractual arrangement as ____(DESIGNATION)
We invite a reference to our earlier letter No. ________ dated ________.
Your contract is extended for a period of ____ from _______(PERIOD) to ______, with effect from ________(DATE).
All the other terms and conditions of the letter dated _______(DATE) referred to above would remain the same.
Thanking you,
Yours faithfully,
SHRUTI TRIPATHI
MANAGER (HR& ADMIN.)
___________(DATE)
Sub: Appointment of __________(DESIGNATION)
The Board of Directors, BDEmerald India Limited in their meeting held on _____(DATE) held that the shortlisted candidates may be called for an interview conducted by a Committee comprising of _______, _______ AND _____ (NAMES OF COMMITTEE MEMBERS). There is an urgent necessity for the appointment of _______(DESIGNATION). The list of the shortlisted candidates along with their resume is enclosed herein. We may, if approved appoint the eligible candidate for the respective posts.
Submitted please.
MANAGER (HR& ADMIN.)
CHIEF OPERTAING OFFICER
SHORTLISTING SHEET
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Boutique De Emerald India limited |
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POST APPLIED FOR |
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Sr. No. |
Date of receipt of application |
Qualification of the candidate |
Qualification demanded |
Years of experience of the candidate in this field |
Names |
Marks (Basic=50,Additional Qualification=10, additional year of experience=10) |
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INTERVIEW CALL LETTER
BDEL/«outward»/HRD/2007 -2008 ________(DATE)
«Name»
«Address1»
«Address2»
«Address3», «Address4»
«City» «PostalCode»
Dear Sir / Madam,
Your application for the post of _______(DESIGNATION) – Call for interview
Please refer to your letter dated «Letter_Dated» forwarding your Curriculum Vitae for the post of «JobTitle».
This is to inform you that the interview for the post of «JobTitle» is scheduled to be held on «Dt_of_Int» at «Time_of_Int» at _________________________________________
Please make it convenient to appear for an interview before the Selection Committee on «Dt_of_Int» at «Time_of_Int».
You are requested to fill the Bio-Data in the format attached herewith and carry all the original relevant documents at the time of interview for verification. No expenses for attending the interview will be paid , merely by attending the interview does not entitle you to any benefits or assurance from the Company whatsoever.
You are requested to confirm your presence at [email protected]/ phone: 022-26256685/86 / Fax :022-26256687
Best Wishes,
Thanking you
Yours faithfully,
Resume Format
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Discipline:
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Name :
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Date of birth :
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Address :
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Tel :
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E-mail :
Professional Qualification :
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Examination |
University |
Main Subject |
Year of passing |
Percentage obtained |
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Computer Knowledge :
Work Experience:
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Company Name |
From |
To |
No of Years |
Nature of work (40 Words only) |
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Present Remuneration :
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Salary Expectation :
Area of Specialisation: Rating 1-10
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Area of interest
in technical field :
Notice Period required: (Please tick the appropriate column)
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Immediate |
7 days |
15 days |
Encl: 1) Copies of all the relevant certificates.
2) 2 pass port size photographs.
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Place : Signature :
BDEL/HRD/ /2007-08 ________(DATE)
____________
____________
____________
(NAME AND ADDRESS OF PANEL MEMBERS)
Dear Sir,
Ref: Interviews for the Post of________
We invite you to kindly consent to be a Panel member for the interviews to be carried out for the positions of ________ at address. The details of the following are as under:
| Sr.No. | Post | Day | Date | Timing |
Please find a cheque no. ______ dated ______ for Rs._____/-drawn on _______ towards fees payable to you as a panel member for conducting the interviews.
Thanking You
Yours Faithfully
Shruti Tripathi
Manager HR & Admn.
REGULAR EMPLOYEES
BDEL/HRD/ / 2007-08 ______ DATE
___________
___________
___________
(NAME AND ADDRESS OF EMPLOYEE)
Dear Madam,
Sub: Appointment as ________(DESIGNATION
It has been decided to appoint you in the post of Manager(at the basic of Rs.______/- p.m. on the following terms and conditions:
1) Pay: Your starting basic pay will be fixed at Rs. _____/- P.M. in the pay scale of – Rs.____ – 1000 – _____.
2) Allowances:
a) House Allowance: Payable at the rate of % of the basic pay.
b) Children Educational Allowance – Rs. /- per month.
c) Meal/Lunch Subsidy – Rs. per day (For the number of days present)
d) One gift/ gift voucher (not convertible into cash) per year for value not exceeding Rs./-.
e) Professional Upgradation Allowance – Rs/- per year.
f) LTC/LFC – Rs. /- per year.
g) Mobile Telephone – Payment of rent and usage for the official calls with a facility for one additional local number of choice which will be paid by the company on submission of bills in the manner as may be required by the company or Rs./- towards prepaid card facility.
3) Provident Fund: You will be required to contribute to the Provident Fund in accordance with the Provident Fund Regulations, in force in accordance with the Employees’ Provident Fund and Miscellaneous Provisions Act, 1952. The rate of your contribution is 12% of the basic pay presently.
4) Probation and Confirmation: You will be on probation for a period of six months (extendable upto one year at the discretion of the Company) from the date of your appointment. You will be considered for confirmation in the Company’s service if the Company is satisfied with reference to your overall work/performance and conduct during the period of probation.
During the first month of your probationary period, you shall be liable to be discharged without assigning any reasons at one day’s notice or pay in lieu thereof and thereafter at one month’s notice or pay in lieu thereof from either side.
5) Posting and Liability for Transfer: Initially you shall report for appointment at Mumbai and thereafter your place of posting would be decided based on the need of the Company. Your services in the Company are transferable anywhere in India/ abroad and you shall serve the Company and all the conditions of your employment with your employment in the company in its business in such capacity and at such place as you may from time to time be directed.
6) You will be governed by the Company’s Rules relating to conduct, discipline and all the conditions of employment etc. that are applicable or may become applicable from time to time to the employees of the Company.
7) You should produce sufficient proof of date of birth and educational qualifications (i.e. original mark lists & certificates alongwith photo copies thereof).
8) This appointment is subject to you being medically found fit for the aforesaid appointment by the Company for which you will have to undergo a medical check up as decided by the Company and the decision of the Company on the Name of the Doctor/ Venue and the medical report will be final. A separate communication is being sent to you by the undersigned.
9) Your continuation of appointment will be subject to your furnishing such other information as the Company may require from time to time and subject to your services being acceptable in the light of the information furnished and documents provided from time to time.
10) If any declaration, statement or information given by you is at any time found to be false or untrue, or if any material information is suppressed, your services are liable to be terminated forthwith without any notice or compensation in lieu thereof.
11) If after you join the Company’s service, it comes to the notice of the Company that you had prior to joining the Company’s services committed any act of misconduct, your services are liable to be terminated forthwith without any notice or compensation in lieu thereof, or if your services are not so terminated, you shall be liable to disciplinary measures and any penalty that may be imposed by the Management.
12) No traveling allowance will be paid to you on account of your journey undertaken for joining the services of the company for this appointment.
13) Be it clearly understood that no benefit of past service or any other similar benefit of any previous employment, in whatever form & manner it may be, shall be available to you in this employment being offered pursuant to this letter.
If the above terms and conditions are acceptable to you, please return the duplicate of this letter duly signed in token of your acknowledgement and having accepted all the terms and conditions mentioned herein. You are also advised to report for appointment at the Company’s Office address not later than _______(DATE).
If we do not receive your acceptance on this letter of appointment before ______(DATE OF JOINING), it will be construed that you are not interested in accepting this offer and the same shall stand automatically withdrawn, without any further reference to you. Similarly, if you do not report for duty by the aforesaid date _____(DATE OF JOINING), it will be construed that you are not interested in accepting this offer and the same shall stand automatically withdrawn, without any further reference to you.
I wish you all the very best and wish all success in your tenure with the company.
Thanking you,
Yours faithfully,
Shruti Tripathi
Manager HR
Sub: Seminar on________(TRAINING PROGRAMMES)
We are in receipt of an invitation from ____________ wherein they have invited us to attend ________programmes. The details are as under:
1. Subject matter:
2. Day, date,
time and venue:
3. Fees:
We may if approved, send the following to attend the same:
_______________________(employees)
_______________________
Submitted please.
MGR HR
COO for approval please
_________________
(DATE)
Sub: Resignation of _________(personnel) from BDEL
___________ (NAME OF THE EMPLOYEE) was appointed on ______(DATE OF APPOINTMENT) in the capacity of _________(DESIGNATION) and promoted as ___________ (DESIGNATION) on _______(DATE OF PROMOTION) in BD emerald India Limited.We are in receipt of his resignation letter dated _______ whereby he has requested to be relieved from Company duties and other formalities by ________(RELEIVING DATE) by issuing him relieving letter and experience certificates.
As per clause 5, paragraph 2 of the appointment letter one month’s prior notice is required. However, in view of his contribution, sincerity and dedication to the organisation, we may if approved, accede to his request for waiving 10 days notice period.
We may, if approved, handover the current responsibility and profile of _________(NAME OF THE RESIGNING EMPLOYEE) to ____________(NAME OF THE EMPLOYEE WHO IS TAKING OVER).
Submitted please.
Manager HR & Admn
For approval COO pl.
RELEIVING LETTER
Office Order no. /
The resignation letter dated _______ of Mr/Miss.___________________, has been accepted by the Competent Authority with effect from close of office hours on ____DATE. Accordingly Mr/Miss. _____________will, henceforth , not eligible for any benefits of employment at UTI Infrastructure and Services Limited .
However, on clearance of all dues payable by him to the Company, he/she stands relieved from the services of BD Emerald India Limited with effect from close of office hours on ____DATE.
APPLICATION FOR LEAVE
1. Name _______________________________________ E Code __________________
2. Designation _____________________________(Officer for Contractual arrangement / Consultant/ Regular Employee)
3. Period Of Leave: From _________to ________ No. of Days__________________________
4. Contact Address with Phone No_________________________________________________
5. Reason For Leave: ___________________________________________________________
_____________________________________________________________________________
Place: —————————–
Date: (Applicants Signature)
(Recommending Officials Signature -Manager HR)
(For Office Use Only)
(Resumed Duties on _________________________________)
Leave Availed So far_____________days Leave balance_____________days
It is put up for orders whether leave for ____________ days from ___________to __________________ may be granted, as applied for.
Sanctioned
Sanctioning Authority
Instructions:
1. Total Period of absence include prefixed /suffixed /intervening Saturdays, Sundays and public holidays must not exceed 30 days.
2. Change in leave address must be intimated promptly.
3. Absence without permission must be avoided.
__________________DATE
Sub: Seminar on________(TRAINING PROGRAMMES)
We are in receipt of an invitation from ____________ wherein they have invited us to attend ________programmes. The details are as under:
4. Subject matter:
5. Day, date,
time and venue:
6. Fees:
We may if approved, send the following to attend the same:
_______________________(employees)
_______________________
Submitted please.
MGR HR
COO for approval please
_________________
(DATE)
Sub: Resignation of _________(personnel) from BDEL
___________ (NAME OF THE EMPLOYEE) was appointed on ______(DATE OF APPOINTMENT) in the capacity of _________(DESIGNATION) and promoted as ___________ (DESIGNATION) on _______(DATE OF PROMOTION) in BD emerald India Limited.We are in receipt of his resignation letter dated _______ whereby he has requested to be relieved from Company duties and other formalities by ________(RELEIVING DATE) by issuing him relieving letter and experience certificates.
As per clause 5, paragraph 2 of the appointment letter one month’s prior notice is required. However, in view of his contribution, sincerity and dedication to the organisation, we may if approved, accede to his request.
We may, if approved, handover the current responsibility and profile of _________(NAME OF THE RESIGNING EMPLOYEE) to ____________(NAME OF THE EMPLOYEE WHO IS TAKING OVER).
Submitted please.
Manager HR & Admn
For approval COO pl.
RELEIVING LETTER
Office Order no. /
The resignation letter dated _______ of Mr/Miss.___________________, has been accepted by the Competent Authority with effect from close of office hours on ____DATE. Accordingly Mr/Miss. _____________will, henceforth , not eligible for any benefits of employment at BD Emerald India Limited.
However, on clearance of all dues payable by him to the Company, he/she stands relieved from the services of BD Emerald India Limited with effect from close of office hours on ____DATE.
APPLICATION FOR LEAVE
1. Name _______________________________________ E Code __________________
2. Designation _____________________________(Officer for Contractual arrangement / Consultant/ Regular Employee)
3. Period Of Leave: From _________to ________ No. of Days__________________________
4. Contact Address with Phone No_________________________________________________
5. Reason For Leave: ___________________________________________________________
_____________________________________________________________________________
Place: —————————–
Date: (Applicants Signature)
(Recommending Officials Signature)
(For Office Use Only)
(Resumed Duties on _________________________________)
Leave Availed So far_____________days Leave balance_____________days
It is put up for orders whether leave for ____________ days from ___________to __________________ may be granted, as applied for.
Sanctioned
Sanctioning Authority
Instructions:
1. Total Period of absence include prefixed /suffixed /intervening Saturdays, Sundays and public holidays must not exceed 21 days.
2. Change in leave address must be intimated promptly.
3. Absence without permission must be avoided.
BDEL/ /2007-08 __________(DATE)
____________
____________
____________
____________
(NAME AND ADDRESS OF THE EMPLOYEE)
Dear Sir,
We invite a reference to our earlier letter dated 27th October, 2006.
Your services in the ISHTAA are discharged with effect from 30th April 2007.
We appreciate your contribution.
Thanking you,
Yours faithfully,
SHRUTI TRIPATHI
MANAGER (HR& ADMIN
Click Here To Download Various Letters For HR
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Categories: HR Tags: Various Letters For HR
Various Letters
I have Attached Various Letters
Human Resource Department
A) Activities Handled at a glance.
i) Service File (Employee’s file)
ii) Recruitment
iii) Leave
iv) Training
v) Resignation
B) Detailed procedure of the activities handled alongwith documentation involved:
i. Service File:
Curriculam Vitae
Proof of Educational Qualification (Marksheets and Certificates)
Senior secondary certificate/ marksheet
Higher secondary certificate/ marksheet
Graduation marksheet
Post Graduation marksheet
Professional qualification / marksheet
Copy of appointment letter.
Detail sheet in original (annexure to interview call letter)
Two recent passport size photographs
Experience certificate/s
Relieving letter if possible
Promotion letter
Increment letter
Renewal letter
ii) Recruitment
Obtaining approval from competent authority – COO
Releasing an advertisement for recruitments.
Receiving applications.
Scanning / Scrutinizing the applications on the basis of criteria mentioned
Shortlisting the candidates
Sending the interview call letters
Sending invitation letter to panel members
To obtain confirmation calls and mails from respective candidates
Conduction of interview and selection of candidate/s, verification of concerned certificates
Sending the appointment letter/s (in duplicate)
Receiving the acceptance copy duly signed
Training
To get the details of a training program.
To assess the need for providing the training of that particular program.
Getting it discussed with competent authority and obtaining the approval of CEO (via note)
Sending suitable candidate / s concerned in that particular stream or area for the program.
Resignation
One month prior notice is to be given.
Obtaining the approval from competent authority – COO (via note) and getting the acceptance.
Handling over the all relevant document to the person concerned duly acknowledged.
Clearance or recovery of dues if any related to company.
Issue of experience certificate and relieving letter.
Sanction of Leave
Balance of leave is to be checked before applying.
Applying for the leave in the prescribed format and getting it signed by the recommending official.
Forwarding the same to the to COO for sanction.
Submitting the same to HRD.
Accordingly updations to be made
RELEIVING LETTER
The resignation letter dated _______ of Mr/Miss.___________________, has been accepted by the Competent Authority with effect from close of office hours on ____DATE. Accordingly Mr/Miss. _____________will, henceforth , not eligible for any benefits of employment at Boutique De Emerald India Limited
However, on clearance of all dues payable by him to the Company, he/she stands relieved from the services of Boutique De Emerald India Limited with effect from close of office hours on ____DATE.
SHRUTI TRIPATHI
MANAGER (HR& ADMIN.)
INCREMENT LETTER
BDEL/ / 2006-07 ________(DATE)
____________
____________
____________
(NAME AND ADDRESS OF THE EMPLOYEE)
Dear Sir,
Contractual arrangement / Regular as ______(DESIGNATION)
We invite a reference to our earlier letter No._________ dated _________.
Consequent to the decision taken by the Board of Directors in its meeting held on ________(DATE) and subsequent to your discussions / interview held with Advisory Committee on ________(DATE), it has been decided that your consolidated compensation would be ______(AMOUNT) per month (all inclusive), after deducting the applicable taxes, if any, at source, with effect from _____(DATE).
All the other terms and conditions of the letter dated _______ referred to above would remain the same.
Thanking you,
Yours faithfully,
SHRUTI TRIPATHI
MANAGER (HR& ADMIN.)
RENEWAL LETTER
BDEL/ / 2006-07 __________(DATE)
____________
____________
____________
____________
(NAME AND ADDRESS OF THE EMPLOYEE)
Dear Sir,
Contractual arrangement as ____(DESIGNATION)
We invite a reference to our earlier letter No. ________ dated ________.
Your contract is extended for a period of ____ from _______(PERIOD) to ______, with effect from ________(DATE).
All the other terms and conditions of the letter dated _______(DATE) referred to above would remain the same.
Thanking you,
Yours faithfully,
SHRUTI TRIPATHI
MANAGER (HR& ADMIN.)
___________(DATE)
Sub: Appointment of __________(DESIGNATION)
The Board of Directors, BDEmerald India Limited in their meeting held on _____(DATE) held that the shortlisted candidates may be called for an interview conducted by a Committee comprising of _______, _______ AND _____ (NAMES OF COMMITTEE MEMBERS). There is an urgent necessity for the appointment of _______(DESIGNATION). The list of the shortlisted candidates along with their resume is enclosed herein. We may, if approved appoint the eligible candidate for the respective posts.
Submitted please.
MANAGER (HR& ADMIN.)
CHIEF OPERTAING OFFICER
SHORTLISTING SHEET
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Boutique De Emerald India limited |
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POST APPLIED FOR |
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Sr. No. |
Date of receipt of application |
Qualification of the candidate |
Qualification demanded |
Years of experience of the candidate in this field |
Names |
Marks (Basic=50,Additional Qualification=10, additional year of experience=10) |
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INTERVIEW CALL LETTER
BDEL/«outward»/HRD/2007 -2008 ________(DATE)
«Name»
«Address1»
«Address2»
«Address3», «Address4»
«City» «PostalCode»
Dear Sir / Madam,
Your application for the post of _______(DESIGNATION) – Call for interview
Please refer to your letter dated «Letter_Dated» forwarding your Curriculum Vitae for the post of «JobTitle».
This is to inform you that the interview for the post of «JobTitle» is scheduled to be held on «Dt_of_Int» at «Time_of_Int» at _________________________________________
Please make it convenient to appear for an interview before the Selection Committee on «Dt_of_Int» at «Time_of_Int».
You are requested to fill the Bio-Data in the format attached herewith and carry all the original relevant documents at the time of interview for verification. No expenses for attending the interview will be paid , merely by attending the interview does not entitle you to any benefits or assurance from the Company whatsoever.
You are requested to confirm your presence at [email protected]/ phone: 022-26256685/86 / Fax :022-26256687
Best Wishes,
Thanking you
Yours faithfully,
Resume Format
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Discipline:
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Name :
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Date of birth :
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Address :
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Tel :
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E-mail :
Professional Qualification :
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Examination |
University |
Main Subject |
Year of passing |
Percentage obtained |
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Computer Knowledge :
Work Experience:
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Company Name |
From |
To |
No of Years |
Nature of work (40 Words only) |
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Present Remuneration :
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Salary Expectation :
Area of Specialisation: Rating 1-10
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Area of interest
in technical field :
Notice Period required: (Please tick the appropriate column)
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Immediate |
7 days |
15 days |
Encl: 1) Copies of all the relevant certificates.
2) 2 pass port size photographs.
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Place : Signature :
BDEL/HRD/ /2007-08 ________(DATE)
____________
____________
____________
(NAME AND ADDRESS OF PANEL MEMBERS)
Dear Sir,
Ref: Interviews for the Post of________
We invite you to kindly consent to be a Panel member for the interviews to be carried out for the positions of ________ at address. The details of the following are as under:
| Sr.No. | Post | Day | Date | Timing |
Please find a cheque no. ______ dated ______ for Rs._____/-drawn on _______ towards fees payable to you as a panel member for conducting the interviews.
Thanking You
Yours Faithfully
Shruti Tripathi
Manager HR & Admn.
REGULAR EMPLOYEES
BDEL/HRD/ / 2007-08 ______ DATE
___________
___________
___________
(NAME AND ADDRESS OF EMPLOYEE)
Dear Madam,
Sub: Appointment as ________(DESIGNATION
It has been decided to appoint you in the post of Manager(at the basic of Rs.______/- p.m. on the following terms and conditions:
1) Pay: Your starting basic pay will be fixed at Rs. _____/- P.M. in the pay scale of – Rs.____ – 1000 – _____.
2) Allowances:
a) House Allowance: Payable at the rate of % of the basic pay.
b) Children Educational Allowance – Rs. /- per month.
c) Meal/Lunch Subsidy – Rs. per day (For the number of days present)
d) One gift/ gift voucher (not convertible into cash) per year for value not exceeding Rs./-.
e) Professional Upgradation Allowance – Rs/- per year.
f) LTC/LFC – Rs. /- per year.
g) Mobile Telephone – Payment of rent and usage for the official calls with a facility for one additional local number of choice which will be paid by the company on submission of bills in the manner as may be required by the company or Rs./- towards prepaid card facility.
3) Provident Fund: You will be required to contribute to the Provident Fund in accordance with the Provident Fund Regulations, in force in accordance with the Employees’ Provident Fund and Miscellaneous Provisions Act, 1952. The rate of your contribution is 12% of the basic pay presently.
4) Probation and Confirmation: You will be on probation for a period of six months (extendable upto one year at the discretion of the Company) from the date of your appointment. You will be considered for confirmation in the Company’s service if the Company is satisfied with reference to your overall work/performance and conduct during the period of probation.
During the first month of your probationary period, you shall be liable to be discharged without assigning any reasons at one day’s notice or pay in lieu thereof and thereafter at one month’s notice or pay in lieu thereof from either side.
5) Posting and Liability for Transfer: Initially you shall report for appointment at Mumbai and thereafter your place of posting would be decided based on the need of the Company. Your services in the Company are transferable anywhere in India/ abroad and you shall serve the Company and all the conditions of your employment with your employment in the company in its business in such capacity and at such place as you may from time to time be directed.
6) You will be governed by the Company’s Rules relating to conduct, discipline and all the conditions of employment etc. that are applicable or may become applicable from time to time to the employees of the Company.
7) You should produce sufficient proof of date of birth and educational qualifications (i.e. original mark lists & certificates alongwith photo copies thereof).
8) This appointment is subject to you being medically found fit for the aforesaid appointment by the Company for which you will have to undergo a medical check up as decided by the Company and the decision of the Company on the Name of the Doctor/ Venue and the medical report will be final. A separate communication is being sent to you by the undersigned.
9) Your continuation of appointment will be subject to your furnishing such other information as the Company may require from time to time and subject to your services being acceptable in the light of the information furnished and documents provided from time to time.
10) If any declaration, statement or information given by you is at any time found to be false or untrue, or if any material information is suppressed, your services are liable to be terminated forthwith without any notice or compensation in lieu thereof.
11) If after you join the Company’s service, it comes to the notice of the Company that you had prior to joining the Company’s services committed any act of misconduct, your services are liable to be terminated forthwith without any notice or compensation in lieu thereof, or if your services are not so terminated, you shall be liable to disciplinary measures and any penalty that may be imposed by the Management.
12) No traveling allowance will be paid to you on account of your journey undertaken for joining the services of the company for this appointment.
13) Be it clearly understood that no benefit of past service or any other similar benefit of any previous employment, in whatever form & manner it may be, shall be available to you in this employment being offered pursuant to this letter.
If the above terms and conditions are acceptable to you, please return the duplicate of this letter duly signed in token of your acknowledgement and having accepted all the terms and conditions mentioned herein. You are also advised to report for appointment at the Company’s Office address not later than _______(DATE).
If we do not receive your acceptance on this letter of appointment before ______(DATE OF JOINING), it will be construed that you are not interested in accepting this offer and the same shall stand automatically withdrawn, without any further reference to you. Similarly, if you do not report for duty by the aforesaid date _____(DATE OF JOINING), it will be construed that you are not interested in accepting this offer and the same shall stand automatically withdrawn, without any further reference to you.
I wish you all the very best and wish all success in your tenure with the company.
Thanking you,
Yours faithfully,
Shruti Tripathi
Manager HR
Sub: Seminar on________(TRAINING PROGRAMMES)
We are in receipt of an invitation from ____________ wherein they have invited us to attend ________programmes. The details are as under:
1. Subject matter:
2. Day, date,
time and venue:
3. Fees:
We may if approved, send the following to attend the same:
_______________________(employees)
_______________________
Submitted please.
MGR HR
COO for approval please
_________________
(DATE)
Sub: Resignation of _________(personnel) from BDEL
___________ (NAME OF THE EMPLOYEE) was appointed on ______(DATE OF APPOINTMENT) in the capacity of _________(DESIGNATION) and promoted as ___________ (DESIGNATION) on _______(DATE OF PROMOTION) in BD emerald India Limited.We are in receipt of his resignation letter dated _______ whereby he has requested to be relieved from Company duties and other formalities by ________(RELEIVING DATE) by issuing him relieving letter and experience certificates.
As per clause 5, paragraph 2 of the appointment letter one month’s prior notice is required. However, in view of his contribution, sincerity and dedication to the organisation, we may if approved, accede to his request for waiving 10 days notice period.
We may, if approved, handover the current responsibility and profile of _________(NAME OF THE RESIGNING EMPLOYEE) to ____________(NAME OF THE EMPLOYEE WHO IS TAKING OVER).
Submitted please.
Manager HR & Admn
For approval COO pl.
RELEIVING LETTER
Office Order no. /
The resignation letter dated _______ of Mr/Miss.___________________, has been accepted by the Competent Authority with effect from close of office hours on ____DATE. Accordingly Mr/Miss. _____________will, henceforth , not eligible for any benefits of employment at UTI Infrastructure and Services Limited .
However, on clearance of all dues payable by him to the Company, he/she stands relieved from the services of BD Emerald India Limited with effect from close of office hours on ____DATE.
APPLICATION FOR LEAVE
1. Name _______________________________________ E Code __________________
2. Designation _____________________________(Officer for Contractual arrangement / Consultant/ Regular Employee)
3. Period Of Leave: From _________to ________ No. of Days__________________________
4. Contact Address with Phone No_________________________________________________
5. Reason For Leave: ___________________________________________________________
_____________________________________________________________________________
Place: —————————–
Date: (Applicants Signature)
(Recommending Officials Signature -Manager HR)
(For Office Use Only)
(Resumed Duties on _________________________________)
Leave Availed So far_____________days Leave balance_____________days
It is put up for orders whether leave for ____________ days from ___________to __________________ may be granted, as applied for.
Sanctioned
Sanctioning Authority
Instructions:
1. Total Period of absence include prefixed /suffixed /intervening Saturdays, Sundays and public holidays must not exceed 30 days.
2. Change in leave address must be intimated promptly.
3. Absence without permission must be avoided.
__________________DATE
Sub: Seminar on________(TRAINING PROGRAMMES)
We are in receipt of an invitation from ____________ wherein they have invited us to attend ________programmes. The details are as under:
4. Subject matter:
5. Day, date,
time and venue:
6. Fees:
We may if approved, send the following to attend the same:
_______________________(employees)
_______________________
Submitted please.
MGR HR
COO for approval please
_________________
(DATE)
Sub: Resignation of _________(personnel) from BDEL
___________ (NAME OF THE EMPLOYEE) was appointed on ______(DATE OF APPOINTMENT) in the capacity of _________(DESIGNATION) and promoted as ___________ (DESIGNATION) on _______(DATE OF PROMOTION) in BD emerald India Limited.We are in receipt of his resignation letter dated _______ whereby he has requested to be relieved from Company duties and other formalities by ________(RELEIVING DATE) by issuing him relieving letter and experience certificates.
As per clause 5, paragraph 2 of the appointment letter one month’s prior notice is required. However, in view of his contribution, sincerity and dedication to the organisation, we may if approved, accede to his request.
We may, if approved, handover the current responsibility and profile of _________(NAME OF THE RESIGNING EMPLOYEE) to ____________(NAME OF THE EMPLOYEE WHO IS TAKING OVER).
Submitted please.
Manager HR & Admn
For approval COO pl.
RELEIVING LETTER
Office Order no. /
The resignation letter dated _______ of Mr/Miss.___________________, has been accepted by the Competent Authority with effect from close of office hours on ____DATE. Accordingly Mr/Miss. _____________will, henceforth , not eligible for any benefits of employment at BD Emerald India Limited.
However, on clearance of all dues payable by him to the Company, he/she stands relieved from the services of BD Emerald India Limited with effect from close of office hours on ____DATE.
APPLICATION FOR LEAVE
1. Name _______________________________________ E Code __________________
2. Designation _____________________________(Officer for Contractual arrangement / Consultant/ Regular Employee)
3. Period Of Leave: From _________to ________ No. of Days__________________________
4. Contact Address with Phone No_________________________________________________
5. Reason For Leave: ___________________________________________________________
_____________________________________________________________________________
Place: —————————–
Date: (Applicants Signature)
(Recommending Officials Signature)
(For Office Use Only)
(Resumed Duties on _________________________________)
Leave Availed So far_____________days Leave balance_____________days
It is put up for orders whether leave for ____________ days from ___________to __________________ may be granted, as applied for.
Sanctioned
Sanctioning Authority
Instructions:
1. Total Period of absence include prefixed /suffixed /intervening Saturdays, Sundays and public holidays must not exceed 21 days.
2. Change in leave address must be intimated promptly.
3. Absence without permission must be avoided.
BDEL/ /2007-08 __________(DATE)
____________
____________
____________
____________
(NAME AND ADDRESS OF THE EMPLOYEE)
Dear Sir,
We invite a reference to our earlier letter dated 27th October, 2006.
Your services in the ISHTAA are discharged with effect from 30th April 2007.
We appreciate your contribution.
Thanking you,
Yours faithfully,
SHRUTI TRIPATHI
MANAGER (HR& ADMIN
Employee competency & Skill metric
I Have Attached Employee competency & Skill metric
Categories: HR Tags: Competency Matrix, Joining forms
Various Letters For HR
I Have Attached Various Letters For HR
Human Resource Department
A) Activities Handled at a glance.
i) Service File (Employee’s file)
ii) Recruitment
iii) Leave
iv) Training
v) Resignation
B) Detailed procedure of the activities handled alongwith documentation involved:
i. Service File:
Curriculam Vitae
Proof of Educational Qualification (Marksheets and Certificates)
Senior secondary certificate/ marksheet
Higher secondary certificate/ marksheet
Graduation marksheet
Post Graduation marksheet
Professional qualification / marksheet
Copy of appointment letter.
Detail sheet in original (annexure to interview call letter)
Two recent passport size photographs
Experience certificate/s
Relieving letter if possible
Promotion letter
Increment letter
Renewal letter
ii) Recruitment
Obtaining approval from competent authority – COO
Releasing an advertisement for recruitments.
Receiving applications.
Scanning / Scrutinizing the applications on the basis of criteria mentioned
Shortlisting the candidates
Sending the interview call letters
Sending invitation letter to panel members
To obtain confirmation calls and mails from respective candidates
Conduction of interview and selection of candidate/s, verification of concerned certificates
Sending the appointment letter/s (in duplicate)
Receiving the acceptance copy duly signed
Training
To get the details of a training program.
To assess the need for providing the training of that particular program.
Getting it discussed with competent authority and obtaining the approval of CEO (via note)
Sending suitable candidate / s concerned in that particular stream or area for the program.
Resignation
One month prior notice is to be given.
Obtaining the approval from competent authority – COO (via note) and getting the acceptance.
Handling over the all relevant document to the person concerned duly acknowledged.
Clearance or recovery of dues if any related to company.
Issue of experience certificate and relieving letter.
Sanction of Leave
Balance of leave is to be checked before applying.
Applying for the leave in the prescribed format and getting it signed by the recommending official.
Forwarding the same to the to COO for sanction.
Submitting the same to HRD.
Accordingly updations to be made
RELEIVING LETTER
The resignation letter dated _______ of Mr/Miss.___________________, has been accepted by the Competent Authority with effect from close of office hours on ____DATE. Accordingly Mr/Miss. _____________will, henceforth , not eligible for any benefits of employment at Boutique De Emerald India Limited
However, on clearance of all dues payable by him to the Company, he/she stands relieved from the services of Boutique De Emerald India Limited with effect from close of office hours on ____DATE.
SHRUTI TRIPATHI
MANAGER (HR& ADMIN.)
INCREMENT LETTER
BDEL/ / 2006-07 ________(DATE)
____________
____________
____________
(NAME AND ADDRESS OF THE EMPLOYEE)
Dear Sir,
Contractual arrangement / Regular as ______(DESIGNATION)
We invite a reference to our earlier letter No._________ dated _________.
Consequent to the decision taken by the Board of Directors in its meeting held on ________(DATE) and subsequent to your discussions / interview held with Advisory Committee on ________(DATE), it has been decided that your consolidated compensation would be ______(AMOUNT) per month (all inclusive), after deducting the applicable taxes, if any, at source, with effect from _____(DATE).
All the other terms and conditions of the letter dated _______ referred to above would remain the same.
Thanking you,
Yours faithfully,
SHRUTI TRIPATHI
MANAGER (HR& ADMIN.)
RENEWAL LETTER
BDEL/ / 2006-07 __________(DATE)
____________
____________
____________
____________
(NAME AND ADDRESS OF THE EMPLOYEE)
Dear Sir,
Contractual arrangement as ____(DESIGNATION)
We invite a reference to our earlier letter No. ________ dated ________.
Your contract is extended for a period of ____ from _______(PERIOD) to ______, with effect from ________(DATE).
All the other terms and conditions of the letter dated _______(DATE) referred to above would remain the same.
Thanking you,
Yours faithfully,
SHRUTI TRIPATHI
MANAGER (HR& ADMIN.)
___________(DATE)
Sub: Appointment of __________(DESIGNATION)
The Board of Directors, BDEmerald India Limited in their meeting held on _____(DATE) held that the shortlisted candidates may be called for an interview conducted by a Committee comprising of _______, _______ AND _____ (NAMES OF COMMITTEE MEMBERS). There is an urgent necessity for the appointment of _______(DESIGNATION). The list of the shortlisted candidates along with their resume is enclosed herein. We may, if approved appoint the eligible candidate for the respective posts.
Submitted please.
MANAGER (HR& ADMIN.)
CHIEF OPERTAING OFFICER
SHORTLISTING SHEET
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Boutique De Emerald India limited |
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POST APPLIED FOR |
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| Sr. No. | Date of receipt of application | Qualification of the candidate | Qualification demanded | Years of experience of the candidate in this field | Names | Marks (Basic=50,Additional Qualification=10, additional year of experience=10) |
INTERVIEW CALL LETTER
BDEL/«outward»/HRD/2007 -2008 ________(DATE)
«Name»
«Address1»
«Address2»
«Address3», «Address4»
«City» «PostalCode»
Dear Sir / Madam,
Your application for the post of _______(DESIGNATION) – Call for interview
Please refer to your letter dated «Letter_Dated» forwarding your Curriculum Vitae for the post of «JobTitle».
This is to inform you that the interview for the post of «JobTitle» is scheduled to be held on «Dt_of_Int» at «Time_of_Int» at _________________________________________
Please make it convenient to appear for an interview before the Selection Committee on «Dt_of_Int» at «Time_of_Int».
You are requested to fill the Bio-Data in the format attached herewith and carry all the original relevant documents at the time of interview for verification. No expenses for attending the interview will be paid , merely by attending the interview does not entitle you to any benefits or assurance from the Company whatsoever.
You are requested to confirm your presence at [email protected]/ phone: 022-26256685/86 / Fax :022-26256687
Best Wishes,
Thanking you
Yours faithfully,
Resume Format
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Discipline:
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Name :
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Date of birth :
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Address :
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Tel :
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E-mail :
Professional Qualification :
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Examination |
University |
Main Subject |
Year of passing |
Percentage obtained |
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Computer Knowledge :
Work Experience:
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Company Name |
From |
To |
No of Years |
Nature of work (40 Words only) |
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Present Remuneration :
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Salary Expectation :
Area of Specialisation: Rating 1-10
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Area of interest
in technical field :
Notice Period required: (Please tick the appropriate column)
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Immediate |
7 days |
15 days |
Encl: 1) Copies of all the relevant certificates.
2) 2 pass port size photographs.
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Place : Signature :
BDEL/HRD/ /2007-08 ________(DATE)
____________
____________
____________
(NAME AND ADDRESS OF PANEL MEMBERS)
Dear Sir,
Ref: Interviews for the Post of________
We invite you to kindly consent to be a Panel member for the interviews to be carried out for the positions of ________ at address. The details of the following are as under:
| Sr.No. | Post | Day | Date | Timing |
Please find a cheque no. ______ dated ______ for Rs._____/-drawn on _______ towards fees payable to you as a panel member for conducting the interviews.
Thanking You
Yours Faithfully
Shruti Tripathi
Manager HR & Admn.
REGULAR EMPLOYEES
BDEL/HRD/ / 2007-08 ______ DATE
___________
___________
___________
(NAME AND ADDRESS OF EMPLOYEE)
Dear Madam,
Sub: Appointment as ________(DESIGNATION
It has been decided to appoint you in the post of Manager(at the basic of Rs.______/- p.m. on the following terms and conditions:
1) Pay: Your starting basic pay will be fixed at Rs. _____/- P.M. in the pay scale of – Rs.____ – 1000 – _____.
2) Allowances:
a) House Allowance: Payable at the rate of % of the basic pay.
b) Children Educational Allowance – Rs. /- per month.
c) Meal/Lunch Subsidy – Rs. per day (For the number of days present)
d) One gift/ gift voucher (not convertible into cash) per year for value not exceeding Rs./-.
e) Professional Upgradation Allowance – Rs/- per year.
f) LTC/LFC – Rs. /- per year.
g) Mobile Telephone – Payment of rent and usage for the official calls with a facility for one additional local number of choice which will be paid by the company on submission of bills in the manner as may be required by the company or Rs./- towards prepaid card facility.
3) Provident Fund: You will be required to contribute to the Provident Fund in accordance with the Provident Fund Regulations, in force in accordance with the Employees’ Provident Fund and Miscellaneous Provisions Act, 1952. The rate of your contribution is 12% of the basic pay presently.
4) Probation and Confirmation: You will be on probation for a period of six months (extendable upto one year at the discretion of the Company) from the date of your appointment. You will be considered for confirmation in the Company’s service if the Company is satisfied with reference to your overall work/performance and conduct during the period of probation.
During the first month of your probationary period, you shall be liable to be discharged without assigning any reasons at one day’s notice or pay in lieu thereof and thereafter at one month’s notice or pay in lieu thereof from either side.
5) Posting and Liability for Transfer: Initially you shall report for appointment at Mumbai and thereafter your place of posting would be decided based on the need of the Company. Your services in the Company are transferable anywhere in India/ abroad and you shall serve the Company and all the conditions of your employment with your employment in the company in its business in such capacity and at such place as you may from time to time be directed.
6) You will be governed by the Company’s Rules relating to conduct, discipline and all the conditions of employment etc. that are applicable or may become applicable from time to time to the employees of the Company.
7) You should produce sufficient proof of date of birth and educational qualifications (i.e. original mark lists & certificates alongwith photo copies thereof).
8) This appointment is subject to you being medically found fit for the aforesaid appointment by the Company for which you will have to undergo a medical check up as decided by the Company and the decision of the Company on the Name of the Doctor/ Venue and the medical report will be final. A separate communication is being sent to you by the undersigned.
9) Your continuation of appointment will be subject to your furnishing such other information as the Company may require from time to time and subject to your services being acceptable in the light of the information furnished and documents provided from time to time.
10) If any declaration, statement or information given by you is at any time found to be false or untrue, or if any material information is suppressed, your services are liable to be terminated forthwith without any notice or compensation in lieu thereof.
11) If after you join the Company’s service, it comes to the notice of the Company that you had prior to joining the Company’s services committed any act of misconduct, your services are liable to be terminated forthwith without any notice or compensation in lieu thereof, or if your services are not so terminated, you shall be liable to disciplinary measures and any penalty that may be imposed by the Management.
12) No traveling allowance will be paid to you on account of your journey undertaken for joining the services of the company for this appointment.
13) Be it clearly understood that no benefit of past service or any other similar benefit of any previous employment, in whatever form & manner it may be, shall be available to you in this employment being offered pursuant to this letter.
If the above terms and conditions are acceptable to you, please return the duplicate of this letter duly signed in token of your acknowledgement and having accepted all the terms and conditions mentioned herein. You are also advised to report for appointment at the Company’s Office address not later than _______(DATE).
If we do not receive your acceptance on this letter of appointment before ______(DATE OF JOINING), it will be construed that you are not interested in accepting this offer and the same shall stand automatically withdrawn, without any further reference to you. Similarly, if you do not report for duty by the aforesaid date _____(DATE OF JOINING), it will be construed that you are not interested in accepting this offer and the same shall stand automatically withdrawn, without any further reference to you.
I wish you all the very best and wish all success in your tenure with the company.
Thanking you,
Yours faithfully,
Shruti Tripathi
Manager HR
Sub: Seminar on________(TRAINING PROGRAMMES)
We are in receipt of an invitation from ____________ wherein they have invited us to attend ________programmes. The details are as under:
1. Subject matter:
2. Day, date,
time and venue:
3. Fees:
We may if approved, send the following to attend the same:
_______________________(employees)
_______________________
Submitted please.
MGR HR
COO for approval please
_________________
(DATE)
Sub: Resignation of _________(personnel) from BDEL
___________ (NAME OF THE EMPLOYEE) was appointed on ______(DATE OF APPOINTMENT) in the capacity of _________(DESIGNATION) and promoted as ___________ (DESIGNATION) on _______(DATE OF PROMOTION) in BD emerald India Limited.We are in receipt of his resignation letter dated _______ whereby he has requested to be relieved from Company duties and other formalities by ________(RELEIVING DATE) by issuing him relieving letter and experience certificates.
As per clause 5, paragraph 2 of the appointment letter one month’s prior notice is required. However, in view of his contribution, sincerity and dedication to the organisation, we may if approved, accede to his request for waiving 10 days notice period.
We may, if approved, handover the current responsibility and profile of _________(NAME OF THE RESIGNING EMPLOYEE) to ____________(NAME OF THE EMPLOYEE WHO IS TAKING OVER).
Submitted please.
Manager HR & Admn
For approval COO pl.
RELEIVING LETTER
Office Order no. /
The resignation letter dated _______ of Mr/Miss.___________________, has been accepted by the Competent Authority with effect from close of office hours on ____DATE. Accordingly Mr/Miss. _____________will, henceforth , not eligible for any benefits of employment at UTI Infrastructure and Services Limited .
However, on clearance of all dues payable by him to the Company, he/she stands relieved from the services of BD Emerald India Limited with effect from close of office hours on ____DATE.
APPLICATION FOR LEAVE
1. Name _______________________________________ E Code __________________
2. Designation _____________________________(Officer for Contractual arrangement / Consultant/ Regular Employee)
3. Period Of Leave: From _________to ________ No. of Days__________________________
4. Contact Address with Phone No_________________________________________________
5. Reason For Leave: ___________________________________________________________
_____________________________________________________________________________
Place: —————————–
Date: (Applicants Signature)
(Recommending Officials Signature -Manager HR)
(For Office Use Only)
(Resumed Duties on _________________________________)
Leave Availed So far_____________days Leave balance_____________days
It is put up for orders whether leave for ____________ days from ___________to __________________ may be granted, as applied for.
Sanctioned
Sanctioning Authority
Instructions:
1. Total Period of absence include prefixed /suffixed /intervening Saturdays, Sundays and public holidays must not exceed 30 days.
2. Change in leave address must be intimated promptly.
3. Absence without permission must be avoided.
__________________DATE
Sub: Seminar on________(TRAINING PROGRAMMES)
We are in receipt of an invitation from ____________ wherein they have invited us to attend ________programmes. The details are as under:
4. Subject matter:
5. Day, date,
time and venue:
6. Fees:
We may if approved, send the following to attend the same:
_______________________(employees)
_______________________
Submitted please.
MGR HR
COO for approval please
_________________
(DATE)
Sub: Resignation of _________(personnel) from BDEL
___________ (NAME OF THE EMPLOYEE) was appointed on ______(DATE OF APPOINTMENT) in the capacity of _________(DESIGNATION) and promoted as ___________ (DESIGNATION) on _______(DATE OF PROMOTION) in BD emerald India Limited.We are in receipt of his resignation letter dated _______ whereby he has requested to be relieved from Company duties and other formalities by ________(RELEIVING DATE) by issuing him relieving letter and experience certificates.
As per clause 5, paragraph 2 of the appointment letter one month’s prior notice is required. However, in view of his contribution, sincerity and dedication to the organisation, we may if approved, accede to his request.
We may, if approved, handover the current responsibility and profile of _________(NAME OF THE RESIGNING EMPLOYEE) to ____________(NAME OF THE EMPLOYEE WHO IS TAKING OVER).
Submitted please.
Manager HR & Admn
For approval COO pl.
RELEIVING LETTER
Office Order no. /
The resignation letter dated _______ of Mr/Miss.___________________, has been accepted by the Competent Authority with effect from close of office hours on ____DATE. Accordingly Mr/Miss. _____________will, henceforth , not eligible for any benefits of employment at BD Emerald India Limited.
However, on clearance of all dues payable by him to the Company, he/she stands relieved from the services of BD Emerald India Limited with effect from close of office hours on ____DATE.
APPLICATION FOR LEAVE
1. Name _______________________________________ E Code __________________
2. Designation _____________________________(Officer for Contractual arrangement / Consultant/ Regular Employee)
3. Period Of Leave: From _________to ________ No. of Days__________________________
4. Contact Address with Phone No_________________________________________________
5. Reason For Leave: ___________________________________________________________
_____________________________________________________________________________
Place: —————————–
Date: (Applicants Signature)
(Recommending Officials Signature)
(For Office Use Only)
(Resumed Duties on _________________________________)
Leave Availed So far_____________days Leave balance_____________days
It is put up for orders whether leave for ____________ days from ___________to __________________ may be granted, as applied for.
Sanctioned
Sanctioning Authority
Instructions:
1. Total Period of absence include prefixed /suffixed /intervening Saturdays, Sundays and public holidays must not exceed 21 days.
2. Change in leave address must be intimated promptly.
3. Absence without permission must be avoided.
BDEL/ /2007-08 __________(DATE)
____________
____________
____________
____________
(NAME AND ADDRESS OF THE EMPLOYEE)
Dear Sir,
We invite a reference to our earlier letter dated 27th October, 2006.
Your services in the ISHTAA are discharged with effect from 30th April 2007.
We appreciate your contribution.
Thanking you,
Yours faithfully,
SHRUTI TRIPATHI
MANAGER (HR& ADMIN)