Search Results: employee final settlement letter format

Contract Completion and Not Continue Further Letter Format in Word

Within the corporate understanding, contracts or agreements are said to be documentary notations required by officials to decide over specified working terms and conditions. The contractual agreements are created for a specific time period and needs renewal or expiry after that time slot. This is the reason that professionals make sure to communicate about the continuation or termination of the contract through proper emails or letters. This tends to be an amicable way of communicating business necessities to the other person for sure. Here is the format of the letter, which informs about unwillingness to continue with a company or particular profession on completion of the contract.

Date: February 27, 2018

To,

Mr. Shailesh Malik,

Employee No: 2486

Sub: Non-renewal of the term contract

Dear Mr. Shailesh,

This letter is in reference to your contract with our company, Adroit Web Solutions Pvt. Ltd. We entered into a term contract for the requisite services from your end, which initiated on February 27, 2018 and terminates on February 28, 2019. As the respective contract is about to finish, the administrative decisions are explication of the fact that the company does not wish to continue with your high-end services. It is just a corporate decision taken by higher authorities without any negative intentions.

As a part of compensation, you will be paid till the last date of the contract as full and final settlement. Therefore, you are requested to handover the company laptop and mobile to the HR Manager and get clearance from the departments. On submission of the clearance details, you will be provided with a certificate on your last working day. Along with this, you will be given an experience certificate with details description of the responsibilities handled at Adroit Web Solutions Pvt. Ltd. This will help you in getting excellent opportunities and open ways for more job prospects.

The end of the contract does not mean that your journey to success has halted. In fact, this will make you progress on the path of brighter future. Though, the contract between you and our company has come to an end; still, we have retained your contact details in our record bank. As the requirement of the company persists in near future, we might contact you again for your valuable services. We wish you all the best in life and a prosperous career ahead.

Thanks,

Shreya Bansal

HR Manager

Click here to download Contract Completion and Not Continue Further Letter Format in Word

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - February 27, 2018 at 5:56 AM

Categories: Letters   Tags: , ,

Relieving Letter From Group Company

Every year every company has some new faces joining in and some old ones leaving the company. This is quite the sequence for every company every year. If you are the HR manager of your company and you also have some relieving request letters from your employees then you must send formal acceptance letters relieving them from their duties in professional manner.

Here is the example relieving letter to help you write a formal letter on behalf of your group of companies. Use this sample format to create a personalized letter.

Relieving Letter Format From Group Company

Robert Wills

HR Manager

ABC Corporation Pvt. Ltd.

B 15 6th Block
Jackson Street
California

Date: 01.02.2016

Samantha Brown

123 52nd Park Street

California

Dear Ms. Brown,

This is response to your resignation letter dated December 20th, 2015. This is to inform you that the Management has accepted your request for the same and has decided to relieve you from the services of ABC Corporation Pvt. Ltd. as Senior Marketing Executive at the close of your normal duty hours on January 10th, 2016.

The same has been conveyed to the Accounts Department and all the financial formalities that include your full and final settlement etc. will be taken care of once you have submitted your No Dues Certificate. We also appreciate you for the feedback through the Exit Interview. Please find enclosed your Service Certificate with the letter.

If you have any queries and doubts then please feel to get in touch with the HR department.

We wish you all the very best in all your future endeavors.

Robert Wills

HR Manager

ABC Corporation Pvt. Ltd.

Search Sample Formats:

4 comments - What do you think?
Posted by Hrformats - February 1, 2016 at 12:24 PM

Categories: Reliving Letter Format   Tags: ,

Full And Final Settlement Letter Central Excise

Full and final settlement letter central exercise is written for a business purpose and this letter is issued at the time of relieving an employee from a company. Generally, the letter deals with making the complete payment which a company is liable to pay to the concerned employee. The amount of payment depends upon the terms and condition of the company and according which, the payment is made to an employee.

A format of full and final settlement letter is given below. You can add your own information to use the letter as per your requirements. The letter is in word format and if it suits your criteria, you can download it too.

Sample Letter of Full And Final Settlement

To

Mr. Robert Koch

100 Avenue D,
8th Street, Fort Lee,
New York

Subject: Full And Final Settlement Letter

Mr. Koch,

In respect of your resignation application dated on 16.08.2010, the management of our company accepted your resignation and relieves you from the post of software engineer.

As per your service during the notice period, we attached the cheque amount.

Wish you best of luck for your future.

Regards,

James Codie

The letter must contain the amount which is given to the employee and, other than that it should attach all the important details about the employee’s working area so that the concerned person does not have any problem to understand. The full and final settlement worksheet should be attached along with the letter. Generally, it is the payment of working during the notice period in a company. The letter must give an employment detail of the concerned company.

3 comments - What do you think?
Posted by Hrformats - October 15, 2014 at 11:13 AM

Categories: Letters   Tags: ,

Warning Letter for Employee Regarding Attendance

Sample Warning Letter for Employee Regarding Attendance

 

Date_____________

Mr/ Ms. ____________
___________________
___________________
___________________
Mr./ Ms. _____________,

This is in regards to our letter dated (date) which was sent to your last known address via registered post. In the letter we had asked you to submit a written explanation within 48 hours for your uninformed absence from the company. However, since then you have not resumed your duties or explained the reason for your unauthorized absence either.

As it was already mentioned in the terms and condition section of the appointment letter that any kind of absence without prior approval of your superior (including overstay on leave/ training) for a long period would lead to losing lien on your service and you will be terminated without any prior notice or intimation from the company.

You are thereby informed that you have lost all liens on your service as (designation) from (company) and your relationship from the company has been terminated with immediate effect from (date). We consider that you have abandoned the employment at your own wish.

You are requested to collect your final settlement dues from the Accounts Department, if any at the earliest.

For ____________,
Name______________
Designation______________

 

Click Here To Download Warning Letter

 

Announcement Letter Format For Half Day Leave For Staffs
Letter format for writing a perfect half day leave application for office, school, college or university, internship.

Warning Letter To Employee Who Visited Client’s Premises Without Permission
Employees have to follow the discipline in whatever job they do as they are the face of the company.

 

Search Sample Formats:

1 comment - What do you think?
Posted by Hrformats - January 20, 2014 at 1:48 PM

Categories: HR   Tags: , ,

Relieving Letter Format For Employee Free Download

Sample for How to write a Release Letter on behalf of Employer (Company) to employee in word Format.

J.K Corp/HRD/2012-13/016
Oct. 16, 2013

Mr M.K  Khan
Company Secretary
45/1/6 Sarkar Road
Mumbai – 800 458

Dear Sir

This refers to your letter of resignation dated 15/10/2013.

We accept your resignation with regret, and in accordance with your contract with us, you shall be released with effect from the close of working hours of 15/11/2013.

In case you leave us earlier than this date, the consequent shortfall in notice period shall be adjusted from your final settlement.

You will hand over charges to Mr. Dev Manager (Accounts) or any other officer that the Company may designate.

Your exit formalities shall be done in accordance with the laid down process of the Company.

We wish you all the best in your future career.

Please sign the duplicate copy of the letter as a token of hereby received and accepted this communication.

Thanking You,

Your Sincerely
For J.K Corporation Ltd.

M.K Khan

President

8 comments - What do you think?
Posted by Hrformats - November 27, 2013 at 3:02 PM

Categories: HR   Tags: ,

Employee Leave Policy Overview Purpose Scope Policy

The intent of this Leave policy is to inform employees about their requirements regarding annual leave.

 

LEAVE POLICY

PURPOSE OF LEAVE

 

Leave is granted to employees with the good intension of providing rest, recuperation of health and for fulfilling social obligations. This provides for a healthy and efficient staff for the company.

 

LEAVE YEAR AND APPLICABILITY

q  Leave is not a matter of right.

q  Sanctioning of leave is at Management discretion based on exigencies of business or seriousness of the case.

q  Leave year is from 1st April to 31st March.

q  Eligible leave is credited to the employees on the 1st of April every year.

q  The different types of leaves given under the policy are:

  • Casual Leave (CL)
  • Sick Leave (SL)
  • Earned/Privilege  Leave (EL/PL)
  • Leave without Pay    (LWP)

q  The Leave policy is applicable for all permanent staff of the company.

q  Employees who are appointed during the course of the year shall be entitled to the above leaves on pro-rate basis.

q  Employees whose date of joining service falls between 1st to the 15th of a month are entitled to get the leave credit for that month.

q  Employees whose date of joining service falls between 16th to the end of the month are not entitled for the leave credit for that month.

q  If an employee is relieved on any day between 1st to 15th of a month, then he / she is not entitled for leaves due for that month.

q  If an employee happens to leave on any day between 16th to the end of the month then he / she is entitled for leaves due for that month.

q  Clubbing of different types of leave is not possible.

 

CASUAL LEAVE

 

ELIGIBILITY

All permanent staff.

Casual leave is calculated for a period of one year (April to March).

ENTITLEMENT

  1. 07 days of Casual Leave in a Financial year.
  2. CL upto a maximum of 3 days in a row can be taken.
  3. If CL extends beyond 3 days, then the excess days taken will be deducted from SL if available otherwise those days will be treated under LWP.
  4. It is upto the Management’s discretion to sanction more than 2 days of CL at a stretch.
  5.  National / Festival / Declared / weekly off days can be prefixed and / or suffixed to CL.
  6. Intervening National / Festival / Declared holidays will NOT be counted as part of the leave.
  7. Half day of CL can be taken as needed.
  8. Balanced CL remaining unutilized as on 31st March will lapse.
  9. When leave is taken without prior sanction (under certain unavoidable circumstances), the absence should be notified to their respective managers on the same day either through phone / email.

 

SICK LEAVE

 

ELIGIBILITY

All permanent staff.

Sick leave is calculated for a period of one year (April to March).

ENTITLEMENT

1        07 days of Sick Leave in a Financial year.

2        SL upto a maximum of 3 days in a row can be taken without Medical Certificates.

3        If SL extends beyond 3 days, then the excess days taken a Medical Fitness Certificate have to be produced to the HR.

4        It is upto the Management’s discretion to sanction more than 3 days of SL at a stretch.

5         National / Festival / Declared / weekly off days can be prefixed and / or suffixed to SL.

6        Intervening National / Festival / Declared holidays will NOT be counted as part of the leave.

7        Balanced SL remaining unutilized as on 31st March will lapse.

8        When leave is taken without prior sanction (under certain unavoidable circumstances), the absence should be notified to their respective managers on the same day either through phone / email.

 

EARNED/PRIVELEGE LEAVE (EL/PL)

 

ELIGIBILITY

  1. All permanent staff.
  2. EL/PL is calculated for the days worked during the previous calendar year.

ENTITLEMENT

  1. 21 days of PL/EL in a Financial year.
  2. EL/PL will be credited to permanent staff only on completion of one year of service with the company.
  3. The days served under probation will be taken into account for EL/PL eligibility.
  4. EL/PL can be availed only on prior approval.
  5. National / declared / festival / weekly off days can be either prefixed or suffixed to EL/PL.
  6. Intervening National / declared / festival / weekly off days will BE counted as part of the leave.
  7. Half day of EL/PL cannot be taken.
  8. Balanced EL/PL remaining unutilized as on 31st March can be carried forwarded to the next year.
  9. EL/PL can be accumulated for a maximum of 60 days.
  10. Accumulated EL/PL over and above 60 days can be encashed at the rate of last gross pay drawn on the final settlement in case of resignation / retirement / termination.
  11. Any absence of more than the number of PL/EL sanctioned will be treated as leave without pay, unless given valid reasons to the management.

Eligibility

An employee should have worked 20 days to avail 1 day of EL/PL

 

LEAVE WITHOUT PAY (LWP)

  1. LWP can be applied by an employee when no other leave is available.
  2. During the period of LWP, the employee is not entitled for any pay or allowance.
  3. A maximum of 3 months of LWP can be availed on the approval of the management.
  4. If the employee fails to report to duty on the specified date after the sanctioned LWP, it is deemed that the employee has abandoned his service with the company on his own accord.
  5. LWP can be implicated on disciplinary grounds with regard to attendance by the management regardless to the availability of the other types of leave.
  6. LWP days will not be taken for EL/PL eligibility.
  7. Half day of CL can be availed as per the respective leave norms.
  8. The half day leave thus availed should be either the first four hours of the work day or last four hours of the work day.

HALF DAY LEAVE

 

COMPENSATORY OFF

  1. If an employee is required to work on any important assignment on a National / Festival / Declared / weekly off days, he is eligible for Compensatory off on any other working day.
  2. Official approval is required from the department head / management to work on such National / Festival / Declared  / weekly off days. No compensatory offs will be entertained when worked on these days without proper approval.
  3. The compensatory off has to be availed within a period of one months from the date worked.
  4. Compensatory off when not availed within the stipulated time period will lapse.
  5. Only two days of compensatory offs can be combined and availed at a stretch.

 

 

 

 

LEAVE SETTLEMENT DURING RESIGNATION / RETIREMENT / TERMINATION

If an employee to be relieved has availed more number of CL against the number of months he has worked, then the excess CL will be deducted during his final settlement.

PL/EL for the days worked till the employee’s date of relieving will be calculated and paid during the final settlement, provided he / she fulfils PL/EL eligibility criteria.

 

PROCEDURE FOR APPLYING LEAVE

The available leave balance is to be checked by the employee with the HR department and the leave to be applied by duly filing up the leave application form available in the HR department. The application has to be forwarded by the employee to their department head for approval. The department head is authorized to either grant or disapprove the leave on valid grounds. The signed leave application has to be submitted back to the HR department for recordings and subsequent processing.

 

Leave Card: Leave card is to be maintained for each employee in the format specified. On receiving the leave application from the employee the available balance is to be checked and necessary entries to be updated.

 

CANCELLATION OF LEAVE

  1. The department head can also cancel the once sanctioned leave on situational / need basis. If an employee proceeds to avail the cancelled leave then those days will be treated as absence from duty and the rules pertaining to absence from duty will be applied.

 

EXTENSION OF LEAVE

    1. As it is necessary to get prior approval for leave so it is also for extension of leave. The employee has to apply to his/her department head for extension of leave well in advance and get it sanctioned to avail them. In case an employee overstays the unsanctioned leave availed will be treated as absence from duty.

 

ABSENCE FROM DUTY

1.   When an employee takes off from duty without prior leave approval or proper intimation under certain unavoidable circumstances, then those day/days will be treated as absence from duty.

  1. The days of absence will be treated under Loss of Pay.
  2. The employee has to report to his / her department head on rejoining duty from absence and provide valid reasons for absence before taking up work again.
  3. If an employee is absent from duty continuously for more than 7 days (including any National / Festival / Declared / weekly off days which may fall in-between), an official correspondence from the HR department will be sent to him asking to report to duty and to provide explanation for his absence.
  4. Based on the enquiry any action deemed fit would be taken by the management.
  5. If there is no response from the employee within the stipulated time mentioned in official correspondence, it would be assumed that the employee has withdrawn his service from the company on his own accord and recorded accordingly.

Click Here To Download Leave Policy in Word Format

 

Announcement Letter Format For Half Day Leave For Staffs
Sometimes you have an important work to do and for that you need to take some hours off from work or your classes.

Search Sample Formats:

3 comments - What do you think?
Posted by Hrformats - September 24, 2013 at 2:25 PM

Categories: HR   Tags:

Recovery Letter to Exit Employee

I have attached recovery letter to exit employee.

August 1, 2012

Dear Nitin,

 

Please find enclosed herewith your final settlement on separation as per terms of appointment.

We wish to state that you have to pay Rs. 2347/- to the Company on final settlement.  Please arrange to pay the amount immediately to complete your relieving formalities.

The cheque may be made in favor of “_________________” and handed over to our representative at Delhi office.

 

Thanking you,

Yours truly,

 

 Click Here To Download Format for Recovery Letter

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - August 1, 2012 at 6:28 AM

Categories: HR   Tags: , , ,

Experience or Relieving Letter Format

I have attached two sample format of relieving Letter or Experience Letter.


                                                 Experience Certificate

 

 

June 31st, 2008

 

                           To Whomsoever It May Concern

 

 

This is to certify that Ms. A was employed with our Company (Company name) from___   to __ as an Executive-Back Office for a period of ____yrs.

 

Her major responsibilities included working on Human Resource like Joining & Separation formalities, Attendance Management, Induction Programs, Appointment Letter & Confirmation, Job Portals, Administration, Maintaining Personal files of Employees, Employee Relation.

 

Her Exposure in these areas is very good. During her tenure with us, she ably handled major responsibilities and found her to be hardworking and very productive.

 

We have found her to be self starter who is motivated, duty bound, and a highly committed team player with strong conceptual knowledge.

 

We at (Company Name). Wish her all success in his future endeavors.

 

For (Company Name).

 

 

 

Name

Manager {Human Resource}

 

                                          Experience Certificate

 

To Whom So Ever It May Concern

 

Ms. A was a good employee of our organization .She had been working with us for one year as

An Executive- Back Office. During this period she devoted her valuable time to contribute to the team of

(Company name)

Ms. A performed her duties up to her best with great stamina during her tenure of work. She

Bears lot of responsibilities and did them without making errors on time.

Not only that she was a well organized and hard working employee. She was very co-operative and always

Conducted good communication style in our organization.

 

As a HR Manager of (Company Name) I recommend Ms. Archana Dua to any organization

Without heaving any hesitation.

I wish her all success.

For (Company name).

Name

Manager

Human Resource

 

May 31st, 2008
Ms. A

Executive- Back Office

Relieving Letter

                            

                      TO WHOM SO EVER IT MAY CONCERN
Dear Ms. Dua,

This has reference to your letter of resignation dated May 19, 2008, wherein you have requested to be relieved from the services of the company on 4th June, 2008.
We would like to inform you that your resignation is hereby accepted and you are being relieved from the services of the company after serving one month notice period, with effect from closing office hours of June 4th, 2008.
We also certify that your full and final settlement of account has been cleared with the organization.

Your contributions to the organization and its success will always be appreciated.

We at (Company name). wish you all the best in your future endeavors.
For (company name)
Yours Sincerely,
Name

Manager

Human Resource

 Click Here to Download Experience And Relevance letter

 

Other Related Post to Experience Letters

Work Experience Letter for Green Card

Cover Letter Sample for High School Student With No Experience

Sample Experience Certificate Format

Job Experience Certificate Format

Difference Between Experience Letter and Service Certificate

Relieving Cum Experience Letter

Simple Work Experience Letter

Cover Letter for Teaching Position with Experience

Letter to Employee for Recovering Training Expenses of Company

Search Sample Formats:

5 comments - What do you think?
Posted by Hrformats - July 24, 2012 at 9:16 AM

Categories: HR   Tags: , , ,

Appointment Letter Format

I have Attached Appointment Letter Format

( To be typed on Co.’s Letter Head in Triplicate )

 

Standard  Format 

( Appointment  Letter For Management Staff )

– Officers / Executives / Managers

( For  Probationer –  New Appointees )

Date _________

 

 

Mr/Mrs/Ms. _____________

Address

 

 

 

 

Dear Mr/Mrs/Ms___________

 

Further  to  our  letter  of  offer/ interview  dated __________,  we  are  pleased  to  inform  you  that  you  are  hereby  appointed  as _____________  in  the  ___________________ Department  of  our  Organization to be based at ___________HQ as  per  terms  and  conditions  discussed  and agreed  upon  as  under :-

 

 

1.      This appointment is effective from _____________ the date of your joining our Organization.

 

2.      Your salary and other allowances shall be as per enclosed statement.

 

3.      Your  job  functions  and  responsibilities  as  ___________________  will  be  as  defined  broadly  in  the  enclosed  Annexure

 

( Or )

 

Your job functions and responsibilities as ___________________ are under         preparation and shall be issued in due course.

 

4.      You  will  be  placed  on  probation  for  a  period  of  six  months  and  the  said  period  can  be  extended  by  another  three  months  and  on  the  expiry  of  the  period  of  probation  or  extended  period  of  probation,  if  you  are  not  confirmed  in  writing,  your  services  shall  be  deemed  to  be  automatically  terminated.  However,  unless  you  are  confirmed  in  writing,  you  shall  not  be  deemed  to  be  permanent.

 

5.      During probation, the notice period for termination / resignation will be 24 hours from either  side. After  confirmation,  the  notice  period  required from either side is one month.

 

6.      After  successful  completion  of  your  probation  ,  you  will  be  confirmed  in  writing  as  a  permanent  employee  of  the  Company.  You  will  be  entitled  to  statutory  and  service  benefits and be governed by discipline and other rules existing or may come into existence from time to time  , as  and  when  applicable  as  per  rules  of  the  Company  and  such  other  benefits  as  applicable  to  employees  in  force  from  time  to  time  to  the  location / place  wherever  you  are  working. The company depending upon need shall take suitable cover of GPA to take care of liability under Workmen Compensation Act provided you are not covered under ESI Scheme.

 

7.      Your future increments or promotion or any other salary increase shall be based on merit considering your periodic and consistent overall performance, business conditions and other parameters fixed from time to time at the discretion of the management and shall not be considered merely as a matter of right.

 

8.      During the period of service with the company , you shall not indulge and/ or take part in any activity of formation of council and / or association or become a member being part of management staff which are found to be detrimental in the interest of the company in any way. Such an action shall be deemed as infringement to service conditions of the company and amount to causing damage to its interest and shall call for disciplinary action being taken against you, as it may deem fit and appropriate.

 

9.      You shall retire from the services of the Company on attaining 58 years of age.

 

Your date of birth for the purpose of Company’s record is entered as _____________ as  per  xerox  copy  of ________________ Certificate  submitted  by  you.

 

9.      During the tenure of your services, you will wholly devote yourself to the work assigned to you and will not undertake any other employment either on full or part time basis without prior permission of the Company in writing.  Any contravention of this condition will entail termination of your services from the Company.

 

10.

(i) Your  services are liable to be transferred or loaned or assigned with / without transfer, wholly or partially, from one department to another or to office/ branch  and  vice-versa  or office/ branch  to another office/ branch of an associate company, existing or to come into existence in future or any of the Company’s branch office or  locations anywhere in India or abroad or any other concern where this Company has any interest. In such case, you will abide by responsibilities expressly vested or implied or communicated and shall follow rules and regulations of the department / office, establishment , jointly or separately, without any compensation or extra remuneration or provision of accommodation.  You,  thereupon,  may  be  governed  by  service  conditions  and  other  terms  of  the  said  concern  as  may  be  applicable.  
       
  ii) The  aforesaid  Clause (i)  will  not  give  you  any  right  to  claim  employment  in  any  associate  or / sister  concern  or  ask  for  a  common  seniority  with  the  employee  of  sister / associate  concern.

 

 
11. In  the event  you are absent  from duty  without  information or permission of leave or you overstay your sanctioned leave, the Management will treat you as having voluntarily  abandoned  the  services  of  the Company.

 

 
12. Your  services  are  liable  to  be  terminated  at  any  time :

 

 
  i) during  probation  or  after  confirmation,  in  case  you  are  found  to  be  medically  unfit  by  the  Company’s  Authorized  Medical  practitioner,  on  examination;  
  ii)

 

 

 

 

 

 

iii)

as  and  when  the  Company  comes  to  know  of  any  conviction  by  the  Court  of  Law  during  the  tenure  of  your  service  with  us  or  conviction  and / or  any  bad  record  in  the  past  under  the  previous  employer,  or  because  of  your  giving  false  information  at  the  time  of  your  appointment or concealed any material information or given any false details in the application form or otherwise as regard age, education qualification , experience , salary etc.

if you are found to be not possessing desired qualification which do not conform to custom authority and / govt.  regulation as may be required from time to time and  necessary for continuation of business or its exigencies or on account of redundancy .

 

 
  13. You will keep the Company informed of any change in your residential address that may happen during the course of employment of your service with the company.
   
14. All documents, plans, drawings, prints, trade secrets, technical information, reports, statements,  correspondence  etc., written or unwritten and also  information   and   instructions      that     pass   through    you  or    come     to    your knowledge  shall be  treated  as  confidential.   You shall not utilize them  for  your  own  use  or  disclose  to  other  persons  during  or  after  your  employment.

 

  During  the  course  of  employment  with  the  Company,  you  will  acquire,  gain,  generate,  gather  and develop  knowledge  of  and  be  given   access  to  business information about products activities,  know – how,  methods  or  refinements  and  business plans  and  business  secrets  and  other  information  concerning  the  products / business  of  the  Company,  hereinafter  called  the  “SECRETS”.  You will be liable for prosecution for damages for divulgence, sharing or parting any of such information during course of employment and on cessation for at least 2 years period.

 

15. You shall carry out the job of ______________________ and such other jobs connected with or incidental to which is necessary for business of the Company.  You shall do any other work assigned to you, which you are capable of doing or work at any other post which has been temporarily assigned to you.
   
16. You shall faithfully and to the best of your ability perform your duties that may be entrusted to you from time to time by the management.  You will be bound by rules, regulations and orders promulgated by the management in relation to conduct, discipline and policy matters.

 

You will not seek membership of any local or public bodies without first obtaining specific permission of the management. In the event of your becoming member without following due process as mentioned , it shall amount to contravention of provision of employment condition and the management reserves the right to take appropriate action including dispensing with your services , as it may deem fit.

 

You will not give out to any one, by word of mouth or otherwise, particulars of our business or administrative or organizational matters of a confidential nature which may be your privilege to know by virtue of your being our employee.

   
17. While you are in employment of the company , you may be given or handed over company’s property and / or equipment for official use and you shall take care of them including their upkeep. On cessation of employment with the Company, you shall return all documents, books, papers relating to the affairs of the Company, purchased with the Company’s money, which may have come to you, and also any property of the Company in your possession.
     
18. Any balance of advance or loan taken by you from the Company, shall be fully recovered from your salary and any other legal dues including  Gratuity , at the time of your leaving the services of the Company.

 

19. While working as an employee if you enter into any business transaction with any party on behalf of the company within your permissible limits, it shall be your responsibility to ensure recovery of outstanding. If any outstanding remains at the time of leaving the services of the company, it shall be your responsibility to recover for remittance to the company  before you proceed to settle your legal dues in full and final settlement of your account.

20.

 

 

 

 

 

 

 

 

 

 

 

 

21

The company is obliged to deduct Income Tax at source as per provision of Income Tax Act / Rules . Accordingly , you are required to submit all required proof of permitted savings / investments and other details from time to time to enable the company to comply with the provisions of law. In the event of non compliance by you as aforesaid if the company is required to pay any interest or payment under Income Tax Act , it shall deduct the amount as may be paid or payable from your salary or other payments and you shall allow the company to comply with these requirements without objection.

 

 

 

 

 

All disputes arising out of this letter will be subject to the jurisdiction of the Mumbai Court.  And that the courts, tribunals and/or authorities at Mumbai only shall have jurisdiction to entertain, try and decide such disputes or differences arising out of or pertaining to this contract of employment, irrespective of your working HQ being elsewhere at that times.

 

You  are  requested  to  return  the  enclosed  copy  duly  signed  as  a  token  of  your  acceptance  of  the  terms  and  conditions  of  your  employment.

 

Hope  that  this  will  be  the  beginning  of a  long  and  successful  career  with  us.

 

 

 

Yours faithfully,

For Company Name.,

 

 

 

Name

Managing Director / Director

 

 

Accepted :_______________

                                                                                                (Signature of an Employee)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(  Delete whichever is not  applicable )

 

 

Annexure  to  Appointment Letter  dated __________, 2003

            Of    ________________________( Name )

 

 

 

 

 

 

                                  Break-up  of  Gross  Remuneration

  Remuneration

Rs.(P.M.)

Rs.(P.A.)

(1) Basic    
  House Rent Allowance    
  Education Allowance    
  Personal Allowance    
       
       
  TOTAL (1)    
(2)

Annual Benefits

   
  Medical Reimbursement    
  LTA    
  Bonus / Ex-gratia    
  Provident Fund    
       
  TOTAL (2)    
  TOTAL (1+2)    

 

 

  • ·
Reimbursement of expenses for one telephone at residence and one mobile for official use as per Company’s policy existing or as amended.
   
  • ·
Payment of perquisites, allowances and reimbursements shall be subject to provisions of Income Tax, as applicable.

 

 

For  Company’s Name

 

 

Managing Director / Director

 

 

 

                                                                      Accepted : ____________________

                                                                                        (                                    )

 

 Click Here To Download Appointment Letter Format

Search Sample Formats:

1 comment - What do you think?
Posted by Hrformats - May 22, 2012 at 6:51 AM

Categories: HR   Tags: , ,

Employee Competency Matrix

 I have Attached Employee Competency Matrix

EMPLOYEE COMPETENCY MATRIX
GT – GREATER THAN
CATEGORY DESIGNATION Years of Experience (Relevant experience) Skills Knowledge
Compatible degree in Engineering field Non Engineering degree in compatible field Management Degree / Diploma Other Degree / Diploma
TECHNICAL JUNIOR System Administrator GT 0 GT 0 GT 1 Windows Family, Linux, Basic troubleshooting on Networks, Server Maintenance, Backup, Storage Setup and maintaining account, Maintaining systems,Install software, Create a backup and recovery, Monitor network communication, Setup security policies for users
Network Engineer GT 1 GT 1 GT 2 Web Hosting, Video Streaming, Installation of Software’s in Linux server. Attend to network issues and network setup, Troubleshooting of LAN/WAN problems, Handle Network Security,
Software Developer GT 0 GT 0 GT 2 Lead development effort, Must be in a position to solve technical challenges – to write coding for the given task Able to perform the task in given turnaround time, Developing coding, coordinating with other team members in order to complete the projects.
Software Engineer GT 3 GT 3 Designing/Developing as per client’s instructions, Coordinate with developers in order to fulfill the given task & unit testing to check whether the final result is error free. Responsible for the design, Implementation & Integration of the software Product.
Quality Analyst GT 0 GT 0 GT 0 GT 0 Checking the quality of software developed, & maintaining the quality standards. Responsible for ensuring that the development process has been followed and that the products meet the established standards.
Quality Engineer GT 2 GT 2 Checking the quality of software developed, & maintaining the quality standards. Responsible for ensuring that the development process has been followed and that the products meet the established standards.
Technical Manager GT 3 GT 4 To handle project independently, leading training & guiding the mentors, to get the work done from the teams, checking quality of final output & Forwarding / uploading them as per client request Provide technical expertise for implementing projects and for effort estimations. Should be able to lead project implementation
Web Designer GT 0 GT 0 GT 0 GT 0 Creativity, Exposure to Design Software’s. Responsible for creating Web sites using design software’s & made easy to Navigable & Accessible.
Graphic Designer GT 0 GT 0 GT 0 GT 0 Creativity, Exposure to Design Software’s like 3D / 2D Animation Responsible for creating Web sites using design software’s & made easy to Navigable & Accessible.
TECHNICAL SENIOR Senior System Administrator GT 4 GT 4 GT 7 Windows Family, Linux, Basic troubleshooting on Networks, Server Maintenance, Backup, Storage Setup and maintaining account, Maintaining systems, Install software ,Create a backup and recovery, Monitor network communication, Setup security policies for users
Senior Network Engineer GT 5 GT 5 GT 7 Responsible for maintaining Routers, switches etc., Attend to network related issues& handling security
Senior Software Developer GT 3 GT 3 GT 4 Lead development effort, Must be in a position to solve technical challenges – to write coding for the given task Able to perform the task in given turnaround time, Developing coding, coordinating with other team members in order to complete the projects.
Senior Software Engineer GT 7 GT 7 Designing/Developing as per client’s instructions, Coordinate with developers in order to fulfill the given task & unit testing to check whether the final result is error free. Responsible for the design, Implementation & Integration of the software Product.
Senior Quality Analyst GT 3 GT 3 GT 4 GT 4 Checking the quality of software developed, & maintaining the quality standards. Responsible for ensuring that the development process has been followed and that the products meet the established standards.
Senior Quality Engineer GT 5 GT 5 Checking the quality of software developed, & maintaining the quality standards. Responsible for ensuring that the development process has been followed and that the products meet the established standards.
Senior Technical Manager GT 8 GT 8 To handle project independently, leading training & guiding the mentors, to get the work done from the teams, checking quality of final output & Forwarding / uploading them as per client request Provide technical expertise for implementing projects and for effort estimations. Should be able to lead project implementation
Senior Web Designer GT 4 GT 4 GT 4 GT 5 Innovative thinking, ability to handle projects independently Key person in creating websites, maintaining the websites as per client’s requirement
MANAGEMENT JUNIOR Project Manager GT 4 GT 4 GT 4 Organize project, manage resources, budgets & schedules Implement and enhance project delivery to reduce defects and mitigate issues/problems and ensure project deployment within the budget authorized, Identify technical and non technical requirements for the projects, Assessing project budget and managing the project within the budget, Planning and executing of the project through the project life cycle (SDLC) Performing the meeting to baseline software requirements for the projects, Defining the Scope for the project
Quality Assurance Manager GT 7 GT 7 Setup and manage the quality assurance process Identifying training needs for implementation of the project, Coordinating with other teams including Release Management for project delivery, Performing dependency management, risk management, issue management for projects Working with SQA in maintaining quality compliance for the projects ,Analysing slippages and address issues though Root Cause Analysis.
Back-office Support Manager GT 3 GT 3 GT 3 GT 3 Planning & Managing , Thorough knowledge of Projects undergoing Responsible for planning and directing the work of a group of individuals, monitoring their work, and taking corrective action when necessary.
IT Manager GT 7 GT 7 Responsible for the quality service  delivery of the centre  Devising strategies to solve the tickets within SLA, Developing knowledge base for Business Process Management System. Performing Root Cause Analysis for known errors, Responsible for the security control and implementation, LAN administration, Ensuring the performance of servers and network by constant monitoring, Planning disaster recovery procedures and controls, Content management of intranet and internet community portals, Conducting technical and process management training for the team & Administration of resources
Accounting Manager GT 5 Knowledge of generally acceptable accounting practices and accounting software products. Setup accounting policies and processes.  Responsible for making sure that all accounts are maintained as per set standards.
HR Supervisor GT 2 GT 2 GT 2 GT 4 Planning and management assistance Supervise recruitment and selection function, and perform recruitments from initial recruitment planning to final hire,Interpret,Explain and apply personnel rules and regulations,programs,policies, and laws to employees, Oversee and coordinate benefits administration, workers compensation & employee relations. Coordinate various employee training programs utilizing consultants and outside trainers, Manage complex personnel problems,& Post recruitment activities.
MANAGEMENT JUNIOR HR Manager GT 5 GT 5 GT 4 Planning for manpower requirements,Recruitment,selection,placement,induction,training,Post recruitment activities, employee welfare& Conducting Exit interview Evaluator of the HRD program’s impacts and effects on organizational efficiency, management of the organizational learning system, Operational manager responsible for the planning, organizing, staffing, controlling, and coordinating of the HRD department, strategist responsible for long-term planning and integrating of HRD into the organization and marketing specialist responsible for the advancement of HRD within the organization through well defined and effective networks.
MANAGEMENT SENIOR Senior Project Manager GT 8 GT 8 GT 6 Organize project, manage resources, budgets & schedules.  Devise new plans to improve all of the above. Implement and enhance project delivery to reduce defects and mitigate issues/problems and ensure project deployment within the budget authorized, Identify technical and non technical requirements for the projects, Assessing project budget and managing the project within the budget, Planning and executing of the project through the project life cycle (SDLC) Performing the meeting to baseline software requirements for the projects, Defining the Scope for the project
Senior Quality Assurance Manager GT 10 GT 10 Setup and manage the quality assurance process and devise methods for improving QA processes Identifying training needs for implementation of the project, Coordinating with other teams including Release Management for project delivery, Performing dependency management, risk management, issue management for projects Working with SQA in maintaining quality compliance for the projects ,Analysing slippages and address issues though Root Cause Analysis.
Senior Client Relationship Manager GT 7 GT 7 GT 7 GT 7 Interaction with Client/Users & Support groups Managing the High Net Worth customers, Achieving the Business targets, Enhancing and upgrading the relationships, Financial planning,
Senior Back-office Support Manager GT 6 GT 6 GT 6 GT 8 Planning & Managing , Thorough knowledge of Projects undergoing Responsible for planning and directing the work of a group of individuals, monitoring their work, and taking corrective action when necessary.
Senior IT Manager GT 10 GT 10 Responsible for the quality service  delivery of the centre  Devising strategies to solve the tickets within SLA, Developing knowledge base for Business Process Management System. Performing Root Cause Analysis for known errors, Responsible for the security control and implementation, LAN administration, Ensuring the performance of servers and network by constant monitoring, Planning disaster recovery procedures and controls, Content management of intranet and internet community portals, Conducting technical and process management training for the team & Administration of resources
MANAGEMENT SENIOR Senior Accounting Manager GT 8 Excellent organizational, interpersonal& communication skills. Strong computer and analytical skills, including proficiency in Excel and PowerPoint,  Attention to detail, organized and thorough with desire for continuous improvement. Partner with functional areas such as operation team, corporate PFA and technology finance to ensure that our Accounting Policy on Fixed Assets has been followed,Analyze monthly fixed assets additions, depreciation expenses, assets transfer, assets disposal and impairments, and make sure all monthly activity has been recorded and is in-line with the latest forecast, Prepare Monthly Close presentation to Senior Executives. Coordinate monthly closing process, book accounting entries, and work with consolidating team for inter-company assets transfer
Senior HR Supervisor GT 4 GT 4 GT 3 GT 7 Planning and management assistance Supervise recruitment and selection function, and perform recruitments from initial recruitment planning to final hire,Interpret,Explain and apply personnel rules and regulations,programs,policies, and laws to employees, Oversee and coordinate benefits administration, workers compensation & employee relations. Coordinate various employee training programs utilizing consultants and outside trainers, Manage complex personnel problems,& Post recruitment activities.
Senior HR Manager GT 8 GT 6 Planning,Organising,Staffing, controlling & Coordinating Overall responsibility of HR Department, mentoring juniors & get the work done.
OTHERS JUNIOR Accountant GT 1 Handling the payroll, Managing advance Salary, Ad Hoc Bonuses, Loans, Liaison with various government organizations for Employee Provident Funds, ESI and other Retirement Benefits, Full and Final Settlement, Day to Day Transaction, Petty cash handling, Attendance maintenance for the purpose of salary, Generating salary slips,
Back-office Support Assistant GT 0 GT 0 GT 0 Understand of business processes and ability to learn new tools quickly. Ability to learn and understand business processes.  Knowledge of office automation tools.
HR Recruiter GT 1 GT 1 GT 1 GT 1 Sourcing, Hiring, Staffing, Talent Acquisition Identifying candidates for various requirements by utilizing various resources like Head hunting, job portals, references, Organizing and Conducting Week end drives, Initial screening & short listing of candidates, Salary Negotiation and Offer roll letter, Post Offer follow up till On boarding.
HR Assistant GT 1 GT 1 GT 1 GT 1 Excellent oral and written communication skills Handling new joiner formalities, Maintaining MIS reports as and when required, Coordinating with Recruitment team in Interview process, Attendance Maintenance, Coordinating with HR Department in all the General activities.
OTHERS SENIOR Senior Accountant GT 4 Preparing Cash Flow,Debtors,Creditors & Preparing Stock Summary Preparing Financial Statements, along with Trading, Profit & Loss Account and Balance Sheet. Finalisation of Accounts Communication through the Internet Preparing monthly Income Analysis of the Company, Preparing & presenting various Reports to the Management
Senior Back-office Assistant GT 4 GT 4 GT 7 Managing skill, clarity of Process carried out in organisation Quality checking – outputs of  team members,managing team members, mentoring, Leading team successfully 7 giving high quality output.
Senior HR Recruiter GT 3 GT 3 GT 3 GT 3 Good oral & written Communication skill, Negotiation skill, Maintaining Database,MIS -Recruitment. Identification of manpower requirements, Gather defined job specifications from technical managers with detailed job descriptions and skill requirements. Organizing, Planning, Scheduling and Conducting Interviews independently with Technical Panels, Sourcing candidates using job postings, resume databases, search engines, Head Hunting, etc. Also maintaining a systematic and comprehensive database / Pipeline of all candidates, Preliminary interviewing of potential candidates in order to assess the candidate’s suitability, Attitude, Academic & professional qualifications, experience, communication skills etc, coordinate with tech panels for technical evaluation and feedback. Handling Salary Negotiations, salary closures, Issuance of Offer Letters, follow-up with candidates for their DOJ. Generating and updating Resource Requirement Sheet.
Senior HR Assistant GT 3 GT 3 GT 3 GT 5 Maintaining Database,MIS of HR department Maintaining Information of HR Department & assisting in all HR Activities.

 

Click Here To Download Employee Competency Matrix

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - April 9, 2012 at 9:50 AM

Categories: HR   Tags:

Next Page »