Human Resource Sample letter formats and all types of the Sample HR Forms, Templates and Other HR Documents available for free download.

Letter to Withdraw from a Job Offer

Life is really uncertain. You cannot predict what might happen next. While going for an interview, you always pray that you are selected and when you are selected, you feel extremely happy. But sometimes due to unforeseen situations, you might have to withdraw from an accepted job offer. If you are also trapped in a similar situation and you don’t know what to do then writing a formal letter is highly recommended.

Here is a sample letter to withdraw from a job offer drafted for you. Use this format example to write a personalized letter rescinding an accepted job offer.

Sample Letter to Withdraw from a Job Offer

Jackie Brown

22 B Block

Swedish Apartments

California

Date: 12th July, 2016

To,

Robert Tims

HR Manager

ABC Finance Bank

52nd Harold Street

New York

Subject: Rescinding accepted job offer

Dear Sir,

I would like to thank you for offering me the position of Finance Manager in your esteem organization ABC Finance Bank. I would also like to thank you for all the time spent by you and your team members with me during the complete process of recruitment. When I accepted the offer, I was very much sure about the profile and duties and responsibilities associated with it.

I would like to inform you that due to some complications on personal front, I will not be able to accept your generous offer and I will have to rescind my acceptance. With highest regard to the company and your team, I state that at present I will not be able to move ahead with the offer.

I wish ABC Finance Bank and you great success in future.

Once again, I express my gratitude towards you, for giving your time and consideration. I am hopeful that we might get to work some other time.

Yours sincerely,

Jackie Brown

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Posted by Hrformats - July 12, 2016 at 11:30 AM

Categories: Letters   Tags: , ,

Staff Resignation Announcement Email

Being the HR or the Manager of your company, when some of your employee is leaving the organization, you must share this information with other staff members by writing a formal email which contains all the important points related with the work tenure, working and resignation of that particular candidate.

Given below is a sample format of the staff resignation announcement email which you can use for creating a personalized email with essential points that are must to be included.

Sample Staff Resignation Announcement Email

Subject: Staff Resignation mail

Dear Staff Members,

With deep regret, I am announcing the resignation of Mr. Adam Smith from the Marketing Department of our company. He is resigning from his job because of some personal reasons, effective from 1st July, 2016.

Mr. Adam has been a committed employee of our company for more than 7 years. Since 2009, he has been associated with the company and has always worked hard in his field to take company at greater heights. He has been one of the most efficient Marketing Managers our company has seen. Under his leadership, the performance of Marketing Department has created new benchmarks. He has always put forward the good of the company and worked with utmost dedication to deliver his best. He was a wonderful and valuable asset to our company for all these years and his resignation will be a loss to all of us.

On behalf of ABC Corporation Pvt. Ltd., let us all wish Mr. Adam best of luck for all his future endeavors. Let us bid him a happy and cheerful farewell on his resignation. The company is hosting a small farewell party for him on 26th June, 2016 to bid him goodbye. I would look forward for your presence at the party so that we can together wish him luck for the future. He would also be very happy to have all his co-workers and staff members around him when he leaves the company.

Thanking you!

Sincerely,

Samantha Johnson

Manager, HR Department

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Posted by Hrformats - July 8, 2016 at 7:04 AM

Categories: Recruitment Format   Tags: , ,

Steps for Writing Cover Letter for Recruitment Consultant

When you are applying for a job, while submitting your resume, it is extremely important that you also write a formal cover letter with it. If you are applying for a job through a Recruitment Consultant then you must invest some time in drafting a professional cover letter with all essential details to make sure that your letter is able to deliver the information that you want the reader to know. This is the only opportunity you have to make a strong impression without your presence and you must not waste it at any cost.

Steps to Write Formal Cover Letter for Recruitment Consultant

Here are some of the steps that you can use to create a perfect letter which includes the right amount of information.

Preparing the Base

It is about getting ready with all the information so that you can frame an impressive cover letter. For this, you will need the following details:

  • Be very sure of the kind of job you want to get into. Do not be confused or unsure about what you are looking for.
  • Make sure your resume is drafted with all the important points, without any errors.
  • Review and study your resume thoroughly before writing the letter as it will help you know what points you must discuss in your letter.
  • Follow the format of a business letter. You must focus on using the right format as this would leave a strong impression on the reader. Be sure of addressing the person correctly. Font, space, paragraph etc. are to be used without any errors.

Writing the Cover Letter

  • Address the Recipient Right

Address the recipient as Mr. or Ms. You must also use “Dear” as greeting in your letter. If you are not sure of the gender then use “Dear” followed by the name.

  • Purpose of Writing the Letter

You must clearly state the reason for which you are writing the letter in the first paragraph. Keep it straight, clear and short so that there is no confusion.

  • Give Your Introduction

Introduce yourself in 1-2 sentences. Keep it short but informative so that the recipient knows about you.

  • Mention the Job Profile

Now it is time to mention the job profile for which you have applied. This will avoid any kind of confusion as far as your job application is concerned. You must keep it straight and short. Make sure you are able to express your interest in the job profile and the company in an enthusiastic and positive way. You must include all possible details related with the kind of job you are looking for.

  • Sell Your Skills and Interests

In order to develop the interest of the reader in your resume, you must make sure that you include your skills, interests, qualifications and experiences in your letter in a brief yet impressive manner. The idea here is to develop the interest of the reader so that he is compelled to find out more about you. But whatever information you are sharing in this paragraph should complement the requirements of the profile. The more convincing you sound, the brighter chances you have for getting selected for the next round. You must use your skill to sell yourself in the most impressive way so that you stand out of the crowd.

  • End With an Enthusiastic Note

While ending your letter, you must write a concluding paragraph which stresses on the fact that you are a suitable candidate for the profile. Thank the recipient for his time and consideration.

  • Check for Errors

Before sending the letter, make sure that you take out some time to proof read the letter. This is important to make sure that your letter doesn’t contain any mistakes or errors. Check for spelling mistakes, grammatical errors and other format related issues to ensure that everything is perfect.

  • Attach it With Resume

Once you have framed a proper letter, it is time to attach it with your resume. Make sure that your resume is correct in every sense before sending it across.

Use these steps for creating a perfect cover letter for a recruitment consultant.

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Posted by Hrformats - July 6, 2016 at 1:02 PM

Categories: Recruitment Format   Tags: , ,

Salary Increment Letter After Completing One Year

Once you have completed one year with your company, it is time to write a request for increment to your HR Manager. If you don’t know how to draft a formal salary increment letter to the management on completion of one year then given below is a wonderful format which you can use as a base for creating a perfect letter. Make sure you use the right sample because it has the power to get a positive answer from your boss.

Salary increment sample letter after completing one year

Sam Jackman

123 Silver Street

42, Park Avenue
New York

Date: 01st July, 2016

To,

Adam Gibbs

HR Manager,

ABC Corporation Pvt. Ltd.

New York

Dear Mr. Gibbs,

I would like to bring to your notice that on 1st June, 2016, I completed one year with ABC Corporation Pvt. Ltd. as a Marketing Executive. I was always a dedicated and honest employee of your company. I have given the best of my potential and efforts to every project or assignment that I was handed over without any delays or issues.

With this letter, I would like to highlight that I was recruited at a lower salary and was promised an increment after completion of one year. And now that I have successfully completed the tenure, I am writing this letter to ask a rise in my salary because my present salary is too low to cover the expenses of my family.

I have a job offer from XYZ Technologies Pvt. Ltd. and the company is offering me a better package. However, I am an honest and committed employee of your company, I decided to write a letter reminding you about the commitment made at the time of the recruitment.

Kindly consider my request.

Thanking you.

Yours sincerely,

Sam Jackman

Marketing Executive

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - July 1, 2016 at 12:43 PM

Categories: Salary Format   Tags: , ,

Increment Cancellation Letter

Sometimes dues to various reasons, being the HR Manager of your company, you might have to cancel the increment of one of your employees. In order to inform this, you must write a formal increment cancellation letter to the employee stating him the reason for taking such an action.

If you don’t know how to frame such a letter then given below is a sample increment cancellation letter which you can use for drafting a formal letter with all the important details that are suppose to be included in this letter.

Sample Format Of Increment Cancellation Letter

James Smith

HR Manager

ABC Corporation Pvt. Ltd.

2 Richmond Street

New York

Date: 25.06.16

To,

Adam Joseph

42 Johnson Apartments

St. Anthony’s Road

New York

Dear Mr. Adam,

This is to inform you that the recent episode of misconduct against company laws that happened on 20.06.16, we have found you guilty of the charges levied against you. And as per Company’s policy, severe punishment charges can be inflicted upon you.

However, taking in consideration your past record and analyzing the nature of misconduct, the Company has decided on a milder punishment for you. Therefore, your increment which was due this year will be put on hold for one year. During this time, your performance and your behavior will be strictly under a watch and if everything is found satisfactory and as per Company’s policy then your request for increment will be considered by the Management once the given period is complete.

Sincerely,

James Smith

HR Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - June 27, 2016 at 12:34 PM

Categories: Letters   Tags: ,

Steps For Writing Resume Received Email

Communication is extremely important in the professional scenario as it sets the flow of information so that the work is carried on with smoothness. If you are the HR Manager of your company and you have received resumes of the candidates for different profiles then as a professional company, you must send resume received email to all those who have applied for the job. This is important so that the candidate is informed that the resume that he had sent has been received and acknowledged by the company so that there is no room for uncertainty.

If you don’t know how to write such a letter then here are some steps which will make this job a lot easier for you. Follow these guidelines and you would be able to draft a perfect formal resume received email.

  • Start with Acknowledgement

Always start with acknowledging that you have received the resume and the application of the candidate. This should include the name of the organization along with the profile name for which the resume has been sent.

  • Mention the Process

After this you must include a few lines on the process, on the last date of application and other related things. The idea is to bring clarity about the process in the mind of the candidate. For instance, you can mention that “We will screen all applicants and select candidates whose qualifications seem to meet our needs. We will select the best 5 who will be called for the interview.”

  • Mention a Tentative Date

If you can then you must include a tentative date in your letter which is the date by which the candidates will be informed about the decision concerning interview.

  • End it With Good Luck

End your email with a good luck note on behalf of your company. Keep it short and simple.

Use these simple steps to frame a personalized resume received email on behalf of your company with all the important points. Keep this email short and informative as it is just an acknowledgement of resume received.

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Posted by Hrformats - June 24, 2016 at 12:25 PM

Categories: Others   Tags:

Certification of Employment Request Letter

If you are leaving your college due to any reason, you must write an application letter for leave certificate to the authorities. This application must contain the reason because of which you are leaving the college along with requesting for leaving certificate because to take admission in any other college, leaving certificate is an important requirement.

If you don’t know how to frame such a letter then given below is a format for application letter for leaving certificate which has been designed to help you create a formal personalized draft with all the details.

Sample Application Letter For Leaving Certificate

Mathew Brown

A-42, Park Avenue Street

New York

Date: 13th June, 216

To,

Sheila John
Principal Director

University of ABC

Canada

Subject:  Application for College Leaving Certificate.

Dear Sir,

I, Mathew Brown, am a student of Engineering in your college. I would like to inform you that I had applied for admission in Oxford University for studies and by the grace of God, I my application for admission have been accepted along with scholarship. To confirm my admission, I have to leave for London at the earliest. I would like to share with you that I will no longer be able to continue my studies with your esteem college. I was honored to be associated with your prestigious institution and I am sure you will understand that I cannot afford to miss the wonderful chance to study in Oxford that too with scholarship.

I request you to kindly issue me the college leaving certificate at the earliest so that I can move ahead with my admission process.

Thanks for your consideration and time.

Yours sincerely,

Mathew Brown

1st Year, Engineering Department

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Posted by Hrformats - June 15, 2016 at 12:54 PM

Categories: Letters   Tags: , ,

Application Letter For Leaving Certificate

If you are leaving your college due to any reason, you must write an application letter for leave certificate to the authorities. This application must contain the reason because of which you are leaving the college along with requesting for leaving certificate because to take admission in any other college, leaving certificate is an important requirement.

If you don’t know how to frame such a letter then given below is a format for application letter for leaving certificate which has been designed to help you create a formal personalized draft with all the details.

Sample Application Letter For Leaving Certificate

Mathew Brown

A-42, Park Avenue Street

New York

Date: 13th June, 216

To,

Sheila John
Principal Director

University of ABC

Canada

Subject:  Application for College Leaving Certificate.

Dear Sir,

I, Mathew Brown, am a student of Engineering in your college. I would like to inform you that I had applied for admission in Oxford University for studies and by the grace of God, I my application for admission have been accepted along with scholarship. To confirm my admission, I have to leave for London at the earliest. I would like to share with you that I will no longer be able to continue my studies with your esteem college. I was honored to be associated with your prestigious institution and I am sure you will understand that I cannot afford to miss the wonderful chance to study in Oxford that too with scholarship.

I request you to kindly issue me the college leaving certificate at the earliest so that I can move ahead with my admission process.

Thanks for your consideration and time.

Yours sincerely,

Mathew Brown

1st Year, Engineering Department

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Posted by Hrformats - June 13, 2016 at 12:28 PM

Categories: Letters   Tags: , ,

10 Interesting Ways to Make Worst Impression at Your Job Interview

Know about what things to avoid to save yourself making worst impression at the job interview. While going for a job interview, we want to deliver a wonderful performance so that we get noticed and we get picked in the hiring process. And in order to be successful, we sometimes end up getting nervous and miss on hitting the target.

This post unveils 10 important things which you must avoid making to save yourself from making a bad impression at the interview. With little vigilance, you can easily avoid them all and make sure that you are ahead of your competitors.

1. Reaching Late or Not Reaching at All

One of the most common reasons because of which people ruin their interviews even before they have begun is by arriving late for the interview or not arriving at all because of various reasons. Make sure that you are prepared to reach your destination on time. Confirm your interview in advance as it is the professional thing to do. Take extra time in hand so that even if you get stuck in traffic, you are still able to make it on time. But be careful that you don’t arrive way too early.

2. Being Rude

Usually we all make sure that we are nice to each and every person we meet when we reach the company office. But sometimes some of us act as if they are doing a big favor by arriving for the interview and this reflects in their behavior. This kind of behavior can make things difficult for you.

3. Not Selling Yourself

It is very important for you to communicate your qualities, skills and talents to the interviewer because only then he will hire you. Interview is the only way to sell yourself and let the interviewer know what qualities make you a suitable candidate for the job.

4. Dressing Like a Slob

You need to know beforehand that what is the dress code for the interview so that you don’t end up dressing too much or too casual. The best thing to do is to ask the person who has scheduled the interview about what is the dress code so that you can dress according to the job profile, industry and the company.

5. Checking Time and Phone

Once your interview has started, you must make sure that you have switched off your phone and kept it aside. Don’t try and look at your watch. If there is something for which you are running late, do not panic or else you would mess up your interview. And most importantly, do not ever say in the middle of the interview that you have to make a call. You must be focusing on your interview without getting distracted.

6. Don’t Always Speak Your Heart

You must never speak what you really think. In case you start speaking bad about your last employer or your boss then you are in deep trouble. The interviewer is going to think that you would do the same to his company and would never select you. Make sure that you only speak positive things during your interview and keep all the negativity aside.

7. Going Unprepared

If you are planning to simply get up and go then this is the worst thing you are going to do. You must prepare yourself before the interview. Know about the position, the company, the industry and other related things so that if you are asked anything about any of these points, you have a strong answer to give. Take some time and Google about the company, match your qualifications with the job.

8. Not Speaking the Truth

Some of us exaggerate or lie about our experience or our academic degrees just to create a strong background but what we forget is that while doing a background check, if employer gets to know about our manipulations then we are going to lose the offer. So make sure that you speak the truth, minus all the exaggerations and incorrect information.

9. Leaving the Deal Unclosed

While wrapping up, interviewer generally asks if you have anything to say. Use it as a chance to express gratitude for considering you for the profile. The idea is to communicate that you are sincerely interested in the job.

10. Missing on Follow Up

We often forget to thank the interviewer for the interview or write a follow up message and this is considered quite unprofessional. Make sure you do send a hand written thank you note or email to deliver a positive impression.

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Posted by Hrformats - June 7, 2016 at 10:49 AM

Categories: Job Interview   Tags: ,

Easy Tips for Writing Impressive Cover Letter

Quick and easy guidelines on drafting perfect cover letters that never fail to impress. We all have heard from our seniors and read in articles that we must never send resume or job opening enquiry without a perfectly drafted formal cover letter. But despite putting in all our efforts we don’t even know whether someone is going to read it or simply ignore it.

This post brings some of the simplest and easiest tips that help you write impressive cover letter that are noticed by the employer. So read on these tips and find out some of the easiest guidelines for framing cover letters that impress hiring managers without much effort.

  1. Know the Kind of Letter

It is important that before start writing a cover letter, you should know that you have picked the right kind of letter as styles of letter differ depending you are writing it for sending it with your resume or for mentioning some referral for any other purpose. So before you pen the letter, find out the type.

  1. Find Out Whom to Address

This is another point that can make a big difference. If you can find out whom you should be addressing you letter then it gives you the opportunity to personalize your letter and helps you take follow-up. This surely helps your letter stand out.

  1. Mention a Referral

If you want to get the attention of the employer on your application then you must find out if you have any friend or relative working for the same company. You can use Facebook or LinkedIn to find that and if you have someone who can refer you then this will surely add another star to your cover letter. Most of the times we don’t even make efforts to know if we have a referral.

  1. Don’t Make it Lengthy

Never go for long cover letters as no one has time to read them. Keep it short and sweet, roughly one page long. Only a couple of paragraphs are good enough to deliver your thought. Don’t use small font to stuff more words as this would again majke it unpleasant to read.

  1. Be Simple With Font

Any font is good as far as it is easy to read. Select from the standard fonts which include Arial, Times New Roman and Calibri. Avoid using artistic fonts as they are difficult to read plus add an informal appeal.

  1. Formatting and Paragraphing

You must use lots of white space to ensure high readability. Use space between paragraphs and signatures as they make your letter light in appeal and easier to read. With limited content and smart use of white space, you can make your letter impressive and readable.

  1. Coordination Between Resume and Letter

Whether it the format, font or content, there has to be a match between your resume and your cover letter or else they both will look unmatched and unprofessional. So make sure they synchronize with each other.

  1. Focus Only on Relevant Information

There is no need to repeat what is already included in your resume. Your cover letter should include relevant information which is not very much highlighted in your resume like your skills, personality traits etc. which are important for the profile you are applying for.

  1. Connect Your Skills with Job Requirements

In order to create strong impression, you must establish a connection between requirements of the profile and your skills as this will again add more points to your cover letter thereby increasing your chances of moving ahead in the hiring process.

  1. Keep it Customized

It is very important to customize your letter keeping in mind the company to which you are sending the letter. This customization is possible by including the name of the person whom you should be contacting, including the referrals and including few points specific to the job or the company.

With these tips, you can create an attractive and impressive cover letter which would never go unnoticed. So follow these guidelines and surely you will receive the interview call soon.

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Posted by Hrformats - June 6, 2016 at 7:20 AM

Categories: Letters   Tags: , ,

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