Human Resource Sample letter formats and all types of the Sample HR Forms, Templates and Other HR Documents available for free download.

How to Write Formal Confirmation Email for Attending Meeting

If you have received an invitation for attending a meeting then you must reply to the invitation. It is important to respond to the invitation so that the host is aware about your presence or absence. Sending a formal confirmation email for attending meeting is highly recommended as it is the right conduct.

Given below are some steps which must be followed to write a perfect professional email confirming your attendance at the meeting. Use these steps to write your email and you would never go wrong!!!

Always Address it Correct

You must address your email to the right person. Technically, you should write your response to the person from whom you have received the invitation or else any other name mentioned in the invitation for RSVP.

Come Straight to the Point

You must without any delay come straight to the point because of which you are writing this email. If you are attending the meeting then you must confirm your attendance. Do not forget to mention the date and time of the meeting.

Talk About Work, If Any

If you have to carry a report along or make some presentation at the meeting then you must also mention that you will come prepared with the task.

Enclosures, If Any

If you think you are required to send any attachments with the mail, include them in your email and end your letter.

These steps will surely make this task a lot easier for you and you will be able to draft a precise formal confirmation email with perfection.

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Posted by Hrformats - September 1, 2016 at 1:06 PM

Categories: Letters   Tags: , ,

How to Write a Letter of Interest for Job (with Sample Letters)

If you are looking for a job then letter of intent can be a helpful tool. But before starting to write the letter, you must find out as much information possible about the company as it will help you write a letter with perfection. The more the information, the better will be your letter. Letter of interest is sent to a prospective employer(s) that may be hiring but have not come up with a particular job opening for which you can apply. Your letter helps you put forward your skills and experience that would interest the company.

Tips for writing formal letter of interest for job

This post unveils steps of writing a professionally framed letter of interest for job. Use these steps to write an impressive letter.

Address Letter to a Specific Person

Your seriousness about the job reflects in your efforts to find out the specific person whom you should address your letter when you are inquiring about the job. So be specific!!

Come to The Point

You must waste no time in introducing yourself and stating the reason because of which you are writing this letter. The purpose has to be clear in every sense.

Connect Your Qualities, Skills and Experience

Now it is the time to present your qualities, abilities, skills and experiences in connection with what the company actually looks for while hiring new employees. This would be based on the online and offline research done by you in relation with the job you are applying for. This is your chance to present yourself as a strong candidate for a particular profile and you must do it to the best.

Letter and Resume Have to Be Independent

There has to be a connection between your letter of interest and resume but don’t forget that each should be an independent document. Do not make both documents look alike. Some important information will surely be a part of both the documents but don’t make them look same in any case.

Include Your Contact Information

Do not forget to include your contact details. You must mention your email id or telephone number in case the employer wants to get in touch with you.

Keep Tone Professional

The tone of the letter has to be formal and so is the information. Do not include anything unnecessary like marital status, hobbies etc. Always check for grammatical errors and spelling mistakes.

Include Resume Reference

You must include reference of your resume in your interest letter. You can say… as you can see in my resume…. This would develop the interest in the employer to read your resume.

Don’t Forget to Follow Up

Don’t think that your job is done once you have sent the letter. NO!!! You are suppose to take the follow up. This will again reflect your genuine interest in the job.

End it With a Request for Meeting

You must end your letter with a hope to meet soon. This is the right and positive way of ending your letter.

Use these steps and you will surely be able to write a perfect letter of interest for job which will increase your chances of getting one!!!

Sample of Letter Format of Interest for Job

Mathew Jacob

42 Richmond Street,

New York

Date: 27th August, 2016

Julia Mars

Human Resource Manager,

XYZ Development Bank

11, Park Avenue,

New York

Dear Ms. Julia,

I had an opportunity to interact with the customer support team of your bank while conducting a research for my project. Though my interaction was formal yet friendly but it was still a memorable experience. Their promptness to help customers and willingness to offer the best of the support was very impressive. With their conduct, it was evident that it is an integral part of Company’s value system. And this is why I am writing this letter to you because I feel my personal values might benefit your customer support team.

I understand the importance of personal accountability and I have always represented my employer and myself in a professional way. I work hard to make sure that my work and services are best. If I am hired by your company then I would ensure that I deliver highly professional and prompt customer services, just the way you expect your employees to. I am a dedicated and optimistic person and I love to work in teams.

For information on my qualification and experience, please find my resume attached with the letter. Please do not hesitate to contact me any time at 123-456-789 or email me at matherw@aaa.com. I would be happy to know the best time to meet you in person.

Thank you for your time.

Regards,

Mathew Jacob

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Posted by Hrformats - August 31, 2016 at 12:26 PM

Categories: Letters   Tags: , ,

Address Proof Letter for Employee

There are various reasons for which an employee might require the proof of his address to submit as an important document for official purpose. Being the HR of the company, you might need to frame a formal address proof letter for an employee of your company.

Here is a sample address proof letter for employee which you can use for creating a personalized letter. This example contains all the essential details that should be a part of a perfect letter.

Sample Address Proof Letter for Employee

ADDRESS PROOF LETTER FOR EMPLOYEE

To Whomsoever it may concern

 

This is to confirm that ­­­­Mr. Richard Brown is working with ABD Bank Pvt. Ltd as Relationship Manager. According to the records of the company, he has been associated with the organization since 25th November, 2012. We would also like to confirm that the present address of ­­­­Mr. Richard Brown is “15 A, IX Block, Harrison Residence Society, New York” as per the Employee Records of the company.

Sincerely

Samantha Smith

HR Manager

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Posted by Hrformats - August 26, 2016 at 11:35 AM

Categories: Letters   Tags: ,

Best 5 Ways to Close Emails and Letters with Perfection

When you are writing a letter to your family or close friends, you can effortlessly close your letter with Love, Hugs etc. but the real dilemma begins when you have to close a letter to a newspaper editor or to the society secretary, we all end up using the same old way.

If you also get confused after completing the letter about closing it effectively then this post addresses your problem in the best possible way. Read through these simple yet impressive 5 ways which are perfect to close your emails and letters with confidence.

Name Yourself Again

Pose a question to yourself that how are you related to the reader of the letter. Don’t hesitate in answering. Once you know your relationship, it will become a lot easier for you to end your letter in a smart way.

For instance, if you are an aunt writing a letter your niece then Your Affectionate Aunt will add a finishing touch. Likewise you can add some words to it and make it more effective. Here is an example for your help, I trust this response will be satisfactory, and remain yours faithfully.

3S: Short, Simple, Sweet

Keeping the ending simple and short will surely make it sweet. Keep yourself free from all the hassles of thinking something wow because the examples given below are really crisp and effective. Have a look at these sure short endings that never fail…

  • All the best,
  • Cheers,
  • All best otherwise,
  • Regards
  • Adieu, adieu, adieu

Play with Present Participle

Adding an active –ing verb can add a completely new effect to your ordinary ending. For a fine finish, you must play around with present participle for that flawless impression that ensures a great end to a beautifully drafted letter. You can even add some suspense to make your letter all the more interesting.

For example, replacing Very truly yours with Wondering when to expect a response from you will surely make your end as powerful as the content of your letter. Experiment with words to write unforgettable endings.

Keep it Simple with Adverbs

It is the easiest and the smartest way for all those who don’t want to invest much time in thinking that perfect sign-off line. Just prepare a quick list of –ly adverbs and you are sorted. These adverbs promise you a quick and unique ending to your emails and letters. Here are some examples for your reference… Cordially, Affectionately yours, Respectfully yours, Truly Yours etc.

Perfect Prepositions

If you don’t mind being a little more creative then ending the letter with a prepositional phrase is another fabulous way. You can sign off the way you like, from something formal like beyond grateful to something casual like in big hurry.

You can even try something longer if don’t mind extra words while signing off. For instance, With best wishes and a friendly thank you…..

These 5 ways make signing off emails and letters much easier. They cut all the confusion and chaos you have in your mind. Don’t let a bad sign-off statement ruin your letter.

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Posted by Hrformats - August 24, 2016 at 12:24 PM

Categories: Letters   Tags: ,

Employee Address Proof Letter From Company

Requests for address proof for various reasons keep coming up to companies in relation with the employees. And it is the responsibility of the HR manager or the owner of the company to respond to these requests with complete details in a strict professional manner.

Given below is the sample employee address proof letter from company written in response to the enquiry. Use these template to create a customized letter on behalf of your company.

Format for Employee Address Proof Letter From Company

Ana George
Human Resource Manager

XYZ Investments
Hilton Street
California

Date: August 22, 2016

Henry Cullen

Manager

ABC Banks
12, Herald Street
California

Dear Mr. Cullen,

This letter is in reference to the request for proof of our employee Mr. Raymond Smith as required by you. We would like to inform you that of Mr. Smith has been working with our company from last three years and has been putting up at company apartments. The current address of Mr. Smith is 56, XYZ Apartments, Simon Road, California.

In case, if you need any more information in this regard then please feel free to write to us.

Regards

Ana George
Human Resource Manager

XYZ Investments

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Posted by Hrformats - August 22, 2016 at 12:53 PM

Categories: Letters   Tags: ,

Employees Salary Transfer Letter to Bank

Being the HR manager of your company, the onus of salary transfer of your employees is on your shoulders. If you have some new employee in the company for which you want the salary transfer to be made or you want the salary transfers of your present employees to be made then you must write a formal employee salary transfer letter to the bank instructing the bank to do the needful.

Given below is a sample format for employee salary transfer letter to bank to help you create a personalized draft with important details required to be included. Use this template given for quick and easy reference.

Employees salary transfer letter format to bank

Andrew Cullen

HR Manager

XYZ Technologies Pvt. Ltd.

123 Prospect Ave, Apt 111

California

Date: 30th July, 2016

To,

John Smith
Bank Manager
ABC Bank Pvt. Ltd.
123 Park Avenue
California

Sub: Employee Salary Transfer Letter

Dear Sir,

On behalf of XYZ Technologies Pvt. Ltd., I request you to please debit salary of our employees from our bank account, the details of which have been mentioned below:

Name                          Account No.                 Amount

Mary Smith                 123-456-789                $5000

Hugh John                   111-222-444                $5400

Ana Maria                   781-456-113                $4800

Joseph Roy                  564-987-321                $3800

Thanking in anticipation

Yours sincerely,

Andrew Cullen

HR Manager

XYZ Technologies Pvt. Ltd.

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Posted by Hrformats - July 30, 2016 at 12:55 PM

Categories: Salary Format   Tags: , ,

10 Do’s and Don’ts To Follow While Resigning From Your Job

Resigning from your job is as important as applying for a new job. You cannot simply leave a note at the desk of your boss saying that you are resigning or you cannot even have a heated argument with me and simply walk out. There has to be a proper and graceful resignation. It is important because you are leaving your last impression with the organization you have worked and it is recommended that you do it in a professional and pleasant manner.

This article talks about the 10 important dos and don’ts that you must follow while resigning from your job. Keeping these tips in mind can help you leave a positive impression on your employer and will always be helpful in your career directly or indirectly.

Dos To Follow While Resigning

Here are some of the most important dos that you must follow to make it a pleasant experience for you and your employer…

  1. Inform to your boss personally

Make sure you inform your boss about your intention to resign face to face. Sending him an email or leaving a note on his desk is not the right way. Be confident of sharing your decision with him without any fail. Keeping him informed is following the right protocol and will never put you in any kind of tension.

  1. Be prepared

On sharing this information, your boss might propose some offer to you in order to motivate you to stay back. Be prepared with your answer and know how much you are worth. Stay strong and stay practical.

  1. Keep it constructive

While giving reasons for resignation, be positive in criticizing. You have talk with facts and figures in mind as this will make your stand powerful and logical. Keeping it vague will never be a good justification to your decision.

  1. Be helpful

While handing over your work to your colleagues always be helpful. Be ready to guide them as and when it is needed.

  1. Focus on references

During this process, be sure about the people you would want a job reference. This will help you get a better job.

Don’ts To Follow While Resigning

Now we have the list of things you must never do while resigning from your job…..

  1. Don’t make things awkward

It is important to leave your job gracefully, bragging about your new job can make others feel bad. Never do anything that makes other people feel bad and make things awkward for you in any way. This is one of the most common mistakes we all make when we are happy thereby making things awkward for everyone around us.

  1. Don’t make it public on social media

Never ever announce all this on social media as it is highly unprofessional and damaging to your image for long run. Keep it personal and subtle. Announcing things like this on social networking websites is beyond damage.

  1. Don’t forget to clean your computer

Never ever forget to clean your system. Before leaving make sure that you have removed all your files and data from the computer you have been using at your workplace. Transfer your personal data and make things clean for a fresh start.

  1. Don’t be negative

Every organization has some negative things but talking about them when you are leaving the job is not the right time and especially if you are being negative instead of being constructive. If you cannot be positive, it is better to be quiet.

  1. Don’t refuse to work for notice period

If it is in your contract then you must serve the notice period without making it a topic for discussion. There is no harm in serving for the notice period to keep things simple and sorted. In fact, always keep your joining keeping in mind the notice period as it will never spoil your relationship with your present or future company.

Use these points to make your resignation comfortable and hassle free. With these dos and don’ts, you will never spoil your association with your employer.

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Posted by Hrformats - July 28, 2016 at 12:14 PM

Categories: Others   Tags: ,

Use Strengths and Weaknesses to Crack Your Interview

One of the most common questions we all are asked during our interviews is about our strengths and weaknesses. And this is also one of those questions we are confused about how to answer in order to increase the probability of selection in interview.

The best strategy in order to crack the interview is by highlighting your strength and talk about your weakness in a way so that you can present it as your strength. You must present it in a manner in which it looks like a positive trait of your personality. So before going for the interview, make sure you have worked upon your answer to make it complete and also impressive.

 You must understand that the idea behind asking this question is to know that how well you know yourself and also to know more about you and how your strengths and weaknesses affect your roles and responsibilities when it comes to your professional life. This post talks about some of the strengths and weaknesses along with their explanations that can surely make a big difference your performance in an interview:

Strengths to Mention in Interview

Here are some of the strengths given below along with how you should present it in the interview.

Focused

When you say you are focused, you must talk about your ideas. You must explain that how strong you are at concentrating when it comes to your targets. This can surely work as a wonderful strength for you.

Good Decision Maker

Every company wants an employee who has the ability to take good rational decisions and if you can explain the interviewer your ability to make the right choice then you have done a great job. You can also talk about learning from mistakes, following an analytical approach to take a decision etc.

Personal Values

Personal values include dedication, hard work, professionalism etc. By mentioning personal values, you can create a strong impression on the interviewer. But make sure that whatever value you are mentioning, you should be able to quote an example of the same.

Clarity

If you have clarity in your thoughts, actions, plans and goals then you must mention that to the interviewer. You can also mention that how this has helped you have better understanding of your passion.

Confidence

Confidence on yourself is the biggest strength and you must mention it in the interview. You ability to have confidence in your actions, in your life brings out positivity about you. Companies look for individuals who don’t get worried seeing a problem but have the confidence to face challenges in life.

Weaknesses to Mention in Interview

Here are some of the weaknesses which if presented smartly then change the game.

Strict

You can be strict about various things. You must explain correctly that what makes you strict. Being strict about work done will always be a good thing. Being strict about discipline is always favorable.

Greed

You can have greed for anything but if it is greed for performance, for your new target, for more profits for company then this need will surely be appreciated by the company. So never fail to explain your greed.

Bossy

This word has a negative connotation and being bossy can be harmful for your image. But you can always present it in terms of leadership which is a positive word. So you can mention that you are bossy but selectively bossy as you give room to others to work but you also lead them to the right way.

Fearful

This means that you are scared of taking risks and no company would want that. So mention what makes you fearful. Quote an instance that doesn’t imply that you are scared of risks or uncertainty.

Impatient

You can always mention that you are impatient when it comes to performing slow than usual, performing below expectations and committing mistakes. You are impatient when people arrive late. This helps you achieve your goals effectively.

So while mentioning your strengths, you can comfortably state 2-3 strengths but while mentioning your weaknesses, you don’t have to be generous as just one weakness is fine. Always support them with instances. Do leave room for the interviewer to assume anything wrong.

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Posted by Hrformats - July 26, 2016 at 7:10 AM

Categories: Job Interview   Tags: , ,

10 Unprofessional Activities to Strictly Avoid in Your Career

Career is of utmost importance to all of us and to make it shine bright, we work hard to have a well developed country. But sometimes we might just ending up ruining it all with one wrong move. Every move that we make, we make with an intention to take our career to next level but sometimes unknowingly or knowingly, we end up making a mistake which hampers our career.

This post highlights the top 10 unprofessional activities that we must all avoid in order to keep your career on the right track.

1. Stop Doing Your Work

No matter what the reason is, you cannot simply stop doing your work when you are at office. In case, you are not happy with your boss or with the working culture and you have mentioned this to your management. In such a scenario, you are expected to keep working rather than sitting idle and waiting for the decision to come. If you stop doing your work, then it is an unprofessional thing to do which shows your negligence towards your job.

2. Unprofessional Conduct

While at work, you are expected to behave professionally as this is a rule of the corporate world and you must never break it. Never ever get stuck in a situation wherein someone has to come up to you and warn you about your misconduct. Always be professional when you are at work, no matter where you come from.

3. Work From Home

Companies do offer the comfort of work from home to their employees but making stupid excuses to work from home is the worst thing to do. This is just a comfort and you must use it when it is actually necessary. Do not simply opt for it so that you can relax at home. It is unprofessional.

4. Miss on Meetings

If you have a meeting scheduled an hour before your usual official timings and you skip it, it is seriously damaging to you. It is very important that you take all your meeting requests seriously. Making excuses for skipping it gives a wrong message.

5. Participating in Unimportant Programs

Sometimes we end up participating in events of no importance like a dance class or yoga session or a cultural event. These programs are good to attend, only if you are doing complete justice to your professional roles and responsibilities. Never miss on your work because of these programs which are not connected with your profession.

6. Not Being Serious

If you are not serious about your work, nothing can save your career. Being very casual with things is not good for your professional growth. If you will take everything lightly, then you will head nowhere.  Work demands seriousness and commitment.

7. Take 5 Meal Breaks Instead of 3

Most of us love to take breaks as and when we want and we end up going for breaks for more than 3 times. We go for tea breaks, coffee breaks and meal breaks because of which we are actually spending more time in food and talks than at our desk, working for the job for which we have been appointed. Do not be a part of those groups who happen to do these things.

8. Taking All Types of Leaves

Companies offer different kinds of leaves and you aim to utilize all these leaves, whether they are needed to not. You want to use all the sick leaves and casual leaves. And for this you will make all possible excuses which will surely mean that you are creating stories than reporting the real problem. So never do such a thing which can ruin your reputation.

9. Strong Focus on Grooming

It has often seen in offices that female employees spend too long in washrooms grooming themselves. You need to understand that you need to groom yourself on the technical front rather than on your looks. Likewise, male employees spend good amount of time in gyms to work on their body. There has to be a limit to everything.

10. Fall Sick Every Few Days

If you are taking too many leaves saying that you are sick then this is going to ruin your reputation because your boss would always feel that you are always unwell. And in such a scenario, you can never expect your boss of give you a task of high priority or to give you appraisal because you are never well to perform your duties.

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Posted by Hrformats - July 23, 2016 at 12:26 PM

Categories: Others   Tags: , ,

Best 7 Skills Employers Want in Employees

Whenever we go for an interview, we are always keen on knowing the skills that are important for getting selected. These are some of the skills which every employer looks for in the candidates, no matter what position you are applying for.

Types of Skills

There are two kinds of skills:

  • Soft Skills

They take into account your attributes and inter-personal skills that are helpful in working and being successful in your professional life.

  • Hard Skills

They take into account all the abilities and knowledge you need to possess in order to do a particular job. They are more tangible and are must in order to accomplish your task with effectiveness.

Top 7 Skills Employers Look For

Here is the list of the topmost 7 skills that every employer looks for while recruiting a candidate. These skills do not depend upon the profile or package and are must for every candidate to possess in order to get selected.

Communication Skills

When you are in an organization, you need to communicate effectively. Whether it is written communication or verbal communication, you need to be able to communicate with effectiveness and confidence with people above and below you. This would surely help you share your views without any confusion and would help others understand you better. Only knowledge is not sufficient, if you cannot communicate it right.

Optimistic Approach

Employers always want to hire those candidates who are positive in their approach. This is important because they have the courage to work under challenging situations. They have the capability to work with flexibility and utmost dedication in order to accomplish their task.

Analytical Skill

You should also be able to analyze the situation and figure out things independently. Analytical skills vary according to your profile and responsibilities you shoulder but are always important in order to work in a planned and organized manner. If you cannot think and analyze, you cannot work independently.

Interpersonal Skills

It is very important for you to have interpersonal skills which help you interact with people around you. It is of extreme importance that you are able to engage with people with confidence and comfort and this is judged during your interview because no company wants an employee who is lost in his own thoughts.

Skills to Work in Team

Companies look for candidates who are good team workers. They want employees who are cooperative and coordinating as they can achieve better targets and help organization grow. You must make sure that you share some experience which reflects your ability to work with team effectively. A team worker is always an asset to the organization.

Technical Skills

These skills are very much subjective to your job profile. But nevertheless, every profile requires some or the other technical skills. For instance, these days every candidate is expected to use computers. You are expected to know MS Office which is considered one of the basics. Make sure you are friendly with basic technical skills, if you are going for a job which doesn’t require specific technical skills.

Leadership Skills

If the company is hiring for a position which includes leadership role then they want a candidate who can confidently interact with people, listen to their problems, motivate them to work and bring out the best out of everyone in the group. In case you are applying for a job which doesn’t require leadership skills then also this is an important skill to have if you want to climb high in the ladder.

With these top 7 skills, you will always have brighter chances of getting selected in the interview. So when you are going for the interview, make sure you are able to put forward these skills directly or indirectly.

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Posted by Hrformats - July 18, 2016 at 1:05 PM

Categories: Employee Benefits   Tags: , ,

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