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10 Unprofessional Activities to Strictly Avoid in Your Career

Career is of utmost importance to all of us and to make it shine bright, we work hard to have a well developed country. But sometimes we might just ending up ruining it all with one wrong move. Every move that we make, we make with an intention to take our career to next level but sometimes unknowingly or knowingly, we end up making a mistake which hampers our career.

This post highlights the top 10 unprofessional activities that we must all avoid in order to keep your career on the right track.

1. Stop Doing Your Work

No matter what the reason is, you cannot simply stop doing your work when you are at office. In case, you are not happy with your boss or with the working culture and you have mentioned this to your management. In such a scenario, you are expected to keep working rather than sitting idle and waiting for the decision to come. If you stop doing your work, then it is an unprofessional thing to do which shows your negligence towards your job.

2. Unprofessional Conduct

While at work, you are expected to behave professionally as this is a rule of the corporate world and you must never break it. Never ever get stuck in a situation wherein someone has to come up to you and warn you about your misconduct. Always be professional when you are at work, no matter where you come from.

3. Work From Home

Companies do offer the comfort of work from home to their employees but making stupid excuses to work from home is the worst thing to do. This is just a comfort and you must use it when it is actually necessary. Do not simply opt for it so that you can relax at home. It is unprofessional.

4. Miss on Meetings

If you have a meeting scheduled an hour before your usual official timings and you skip it, it is seriously damaging to you. It is very important that you take all your meeting requests seriously. Making excuses for skipping it gives a wrong message.

5. Participating in Unimportant Programs

Sometimes we end up participating in events of no importance like a dance class or yoga session or a cultural event. These programs are good to attend, only if you are doing complete justice to your professional roles and responsibilities. Never miss on your work because of these programs which are not connected with your profession.

6. Not Being Serious

If you are not serious about your work, nothing can save your career. Being very casual with things is not good for your professional growth. If you will take everything lightly, then you will head nowhere.  Work demands seriousness and commitment.

7. Take 5 Meal Breaks Instead of 3

Most of us love to take breaks as and when we want and we end up going for breaks for more than 3 times. We go for tea breaks, coffee breaks and meal breaks because of which we are actually spending more time in food and talks than at our desk, working for the job for which we have been appointed. Do not be a part of those groups who happen to do these things.

8. Taking All Types of Leaves

Companies offer different kinds of leaves and you aim to utilize all these leaves, whether they are needed to not. You want to use all the sick leaves and casual leaves. And for this you will make all possible excuses which will surely mean that you are creating stories than reporting the real problem. So never do such a thing which can ruin your reputation.

9. Strong Focus on Grooming

It has often seen in offices that female employees spend too long in washrooms grooming themselves. You need to understand that you need to groom yourself on the technical front rather than on your looks. Likewise, male employees spend good amount of time in gyms to work on their body. There has to be a limit to everything.

10. Fall Sick Every Few Days

If you are taking too many leaves saying that you are sick then this is going to ruin your reputation because your boss would always feel that you are always unwell. And in such a scenario, you can never expect your boss of give you a task of high priority or to give you appraisal because you are never well to perform your duties.

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Posted by Hrformats - July 23, 2016 at 12:26 PM

Categories: Others   Tags: , ,

Best 7 Skills Employers Want in Employees

Whenever we go for an interview, we are always keen on knowing the skills that are important for getting selected. These are some of the skills which every employer looks for in the candidates, no matter what position you are applying for.

Types of Skills

There are two kinds of skills:

  • Soft Skills

They take into account your attributes and inter-personal skills that are helpful in working and being successful in your professional life.

  • Hard Skills

They take into account all the abilities and knowledge you need to possess in order to do a particular job. They are more tangible and are must in order to accomplish your task with effectiveness.

Top 7 Skills Employers Look For

Here is the list of the topmost 7 skills that every employer looks for while recruiting a candidate. These skills do not depend upon the profile or package and are must for every candidate to possess in order to get selected.

Communication Skills

When you are in an organization, you need to communicate effectively. Whether it is written communication or verbal communication, you need to be able to communicate with effectiveness and confidence with people above and below you. This would surely help you share your views without any confusion and would help others understand you better. Only knowledge is not sufficient, if you cannot communicate it right.

Optimistic Approach

Employers always want to hire those candidates who are positive in their approach. This is important because they have the courage to work under challenging situations. They have the capability to work with flexibility and utmost dedication in order to accomplish their task.

Analytical Skill

You should also be able to analyze the situation and figure out things independently. Analytical skills vary according to your profile and responsibilities you shoulder but are always important in order to work in a planned and organized manner. If you cannot think and analyze, you cannot work independently.

Interpersonal Skills

It is very important for you to have interpersonal skills which help you interact with people around you. It is of extreme importance that you are able to engage with people with confidence and comfort and this is judged during your interview because no company wants an employee who is lost in his own thoughts.

Skills to Work in Team

Companies look for candidates who are good team workers. They want employees who are cooperative and coordinating as they can achieve better targets and help organization grow. You must make sure that you share some experience which reflects your ability to work with team effectively. A team worker is always an asset to the organization.

Technical Skills

These skills are very much subjective to your job profile. But nevertheless, every profile requires some or the other technical skills. For instance, these days every candidate is expected to use computers. You are expected to know MS Office which is considered one of the basics. Make sure you are friendly with basic technical skills, if you are going for a job which doesn’t require specific technical skills.

Leadership Skills

If the company is hiring for a position which includes leadership role then they want a candidate who can confidently interact with people, listen to their problems, motivate them to work and bring out the best out of everyone in the group. In case you are applying for a job which doesn’t require leadership skills then also this is an important skill to have if you want to climb high in the ladder.

With these top 7 skills, you will always have brighter chances of getting selected in the interview. So when you are going for the interview, make sure you are able to put forward these skills directly or indirectly.

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Posted by Hrformats - July 18, 2016 at 1:05 PM

Categories: Employee Benefits   Tags: , ,

Transfer Letter Format Due To Family Reason

Transfer letters are formal letters that are written in order to submit a written request to your employer for transferring you within the organization to some different location. Usually such letters are addressed to the Human Resource Department or to the head of your department or to your boss. There can be different personal or family reasons because of which you have to request your transfer.

Given below is a format sample of professionally drafted transfer request letter due to family reasons. You can use this draft example to create a customized letter by using your own reason. Keep it short and don’t miss on any detail.

Transfer Letter Format Due To Family Reason

Jackie Brown

22 B Block

Swedish Apartments

California

Date: 16th July, 2016

To,

Robert Tims

HR Manager

ABC Finance Bank

52nd Harold Street

New York

Subject: Transfer Request Letter

Dear Mr. Tims,

The purpose of writing this letter is to request you to kindly transfer me to the California Office of ABC Finance Bank.

The reason for submitting this request is that my parent put up in California and they need to undergo some medical treatment for which I need to be there with them.

I have been working with ABC Finance Bank from last 8 years and I enjoy working in our company. I don’t want to leave this job and that’s why I am submitting this request. This is an inevitable situation at my end and I really need you to consider my request. I ensure that I will work with the best of my abilities and potential to benefit our office in California.

It is a humble request to you to please consider my transfer. I ensure that you will have no complaints on my performance level. I am looking forward to continue serving at ABC Finance Bank. Your positive response is anticipated.

Thanking in anticipation for considering my request.

Yours sincerely,

Jackie Brown

Finance Manager

ABC Finance Bank

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Posted by Hrformats - July 16, 2016 at 12:41 PM

Categories: Letters   Tags: , ,

10 Secrets for Making Job Search A Great Success

We all work hard for making our job search process a success but despite the best of our efforts, we are not always rewarded with what we had expected. We must not forget that the competition in the market is very high and you need to give your best in order to make your job search a rewarding experience.

With this article, we have highlighted 10 secrets that can be very helpful in making job search process a success for all those who are hunting for a good job. With these secrets, you can actually beat the competition…so find out these tricks….!!!!

1. Go for Informational Interview

If the company in which you wish to apply doesn’t offer any openings for now then you can always go for an informational interview which helps you connect with people and the organization. This will help you make a difference when you will go for the actual interview.

2. Always Focus on Quality Over Quantity

All of us apply for hundreds of jobs because internet has made it so easy and comfortable to apply for jobs online. And when everyone is doing the same, you will never be able to make a difference if you are on the same wagon. To strike the right chords, be selective in your search and to make a difference, write personalized cover letters with your resume to make your application effective and impressive.

3. From Generalized to Personalized

We often copy paste the cover letters just because we must send a cover letter with our resume. And because of this, most of the recruiters don’t even pay attention to the resume because cover letter looks weak. To make it interesting, always keep it personalized. Include clear information and keep it specific to the job profile for which you are applying. This will surely make the reader interested in reading your resume.

4. Optimize on Connections

We know that connections make a big difference but in order to enjoy the benefits, we have to make a move. Get in touch with your former manager, co-worker, boss and any other professional connection to know if they have a job opening in their present company. With a connection mentioned in your cover letter, you can actually make a big difference and stand out in the competition without doing anything extra.

5. Clean Your Social Media

Before applying for any job, make sure that your profiles on various social networking websites are protected.  You surely don’t want the company to see your Facebook or Instagram profile. Keep your LinkedIn and Google Plus profile with your latest information on employment and other professional details. Having an online portfolio can work as an impressive addition.

6. Have an Impressive Portfolio

Having a portfolio which includes a cover letter and resume along with printed recommendations can do wonders for you. But having these documents can make you look professional and hardworking and is worth every minute invested.

7. Never Go Unprepared for the Interview

Always prepare well for the interview. You should have complete knowledge about the company you are applying to, the profile for which you are applying. Do not forget to rehearse the basic interview questions. If you are going unprepared, you are going to lose all the points. Seek help from your friends to prepare smartly.

8. Be Specific

Never answer any questions that bring no clarity to the interviewer. Whatever you speak has to be of some value. Saying that you are a hard worker will not get you anywhere but narrating an incident which explains this quality will be more effective. You should know how you want to lead the interview rather letting the interview lead you.

9. Create Impressive Last Impression

Last impression is as important as your first impression. Leave the interview room with a smile and firm handshake. Do not forget to thank the interviewer for his time. You can even ask for the business card and once you are home write a thank you email.

10. Always Be Helpful

It is important to work on your relationships and be helpful to others. This is important as it will always help you have better connections which might help you get a reference or a job. Being nice to everyone in the professional world is of extreme importance.

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Posted by Hrformats - July 14, 2016 at 12:39 PM

Categories: Job Evaluation   Tags: ,

Letter to Withdraw from a Job Offer

Life is really uncertain. You cannot predict what might happen next. While going for an interview, you always pray that you are selected and when you are selected, you feel extremely happy. But sometimes due to unforeseen situations, you might have to withdraw from an accepted job offer. If you are also trapped in a similar situation and you don’t know what to do then writing a formal letter is highly recommended.

Here is a sample letter to withdraw from a job offer drafted for you. Use this format example to write a personalized letter rescinding an accepted job offer.

Sample Letter to Withdraw from a Job Offer

Jackie Brown

22 B Block

Swedish Apartments

California

Date: 12th July, 2016

To,

Robert Tims

HR Manager

ABC Finance Bank

52nd Harold Street

New York

Subject: Rescinding accepted job offer

Dear Sir,

I would like to thank you for offering me the position of Finance Manager in your esteem organization ABC Finance Bank. I would also like to thank you for all the time spent by you and your team members with me during the complete process of recruitment. When I accepted the offer, I was very much sure about the profile and duties and responsibilities associated with it.

I would like to inform you that due to some complications on personal front, I will not be able to accept your generous offer and I will have to rescind my acceptance. With highest regard to the company and your team, I state that at present I will not be able to move ahead with the offer.

I wish ABC Finance Bank and you great success in future.

Once again, I express my gratitude towards you, for giving your time and consideration. I am hopeful that we might get to work some other time.

Yours sincerely,

Jackie Brown

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Posted by Hrformats - July 12, 2016 at 11:30 AM

Categories: Letters   Tags: , ,

Staff Resignation Announcement Email

Being the HR or the Manager of your company, when some of your employee is leaving the organization, you must share this information with other staff members by writing a formal email which contains all the important points related with the work tenure, working and resignation of that particular candidate.

Given below is a sample format of the staff resignation announcement email which you can use for creating a personalized email with essential points that are must to be included.

Sample Staff Resignation Announcement Email

Subject: Staff Resignation mail

Dear Staff Members,

With deep regret, I am announcing the resignation of Mr. Adam Smith from the Marketing Department of our company. He is resigning from his job because of some personal reasons, effective from 1st July, 2016.

Mr. Adam has been a committed employee of our company for more than 7 years. Since 2009, he has been associated with the company and has always worked hard in his field to take company at greater heights. He has been one of the most efficient Marketing Managers our company has seen. Under his leadership, the performance of Marketing Department has created new benchmarks. He has always put forward the good of the company and worked with utmost dedication to deliver his best. He was a wonderful and valuable asset to our company for all these years and his resignation will be a loss to all of us.

On behalf of ABC Corporation Pvt. Ltd., let us all wish Mr. Adam best of luck for all his future endeavors. Let us bid him a happy and cheerful farewell on his resignation. The company is hosting a small farewell party for him on 26th June, 2016 to bid him goodbye. I would look forward for your presence at the party so that we can together wish him luck for the future. He would also be very happy to have all his co-workers and staff members around him when he leaves the company.

Thanking you!

Sincerely,

Samantha Johnson

Manager, HR Department

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Posted by Hrformats - July 8, 2016 at 7:04 AM

Categories: Recruitment Format   Tags: , ,

Steps for Writing Cover Letter for Recruitment Consultant

When you are applying for a job, while submitting your resume, it is extremely important that you also write a formal cover letter with it. If you are applying for a job through a Recruitment Consultant then you must invest some time in drafting a professional cover letter with all essential details to make sure that your letter is able to deliver the information that you want the reader to know. This is the only opportunity you have to make a strong impression without your presence and you must not waste it at any cost.

Steps to Write Formal Cover Letter for Recruitment Consultant

Here are some of the steps that you can use to create a perfect letter which includes the right amount of information.

Preparing the Base

It is about getting ready with all the information so that you can frame an impressive cover letter. For this, you will need the following details:

  • Be very sure of the kind of job you want to get into. Do not be confused or unsure about what you are looking for.
  • Make sure your resume is drafted with all the important points, without any errors.
  • Review and study your resume thoroughly before writing the letter as it will help you know what points you must discuss in your letter.
  • Follow the format of a business letter. You must focus on using the right format as this would leave a strong impression on the reader. Be sure of addressing the person correctly. Font, space, paragraph etc. are to be used without any errors.

Writing the Cover Letter

  • Address the Recipient Right

Address the recipient as Mr. or Ms. You must also use “Dear” as greeting in your letter. If you are not sure of the gender then use “Dear” followed by the name.

  • Purpose of Writing the Letter

You must clearly state the reason for which you are writing the letter in the first paragraph. Keep it straight, clear and short so that there is no confusion.

  • Give Your Introduction

Introduce yourself in 1-2 sentences. Keep it short but informative so that the recipient knows about you.

  • Mention the Job Profile

Now it is time to mention the job profile for which you have applied. This will avoid any kind of confusion as far as your job application is concerned. You must keep it straight and short. Make sure you are able to express your interest in the job profile and the company in an enthusiastic and positive way. You must include all possible details related with the kind of job you are looking for.

  • Sell Your Skills and Interests

In order to develop the interest of the reader in your resume, you must make sure that you include your skills, interests, qualifications and experiences in your letter in a brief yet impressive manner. The idea here is to develop the interest of the reader so that he is compelled to find out more about you. But whatever information you are sharing in this paragraph should complement the requirements of the profile. The more convincing you sound, the brighter chances you have for getting selected for the next round. You must use your skill to sell yourself in the most impressive way so that you stand out of the crowd.

  • End With an Enthusiastic Note

While ending your letter, you must write a concluding paragraph which stresses on the fact that you are a suitable candidate for the profile. Thank the recipient for his time and consideration.

  • Check for Errors

Before sending the letter, make sure that you take out some time to proof read the letter. This is important to make sure that your letter doesn’t contain any mistakes or errors. Check for spelling mistakes, grammatical errors and other format related issues to ensure that everything is perfect.

  • Attach it With Resume

Once you have framed a proper letter, it is time to attach it with your resume. Make sure that your resume is correct in every sense before sending it across.

Use these steps for creating a perfect cover letter for a recruitment consultant.

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Posted by Hrformats - July 6, 2016 at 1:02 PM

Categories: Recruitment Format   Tags: , ,

Salary Increment Letter After Completing One Year

Once you have completed one year with your company, it is time to write a request for increment to your HR Manager. If you don’t know how to draft a formal salary increment letter to the management on completion of one year then given below is a wonderful format which you can use as a base for creating a perfect letter. Make sure you use the right sample because it has the power to get a positive answer from your boss.

Salary increment sample letter after completing one year

Sam Jackman

123 Silver Street

42, Park Avenue
New York

Date: 01st July, 2016

To,

Adam Gibbs

HR Manager,

ABC Corporation Pvt. Ltd.

New York

Dear Mr. Gibbs,

I would like to bring to your notice that on 1st June, 2016, I completed one year with ABC Corporation Pvt. Ltd. as a Marketing Executive. I was always a dedicated and honest employee of your company. I have given the best of my potential and efforts to every project or assignment that I was handed over without any delays or issues.

With this letter, I would like to highlight that I was recruited at a lower salary and was promised an increment after completion of one year. And now that I have successfully completed the tenure, I am writing this letter to ask a rise in my salary because my present salary is too low to cover the expenses of my family.

I have a job offer from XYZ Technologies Pvt. Ltd. and the company is offering me a better package. However, I am an honest and committed employee of your company, I decided to write a letter reminding you about the commitment made at the time of the recruitment.

Kindly consider my request.

Thanking you.

Yours sincerely,

Sam Jackman

Marketing Executive

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - July 1, 2016 at 12:43 PM

Categories: Salary Format   Tags: , ,

Increment Cancellation Letter

Sometimes dues to various reasons, being the HR Manager of your company, you might have to cancel the increment of one of your employees. In order to inform this, you must write a formal increment cancellation letter to the employee stating him the reason for taking such an action.

If you don’t know how to frame such a letter then given below is a sample increment cancellation letter which you can use for drafting a formal letter with all the important details that are suppose to be included in this letter.

Sample Format Of Increment Cancellation Letter

James Smith

HR Manager

ABC Corporation Pvt. Ltd.

2 Richmond Street

New York

Date: 25.06.16

To,

Adam Joseph

42 Johnson Apartments

St. Anthony’s Road

New York

Dear Mr. Adam,

This is to inform you that the recent episode of misconduct against company laws that happened on 20.06.16, we have found you guilty of the charges levied against you. And as per Company’s policy, severe punishment charges can be inflicted upon you.

However, taking in consideration your past record and analyzing the nature of misconduct, the Company has decided on a milder punishment for you. Therefore, your increment which was due this year will be put on hold for one year. During this time, your performance and your behavior will be strictly under a watch and if everything is found satisfactory and as per Company’s policy then your request for increment will be considered by the Management once the given period is complete.

Sincerely,

James Smith

HR Manager

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - June 27, 2016 at 12:34 PM

Categories: Letters   Tags: ,

Steps For Writing Resume Received Email

Communication is extremely important in the professional scenario as it sets the flow of information so that the work is carried on with smoothness. If you are the HR Manager of your company and you have received resumes of the candidates for different profiles then as a professional company, you must send resume received email to all those who have applied for the job. This is important so that the candidate is informed that the resume that he had sent has been received and acknowledged by the company so that there is no room for uncertainty.

If you don’t know how to write such a letter then here are some steps which will make this job a lot easier for you. Follow these guidelines and you would be able to draft a perfect formal resume received email.

  • Start with Acknowledgement

Always start with acknowledging that you have received the resume and the application of the candidate. This should include the name of the organization along with the profile name for which the resume has been sent.

  • Mention the Process

After this you must include a few lines on the process, on the last date of application and other related things. The idea is to bring clarity about the process in the mind of the candidate. For instance, you can mention that “We will screen all applicants and select candidates whose qualifications seem to meet our needs. We will select the best 5 who will be called for the interview.”

  • Mention a Tentative Date

If you can then you must include a tentative date in your letter which is the date by which the candidates will be informed about the decision concerning interview.

  • End it With Good Luck

End your email with a good luck note on behalf of your company. Keep it short and simple.

Use these simple steps to frame a personalized resume received email on behalf of your company with all the important points. Keep this email short and informative as it is just an acknowledgement of resume received.

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Posted by Hrformats - June 24, 2016 at 12:25 PM

Categories: Others   Tags:

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