Human Resource Sample letter formats and all types of the Sample HR Forms, Templates and Other HR Documents available for free download.

Comprehensive Guide for Manager to Effectively Motivate Employees

It is the duty of the manager to motivate his employees. Motivation is extremely important to make your employees aim higher and work harder. Without motivation, no organization and no employee can improve.  Therefore, managers should know what motivates their employees and serve them the same thing to get better performance.  For some money is the motivation and for some recognition is. Some enjoy new challenges and competition while some are contented with their work. It is very much subjective to a candidate what motivates him.

Understanding the Motivational Issues

Sometimes people fail to act, not because they are not motivated but because they have other issues which make it difficult for them to accomplish what they can. Here are some situations:

  • Time Management Issue: Some people lack the ability to use their time and as a result they are unable to perform even when they are motivated.
  • Procrastination Issue: Some people delay things not because they are not motivated but because they have some fear or they lack confidence.
  • Issues with Approach: Some people have a typical that they cannot do a particular job or they should have done that job. They are somehow stuck with the past.
  • Issues with Thinking Pattern: Some people think differently. They jump to conclusions, mislabel, magnify or minimize problems. They can do things but they are unable to.

A Guide to Motivation

We have come up with few motivating techniques that will help you and your organization grow.

Motivate Them to Be More Productive

Almost all the companies use rewards and competition to motivate their employees to be more productive but this kind of approach loses its luster with time. Here are a few tips to help:

  • Know various kinds of rewards:

Big and unexpected rewards are used seldom but motivate employees very well.  Scheduled rewards are very much expected and regular rewards that are easy to attain for anyone in the company. Rewards depending upon everyday work of employees. Companies have to use mix of these rewards to motivate the employees.

  • Maintain transparent work culture

Not all companies are comfortable with this idea but maintaining transparency in company actually helps in motivating employees. This helps them trust their company better and work harder to be a stronger part of it.

  • Encourage loyalty

It is not easy to find employees who are loyal to companies. So focus on this attribute which every company desires for.

  • Profit sharing with employees

This is another kind of reward. Employees feel motivated because increased productivity reflects in their income as well. They are motivated to work continuously to give better results as each and every attempt that they make brings about a change in their overall earnings.

  • Reward them for their hard work

It is important to reward employees for their hard work. When they get bonus for their extra commitment and new leads, they feel motivated to work harder. It is for the managers to see that each one gets paid for the hard work in the reward system.

  • Excessive pressure hampers performance

If in the name of motivation, you end up putting extra pressure on your employees then it is quite damaging. It actually turns out to be the biggest demotivator for them. It is nothing but bad management skills that end up putting their employees under unnecessary performance because of which they fail to deliver even their regular performance. Be justified with what you ask your employees for.

Motivate Them to be More Creative

Make your employees more innovative, encourage them to think differently. Here are the tricks that are of great help:

  • Allow Them To Have A Little Fun: If you want them to be creative, you have to allow them to have some fun. Creativity flourishes in an easy and fun-filled setting.
  • Let Them Have Freedom to Think: Let your employees have their own ideas put into action, learn from their mistakes and enjoy their success.

Motivate Them to Work In Synergy

Companies have to strike the right balance between having their customers work together but not against each other. Managers have to be smart with using their motivational tactics to motivate their employees effectively so that team dynamics don’t get affected and also that employees don’t care about competition.

  • Don’t let competition damage teamwork

Companies have various teams and managers must check that outputs of these teams don’t get hampered because of competition. Synchronization between the both is a must.

  • Fair competition is healthy competition

The spirit of the competition has to be positive. Don’t let any kind of negative behavior surface during the competition or else it will again act as a demotivator.

  • Check on gossips

Managers must make sure that any kind of practices like gossiping and backstabbing don’t surface in the company. They have long lasting damages.

This is a complete guide to help managers motivate their employees in the right way.

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Posted by Hrformats - June 16, 2017 at 6:40 AM

Categories: Employee Benefits   Tags: ,

Warning Letter to Employee Taking Leave Without Handing Over Work

Organizations often face problems when employees go on leaves without handing over their work to their co-workers. In this case, it becomes extremely difficult for others to work as they have no idea of the work in progress. In such a scenario, writing a warning letter to the concerned employee on this issue is the professional thing to do.

Given below is a sample draft of warning letter to the employee who has gone on leaves without work handover. Use this template to create your letter.

Warning Letter to Employee Gone on Leaves Without Work Handover

From:

Harish Rana

Marketing Manager

Sinha Group of Companies

52 Gulmohar Lane

Delhi

Date: 30.05.2017

To,

Amit Tandon

H-52/A, Welengkar Apartments

Greater Kailash

Delhi

Dear Amit,

You had gone for a long leave starting from 20th April, 2017 to 20th May, 2017. As it was a month-long leave, it was very much a part of your duty to hand over your work to your team members. It was quite disappointing to know that you went on the leaves without giving any brief on the projects that you were handling.

Being a part of the organization, we are sure that you are aware that during one’s absence from work, company cannot afford to put any work on hold. And any work loss because of non-handing over of work is a serious act. Department of Marketing, therefore, will look into this act with complete seriousness because it had led to many delays in the work.

We would like to warn you that if in future you repeat this behavior then the company will be compelled to take hard actions against you. You must understand that you are a team leader and you must work to set good examples for others to follow. Please consider this letter as the final warning as we would not appreciate such irresponsible behavior in our organization.

Sincerely,

Harish Rana

Marketing Manager

Sinha Group of Companies

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Posted by Hrformats - May 30, 2017 at 8:05 AM

Categories: Warning Letter Format   Tags: ,

Sample Letter of Assets Format For Issuing Laptop, Mobile Phone and SIM

Companies issues different things to their employees which are required by them to work hassle-free. While issuing things like laptops, mobile phones etc., companies write a formal letter of assets stating everything that the company is issuing to the employee along with terms and conditions for the same.

Given below is a format for letter of assets for issuing laptop, mobile phone etc. which you can use for creating a personalized letter.

Format of Letter of Assets for Issuing Laptop, Mobile Phone and SIM

From:

Smita Singhal

HR Manager

Sinha Group of Companies

52 Gulmohar Lane

Delhi

Date: 26.05.2017

To,

Amit Tandon

H-52/A, Welengkar Apartments

Greater Kailash

Delhi

Dear Amit,

We would like to inform you that for the position you have joined Sinha Group of Companies, the management has decided to provide you with a laptop, a mobile phone and a SIM which comes under group connection of the company.

As per the Company’s policy, the designation on which you have joined, allows us to issue you with a Moto Xplay handset and a Dell laptop. We would further like to inform you that the company will bear only the rental cost of the mobile phone. In case of exceeding the limits, the payments will be debited from your salary.

We would like to share with you that you will be responsible for taking care of the handset and the laptop. In case of loss or damage, you will be responsible for the replacement.  And when you will leave the company then you will be required to return the laptop, the mobile phone and the SIM card that the Company is issuing to you to the HR department.

Sincerely,

Smita Singhal

HR Manager

Sinha Group of Companies

Click Here To Download Need Issuing letter format for Laptop, Mobile phone and sim

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Posted by Hrformats - May 25, 2017 at 7:46 AM

Categories: Letters   Tags: , ,

Exciting and Fun Team Building Games Indoor for Corporate in India

All work and no play surely make life very dull. To make sure that your team is highly energetic and beautifully synchronized, corporate team building games are always a good choice.  Fun-filled indoor team building activities for corporate are not just a great idea to break the monotony at work but also a wonderful way to induce team building skills in the employees. If you cannot arrange for an outdoor visit, you can utilize free indoor time with these unique team building activities and programs that induce learning without killing the fun of the games.

Being the manager, if you are looking for indoor team building activities for youth, this post unveils some of the most entertaining and interesting corporate games for fun which ensure great learning. Include these corporate team building activities to give your employees a break from work by engaging them in activities that develop team building skills and inter-personal skills that help them perform better at work. Let us have a look at these wonderful indoor team building activities for youth that you can try with your team.

1. Poker Tower

Poker Tower Team Building GameMake a team of 2-5 people and given them a pair of scissors with a pack of poker cards. They will need to create a poker tower using the things allotted to them. This is a game of 15-20 minutes which intends to develop team building and innovation in the participants.

2. Keep the Balloon High

Keep the Balloon High

It starts simple with teams given a set number of balloons with instructions to keep them in the air using just one touch. Gradually the numbers of balloons are increased making it a difficult task. The aim of this game is to develop coordination between the group members.

3. Egg Drop Game

Egg Drop Game Team Building GameMake teams of 2-3 people. Give each team tape, balloons, plastic, newspaper, rubber bands, straws etc. and a set time of an hour to create a package of eggs which keeps the eggs intact when they are dropped from 2nd or 3rd floor.

4. Break the Code

 

Break the Code Team Building GameEach team is allotted a code and the team which is able to crack the code wins the game. The idea of this game is to develop problem solving skills and teamwork between the members.

5. Cross the Mine Field

Cross the Minefield Team Building GameIn a hall arrange the mines like cones, bottles, squares etc. from one end to another in a random pattern. Create teams with two persons in each. Blindfold one member and now ask him to go from one corner to another without touching these mines based on instructions given by the other member.

6. Talk in Circle

Talk in Circle Team Building GameTake a long piece of string and place everyone around it forming a circle. Let them hold the string to the height of their waist. Now with their eyes closed, they ask them to form different geometric shapes. This is quite a challenging game with form rectangles, triangles, octagons etc. without opening their eyes.

7. Pepper and Salt

Pepper and SaltThis fun activity involves a big group in even numbers. Create papers with pair of things like honey and jam, Mickey and Minnie, salt and pepper etc. Tape one paper at the back of each person without letting him know what’s written on it. As the game starts, each one has to find out what’s written on his paper by asking simple yes and no questions.

8. Hula Hoop Circle

Hula Hoop Circle Team Building GameTeam is made to stand in a circle and two hula hoops are introduced to the group at different points. Now the team has to move the hoop in the circle without breaking the chain of hands. This activity demands coordination and skill to accomplish this goal effectively.

9. Group Juggle

Group Juggle Team Building GameIt is quite a fun activity which requires a group of 4-6 people standing in a circle. It starts with juggling one ball with one touch at a time. More balls are added to see how many balls can stay in the air. This activity is all about mental alertness and coordination with team members.

10. Moon Ball

Fun Moon Ball Team Building GameWith a large inflatable ball, the team is suppose to keep the ball in the air for the longest time possible and make sure that every team member has touched it before it finally falls the ground. This is an amazing activity when the numbers of team members are quite large.

These are some of the entertaining, exciting and learning corporate team building games which make amazing choices of indoor games which can be easily played in the office during coffee breaks or weekends. They surely develop group coordination, individual skills and mental effectiveness.

To know about equally energetic and vivacious outdoor corporate games, click here.

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Posted by Hrformats - May 11, 2017 at 12:30 PM

Categories: Others   Tags: , ,

Format For Warning Mail on Resignation Without Notice Period Completion

Every company has certain rules and regulations when it comes to submitting resignation and one important rule is serving the notice period. If an employee of your company has resigned from his job without completing the notice period then before taking any further action against him, you must first write a formal letter to employee for leaving without notice. Using notice period letter template, you can comfortably draft warning letter for not completing a one month notice period to employee.

To make this task easier for you, we have come up with letter format without notice period. Use this one month notice period letter format to frame a customized warning letter with essential details.

Warning Mail Format for Resigning Without Notice Period Completion

Dear Ashok,

We have been informed by your Manager, Mr. Akhil Kumar that you have not been coming to office from last ten days. More importantly, you are disappearing from work without any information. We would like to bring to your notice that as per the rules of the Company, this is a serious offence. If you are planning a resignation then you must formally submit your letter of resignation prior to one month of the date when you plan to leave. The same was also mentioned in the contract letter that you signed while joining the Company.

It is completely the choice of the employee to work or resign from the job. Our Company never compels any employee from moving ahead in their career by seeking opportunities with other companies. But at the same time, we expect our employees to be professional and follow the rules of the Company till the time they are associated with it.

Because you have not reported to work in last 10 days, it is something we would never approve of. Your team members have made various attempts to get in touch with you but you have ignored all the calls and emails which make it quite obvious that you no longer wish to continue with this job.

We would like to bring to your notice that because of your unexpected absence, the projects that you had been working on are suffering a great loss. We request you to consider this letter as a serious warning and report to your Manager within 2 days or else Company will have to take some strict action against this unprofessional act which was also highlighted in your contract.

We would be happy to listen to your part and would appreciate if you can be more professional in submitting your resignation and fulfilling the clause of one month notice period,

Regards

Anuradha Roy

HR, Manager

Crown Technologies Pvt. Ltd.

Click here to Download warning mail Format for resigning without completing notice period

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Posted by Hrformats - April 29, 2017 at 6:37 AM

Categories: Warning Letter Format   Tags: , ,

Experience Certificate Letter Format for Loan From Private Bank

If you have applied for loan in some private bank then you might be asked to submit experience letter with your previous employer or employment letter from your employer. It is subjective to bank and to your situation that what kind of document the bank might ask for. To help you with experience letter samples, we have come up with experience certificate format to help you create your own. Such letters are very specific in content and purpose.

Here is an experience letter format to submit to private bank for loan. Customize it and use it as per your requirement.

Experience Letter Format for Loan From Private Bank

06th April, 2017

TO WHOMOSEVER IT MAY CONCERN

This is to certify that Mr. Arun Gupta S/o Mr. Ramnarayan Gupta, resident of Jawahar Nager, Delhi, has served with Technocrat Solutions Pvt. Ltd. as Marketing Manager for a period of approximately four years starting from 1st June, 2013 to 31st March, 2017.

He has been a very committed and dedicated employee for all these years. He has always impressed us with his performance. He is extremely loyal and very much focused with this duties and responsibilities.

We wish him success in all his future endeavors.

Raghu Mathur

Manager,

Human Resource

Technocrat Solutions Pvt. Ltd

Click Here to Download Experience Letter Format for Loan From Private Bank

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Posted by Hrformats - April 21, 2017 at 12:38 PM

Categories: Letters   Tags: ,

Sample Format for Transfer Letter Request From One Place to Another

If you wish to move from one place to another and you don’t want to leave your present company then you can always write a transfer letter to the HR Manager submitting your job transfer request letter for personal reason. This is a formal way of submitting your request by stating reasons because of which you are writing letter of request for transfer of workplace. Such letters are very much to the point and help you explain your part with no room for confusion.

We have a job transfer request letter example. Use this sample transfer letter format from one place to another to submit to your HR.

Format for Transfer Letter Request From One City to Another

From

Anita Sharma

52, Gandhi Apartments

Bose Road

Calcutta

Date: 14.04.2017

To,

Rohini Goyal

HR Manager

Crown Technologies Pvt. Ltd.

89, Simon Plaza

Calcutta

Sub: Transfer letter request from Calcutta to Delhi.

Dear Rohini,

I would like to submit my request for transfer from Calcutta office of our Company to Delhi office. There are a few personal reasons because of which I am initiating this request. My husband has been transferred to Delhi and that’s the reason I am putting up this request. I have been associated with Crown Technologies Pvt. Ltd. from last five years and I have had an amazing work experience and I would not want to discontinue it.

I strongly feel that this change of workplace will be in the interest of my personal life and also the Company as it will save my time traveling to Delhi to meet my husband and I will be able to focus better on my duties and responsibilities. I feel that instead of leaving the company, just with a change of city, I can still be a part of this prestigious organization.

For all these years, you have seen my performance and the growth that I have achieved with the guidance of seniors and my dedication. I would be very interested in continuing working with Crown Technologies Pvt. Ltd. and contributing in the growth.

I would be extremely happy if we can work out on a solution that is mutually beneficial to the company and me. I would be glad to assist and train someone else for my profile in Calcutta office so that the work doesn’t get affected. I promise to extend the best of my support in this.

I have had a wonderful journey with amazing experience and I would love to continue that for longer.

I thank you for considering my request. I would be waiting for your response.

Sincerely,

Anita Sharma

Senior Marketing Executive

Crown Technologies Pvt. Ltd.

Click Here to Download Request Transfer Letter From One Place TO Another

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Posted by Hrformats - April 14, 2017 at 12:56 PM

Categories: Letters   Tags: , ,

Offer & Appointment Letter Format for CEO Profile

 

The idea behind sending an Offer letter or an Appointment letter is to communicate to the selected candidate the offer that has been made along with terms and conditions for appointment in a professional way. If you have appointed a CEO in your company then you must communicate the same to the selected candidate via offer and appointment letter which contains all essential details in relation with this appointment.

We bring to you a sample format for offer and appointment order letter for CEO using which you can create a customized letter without missing on anything important.

Sample Format for Offer & Appointment Letter for CEO Profile

Raghav Sharma

Human Resource Manager

Mc Grath Technologies Pvt. Ltd.

55 Gulmohar Lane

Mumbai

Date: 05.04.17

To,

Rajesh Gupta

12/A Spring Heights

Bandra West

Mumbai

Sub: Offer cum Appointment Letter

Dear Rajesh,

This is in context with your job application and interview with Mc Grath Technologies Pvt. Ltd. We are pleased to offer you the profile of “Chief Executive Officer” or CEO with our company. Management is impressed with your wonderful experience, knowledge and skills that make you the most suitable candidate for this profile. The date of joining for you will be 1st May, 2017.

Your monthly remuneration, as discussed during the HR interview, will be INR 20,00,000 per annum. You will be provided with complete list of other benefits along with job description at the time of your joining.

At the time of joining, you will also be issued a formal appointment letter which will be duly signed by the management and by you as an acceptance of all the terms and conditions as mentioned in the letter and you will abide by the same.

We are hopeful that you will prove to be a valuable asset to the company. We are happy to welcome you in Mc Grath Technologies Pvt. Ltd. family.

Regards,

Raghav Sharma

Human Resource Manager

Mc Grath Technologies Pvt. Ltd.

Click Here To Download Offer & Appointment Letter Format for CEO

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Posted by Hrformats - April 5, 2017 at 1:01 PM

Categories: Letters   Tags: , ,

Format for Agreement Between Employer and Recruitment Agency

If you are hiring a recruitment agency to supply you with suitable candidates for different profiles in your company then you need to have an agreement in writing which includes all the terms and conditions between the employer and the recruitment agency to have complete clarity. So if you are planning to hire a professional recruitment agency, make sure you sign the agreement.

To help you with it, given below is a sample format of the agreement between employer and recruitment agency which you can use for creating your own.

Sample Format for Agreement Between Employer and Recruitment Agency

SERVICE AGREEMENT

This Agreement of service is made between Zenith Technologies Pvt. Ltd. (hereafter referred to as “the Company”) of the one part, and KV Recruitment Consultants (hereinafter referred to as “the Agency”) of the other part.

Both parties have agreed on the terms and conditions mentioned below:
Effective Date: This Agreement will be effective from 26th March, 2017 and will be valid for duration of one year from the date of effectiveness.

Termination: Either of the parties can terminate the Agreement for any reason, at any point in time upon one month’s written notice to the other party.

Confidentiality:  Both the parties shall maintain complete confidentiality of the information shared with each other.

Scope of Services: Depending upon the requirements of candidates for different job profiles in the Company, the Agency will select suitable candidates. The identification of candidates will be done either by one or more than one means like in house database search or classified advertisement. Interviews of the screened candidates will be scheduled with the Company, once the Company has reviewed the shortlisted candidates, the resumes of whom will be sent after an in house assessment of skills, experience and qualifications required for a particular profile.

For delivery of services mentioned above, the Company will require to:

  • Give one day induction to Agency team members to give them understanding of job requirement and process of interview.
  • Provide the Agency with parameters for recruitment for each and every profile.
  • Appoint an Executive for daily updates and coordination as designated authority for the process.
  • Decide on one day of the week for feedback and discussion on forwarded candidates by the Agency.
  • Share with the Agency staffing requirements in a quarterly rolling plan. Also provide in the start of every month job specification for staffing requirements.
  • Communicate the Agency in case of candidate duplication within two working days.

Fee:  If a candidate recommended by the Agency gets selected then the Company will make payments for the services rendered by the Agency as per the following terms:

  • 8% CTC for Junior Level.
  • 10% CTC for Middle Level.
  • 12% of CTC for Senior level.

After selection of the candidates, Company shall share with the Agency a breakup of compensation offered to the selected candidates for raising the invoice.

In case some candidates are not selected, their CVs shall be returned to the Agency.

Payments are to be made after deduction of the taxes, within duration of 30 days of the date of invoice once the candidate has joined the company, by cheque in favor of “KV Recruitment Consultants”.

Any other work related communications like requests other than mentioned in agreement must be submitted in writing.

The Company will not solicit or hire personnel of the Agency during the agreement period without mutual consent. Unable to fulfill the condition, Company will have to make the payment of six months cost of the person to the Agency.

In case, the employee recruited via Agency leaves the job within period of three months of joining then the onus of recruiting a new candidate for the same position falls on Agency along with the incurred costs.

For Zenith Technologies Pvt. Ltd.                                                                    For KV Recruitment Consultants

Authorized Signatory                                                                                         Authorized Signatory

Date: ____________                                                                                         Date: ____________

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Posted by Hrformats - March 29, 2017 at 7:17 AM

Categories: Agreement Format   Tags: , ,

Formal Alcohol Consumption Warning Letter During Working Hours

When you are working for a company, it is mandatory for you to comply with the rules and regulations of that company. It is obvious that you are supposed to abide by the ethnics your company believes in. If you are the HR Manager of your organization and you have come across a complaint of an employee reporting to work in a drunken state then writing a formal warning letter for alcohol consumption during working hours is the right thing to do.

We bring to you a sample format for writing a formal alcohol consumption warning letter. Use this template to create a customized letter as per your subjective needs.

Sample Warning Letter For Alcohol Consumption During Working Hours

From

Abhishek Dutta

HR Manager,

Zenith Technologies Pvt. Ltd.

4AA, Pali Hill, St.Andrews Road, Bandra West

Mumbai

Date: 15th March, 2017

To,

Robin Aniston

52/A, Reverie Apartments

Has Brown Residential Colony

London

Dear Mr. Aniston,

This is to bring to your notice that we have received a complaint against you that you reported to work in a drunken state. On 15th March, 2017, Saturday, you resumed your work post lunch in a drunken state which is strictly against the company policy. Not only that, you were suggested to leave the office by your team mates but you created a ruckus at the office and had a heated argument with your team leader, Mr. Jacon Smith.

As you are aware that our company is very particular about the conduct of our employees and the same has been mentioned in the rules of the company. As per our policy, any employee reporting to work in the influence of alcohol or any other drug will attract punishment. The power to fine, punish or terminate the employee strictly lies in the hands of the management.

As this is the very first complaint against you in the service of last three years, the management has decided to issue the final warning to you. If any such case is repeated in future then you will have to face immediate termination. Please consider this letter as a serious warning as we would not entertain such a kind of behavior.

You have always been a responsible individual and our company is proud of your performance. We would never like to lose an employee like you. In case you are facing any complications at professional or personal end, we would be happy to help you by arranging a session with our counselor who will assist you with dealing with the difficult times.

Hope you will be more cautious with your conduct.

Regards

Abhishek Dutta

HR Manager,

Zenith Technologies Pvt. Ltd.

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Posted by Hrformats - March 15, 2017 at 12:30 PM

Categories: Warning Letter Format   Tags: , ,

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