Sample Letter to HR Regarding Maternity Leave

Letter to HR Regarding Maternity Leave

It is your duty to inform your employer by a written notice when you are anticipating going on maternity leave. You must express your intention in written mentioning from when you wish to go on leave. This will help the management to allow you for maternity leave without causing any misunderstandings. This is really important for you to plan it in advance so that the company can arrange for your substitute and you can relax and enjoy that time planning the arrival of the new family member.

This letter should be direct. You can make it look pleasant and happy, expressing your joy. Always address it to your boss to make sure that he or she reads the letter and keeps it in mind. You can send one copy to the human resource personnel and one to your boss to keep things smooth and comfortable.

Here is a formal example of letter to HR requesting for maternity leave which you can refer to draft a personalized letter for yourself.

Sample Letter to HR Regarding Maternity Leave

June Samson

HR Manager

Orchid Designers Ltd.

New York

Date: December 13, 2014

Dear Ms. June,

I am writing this letter to happily inform you that at present I am 6 months pregnant with my first child. The due date for delivery is in the mid of February 2015. I would request you to please grant me my maternity leave from December 1st, 2014. Please find the required maternity request forms attached for your perusal.

As per my leave records with the HR department, I have 10 days of annual leave pending which I would request you to please add on to my maternity leave entitlement.

I request you to please confirm this request. Also please let me know the exact date when I can I join the office after the delivery of my baby. In case, there is any other formality that I need to complete before going for the leave, please let me know.

Thank you for your consideration on my request.

Yours sincerely,

Martha James

Employee No: 1234

Dept: Marketing

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