Request for Proposal Format by a Contractor for Canteen Services

I hope you find this useful. It is a Request for Proposal (RFP) by a Contractor for Canteen Services in a College.

< All this on COMPANY LETTER HEAD ONLY]

<COVER LETTER>

 

To,

 

<Party Name & Address>,

 

 

PROPOSAL for CANTEEN SERVICES

 

Dear Sir,

 

Kindly find enclosed the Proposal for Canteen Services in your esteemed college.

<COMPANY NAME> believes in customized care, we adapt ourselves according to the needs of the client and provide best quality services at competitive market rates.

<COMPANY NAME> Canteen will aim to provide hygienic, healthy and delicious food for both college and hostel.

 

<COMPANY NAME> looks forward to long term association in near future.

 

If you have any questions or concerns, don’t hesitate to contact us at +91 – 9873871722.

 

 

For,

 

<COMPANY NAME>

Your Name & Sign.

 

Dated. 06.08.2011


 

PROPOSAL for <COMPANY NAME> CANTEEN SERVICES

at

BALAJI INSTITUTE OF MANAGEMENT STUDIES(<PARTY NAME>)

 

<COMPANY NAME> CANTEEN

<COMPANY NAME> Canteen will serve tea/coffee/cold drinks, snacks, high tea, lunch/dinner etc. 7 days a week to college students and staff with special arrangements for various official meetings, programs, seminars and functions as organized by the Institute from time to time. In addition, people visiting <PARTY NAME> campus in connection with various academic activities of the Institute can also avail these services.

 

<COMPANY NAME> CANTEEN SERVICES

1. <COMPANY NAME> will provide adequate number of trained/semi-trained manpower required for providing good canteen services in <PARTY NAME> campus.

 

2. The employees of <COMPANY NAME> will possess good health and would be free from any diseases, especially contagious and frequently recurring diseases. In case, an employee gets infected he/she will immediately be replaced without delay in services.

 

3. <COMPANY NAME> is a responsible organization and makes timely payment of wages to its workers.

 

4. <COMPANY NAME> ensures proper discipline among its workers and further ensures that they would not indulge in any unlawful activity.

 

5. <COMPANY NAME> at all times keeps cleanliness of canteen premises at utmost priority for maintaining hygienic environment.

 

6. <COMPANY NAME> uses only branded raw material for preparation of items .

 

7. <COMPANY NAME> uses only fresh fruits and vegetable to ensure high standard food quality.

 

8. <COMPANY NAME> can cater to the tastes of North Indian students, in addition to serving south Indian Chinese and Continental dishes.

 

9. <PARTY NAME> should provide <COMPANY NAME> space for storing raw material, sitting and serving space, kitchen equipment for cooking and preservation of perishable items, cutlery for serving food, etc. free of cost.

 

10. <PARTY NAME> should also provide Water Supply, Electricity and power connections ,Gas cylinders empty with manifold connections, Intercom Facility, AC’s in Canteen Cafeteria , Kitchen Furniture (Table, Chairs, Commercial Electric Food Warmer Cabinet, etc.),RO System , Drinking Water Cooler, electronic fly – kill / insect repellent equipment and Exhaust for smooth functioning of Canteen Services free of cost.

 

11. <COMPANY NAME> will be responsible for proper handling and safe custody of equipment’s and space provided by <PARTY NAME>.

 

12. <COMPANY NAME> will bear the refilling cost of Gas cylinders.

 

13. <COMPANY NAME> will be responsible for washing and storing of Crockery, Cutlery, and Glassware.

 

14. Repair and maintenance of kitchen equipment’s will be carried out by <COMPANY NAME>, bills raised would be beared by <PARTY NAME>.

 

15. The workers employed by <COMPANY NAME> will directly be under its supervision, control and employment of <COMPANY NAME> and they shall have no connection what-so-ever with <PARTY NAME>. <PARTY NAME> shall have no obligation to control or supervise such workers or to take any action against them.

 

16. <COMPANY NAME> ensures that <COMPANY NAME> representative will be available for proper administration and supervision at the works to the entire satisfaction of the <PARTY NAME> at all times.

 

PERIOD OF CONTRACT

 

17. The contract for <COMPANY NAME> Canteen Services shall remain valid initially for a period of two years.

 

ELECTRICITY AND WATER CHARGES

 

18. <COMPANY NAME> will pay to the Institute electricity & water charges on actual basis, for which sub meters have to be provided by <PARTY NAME>.

 

PAYMENT

 

19. Coupon system will be prevalent at the canteen. Students/Staff can purchase coupons

on the spot or before. Monthly Bills will be raised only for tea/coffee supply at the <PARTY NAME> offices. Special Events/ Program Bills will also be raised accordingly.

 

TERMINATION OF THE CONTRACT

 

20. The Contract can be terminated by either party, i.e., <PARTY NAME> or <COMPANY NAME>, after giving three months written notice to the other party extendable by mutual agreement .

 

21. Prior to termination of the contract, <PARTY NAME> wiil clear all unpaid bills raised by <COMPANY NAME>.

<COMPANY NAME> CANTEEN MENU CARD and RATES

 

<COMPANY NAME> CANTEEN will serve hot and fresh food at fixed intervals.

 

<COMPANY NAME> CANTEEN BREAKFAST

PRICE – Rs. 20* per person

Idli -Sambhar/ Sambhar – Vada/ Pav – Bhaji / Stuff Seasonal Paratha with Curd or pickle/ etc.

 

Special Items like Masala Dosa- Sambhar/Chole – Bhaturey / Chowmein / Macroni / Pasta will be provided at the rate of Rs. 25 per person.

 

<COMPANY NAME> CANTEEN LUNCH/ DINNER

PRICE – Rs. 45* per person

<COMPANY NAME> Thali

– Any Dal/Chole/ Rajma

– Any Seasonal Vegetable

– Mix raita/ Bundi raita / Plain Curd/ Aloo raita

– Plain Rice / Jeera Rice

– Seasonal salad

– Pickle

Sweets will be served every Saturday and Sunday.

Non –Veg. will be served twice a week.

– One day Egg cury , One day Non – Veg Dish (Chicken Curry/Biryani)

 

Chinese Thali ( Chowmein, Fried Rice, Manchurian, Chilly Paneer) can also be made available twice a month at same rate.

 

<COMPANY NAME> CANTEEN SNACKS ( available in College Hours)

 

<COMPANY NAME> CANTEEN DRINKS ( available in College Hours)

One cup tea (with Tea Bag) – 125 ml Rs. 7 *

One cup coffee – 125 ml Rs. 10*

Cold Drink/ Canned Juices at Market Rate

 

* All rates are for period of one year 2011-2012 (considering 100 serving at any given time ) subject to revision.

Click Here To Download Canteen Proposal

 

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