Recruitment & Joining Checklist

Find attached a recruitment & joining checklist. Kindly go through it and let me know if anything else can be added to it during the recruitment & joining of a candidate.


HUMAN RESOURCE DEPARTMENT

RECRUITMENT AND JOINING -CHECKLIST

NAME :                                                                                                       LEVEL / GRADE:
BU / DEPT  :                                                                                               LOCATION :
DATE OF JOINING :                                                                                REPORTING TO :
S.L PROCESS  Y/N COMMENTS
1 MANPOWER REQUISITION FORM
2 INTERNAL MOBILITY POLICY( POSITION ON MAIL )
3 SPEAK TO CONSULTANTS
1- DESIGNATION
2 – CTC
3- PLACE OF POSTING
4- JOB PROFILE / JOB DESCRIPTION
5- CHECK IF INTERVIEWED EARLIER BY THE ORGANISATION
4 INTERVIEW
1- CV
2- INTERVIEW ASSESMENT FORM
3- WRITTEN TEST / GD
5 COMPANY APPLICATION FORM FOR EMPLOYMENT                                                            ( COMMENT OF HR & INTERVIEW PANEL )
DOCUMENTS TO BE SUBMITED :                                                                                          ( BY THE CANDIDATE IN CASE SHORTLISTED / FINALISED )
1- CURRENT CV
2- PREVIOUS COMPANY APPOINTMENT LETTERS
3- RECENT SALARY SLIP
4- ALL EDUCATIONAL CERTIFICATES
5- PHOTOS (PASSPORT SIZE) 4 NOS.
6- PHOTO IDENTITY / RESIDENTIAL PROOF                                                                        (OUTSTATION CANDIDATE)
6 REFERENCE CHECK
7 CV SENT FOR INVESTIGATION
8 SALARY FITTMENT ( SENT TO THE CANDIDATE FOR APPROVAL )
9 OFFER LETTER ISSUED
DATE OF JOINING ( CHECKED WITH THE CANDIDATE )
10 MEDICAL CHECKUP ( REPORT FILED IN PERSONAL FILE )
11 DUTY JOINING REPORT, SIGNED OFFER LETTER &  INVESTIGATION COPY                                                                                                               ( TO BE FILED IN THR PERSONAL FILE OF THE EMPLOYEE )
DUTY JOINING REPORT ( TO BE FILLED / SUBMITTED BY THE JOINEE ):
1- DUTY JOINING FORM
2- FORM 11
3- FORM 2 ( NOMINATION AND DECLARATION FORM FOR EPF &EPS )
4- FORM 13 ( APPLICATION FOR TRANSFER OF EPF )
5- FORM F ( NOMINATION FOR GRATUITY )
6- DEATH RELIEF SCHEME ENROLMENT FORM
7- GROUP HEALTH INSURANCE SCHEME
8- APPLICATION FOR MEDICLAIM ID CARDS
9- FORM FOR EMPLOYEE ID CARD
10- ACCEPTED RESIGNATION COPY / RELIEVING LETTER
11- REQUISITION FORM FOR E-MAIL ID
12- CHECK / OPEN  SALARY BANK ACCOUNT
13- ESI
14- PAN NO.
12 JOINING OF CANDIDATE
1- WELCOME NOTE ( EMAIL )
2- INDUCTION SCHEDULE ( A 15/30 DAY SCHEDULE )
3- ARRANGE OPENING UP OF SALARY BANK ACCOUNT
4- EMPLOYEE ID CARD
5- INDUCTION MANUAL / INFORMATION HANDBOOK
13 RELIEVING LETTER OF PREVIOUS COMPANY
14 APPOINTMENT LETTER ISSUED
15 ENTRY IN HR PROFILE / REGISTER
16 CONTACT NO. UPDATED IN COMMUNICATION LIST
17 UPDATE EMPLOYEE DETAILS  IN HR PROFILE / ATTENDANCE REGISTER
18 CONSULTANT REIMBURSEMENT:

 

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