5″S” Tools required to implement

I have Attached 5″S” Tools required to implement

Text Box: OFFICE 5S CHECK LIST

1st S: Sort through/sort out Eliminate what is unneeded and decide what is needed
Check item Question 1 2 3-4 5 6 SCORE
INITIAL SITUATION FIRST IMPROVEMENTS DEVELOPMENT INTEGRATED SYSTEM EXCELLENCE
1. Unneeded objects Are there any unneeded things (newspapers, samples,  various items) on shelves and in file cabinets? 0
2. Unneeded files Are there any  files requiring specific archiving? 0
3. Cables and wires Are there any computer cables and wires lying about on the floor? 0
4, Walls, equipment and partitions Are walls, machines or boards covered in unneeded calendars and posters? 0
Total S1 0
2nd S: Set in order Define a specific location for every item needed
Check item Question 1 2 3-4 5 6
INITIAL SITUATION FIRST IMPROVEMENTS DEVELOPMENT INTEGRATED SYSTEM EXCELLENCE SCORE
1. Shelves and filing cabinets Are shelves and filing cabinets identified with labels, markings and visible codes? 2 2
2. Documents, files and binders identification Is there any indication of title, number, name of person in charge, and/or date on file or binders? 2 2
3. Easiness of use Are documents, stationery, materials well-ordered and easy to reach and return to their location? 1 1
4, Areas indication Are the various areas, cabinets, and offices clearly identified? 2 2
Total S2 7
3rd S: Shine and sweep Keep the workplace clean and eliminate abnormalities
Check item Question 1 2 3-4 5 6
INITIAL SITUATION FIRST IMPROVEMENTS DEVELOPMENT INTEGRATED SYSTEM EXCELLENCE SCORE
1. Cleanliness of floors and walls Are floors, carpets and walls clean, do paintworks need re-doing? Are windows, shelves and plants regularly dusted and cleaned? 0
2. Updating tasks Is there a specific person in charge of keeping files up-to-date for each subject? 0
3. Wastebaskets Are wastebaskets and destroyer bins regularly emptied before they overflow? 0
4, Feeling of tidiness and cleanliness Offices are clean, few documents are not filed. 0
Total S3 0
4th S: Standardize Create a visually managed workplace
Check item Question 1 2 3-4 5 6 SCORE
INITIAL SITUATION FIRST IMPROVEMENTS DEVELOPMENT INTEGRATED SYSTEM EXCELLENCE
1, Visualization The location of files, books, articles and stationary can be seen at a glance. All cabinets are visually defined with their contents. 0
2, Confidential documents and archiving Is there a procedure for dealing with confidential documents and archives? 0
3, Shared filing Have team defined a shared filing system in the computer system and are the work-in-process files managed with a visual system indicating progress level and things to do? 0
4, Stationary Are minimum supplies levels clearly indicated? 0
Total S4 0
5th S: Sustain Sustain improvements and make further company wide improvements
Check item Question 1 2 3-4 5 6
INITIAL SITUATION FIRST IMPROVEMENTS DEVELOPMENT INTEGRATED SYSTEM EXCELLENCE SCORE
1, Meetings Do  team members carry out regular meetings in a specific area? 0
2. Work schedules and performance Are activity scheduling, departments tasks and performance indicators clear and visualized? 0
3. Schedules Are meetings and traveling schedules clearly visualized and displayed? 0
4, Audits and updating Have dates been set within the team for audits, and to  update and dispose of documents? 0
Total S5 0
TOTAL SCORE 7
% of ultimate target 5.83%

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