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Salary Format

Example of Formal Salary Negotiation Letter to Company

You have received an offer letter for the job that suits your expectations but the salary that has been offered to you is not up to what you had expected. In such a case, you must send a formal salary negotiation letter to the company or the employer. Instead of saying a complete no for the offer, sending a negotiation letter is considered as the more practical and also rewarding step to take.

Given below is the sample of formal salary negotiation letter to the company from which you have received an offer letter. Use this template to create a personalized letter.

Formal Salary Negotiation Letter to Company

Julia Mars

11, Park Avenue,

St. George Village

Date: 05^th February, 2016

To,

Mathew Jacob

HR Manager,

XYZ Corporation Ltd.

42 Richmond Street,

New York

Dear Mr. Jacob,

I want to thank you for the job offer for the position of Marketing Manager from XYZ Corporation Ltd. The areas of responsibility for the profile are as per my career goals and my expertise. I am very hopeful that with the foresighted growth plans of your company, I would have an excellent opportunity to make significant contribution to the overall growth and success of the organization.

Before moving ahead with accepting the offer made by you, I would like to discuss the salary that you have offered. As per my knowledge, the average salary for the post of Marketing Manager in the industry is $ 100,000 annually. Moreover, with my experience, education qualification and career record, I strongly feel that you must consider the offer you have made. I feel that the position of Marketing Manager demands high levels of commitment and I am completely prepared to give all my time and efforts.

I would like to thank you again for the offer and will look forward for your response. I am hopeful that together we can reach to a mutually beneficial agreement.

Sincerely,

Julia Mars

Rejecting Offer Letter Because of Salary

Finding a job of your choice is not easy. You have to look into different aspects to make sure that the offer you are accepting is beneficial to you. Sometimes everything goes good and you end up getting selected for the job and you receive an offer letter for the same. But unfortunately, the salary offered by the company is not as per your expectations. In such a scenario, the professional way of rejecting the offer is by sending a formal letter. Make sure you state the reason because of which you cannot accept the offer.

Here is the sample of rejecting offer letter because of salary which you can use to create a customized draft with all essential details. Refer to this example and create your own formal letter.

Sample Rejecting Offer Letter Because of Salary

Ana Simpson

25 Park Avenue Apartments

Silicon Street

New York

Date: ^28th December, 2015

To,

Sam Anthony

HR Manager

ABC Corporation Pvt. Ltd.

St. Andrew Street

New York

Dear Mr. Anthony,

This is response to the offer letter for employment at ABC Corporation Pvt. Ltd. I am highly honored to have been selected for this job but unfortunately I will have to decline your offer. I have carefully analyzed and weighted this opportunity and the salary and I feel that the remuneration offered will not be able to meet my financial needs. It has been a tough decision to make because I was very excited to work such a reputed company. Moreover, I got to meet some wonderful people during the course of the interview. If possible, then I will be happy to negotiate the salary for the position offered, something that suits well with my experience and qualification will be a good deal.

Thank you for the offer and for your time. I hope we get to meet again.

Yours sincerely,

Ana Simpson

Steps to Write a Formal Salary Negotiation Letter

It is very important that if you are not satisfied with the offered salary then you must write a formal salary negotiation letter to the company. There is nothing bad about negotiating for a better salary provided you know the right way to put across your expectation. One thing that you must work on before framing this kind of a letter is that find out the standard salary in the industry for the profile that you have been offered. This would bring make you more confident while putting up the negotiation.

This post talks about the essential steps that you must keep in mind while framing a professional salary negotiation letter.

Start with Research

The first and the foremost step should be to research about the average salaries of the job for which you have been sent an offer letter. You can refer to internet or explore sources like business libraries and industry associations to find out about the salary. If you have friends working in other companies then make inquiries to them about the salary. You can even seek advice from independent consultants or recruiters who can provide you with complete information on the same.

Frame a Formal Letter

Once you have enough information in your hand, it is time to start writing the letter. Here are some important points that you should not miss.

Keep it traditional business letter format.
Do not make it a lengthy letter. Keep the length to around one page.
Make sure you keep it formal. It is good to send it through by regular mailing system.
Use the best available stationery.
Keep the tone respectful and formal.

Address it to the Right Person

While writing this letter, you should make sure that you are addressing it to the right person. Technically, you should be writing it to the hiring manager or the company official who has signed on your offer letter. Do not mistake to address it to the wrong person.

Begin with Thank You

When you start your letter, always express thanks to the company for sending you this offer and also show your interest in this opportunity. Then talk about the salary that has been offered to you, highlighting your expectation and making a counter-offer in a formal manner. You can even mention the average salary for the same profile in the industry and talk about the mismatch in the offer that has been made to you. You can also put up your worth by mentioning your experience or qualification. Make sure that you letter concentrate on the business aspects and not bring in any personal reasons.

Conclude Effectively

Once you have expressed your counter offer, it is time to conclude your letter by summarizing your letter in a professional way. Always end it with a hope for receiving reply from the other side. You can even offer to phone the receiver in few days to fix an appointment for a personal meeting. Make sure you are able to express your optimism and enthusiasm in your letter which will reflect your interest in the offer.

Follow these points to write a professional salary negotiation letter so that you can turn the table in your favor.

HR Revision Policy Regarding Salary Increment Letter

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Posted by Hrformats - December 21, 2015 at 12:26 PM

Categories: Salary Format Tags: Negotiation., Salary Format

Sample Format Of Salary Increment Letter

Salary increment letter is written with a purpose to inform the employee about increment in his or her salary. While writing such a letter, you must congratulate the employee and also state the reason for this increment along with the components of this appreciation. You must include the name, designation and the date of increment for making this letter complete in every sense. It has to be a letter that acknowledges the hard work of the employee and also motivates them to work harder.

If you are the HR manager of the company or the employer and you want to inform your employee about the increment then here is a formal format to help you frame a complete letter with all necessary points that must be included without fail.

Salary Increment Letter Format for Employee

Date: 27^th June, 2015

To,

Mr. Jacob Smith

Sales Executive

Dear Mr. Smith,

We are happy to congratulate you on impressive sales target achievements which have set new record. Your wonderful contribution to the company is acknowledged and appreciated by the management. We are sure that you will keep up with the good work and in times to come you will again deliver unmatched performances with utmost dedication and commitment.

After reviewing your performance from January 2015 to May 2015, we take immense pleasure in announcing appreciation in your salary package for the current year. From 1^st July, 2015 your revised salary will be $75,000 per annum.

The terms and conditions other than your revised salary package remain unchanged as per your letter of appointment.

We are hopeful that you will keep making such valuable contributions to the organization which will be helpful in the growth of the company. We also wish you the best of your luck for the year ahead. Looking forward for much better performance from you.

Please sign the duplicate copy of this letter in order to express your acceptance of the salary appreciation.

With best wishes

Yours sincerely,

Adam Lincoln

HR Manager

ABC Corporation Pvt. Ltd.