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Domestic Travel Policy for Employees in India

Companies roll out policies for everything to ensure smooth and controversy- free working with their employees. In some companies, employees have to travel often, domestic or international. For that purpose, they design Foreign Travel Policy for employees and also Domestic Travel Policy. This policy has clearly state company travel policy and procedure. It works as company employee handbook with Local Travel Policy for employees in India along with travel reimbursement policy for employees.

In this post, we have come up with a sample corporate travel policy for employees. This business travel policy sample includes all important points that are a part of the policy.

Domestic Travel Policy

Here are some of the essential points that are included in Domestic Travel Policy of a company in India:

  • Complete format for travel policy
  • Details of company’s travel policy, rules and procedures
  • Details on boarding and lodging as stated in the HR policy
  • Travel guidelines to be followed by employees on their official travel
  • Arranging conveyance in the city
  • Details on entitlement for different levels
  • Defining different categories of cities
  • Defining entitlement of cities
  • Details on Per Diem
  • Rules on safety and security of employees

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Posted by Hrformats - December 12, 2018 at 7:01 AM

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What is the Best Way to Manage Sandwich Leave?

When you take leaves on Saturday and Monday then Sunday is also counted as a leave as per Sandwich leave name. This kind of combination is called Sandwich Leave concept when a paid holiday gets sandwiched between two leaves. Sandwich leave policy is followed by many companies with an intention to stop their employees from taking leaves at a stretch and also enjoy benefits of paid leaves. There are various other policies in this like Sandwich Leave Policy for earned leave.

So if you plan to take leave between two holidays then get prepared to witness the loss of pay. In this post, we have come up with some small and smart moves to make the most of your leaves along with Sandwich Leave policy rule in your company.

Managing Sandwich Leave

Here are some points that you must keep in mind while submitting your sandwich leave application:

  • If you are planning to take Saturday and Monday as off then you must serve your office for half day either on Saturday or Monday.
  • You can keep your loss to minimum by taking off on Friday and Saturday along with Sunday or Monday and Tuesday along with Sunday to at least enjoy one paid leave instead of no paid leave.
  • If your company allows work from home then you can work from home one day before or after Sunday and take one day as leave.

This is quite a debatable issue and is very subjective to the HR policies of the company. Therefore, have everything clarified with your HR Manager before taking an off like that.

 

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Design the Leave Policy of your company using the draft as the base for customization.

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Posted by Hrformats - December 4, 2018 at 12:05 PM

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Employee Retirement Policy in India For Pharma Company

Just like companies have recruitment policies, leave policies, they also have employee retirement policy in India. As an employee of a company, you must know the company retirement policy and procedure to avoid any confusions. Retirement policy in private company differs from the ones in government organizations.

We bring sample Retirement Policy for pharma companies in India for your reference. You can use it for developing one for your own organization by customizing it a little. Download and use it for free.

 

Click here to download Employee Retirement Policy For Pharma Company

 

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Also learn about the sandwich leave policy that is followed by various companies.

Find out What is the Best Way to Manage Sandwich Leave?

Click and read about the Leave Policy followed by companies in India.

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Posted by Hrformats - November 28, 2018 at 12:49 PM

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New Employee ID Card Request Form – Identity Card Application Format

New employee ID card request form is an official document using which employees can submit their formal request to the company to issue the identity card to them. This application for new ID card in office is great help to employees as they can easily write to the concerned department about this. It is a very simple request form which contains all essential details about the employee like his name, age, gender, address etc.

We have a ready to download New Employee ID Card form template in PDF and Word format. Use this identity card application format by printing it or customizing it as per your need.

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Posted by Hrformats - August 22, 2018 at 11:51 AM

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Format for Employee Verification Email to HR

Employee verification is an important process before finally recruiting any person in the company. For this, you can submit a request for employee verification to the company where the employee is presently working or has worked in near future. Some companies have HRs doing this job while some companies hire third party services to do the same. Warning Letter for not submitting documents for Employee Verification and email for the same are few important formats you might require.

Given below is a formal employee verification email format. Customize and use this employee verification email sample and template as per your requirement.

Employee Verification Email Format Addressing HR

Date: 03.07.2018

Dear Sir/ Ma’am,

Greetings!!!

I am Ritu Maheshwari and I am working with Zenith Technologies Pvt. Ltd. as Asst. Human Resource Manager. You must be aware the during the process of recruitment, employee verification is an important step and therefore, I am writing to you, to seek your assistance in verifying the details given below of the following candidate:

Name of the Candidate: Mr. Arun Kumar

Company’s Name: Authentic Automobiles

Employee Code: 12345/2015

Position/ Profile: Marketing Executive

Kindly provide the following details of the above mentioned candidate.

  • Date of hiring
  • Date of joining
  • Salary Gross/ CTC
  • Reason for Leaving
  • Eligible to hire (Yes or No)

Name of the Verifier:

Position of the Verifier:

We will look forward for your responses and would appreciate if you could fill the details at the earliest. Please get in touch with us at 9898989898 or revert us on the same email.

We are thankful for your time and help.

Best Regards,

Ritu Maheshwari

Asstt. HR Manager

Zenith Technologies Pvt. Ltd.

 

Click here to download Employee Verification Email to HR in Word Format 

 

How to Write a Letter for Verification of Employment with Sample

Memo to Employee Who Did Not Inform HR Before Going on Business Trip
Whenever an employee of the company goes on a business trip, as a protocol, he is suppose to inform the HR of the company.

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Posted by Hrformats - July 3, 2018 at 7:37 AM

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How to Change/Correction Employee Name in ESIC Portal – ESIC Name Change Letter Format

Often we come through many queries seeking the proper way of changing the employee name in ESIC portal. However, these queries are always left unanswered due to lack of knowledge about the correct process. To help those people, here we are providing detailed descriptions about the proper process of changing or correcting the employee name in an ESIC portal. Some of the guidelines to remember before the process:

  • The ESIC name change process can only be done in offline mode. There is no online platform or process for changing employee name in ESIC portal. However, an employer can change the nominee details, details of family members and other additional details in ESIC employer portal.
  • Before knowing the process to change employee name in ESIC portal, one should sought out the reasons for wrong names in ESIC portal. Wrong names generally happen when the employer misspells an employee name during the registration process in the portal.

How To Edit Employee Name In ESIC Portal

In order to successfully change the IP name in ESIC portal, the employee needs to submit a proper request letter seeking correction of his/her name in the regional ESIC office. The request letter, however, should be attested effectively by the employer. Without any attestation, the Employee State Insurance Corporation would never change the name of the employee. Kindly refer the sample ESIC name correction letter format for application.

ESIC Name Change Letter Format

 

To                                                                                                                                                     Date: 05-03-2018

The Branch Manager,

ESIC Office Address.

Sub: Change Of IP name RAHUL CHAWLA bearing insurance number 7422xxx469

This to draw your attention to that the name of the above employee RAHUL CHAWLA, ESIC No: 7422xxx469 has been entered wrongly during the registration process. The correct name of the person is RAHUL CHAWLA, but in ESIC portal it has entered as RAHUL CHAWLA. As such, we kindly request you to please correct and enter the name properly to RAHUL CHAWLA.

Thanking you in advance.

For Maheshwari Tea Co. Pvt. Ltd.

Authorized Signatory

Establishment Code: 7422005xxx469748

 

Note: This letter and esic correction form should be taken a printout on company letter head. After preparing the letter, either the employee or employer needs to submit it in the nearest regional ESIC office. The ESCI would make the necessary corrections to employee name within a span of 15-30 days.

Click Here to Download ESIC Name Change Letter In Word and PDF Format.

How to get a UAN number through a PAN/ Aadhar/ PF Account number

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Posted by Hrformats - March 5, 2018 at 5:58 AM

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How to get a UAN number through a PAN/ Aadhar/ PF Account number

The universal account number (UAN) is given to every employee working in a registered company of India. UAN number is necessary for checking EPF balance. If UAN number is not known then UAN number can be obtained by registering in Unified Member Portal and EPFO Unified Portal. Every employee who is working in a registered company in India, makes some contributions from monthly income to provident fund. This PF amount is linked to unique account number by Employee. The employee has many benefits by saving in EPF. With the help of UAN, an employee can check the status of his EPF balance, transfer or withdraw the amount saved in PF. Sometimes the employee forgets his UAN and tries to get it from PAN or Aadhar card number He will have many questions and queries regarding how to get UAN from PAN.

Generate UAN Number From PAN & PF Number { Immediately }:

Every employee who works in registered office in India ill have PF account. He will be asked to submit his/her PAN number for taxation purpose. This PAN number will be linked to UAN number. If the linkage is not done, it is not possible to get UAN number. Usually the payroll department of the employer takes care of all this procedure.

 

Steps To Get UAN Number From PAN Number:

 

Step 1: Login to UAN member portal and select know your UAN status on home page.

UAN member portal and select know your UAN status

Step 2: You will get different options to get UAN through PAN or Aadhar card or PF number. Select PAN and enter PAN number and other details.

get UAN through PAN or Aadhar card or PF numbe

Step 3: Click on get authorization Pin, then you will receive OTP to the registered mobile number. Enter OTP and click on validate and get UAN.

receive OTP registered mobile number

Forgot UAN Number

 

There is every possibility that you may forget your UAN number. Then the question arises what to do.

1. If your UAN is activated, and you have updated your mobile number for provident number then you can give a missed call to this toll free number 011-22901406. EPFO will send all your credentials in SMS.

2. Your employer will definitely have your UAN number. Reach out to him and ask for UAN number.

3. Go to EPFO site. Under “Our services” option, click on for the employees option and then click on UAN helpdesk option. You will be directed to another page, where you have to define your problem, provide updated mobile number and PAN details. A OTP will be generated and sent to your mobile number, which has to be filled on the portal in the given space. You will receive an application id. EPFO will resolve your problem and will send UAN number and details to your mobile number.

 

How to Generate UAN Number

Every employee working in any registered company in India will have a UAN linked to his PAN card. If your company has not given or has not generated, you can generate UAN number yourself.

Step 1: Visit the official website of EPF Unified portal EPF Portal (http://www.epfindia.com/site_en/)

Step 2: Click on the establishment registration

Step 3: Fill up the complete form

Step 4: Enter words from Captcha

Step 5: Check the declaration and click on Registration button.

Step 6: You are done, the process is complete.

 

UAN Members EPFO Services Check UAN Status

Every employee can check the status of UAN online. Go to the EPFO portal. Select your state and provide the EPFO account number to check UAN status.

 

Employee UAN Number Download

Initially the UAN was allotted to all the EPF members. But subsequently the UAN is being allotted by the EPFO to the new members on the declaration of the employers. This list is available in UAN menu of OTCP. Employers have to download the list and pass on the UAN number to its employees. When the download UAN list button is clicked, a screen will appear and the employer can view and download the UAN in PDF format. There are five options given to the employer to download:

 

  1. UAN List (Ascending order of member ids)
  2. UAN list (Descending order of member ids)
  3. UAN list (order by UAN creation date)
  4. UAN list (for distribution to members)
  5. UAN list (for distribution to members)

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Posted by Hrformats - February 1, 2018 at 1:48 PM

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Informing Accounts Team for Annual Meet Presentation through Mail

A professional get together purposed to exchange ideas and innovations in the business sector; Annual Meet Presentation unleashes the requisite understanding of growth prospects. It allows senior professionals to put a spotlight on the achievements in varied department’s productivity and plans to enhance productivity in the near future through work email templates to accounts team. Certainly, it has to be professional email templates mailed to the colleagues at all levels. This is a formal invitation for the accounts team.

Format:

Date of Composition: January 18, 2018

Mr. Ajay Banerjee,

Accounts and Finance Department,

Sify Technologies,

258, Okhla Industrial Area, Phase 3, New Delhi -20

Subject: Invitation to Annual Meet Presentation

Dear Sir,

On behalf of our company (Sify Technologies), I would like to invite you for the Annual Meet Presentation that will unveil the achievements of every department by throwing light on the progress reports of the company professionals. They are valuable assets of the company, who have added to its effective functioning. This Annual Meet Presentation will be held at India Habitat Centre, New Delhi from 11am to 1pm, which will be followed by lunch. Our 15th Annual Meeting will unleash the potential of the company personnel and give an insight into the adoption of newer technologies on work front. The highlighting point of the meeting will be our CEO’s motivational conversation with us, which is powered by innovative thinking methodologies.

Your presence in the Annual Meet Presentation is Vital!

Regards,

Shreya Hassan

8800156408

Click here to Download Informing Accounts Team for Annual Meet Presentation through Mail in Word Format

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Posted by Hrformats - January 18, 2018 at 12:23 PM

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Build Your Team with Games and Fun Activities

No organization can negate the importance of an effective team and to build that companies organize various team building programs. Having a strong team is good for organizations in more than one ways. Not just it results in stronger performance but it also ensures that employees stay associated with the company for longer.

How Games Help Build Teams

Well, there are various ways of building a strong team and games and fun activities one of them.

  • Engaging in any kind of playful activity makes a person happy from within.
  • Not only this, it helps in inculcating relationships, abilities to solve problem and come up with new ideas.
  • Compared to other ways, games are never boring and promise a good break from work.
  • Help in establishing stronger bond with co-workers, team leaders etc.
  • Help strike a balance between different strengths and weaknesses to get optimum results.
  • Help people relax and have a break from monotonous life.

How to Incorporate Games into Work

To make meetings at work more interesting, you can plan to induce some games or fun activities into it. As a manager, you can even decide your team members to gather post working hours and have one of the team members do all the planning in context of the meeting, but make sure he keeps it short without losing on the main point.

Do not miss on arranging some refreshment and maintain the element of surprise to keep all the team members excited to know what is going to happen.

Guidelines on Including Fun Activities to Build Team

Attending meetings every now and then surely becomes boring and monotonous. And games at work are a great way of inducing some fun time. Here are some tips that can be of great help to you.

  • Arrange team building activities at least once a year. You can go for more such activities as they help connect people.
  • Planning outings is definitely a great idea. Focus completely on the games and say a big no to work on that day.
  • If possible then you can arrange for some outdoor activity that is a different experience. For instance, a cooking competition seems to be a great thing.
  • In case you don’t have the budget or the time then you can include some fun activities during or after the meeting on a regular day.

So don’t just let your employees work, allow them to have some relaxation time which will help them bond better, go beyond their targets to work as a stronger team. A little play time can charge up their bodies and brains and will them focus better and perform better.

Don’t wait and start planning some playful activities to build stronger teams and have a stronger organization.

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Posted by Hrformats - July 17, 2017 at 12:36 PM

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Exciting and Fun Team Building Games Indoor for Corporate in India

All work and no play surely make life very dull. To make sure that your team is highly energetic and beautifully synchronized, corporate team building games are always a good choice.  Fun-filled indoor team building activities for corporate are not just a great idea to break the monotony at work but also a wonderful way to induce team building skills in the employees. If you cannot arrange for an outdoor visit, you can utilize free indoor time with these unique team building activities and programs that induce learning without killing the fun of the games.

Being the manager, if you are looking for indoor team building activities for youth, this post unveils some of the most entertaining and interesting corporate games for fun which ensure great learning. Include these corporate team building activities to give your employees a break from work by engaging them in activities that develop team building skills and inter-personal skills that help them perform better at work. Let us have a look at these wonderful indoor team building activities for youth that you can try with your team.

1. Poker Tower

Poker Tower Team Building GameMake a team of 2-5 people and given them a pair of scissors with a pack of poker cards. They will need to create a poker tower using the things allotted to them. This is a game of 15-20 minutes which intends to develop team building and innovation in the participants.

2. Keep the Balloon High

Keep the Balloon High

It starts simple with teams given a set number of balloons with instructions to keep them in the air using just one touch. Gradually the numbers of balloons are increased making it a difficult task. The aim of this game is to develop coordination between the group members.

3. Egg Drop Game

Egg Drop Game Team Building GameMake teams of 2-3 people. Give each team tape, balloons, plastic, newspaper, rubber bands, straws etc. and a set time of an hour to create a package of eggs which keeps the eggs intact when they are dropped from 2nd or 3rd floor.

4. Break the Code

 

Break the Code Team Building GameEach team is allotted a code and the team which is able to crack the code wins the game. The idea of this game is to develop problem solving skills and teamwork between the members.

5. Cross the Mine Field

Cross the Minefield Team Building GameIn a hall arrange the mines like cones, bottles, squares etc. from one end to another in a random pattern. Create teams with two persons in each. Blindfold one member and now ask him to go from one corner to another without touching these mines based on instructions given by the other member.

6. Talk in Circle

Talk in Circle Team Building GameTake a long piece of string and place everyone around it forming a circle. Let them hold the string to the height of their waist. Now with their eyes closed, they ask them to form different geometric shapes. This is quite a challenging game with form rectangles, triangles, octagons etc. without opening their eyes.

7. Pepper and Salt

Pepper and SaltThis fun activity involves a big group in even numbers. Create papers with pair of things like honey and jam, Mickey and Minnie, salt and pepper etc. Tape one paper at the back of each person without letting him know what’s written on it. As the game starts, each one has to find out what’s written on his paper by asking simple yes and no questions.

8. Hula Hoop Circle

Hula Hoop Circle Team Building GameTeam is made to stand in a circle and two hula hoops are introduced to the group at different points. Now the team has to move the hoop in the circle without breaking the chain of hands. This activity demands coordination and skill to accomplish this goal effectively.

9. Group Juggle

Group Juggle Team Building GameIt is quite a fun activity which requires a group of 4-6 people standing in a circle. It starts with juggling one ball with one touch at a time. More balls are added to see how many balls can stay in the air. This activity is all about mental alertness and coordination with team members.

10. Moon Ball

Fun Moon Ball Team Building GameWith a large inflatable ball, the team is suppose to keep the ball in the air for the longest time possible and make sure that every team member has touched it before it finally falls the ground. This is an amazing activity when the numbers of team members are quite large.

These are some of the entertaining, exciting and learning corporate team building games which make amazing choices of indoor games which can be easily played in the office during coffee breaks or weekends. They surely develop group coordination, individual skills and mental effectiveness.

To know about equally energetic and vivacious outdoor corporate games, click here.

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Posted by Hrformats - May 11, 2017 at 12:30 PM

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