Letters

How to Write a Letter of Interest for Job (with Sample Letters)

If you are looking for a job then letter of intent can be a helpful tool. But before starting to write the letter, you must find out as much information possible about the company as it will help you write a letter with perfection. The more the information, the better will be your letter. Letter of interest is sent to a prospective employer(s) that may be hiring but have not come up with a particular job opening for which you can apply. Your letter helps you put forward your skills and experience that would interest the company.

Tips for writing formal letter of interest for job

This post unveils steps of writing a professionally framed letter of interest for job. Use these steps to write an impressive letter.

Address Letter to a Specific Person

Your seriousness about the job reflects in your efforts to find out the specific person whom you should address your letter when you are inquiring about the job. So be specific!!

Come to The Point

You must waste no time in introducing yourself and stating the reason because of which you are writing this letter. The purpose has to be clear in every sense.

Connect Your Qualities, Skills and Experience

Now it is the time to present your qualities, abilities, skills and experiences in connection with what the company actually looks for while hiring new employees. This would be based on the online and offline research done by you in relation with the job you are applying for. This is your chance to present yourself as a strong candidate for a particular profile and you must do it to the best.

Letter and Resume Have to Be Independent

There has to be a connection between your letter of interest and resume but don’t forget that each should be an independent document. Do not make both documents look alike. Some important information will surely be a part of both the documents but don’t make them look same in any case.

Include Your Contact Information

Do not forget to include your contact details. You must mention your email id or telephone number in case the employer wants to get in touch with you.

Keep Tone Professional

The tone of the letter has to be formal and so is the information. Do not include anything unnecessary like marital status, hobbies etc. Always check for grammatical errors and spelling mistakes.

Include Resume Reference

You must include reference of your resume in your interest letter. You can say… as you can see in my resume…. This would develop the interest in the employer to read your resume.

Don’t Forget to Follow Up

Don’t think that your job is done once you have sent the letter. NO!!! You are suppose to take the follow up. This will again reflect your genuine interest in the job.

End it With a Request for Meeting

You must end your letter with a hope to meet soon. This is the right and positive way of ending your letter.

Use these steps and you will surely be able to write a perfect letter of interest for job which will increase your chances of getting one!!!

Sample of Letter Format of Interest for Job

Mathew Jacob

42 Richmond Street,

New York

Date: 27th August, 2016

Julia Mars

Human Resource Manager,

XYZ Development Bank

11, Park Avenue,

New York

Dear Ms. Julia,

I had an opportunity to interact with the customer support team of your bank while conducting a research for my project. Though my interaction was formal yet friendly but it was still a memorable experience. Their promptness to help customers and willingness to offer the best of the support was very impressive. With their conduct, it was evident that it is an integral part of Company’s value system. And this is why I am writing this letter to you because I feel my personal values might benefit your customer support team.

I understand the importance of personal accountability and I have always represented my employer and myself in a professional way. I work hard to make sure that my work and services are best. If I am hired by your company then I would ensure that I deliver highly professional and prompt customer services, just the way you expect your employees to. I am a dedicated and optimistic person and I love to work in teams.

For information on my qualification and experience, please find my resume attached with the letter. Please do not hesitate to contact me any time at 123-456-789 or email me at matherw@aaa.com. I would be happy to know the best time to meet you in person.

Thank you for your time.

Regards,

Mathew Jacob

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - August 31, 2016 at 12:26 PM

Categories: Letters   Tags: , ,

Address Proof Letter for Employee

There are various reasons for which an employee might require the proof of his address to submit as an important document for official purpose. Being the HR of the company, you might need to frame a formal address proof letter for an employee of your company.

Here is a sample address proof letter for employee which you can use for creating a personalized letter. This example contains all the essential details that should be a part of a perfect letter.

Sample Address Proof Letter for Employee

ADDRESS PROOF LETTER FOR EMPLOYEE

To Whomsoever it may concern

 

This is to confirm that ­­­­Mr. Richard Brown is working with ABD Bank Pvt. Ltd as Relationship Manager. According to the records of the company, he has been associated with the organization since 25th November, 2012. We would also like to confirm that the present address of ­­­­Mr. Richard Brown is “15 A, IX Block, Harrison Residence Society, New York” as per the Employee Records of the company.

Sincerely

Samantha Smith

HR Manager

Search Sample Formats:

1 comment - What do you think?
Posted by Hrformats - August 26, 2016 at 11:35 AM

Categories: Letters   Tags: ,

Best 5 Ways to Close Emails and Letters with Perfection

When you are writing a letter to your family or close friends, you can effortlessly close your letter with Love, Hugs etc. but the real dilemma begins when you have to close a letter to a newspaper editor or to the society secretary, we all end up using the same old way.

If you also get confused after completing the letter about closing it effectively then this post addresses your problem in the best possible way. Read through these simple yet impressive 5 ways which are perfect to close your emails and letters with confidence.

Name Yourself Again

Pose a question to yourself that how are you related to the reader of the letter. Don’t hesitate in answering. Once you know your relationship, it will become a lot easier for you to end your letter in a smart way.

For instance, if you are an aunt writing a letter your niece then Your Affectionate Aunt will add a finishing touch. Likewise you can add some words to it and make it more effective. Here is an example for your help, I trust this response will be satisfactory, and remain yours faithfully.

3S: Short, Simple, Sweet

Keeping the ending simple and short will surely make it sweet. Keep yourself free from all the hassles of thinking something wow because the examples given below are really crisp and effective. Have a look at these sure short endings that never fail…

  • All the best,
  • Cheers,
  • All best otherwise,
  • Regards
  • Adieu, adieu, adieu

Play with Present Participle

Adding an active –ing verb can add a completely new effect to your ordinary ending. For a fine finish, you must play around with present participle for that flawless impression that ensures a great end to a beautifully drafted letter. You can even add some suspense to make your letter all the more interesting.

For example, replacing Very truly yours with Wondering when to expect a response from you will surely make your end as powerful as the content of your letter. Experiment with words to write unforgettable endings.

Keep it Simple with Adverbs

It is the easiest and the smartest way for all those who don’t want to invest much time in thinking that perfect sign-off line. Just prepare a quick list of –ly adverbs and you are sorted. These adverbs promise you a quick and unique ending to your emails and letters. Here are some examples for your reference… Cordially, Affectionately yours, Respectfully yours, Truly Yours etc.

Perfect Prepositions

If you don’t mind being a little more creative then ending the letter with a prepositional phrase is another fabulous way. You can sign off the way you like, from something formal like beyond grateful to something casual like in big hurry.

You can even try something longer if don’t mind extra words while signing off. For instance, With best wishes and a friendly thank you…..

These 5 ways make signing off emails and letters much easier. They cut all the confusion and chaos you have in your mind. Don’t let a bad sign-off statement ruin your letter.

Be the first to comment - What do you think?
Posted by Hrformats - August 24, 2016 at 12:24 PM

Categories: Letters   Tags: ,

Employee Address Proof Letter From Company

Requests for address proof for various reasons keep coming up to companies in relation with the employees. And it is the responsibility of the HR manager or the owner of the company to respond to these requests with complete details in a strict professional manner.

Given below is the sample employee address proof letter from company written in response to the enquiry. Use these template to create a customized letter on behalf of your company.

Format for Employee Address Proof Letter From Company

Ana George
Human Resource Manager

XYZ Investments
Hilton Street
California

Date: August 22, 2016

Henry Cullen

Manager

ABC Banks
12, Herald Street
California

Dear Mr. Cullen,

This letter is in reference to the request for proof of our employee Mr. Raymond Smith as required by you. We would like to inform you that of Mr. Smith has been working with our company from last three years and has been putting up at company apartments. The current address of Mr. Smith is 56, XYZ Apartments, Simon Road, California.

In case, if you need any more information in this regard then please feel free to write to us.

Regards

Ana George
Human Resource Manager

XYZ Investments

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - August 22, 2016 at 12:53 PM

Categories: Letters   Tags: ,

Transfer Letter Format Due To Family Reason

Transfer letters are formal letters that are written in order to submit a written request to your employer for transferring you within the organization to some different location. Usually such letters are addressed to the Human Resource Department or to the head of your department or to your boss. There can be different personal or family reasons because of which you have to request your transfer.

Given below is a format sample of professionally drafted transfer request letter due to family reasons. You can use this draft example to create a customized letter by using your own reason. Keep it short and don’t miss on any detail.

Transfer Letter Format Due To Family Reason

Jackie Brown

22 B Block

Swedish Apartments

California

Date: 16th July, 2016

To,

Robert Tims

HR Manager

ABC Finance Bank

52nd Harold Street

New York

Subject: Transfer Request Letter

Dear Mr. Tims,

The purpose of writing this letter is to request you to kindly transfer me to the California Office of ABC Finance Bank.

The reason for submitting this request is that my parent put up in California and they need to undergo some medical treatment for which I need to be there with them.

I have been working with ABC Finance Bank from last 8 years and I enjoy working in our company. I don’t want to leave this job and that’s why I am submitting this request. This is an inevitable situation at my end and I really need you to consider my request. I ensure that I will work with the best of my abilities and potential to benefit our office in California.

It is a humble request to you to please consider my transfer. I ensure that you will have no complaints on my performance level. I am looking forward to continue serving at ABC Finance Bank. Your positive response is anticipated.

Thanking in anticipation for considering my request.

Yours sincerely,

Jackie Brown

Finance Manager

ABC Finance Bank

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - July 16, 2016 at 12:41 PM

Categories: Letters   Tags: , ,

Letter to Withdraw from a Job Offer

Life is really uncertain. You cannot predict what might happen next. While going for an interview, you always pray that you are selected and when you are selected, you feel extremely happy. But sometimes due to unforeseen situations, you might have to withdraw from an accepted job offer. If you are also trapped in a similar situation and you don’t know what to do then writing a formal letter is highly recommended.

Here is a sample letter to withdraw from a job offer drafted for you. Use this format example to write a personalized letter rescinding an accepted job offer.

Sample Letter to Withdraw from a Job Offer

Jackie Brown

22 B Block

Swedish Apartments

California

Date: 12th July, 2016

To,

Robert Tims

HR Manager

ABC Finance Bank

52nd Harold Street

New York

Subject: Rescinding accepted job offer

Dear Sir,

I would like to thank you for offering me the position of Finance Manager in your esteem organization ABC Finance Bank. I would also like to thank you for all the time spent by you and your team members with me during the complete process of recruitment. When I accepted the offer, I was very much sure about the profile and duties and responsibilities associated with it.

I would like to inform you that due to some complications on personal front, I will not be able to accept your generous offer and I will have to rescind my acceptance. With highest regard to the company and your team, I state that at present I will not be able to move ahead with the offer.

I wish ABC Finance Bank and you great success in future.

Once again, I express my gratitude towards you, for giving your time and consideration. I am hopeful that we might get to work some other time.

Yours sincerely,

Jackie Brown

Search Sample Formats:

1 comment - What do you think?
Posted by Hrformats - July 12, 2016 at 11:30 AM

Categories: Letters   Tags: , ,

Increment Cancellation Letter

Sometimes dues to various reasons, being the HR Manager of your company, you might have to cancel the increment of one of your employees. In order to inform this, you must write a formal increment cancellation letter to the employee stating him the reason for taking such an action.

If you don’t know how to frame such a letter then given below is a sample increment cancellation letter which you can use for drafting a formal letter with all the important details that are suppose to be included in this letter.

Sample Format Of Increment Cancellation Letter

James Smith

HR Manager

ABC Corporation Pvt. Ltd.

2 Richmond Street

New York

Date: 25.06.16

To,

Adam Joseph

42 Johnson Apartments

St. Anthony’s Road

New York

Dear Mr. Adam,

This is to inform you that the recent episode of misconduct against company laws that happened on 20.06.16, we have found you guilty of the charges levied against you. And as per Company’s policy, severe punishment charges can be inflicted upon you.

However, taking in consideration your past record and analyzing the nature of misconduct, the Company has decided on a milder punishment for you. Therefore, your increment which was due this year will be put on hold for one year. During this time, your performance and your behavior will be strictly under a watch and if everything is found satisfactory and as per Company’s policy then your request for increment will be considered by the Management once the given period is complete.

Sincerely,

James Smith

HR Manager

ABC Corporation Pvt. Ltd.

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - June 27, 2016 at 12:34 PM

Categories: Letters   Tags: ,

Certification of Employment Request Letter

If you are leaving your college due to any reason, you must write an application letter for leave certificate to the authorities. This application must contain the reason because of which you are leaving the college along with requesting for leaving certificate because to take admission in any other college, leaving certificate is an important requirement.

If you don’t know how to frame such a letter then given below is a format for application letter for leaving certificate which has been designed to help you create a formal personalized draft with all the details.

Sample Application Letter For Leaving Certificate

Mathew Brown

A-42, Park Avenue Street

New York

Date: 13th June, 216

To,

Sheila John
Principal Director

University of ABC

Canada

Subject:  Application for College Leaving Certificate.

Dear Sir,

I, Mathew Brown, am a student of Engineering in your college. I would like to inform you that I had applied for admission in Oxford University for studies and by the grace of God, I my application for admission have been accepted along with scholarship. To confirm my admission, I have to leave for London at the earliest. I would like to share with you that I will no longer be able to continue my studies with your esteem college. I was honored to be associated with your prestigious institution and I am sure you will understand that I cannot afford to miss the wonderful chance to study in Oxford that too with scholarship.

I request you to kindly issue me the college leaving certificate at the earliest so that I can move ahead with my admission process.

Thanks for your consideration and time.

Yours sincerely,

Mathew Brown

1st Year, Engineering Department

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - June 15, 2016 at 12:54 PM

Categories: Letters   Tags: , ,

Application Letter For Leaving Certificate

If you are leaving your college due to any reason, you must write an application letter for leave certificate to the authorities. This application must contain the reason because of which you are leaving the college along with requesting for leaving certificate because to take admission in any other college, leaving certificate is an important requirement.

If you don’t know how to frame such a letter then given below is a format for application letter for leaving certificate which has been designed to help you create a formal personalized draft with all the details.

Sample Application Letter For Leaving Certificate

Mathew Brown

A-42, Park Avenue Street

New York

Date: 13th June, 216

To,

Sheila John
Principal Director

University of ABC

Canada

Subject:  Application for College Leaving Certificate.

Dear Sir,

I, Mathew Brown, am a student of Engineering in your college. I would like to inform you that I had applied for admission in Oxford University for studies and by the grace of God, I my application for admission have been accepted along with scholarship. To confirm my admission, I have to leave for London at the earliest. I would like to share with you that I will no longer be able to continue my studies with your esteem college. I was honored to be associated with your prestigious institution and I am sure you will understand that I cannot afford to miss the wonderful chance to study in Oxford that too with scholarship.

I request you to kindly issue me the college leaving certificate at the earliest so that I can move ahead with my admission process.

Thanks for your consideration and time.

Yours sincerely,

Mathew Brown

1st Year, Engineering Department

Be the first to comment - What do you think?
Posted by Hrformats - June 13, 2016 at 12:28 PM

Categories: Letters   Tags: , ,

Easy Tips for Writing Impressive Cover Letter

Quick and easy guidelines on drafting perfect cover letters that never fail to impress. We all have heard from our seniors and read in articles that we must never send resume or job opening enquiry without a perfectly drafted formal cover letter. But despite putting in all our efforts we don’t even know whether someone is going to read it or simply ignore it.

This post brings some of the simplest and easiest tips that help you write impressive cover letter that are noticed by the employer. So read on these tips and find out some of the easiest guidelines for framing cover letters that impress hiring managers without much effort.

  1. Know the Kind of Letter

It is important that before start writing a cover letter, you should know that you have picked the right kind of letter as styles of letter differ depending you are writing it for sending it with your resume or for mentioning some referral for any other purpose. So before you pen the letter, find out the type.

  1. Find Out Whom to Address

This is another point that can make a big difference. If you can find out whom you should be addressing you letter then it gives you the opportunity to personalize your letter and helps you take follow-up. This surely helps your letter stand out.

  1. Mention a Referral

If you want to get the attention of the employer on your application then you must find out if you have any friend or relative working for the same company. You can use Facebook or LinkedIn to find that and if you have someone who can refer you then this will surely add another star to your cover letter. Most of the times we don’t even make efforts to know if we have a referral.

  1. Don’t Make it Lengthy

Never go for long cover letters as no one has time to read them. Keep it short and sweet, roughly one page long. Only a couple of paragraphs are good enough to deliver your thought. Don’t use small font to stuff more words as this would again majke it unpleasant to read.

  1. Be Simple With Font

Any font is good as far as it is easy to read. Select from the standard fonts which include Arial, Times New Roman and Calibri. Avoid using artistic fonts as they are difficult to read plus add an informal appeal.

  1. Formatting and Paragraphing

You must use lots of white space to ensure high readability. Use space between paragraphs and signatures as they make your letter light in appeal and easier to read. With limited content and smart use of white space, you can make your letter impressive and readable.

  1. Coordination Between Resume and Letter

Whether it the format, font or content, there has to be a match between your resume and your cover letter or else they both will look unmatched and unprofessional. So make sure they synchronize with each other.

  1. Focus Only on Relevant Information

There is no need to repeat what is already included in your resume. Your cover letter should include relevant information which is not very much highlighted in your resume like your skills, personality traits etc. which are important for the profile you are applying for.

  1. Connect Your Skills with Job Requirements

In order to create strong impression, you must establish a connection between requirements of the profile and your skills as this will again add more points to your cover letter thereby increasing your chances of moving ahead in the hiring process.

  1. Keep it Customized

It is very important to customize your letter keeping in mind the company to which you are sending the letter. This customization is possible by including the name of the person whom you should be contacting, including the referrals and including few points specific to the job or the company.

With these tips, you can create an attractive and impressive cover letter which would never go unnoticed. So follow these guidelines and surely you will receive the interview call soon.

Search Sample Formats:

Be the first to comment - What do you think?
Posted by Hrformats - June 6, 2016 at 7:20 AM

Categories: Letters   Tags: , ,

« Previous PageNext Page »