Letters

Office New Year Party Invitation Letter to Employees

With another year about to it, it is surely a party time. If you are planning to organize a year end party for your employees then being an employer or HR manager of your company, you must send official New Year Party invitation 2017 to invite your employees for the celebration. Draft year end party invitation using the sample template that includes all the details about the party.

Given below is an example of New Year office party invitation which you can customize to use it as per your requirement.

Office New Year Party Invitation Example Letter to Employees

From

Devika Gaur

HR Manager

Natural Health Products Pvt. Ltd.

54 Gulmohar Street

New Delhi

Date: 26th December, 2016

To,

Ms. Richa Gupta

12 Pearl Residency Apartments

South Delhi

Dear Ms. Richa,

We invite you and your family to the New Year’s Party 2017 organized by Natural Health Products Pvt. Ltd. for all the employees on 31st December, 2016. The venue of the party will be Rajputana Hotels, South Delhi from 8 p.m. onwards.

This party is organized to welcome the New Year with your colleagues who are like your family. This party will be attended by all the board members and the top management to make these celebrations memorable for all of us.

The company is organizing this event as a sincere appreciation to all the employees of the Company who have worked hard in this year and contributed to the success of the organization. This surely called for ending this year with a happy note and beginning the upcoming year with celebrations.

The theme of the party will be retro and therefore, you are requested to please dress according to the theme as there is a surprise price for the “Best Dressed Male” and “Best Dressed Female”. Make sure you bring along your spouse and kids to this event.

In case you will not be able to make it to the New Year’s Party, please inform Mr. Raghu Dev by 28th December, 2016. You may email him at raghu@natural.com or call him at 123-455678.

We will look forward for your presence to celebrate New Year with you.

Regards,

Devika Gaur

HR Manager

Natural Health Products Pvt. Ltd.

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Posted by Hrformats - December 26, 2016 at 9:49 AM

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Format Letter for Announcements for the Company Received an Award

Award Announcement Letter is a formal declaration of winning an award to tell everyone about the winner. Award write ups for employees’ nomination, employee recognition award letter, award announcement letter for company receiving an award are a few different kinds of announcement letters. There are also congratulation letters on winning an award complementing these announcements.

Achieving an award is surely a great moment and when your company is getting awarded, it is a cheerful moment.  If your company has achieved some award then you must write a formal award announcement letter to share this wonderful news with your employees.

Here is a wonderful award letter template which you can use for creating a personalized announcement letter write up keeping this example as base.

Award Announcement Sample Letter

Dear Employees,

As the Chairman of KP Business Solutions Private Limited., it is my pleasure to announce that our company has been awarded with volunteer award for year 2016. This award is given to companies who have met the quality standards set by the government in the industry.

I am proud to share this news with all our employees who have worked very hard to maintain the quality standards of the production. It is because of the combined efforts of each one of our employees that we have managed to achieve this success.

I congratulate all of you on behalf of the company on being a part of efforts made in this direction. To celebrate this proud moment, we shall soon be organizing a celebration. This is just one milestone and we have more such awards to bag.

Congratulations to all and all the best for the journey ahead.

Regards,

Adams Smith

Chairman

KP Business Solutions Pvt. Ltd.

Announcement Letter Format for Discontinuing Special Leave
Sometimes companies announce special leaves but then they sometimes plan to discontinue it for some reasons.

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Posted by Hrformats - November 24, 2016 at 12:16 PM

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How to Draft Character Reference Letter for Job

If you have never written a Character Reference Letter for a job before then surely it is a difficult task for you. It is a big responsibility to write this letter but don’t have to get worried as with the right steps, it is quite a sorted process. If you have some basic information handy then you can write a properly framed formal Character Reference Letter for job.

This article rolls out some steps that will make writing this letter a much easier task for you. So before heading to write this letter, read these simple guidelines which can be of great help to you.

1. Talk About Your Background and Relationship With That Person

You must start straight with introducing yourself to the reader. Your name, how are you related to the person for whom you are writing this letter, for how long have you known this person, how did the two of you meet etc. You must include all the information related with the association between you and the person so that the reader has a clear understanding of the relationship.

2. Keep the Format in Mind

As it is a formal letter, so you have to keep in mind the format. In such letters, there have to be three paragraphs. The first one being the introduction which talks about the relationship, the second one in which you will mention the analysis of a person’s character and the last paragraph which is the closing paragraph. Follow this format to keep your letter well formed and informed.

3. Keep it Positive

It is very important that your letter leaves the reader with a positive impressive of the person in question. And to do so, you have to provide your honest assessment which talks about personality, goals, conduct, achievements of the person.

4. Check the Tone

The tone of the letter is an integral part of it and must always be checked. You must keep the tone formal and respectful. You have to be honest about what you are writing. If the reader is some person of esteem then you must address him the right way. Nowhere in the letter, your tone should go out of place or else it will completely ruin the impact of your assessment.

5. Know the Reader to Address Correctly

Before you start writing the letter, you must find out who is the person to whom you should be addressing your letter. This is important so that your letter reaches the right person and creates the right impression. Wrongly addressed letters are always a disaster and must be checked.

6. Don’t Miss on Checking and Editing

Once the letter has been framed, it must be checked from different aspects to make sure that the letter you have written, meets it purpose to the best possible levels. Once the letter is complete, you must take out some time to read it. Read it to make sure that there are no grammatical errors, spelling mistakes and to ensure that the information that you have mentioned it correct.  Though word processing technology make things a lot easier but never completely depend on technology.

7. Submit a Draft to the Person in Question

Make sure that you send a copy of the same to the person in question because he also needs to know what all information has been included in the letter.

With these points, your letter is complete in every sense.

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Posted by Hrformats - September 10, 2016 at 6:54 AM

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How to Write Formal Confirmation Email for Attending Meeting

If you have received an invitation for attending a meeting then you must reply to the invitation. It is important to respond to the invitation so that the host is aware about your presence or absence. Sending a formal confirmation email for attending meeting is highly recommended as it is the right conduct.

Given below are some steps which must be followed to write a perfect professional email confirming your attendance at the meeting. Use these steps to write your email and you would never go wrong!!!

Always Address it Correct

You must address your email to the right person. Technically, you should write your response to the person from whom you have received the invitation or else any other name mentioned in the invitation for RSVP.

Come Straight to the Point

You must without any delay come straight to the point because of which you are writing this email. If you are attending the meeting then you must confirm your attendance. Do not forget to mention the date and time of the meeting.

Talk About Work, If Any

If you have to carry a report along or make some presentation at the meeting then you must also mention that you will come prepared with the task.

Enclosures, If Any

If you think you are required to send any attachments with the mail, include them in your email and end your letter.

These steps will surely make this task a lot easier for you and you will be able to draft a precise formal confirmation email with perfection.

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Posted by Hrformats - September 1, 2016 at 1:06 PM

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How to Write a Letter of Interest for Job (with Sample Letters)

If you are looking for a job then letter of intent can be a helpful tool. But before starting to write the letter, you must find out as much information possible about the company as it will help you write a letter with perfection. The more the information, the better will be your letter. Letter of interest is sent to a prospective employer(s) that may be hiring but have not come up with a particular job opening for which you can apply. Your letter helps you put forward your skills and experience that would interest the company.

Tips for writing formal letter of interest for job

This post unveils steps of writing a professionally framed letter of interest for job. Use these steps to write an impressive letter.

Address Letter to a Specific Person

Your seriousness about the job reflects in your efforts to find out the specific person whom you should address your letter when you are inquiring about the job. So be specific!!

Come to The Point

You must waste no time in introducing yourself and stating the reason because of which you are writing this letter. The purpose has to be clear in every sense.

Connect Your Qualities, Skills and Experience

Now it is the time to present your qualities, abilities, skills and experiences in connection with what the company actually looks for while hiring new employees. This would be based on the online and offline research done by you in relation with the job you are applying for. This is your chance to present yourself as a strong candidate for a particular profile and you must do it to the best.

Letter and Resume Have to Be Independent

There has to be a connection between your letter of interest and resume but don’t forget that each should be an independent document. Do not make both documents look alike. Some important information will surely be a part of both the documents but don’t make them look same in any case.

Include Your Contact Information

Do not forget to include your contact details. You must mention your email id or telephone number in case the employer wants to get in touch with you.

Keep Tone Professional

The tone of the letter has to be formal and so is the information. Do not include anything unnecessary like marital status, hobbies etc. Always check for grammatical errors and spelling mistakes.

Include Resume Reference

You must include reference of your resume in your interest letter. You can say… as you can see in my resume…. This would develop the interest in the employer to read your resume.

Don’t Forget to Follow Up

Don’t think that your job is done once you have sent the letter. NO!!! You are suppose to take the follow up. This will again reflect your genuine interest in the job.

End it With a Request for Meeting

You must end your letter with a hope to meet soon. This is the right and positive way of ending your letter.

Use these steps and you will surely be able to write a perfect letter of interest for job which will increase your chances of getting one!!!

Sample of Letter Format of Interest for Job

Mathew Jacob

42 Richmond Street,

New York

Date: 27th August, 2016

Julia Mars

Human Resource Manager,

XYZ Development Bank

11, Park Avenue,

New York

Dear Ms. Julia,

I had an opportunity to interact with the customer support team of your bank while conducting a research for my project. Though my interaction was formal yet friendly but it was still a memorable experience. Their promptness to help customers and willingness to offer the best of the support was very impressive. With their conduct, it was evident that it is an integral part of Company’s value system. And this is why I am writing this letter to you because I feel my personal values might benefit your customer support team.

I understand the importance of personal accountability and I have always represented my employer and myself in a professional way. I work hard to make sure that my work and services are best. If I am hired by your company then I would ensure that I deliver highly professional and prompt customer services, just the way you expect your employees to. I am a dedicated and optimistic person and I love to work in teams.

For information on my qualification and experience, please find my resume attached with the letter. Please do not hesitate to contact me any time at 123-456-789 or email me at matherw@aaa.com. I would be happy to know the best time to meet you in person.

Thank you for your time.

Regards,

Mathew Jacob

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Posted by Hrformats - August 31, 2016 at 12:26 PM

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Address Proof Letter for Employee

There are various reasons for which an employee might require the proof of his address to submit as an important document for official purpose. Being the HR of the company, you might need to frame a formal address proof letter for an employee of your company.

Here is a sample address proof letter for employee which you can use for creating a personalized letter. This example contains all the essential details that should be a part of a perfect letter.

Sample Address Proof Letter for Employee

ADDRESS PROOF LETTER FOR EMPLOYEE

To Whomsoever it may concern

 

This is to confirm that ­­­­Mr. Richard Brown is working with ABD Bank Pvt. Ltd as Relationship Manager. According to the records of the company, he has been associated with the organization since 25th November, 2012. We would also like to confirm that the present address of ­­­­Mr. Richard Brown is “15 A, IX Block, Harrison Residence Society, New York” as per the Employee Records of the company.

Sincerely

Samantha Smith

HR Manager

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Posted by Hrformats - August 26, 2016 at 11:35 AM

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Best 5 Ways to Close Emails and Letters with Perfection

When you are writing a letter to your family or close friends, you can effortlessly close your letter with Love, Hugs etc. but the real dilemma begins when you have to close a letter to a newspaper editor or to the society secretary, we all end up using the same old way.

If you also get confused after completing the letter about closing it effectively then this post addresses your problem in the best possible way. Read through these simple yet impressive 5 ways which are perfect to close your emails and letters with confidence.

Name Yourself Again

Pose a question to yourself that how are you related to the reader of the letter. Don’t hesitate in answering. Once you know your relationship, it will become a lot easier for you to end your letter in a smart way.

For instance, if you are an aunt writing a letter your niece then Your Affectionate Aunt will add a finishing touch. Likewise you can add some words to it and make it more effective. Here is an example for your help, I trust this response will be satisfactory, and remain yours faithfully.

3S: Short, Simple, Sweet

Keeping the ending simple and short will surely make it sweet. Keep yourself free from all the hassles of thinking something wow because the examples given below are really crisp and effective. Have a look at these sure short endings that never fail…

  • All the best,
  • Cheers,
  • All best otherwise,
  • Regards
  • Adieu, adieu, adieu

Play with Present Participle

Adding an active –ing verb can add a completely new effect to your ordinary ending. For a fine finish, you must play around with present participle for that flawless impression that ensures a great end to a beautifully drafted letter. You can even add some suspense to make your letter all the more interesting.

For example, replacing Very truly yours with Wondering when to expect a response from you will surely make your end as powerful as the content of your letter. Experiment with words to write unforgettable endings.

Keep it Simple with Adverbs

It is the easiest and the smartest way for all those who don’t want to invest much time in thinking that perfect sign-off line. Just prepare a quick list of –ly adverbs and you are sorted. These adverbs promise you a quick and unique ending to your emails and letters. Here are some examples for your reference… Cordially, Affectionately yours, Respectfully yours, Truly Yours etc.

Perfect Prepositions

If you don’t mind being a little more creative then ending the letter with a prepositional phrase is another fabulous way. You can sign off the way you like, from something formal like beyond grateful to something casual like in big hurry.

You can even try something longer if don’t mind extra words while signing off. For instance, With best wishes and a friendly thank you…..

These 5 ways make signing off emails and letters much easier. They cut all the confusion and chaos you have in your mind. Don’t let a bad sign-off statement ruin your letter.

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Posted by Hrformats - August 24, 2016 at 12:24 PM

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Employee Address Proof Letter From Company

Requests for address proof for various reasons keep coming up to companies in relation with the employees. And it is the responsibility of the HR manager or the owner of the company to respond to these requests with complete details in a strict professional manner.

Given below is the sample employee address proof letter from company written in response to the enquiry. Use these template to create a customized letter on behalf of your company.

Format for Employee Address Proof Letter From Company

Ana George
Human Resource Manager

XYZ Investments
Hilton Street
California

Date: August 22, 2016

Henry Cullen

Manager

ABC Banks
12, Herald Street
California

Dear Mr. Cullen,

This letter is in reference to the request for proof of our employee Mr. Raymond Smith as required by you. We would like to inform you that of Mr. Smith has been working with our company from last three years and has been putting up at company apartments. The current address of Mr. Smith is 56, XYZ Apartments, Simon Road, California.

In case, if you need any more information in this regard then please feel free to write to us.

Regards

Ana George
Human Resource Manager

XYZ Investments

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Posted by Hrformats - August 22, 2016 at 12:53 PM

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Transfer Letter Format Due To Family Reason

Transfer letters are formal letters that are written in order to submit a written request to your employer for transferring you within the organization to some different location. Usually such letters are addressed to the Human Resource Department or to the head of your department or to your boss. There can be different personal or family reasons because of which you have to request your transfer.

Given below is a format sample of professionally drafted transfer request letter due to family reasons. You can use this draft example to create a customized letter by using your own reason. Keep it short and don’t miss on any detail.

Transfer Letter Format Due To Family Reason

Jackie Brown

22 B Block

Swedish Apartments

California

Date: 16th July, 2016

To,

Robert Tims

HR Manager

ABC Finance Bank

52nd Harold Street

New York

Subject: Transfer Request Letter

Dear Mr. Tims,

The purpose of writing this letter is to request you to kindly transfer me to the California Office of ABC Finance Bank.

The reason for submitting this request is that my parent put up in California and they need to undergo some medical treatment for which I need to be there with them.

I have been working with ABC Finance Bank from last 8 years and I enjoy working in our company. I don’t want to leave this job and that’s why I am submitting this request. This is an inevitable situation at my end and I really need you to consider my request. I ensure that I will work with the best of my abilities and potential to benefit our office in California.

It is a humble request to you to please consider my transfer. I ensure that you will have no complaints on my performance level. I am looking forward to continue serving at ABC Finance Bank. Your positive response is anticipated.

Thanking in anticipation for considering my request.

Yours sincerely,

Jackie Brown

Finance Manager

ABC Finance Bank

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Posted by Hrformats - July 16, 2016 at 12:41 PM

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Letter to Withdraw from a Job Offer

Life is really uncertain. You cannot predict what might happen next. While going for an interview, you always pray that you are selected and when you are selected, you feel extremely happy. But sometimes due to unforeseen situations, you might have to withdraw from an accepted job offer. If you are also trapped in a similar situation and you don’t know what to do then writing a formal letter is highly recommended.

Here is a sample letter to withdraw from a job offer drafted for you. Use this format example to write a personalized letter rescinding an accepted job offer.

Sample Letter to Withdraw from a Job Offer

Jackie Brown

22 B Block

Swedish Apartments

California

Date: 12th July, 2016

To,

Robert Tims

HR Manager

ABC Finance Bank

52nd Harold Street

New York

Subject: Rescinding accepted job offer

Dear Sir,

I would like to thank you for offering me the position of Finance Manager in your esteem organization ABC Finance Bank. I would also like to thank you for all the time spent by you and your team members with me during the complete process of recruitment. When I accepted the offer, I was very much sure about the profile and duties and responsibilities associated with it.

I would like to inform you that due to some complications on personal front, I will not be able to accept your generous offer and I will have to rescind my acceptance. With highest regard to the company and your team, I state that at present I will not be able to move ahead with the offer.

I wish ABC Finance Bank and you great success in future.

Once again, I express my gratitude towards you, for giving your time and consideration. I am hopeful that we might get to work some other time.

Yours sincerely,

Jackie Brown

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Posted by Hrformats - July 12, 2016 at 11:30 AM

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