HR

Wonderful Attrition Retention Report

Every organization has new employees joining the company and few leaving the company. The attrition retention report is designed with a purpose to look into the number of people who have left the company and the reasons behind leaving the company so that right strategy can be worked out in order to reduce the attrition rate based on the yearly reports. This report falls under the responsibility of the HR department and is very important as human resources are the strongest assets of any company.

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Posted by Hrformats - February 18, 2016 at 12:36 PM

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Promotion Letter for HR Manager

If the HR manager of your company has been promoted to higher levels then this good news should be communicated to him with the help of a formal promotional letter. If you don’t know how to frame such a letter then use the sample format for promotion letter for HR manager to create your personalized letter with all the details. Such letters have to be short and specific.

Sample Promotion Letter for HR Manager

Jacob Brown

Managing Director

ABC Corporation Pvt. Ltd.

52 Richmond Street

New York

Date: 3rd February, 2016

To,

Adam Smith

22, Richmond Street,

New York 1234

Dear Mr. Smith,

It gives me immense pleasure to inform you that the management has decided to promote you to the position of Senior Human Resource Manager from the position of Human Resource Manager with effect from February 1st, 2016.

Your performance has been minutely monitored and analyzed for the last two years as Human Resource Manager. With this analysis, it was concluded that you have been a wonderful performer. Your consistent efforts and dedication are worth the appreciation. It was a unified consensus of the management to promote to a higher position as now you are ready to shoulder more responsibilities and deliver effective results.

The Company expects high performance and great motivation from your side. We are hopeful that with your performance, you will be able to set high benchmarks for other employees of the organization. We wish you good luck and heartiest congratulations on this promotion. Keep up the great work.

Regards,

Jacob Brown

Managing Director

ABC Corporation Pvt. Ltd.

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Posted by Hrformats - February 3, 2016 at 1:20 PM

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HR Manager: Salary and Growth as Per Industry and Location

HR Manager is an important profile in every organization. This is the person who is responsible for managing the workforce details, their salary and everything else that is related with their working, promotion, transfers etc. HR Manager is needed in all kinds of industries and businesses and there are lots of variations in the salary depending upon the place where he is working. The present and future of this job are quite promising without any doubt. With time there will be an increase in the demand for more and more people for this profile. Hence, it is very important to know that how much salary is offered to HR Managers in different industries and various locations before sending an application for this job.

This article brings to you concise but complete information concerning remuneration paid to HR managers along with variations and fluctuations. This article also takes into account the future growth aspects of this profile to bring best clarity in terms of how beneficial it is for a person to apply for this position.

Average Salary

The average salary of HR managers across all kinds of industries was around $99,720 per year in the month of May 2012, as per the reports of Bureau of Labor Statistics. Here is a categorization which helped in reaching this average value.

  • The ones who worked for smaller companies and did not possess much of an experience formed the lower class which earned less than $59,020.
  • The ones who had a Master’s Degree in Human Resource along with valuable experience in the same field formed the highest paid category of 10% employees which summed to an average value of $173,140 per year.

These salaries were made by the individuals who worked for full time during the regular business hours. It also included 30% of all those HR Managers who worked for more than 40 hours per week on a continuous basis.

Salary of HR Manager as per Industry

This is another very important categorization of salary. The amount of earnings by an HR Manager also depends upon the industry in which he or she is working. As per the reports of Bureau of Labor Statistics, the average salaries have been bifurcated as given below:

  • Those who were involved in management of companies along with general working earned an annual average salary of $112,550.
  • The professional HR Managers, technical and scientific service providers earned an amount of $112,210 every year.
  • Those in manufacturing industries earned $97,930 every year.
  • Those in government sector made an amount of $92,020 annually.
  • Those who are placed with healthcare industries earned $85,870 per year.

Salary as per Location

This is another factor which influences the salary of an HR manager. Having employed in some states helps you earn more money that the other. Here are some of the locations where individuals at this position earn far better than the ones who stay in other parts of the country.

  • New Jersey is the location with highest salaries. The annual salary in this area is approximately $137,850.
  • Delaware ranks the second highest paying state with $132,260 as the average remuneration.
  • Pennsylvania pays on an average $124,590 to individuals on this profile.
  • New York pays $124,280 annually for the similar position.

Future Aspects of Growth of HR Managers

This is one of the most important positions in an organization. It is expected that with time the demand for these professionals is going to increase. The expected increase by 2022 is around 13% which is an above average increase compared to other jobs. Hence, the success of those working on the post will depend totally on the growth of the company along with the importance and growth of HR department in the organization. You may have to face quite a lot of competition if you wish to apply for this job as more and more people are becoming interested in this amazing position. But to make a difference, you need to have wonderful understanding of employment laws along with a Master’s degree and some experience which would add on to your resume. The job security is totally dependent upon your performance and your company’s working.

So all these details bring to you complete information on the salaries and expected growth of this position in different industries. Hence, if you wish to apply for this profile, you can very smartly select the location and industry to make sure that you make the best earnings possible.

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Posted by Hrformats - April 9, 2015 at 12:06 PM

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Sample Cover Letter for HR Coordinator Job

If you are planning to apply for the post of HR Coordinator then before submitting your resume take few minutes off to go through the cover letter which promises to make your CV look more professional and impressive. It is always better to attach a smart cover letter along with your resume to create that first impression on the mind of the interviewer and win his attention.

Read further to have a look at the professionally designed template of cover letter for HR coordinator job. Customize it as per your need and use it to frame your personal letter stating all your experiences and accomplishments in an impressive style.

Sample Cover Letter for HR Coordinator Job

Silver Street
Lynn, MA 1234

Date: 10th December, 2014

Andrew Smith
HR Manager
Herald Times
12 Gothic
Lynn, MA 1223

Dear Mr. Smith

I want to present myself for the post of Human Resources Coordinator with your company, Herald Times, as advertised in The New Times on 08.12.14. I have been working on this position from last 2 years in The Daily News which makes me aware of all the clerical and support duties of an HR Coordinator.

I possess secretarial skills, leadership qualities, experience in managing HR functions, judgment capabilities along with the art of maintaining confidentiality. I also possess the finest communication skills which are needed for this job. I also have the ability to take the best decisions under the most difficult situations. All these qualities make me an outstanding candidate for this profile.

Please find my resume attached with the letter which contains detailed information on my past work experiences along with my academic background. I have always been an efficient team worker who understands the value of group interaction and synergy. I have also been a great leader who understands the strengths and weaknesses of his team and uses them beautifully.

As a coordinator, my strength lies in working with employees to resolve issues and make appropriate suggestions in accordance with the policies of the company. I excel at the process pf hiring the best suited employees and firing employees with professionalism and sound judgment.

I would be more than happy to meet you so that we can discuss this Human Resources Coordinator position further. You can reach me at andrew@gmail.com or you can also call me at 123-456-0789.

Thank you for your time and consideration. Looking forward to meet you soon.

Yours sincerely,

Grace Jack

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Posted by Hrformats - December 10, 2014 at 5:17 AM

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How to Write a Complaint Letter to Human Resources with Sample

There are times that you face some kind of wrong behavior or pressure from your boss or coworkers while working in a company. Such issues are not to be neglected rather they should be reported to the Human Resource department so that management can take a quick action on it.

Here is a simple step wise process that you need to follow while writing such a complain along with a format sample for reference.

Stepwise Process for Writing Complaint Letter to Human Resources

  • Start with the past experiences or encounters with the employee
  • Talk about the incident that has taken place in the recent past. Make sure you cite a complete incident which reflects the improper conduct of the employee.
  • Now mention that this kind of behavior is against the policy of the company and must be corrected. Mention the kind of action that can be taken against him.
  • End the letter mentioning about correcting the behavior. Leave the final decision on the management.

This letter should have three copies. The main copy should go to the HR manager, one should be filed in the personnel file of the employee against whom the complaint is been made and last cop should go to the employee himself.

Sample Complaint Letter to Human Resources

Date: December, 05th, 2014

Robin Parker

Manager, Human Resources,

ABC Software,

New York.

Dear Mr. Roberts,

I have been associated with ABC Software from past five years. I have an excellent record of finishing my targets on time. I have always been regular and prompt with my reporting. Despite this I feel that I have been discriminated. I feel this discrimination has been on the basis of my age and gender. In last two years, I have observed that lesser experienced employees have been promoted over me, they all had average working records and they all were males. From last three years, I am working on the same profile and all my juniors have been promoted. Moreover, I feel men are getting all the important projects so that they can have more opportunities.

I have made complaints on the same issue earlier but nothing has been done so far. These were made on 10th June, 2014, 15th August, 2014, 15th September, 2014 and 10th October, 2014. The form numbers for these complaints have been A123, A210, A256 and A312 respectively. I have always enjoyed working in the company but this kind of discrimination has left me with a bad feeling. It is really disappointing to see your efforts go unnoticed.

When I have joined the company, I was told that I will be given equal opportunities to perform but nothing seems to go in sync with the promises made. If the same situation persists then I will be forced to take some legal action against the discrimination.

It is not right to discriminate employees based on gender or age. It is a serious offence. I am hopeful that this matter will be resolved at the earliest.

Thanks for your consideration and I will be looking forward to hear from you.

Yours sincerely,

Rose Thomas

Sales Executive

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Posted by Hrformats - December 7, 2014 at 1:09 PM

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Cover Letter for Director of Human Resources

If you are planning to apply for a position of Director Human Resources then it is must that while submitting your resume, you must submit it with a professional and impressive cover letter. It is important to keep in mind that it is the first encounter with the company and you must work hard to stand out in the crowd.

Here is a sample cover letter for Director of Human Resource to help you draft a personalized letter that you can send with your resume.

Sample Cover Letter for Director of Human Resources

November 14, 2014

John Smith

Human Resource Manager
Zenith Properties Ltd.
123 Richmond Street

New York

Dear Mr. Smith,

I just came across the posting for a Human Resources Director in your company which caught my attention. I strongly believe it to be an ideal match for my experience, career goals and interests.

I possess an experience of 20 years in the industry as human resources professional. I have always worked hard to make sure that it is in the benefit to the company. I have a record in developing and executing best HR related practices in the company along with an experience of creating work environments that are healthy and cordial to retain talent people in the organization. I promise to offer the best of my services to your company to make it rich in human assets.

You can have a look at my resume which is enclosed with the letter which clearly indicates me to be person who works to bring more and more improvements in the workplace to make it a better place for employees. I work in creating synergy between the employees to help them work for the goals of the company.

My areas of strength include recruiting and retention employees, training and development, and benefits and compensation. I have always worked hard to seize the challenges and mentor the projects with high energies and hopes. I put in the best of my abilities to make every program a success by involving employees in it. I work as a team leader to bring out the best of the qualities of the employees. I possess excellent communication skills that help me bargain smartly. I promise to be a very useful asset to your company.

Thanks you for consideration. If you find me the right candidate for the job then please allow me to meet you in person so that we can mutually discuss our needs and goals. Please feel free to get in touch with me on my contact details stated below.

Yours sincerely,

Adam Gibbs

11, Anderson Park,

New York

Phone: 123-456-78

Email: adam@xyz.com

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Posted by Hrformats - November 27, 2014 at 11:59 AM

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HR Letter of Complaint About Employee

It is very common to experience misbehavior when you work in big corporate houses. They are so many people of different kinds which interact with you and work with you. Coming across an unhealthy behavior is not a big thing. But it must be reported to the Human Resource department when you feel it is exceeding the limits.

Here is an example format of HR letter of complain about employee which has been mentioned below. Use it as a base for drafting a personalized but professional letter to the manager while clearly reporting the issue.

Example of HR Letter of Complaint About Employee

Date: November 20th, 2014

Sam Wright

Elite Technologies

HR Manager

Dear Mr. Wright,

I hold a position of marketing manager at the company. I want to file a formal complaint for discrimination to which my teammate Ms. Anan Christ has been a subject, and I request that you investigate our allegations and take appropriate action to stop it or remedy it. The harasser, Mr. Tony Gates is a marketing executive from my department. The following are the events which I believe constitute discrimination:

On November 10th, 2014, Mr. Gates approached her during the lunch break in the mess and said that blacks are not allowed to have their lunch in the same premises which I feel constitutes discrimination.

Likewise on November 12th, 2014, when she enquired about how she can apply for the promotion in the company, Mr. Gates told her that people with dark skin do not deserve to be promoted.

On November 13th, 2014, Mr. Gates approached her on her desk and said that the company requires fresh blood and that she is not fit for the job and should consider taking up an early retirement.

All these instances constitute discrimination at work. I would really appreciate to meet with you in person so that we can discuss this situation and decide on how it can be resolved. Mr. Gates has been a loyal and hard working employee of our company and has never shown such a conduct. I think with proper guidance, we can help him become a better person.

Thank you.

Yours sincerely,

Mary James

Manager, Marketing Department

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Posted by Hrformats - November 21, 2014 at 7:45 AM

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How to Set up HR Functions in Newly Started Company?

The HR department is an important part of a company, which looks after many issues associated with the management of a company in an organized way. For a newly started company, it is really tough to design all plans of setting up an HR department and this needs a proper planning that definitely based on the company’s working capacity. You need to focus on some issues related to your company’s policy and according which you can set up HR functions.

An HR department is responsible to plan all the management related issues of a company, from pre-recruitment process to the employee relation and exit formalities. So, the needs of an HR department are essential and you can say that it is the center of all departments that maintains a good liaison between the various segments of a company.

The initial phase of setting up an HR department:

Being the owner of a company, you must be aware of the objectives of your organization that clears your idea to focus on what will be the vision of your HR department. Once you get the answer, you can proceed further.

Pre-recruitment phase:

An HR department handles all the issues in the pre-recruitment phase for which they need to have the idea of each department of a company and according to that, it notes down the number of vacant places in an organization. After completing this analysis process, an HR department should get the approval from higher authority. An HR department should prepare a budget of the recruitment process, including making salary packages of the employee.

Recruitment phase:

An HR department arranges all the recruitment process, including preparing advertisements, scrutinizing and short listing applications for the job opening, communicating with the selected applicants for conducting an interview process and many other things. This department also takes care of the interview process and after that it sends the offer letters to those shortlisted in the interview.

The job responsibilities of an HR team:

Preparing an employee register:

Maintaining employee register is an important task for an employee, especially checking the performance of an employee in his/her field. The register records all the details of the employee both personal and professional so that the management can use the information whenever they need. All the personal records should be prepared for the auditing process.

Preparing employee handbook:

Every company follows an employee handbook which records some rules of the company on the basis of its terms and conditions. The rules describe some issues that all employees should maintain in the work environment. HR department also verifies that the issues stated in the employee handbook compliance with the law of the state or not and need necessary changes if needed to make this a legal document.

Compensation and benefits:

HR department follows the company’s guidelines for deciding the compensation and benefits for the employees. Every company has their own terms regarding calculating the Pf and Gratuity amount. In case, an employee needs compensation, the background should be checked before approving the compensation.

Training and development of appraising performance:

Conducting training process in an organized way is also an important issue that an HR department looks after. After appraising the performance of the employee, they consider which kind of training process can improve their skill that makes them efficient in managing the tough situation. Make necessary arrangements for this training and conduct it professionally.

Maintaining relation with clients and companies:

HR department needs to communicate with other companies and clients to make a good network of the concerned company. It is important to keep your clients updated with the policies and services that take your company ahead in the competition. This thing is also figured out by the HR department of the company. The HR team analyses the business and according which, they find out the clients who prove beneficial for the company.

Maintaining employee relation:

Maintaining employee relation can prove beneficial for a company as employee needs some motivational support that helps them to give the best to the work. Counseling is the process to manage such things; and for this HR, department is needed. Making a good relation with the employee is also part of the working area of an HR department. Employees should be informed any kind of changes in company’s rules and policies through them.

Preparing report:

Producing reports for every project, be it related to the employee or a business deal, is the responsibility of HR team. The assessment of this report is necessary to make a summer and this should be submitted to the concerned department for the final decision. The whole task is performed by the specialized HR team who are skilled in auditing, analyzing, and deciding the right thing for the company.

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Posted by Hrformats - October 15, 2014 at 11:12 AM

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How to improve employee engagement and performance?

For businesses to survive the tough times and face the threats and challenges in the market with a more positive attitude, it is very important for them to keep their employees positive. They need to increase employee engagement so that they are emotionally attached with the organization and are able to synergize their personal goals with the aims and objectives of the company. Employees who are engaged with their companies are able to put in the best of their efforts to enhance their performance levels in order to help the company grow and make more profits. They strive to achieve their targets with a positive approach and always stay committed and focused.

But the point is how to instill that feeling of engagement in the hearts of employees which can motivate them to perform better with time.

Tips to Improve Employee Engagement and Performance

Well here are a few tips that will help you foster employee engagement with ease and better results. Follow these tips to bring that desired change:

CLEARLY COMMUNICATE GOALS AND EXPECTATIONS

For an employee to engage, he must be informed about the goals and desired expectations of the company so that he can focus at the target with more attention. Roll out the mission, strategy and vision of your company to all the employees. Make sure that you communicate the goals and targets in a very simple and effective manner so that your team can feel motivated and guided.

WORK AS TEAM

The best way to make every person feel attached with the company is to make them work as a team. This helps in enhancing the ties with the company and increasing interpersonal interactions. A healthy team spirit is a must for the success of an organization. Develop a strong bond amongst the workers and leaders.

SHARE FACTS AND FIGURES

Make your employees feel like an important part of the big family by sharing with them facts and figures related with goal accomplishments, profits etc. Sharing information makes them feel important and are able to relate their work with the results.

PROMOTE OPEN COMMUNICATION

Communication is the soul of every relationship. Always appreciate and promote open communication at all levels so that the flow of new ideas, information and feedback is smooth and effective. This will reduce confusions and foster healthier associations. Everyone will learn to take criticisms positively.

HAVE A FEELING OF TRUST

To strengthen strong association and employee engagement, culture of trust plays a very important role. Teammates must trust one another and the leader must trust his team. This will infuse them with a sense of belongingness which is very important for enhancing the performances of every single person in the company.

ENCOURAGE FAST FEEDBACK

Feedback is very important for every person as it helps them follow the right path to success. But the important of feedback is more when it is immediate. Leaders must make sure that they analyze the performance of their team and generate feedback as quickly as possible. This will motivate the worker to perform better and work with more enthusiasm.

MAKE THEM FEEL A PART OF THE ORGANIZATION

Workers must be made to feel like an important link in the process. They must be valued for their hard work, opinion and ideas. This will encourage them to come up with better ideas and performances as for them the company will be like a big family. Treating employees like assets is the best way to make them feel important and desired.

IMPORTANCE OF POSITIVE FEEDBACK

Do not hesitate in appreciating your workers as it the biggest motivation for them. They feel charged and happy when their efforts are noticed and acknowledged. This infuses them with greater zeal and passion to work and achieve higher goals.

All these points are very useful in engaging workers and improving their performances. HR Managers must work to inculcate this sense of belonging amongst their employees so that they stay attached with the company and work with full dedication to achieve the targets.

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Posted by Hrformats - August 2, 2014 at 8:15 AM

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How to handle Employee from committing suicide

With increasing stress levels and tensions at personal, professional and emotional front, the number of attempts to suicide is one the rise. Problems like recession, loans, due payments and work pressure leave workers with no other choice but to put an end to these problems by putting an end to their lives. And work place is the most comfortable place to put these suicidal thoughts into action as no one wants to have his family witness such a devastating act.

Co-workers can play a significant role in handling these suicidal employees and saving them from making such a move. With their vigilance and intelligence, they can save someone’s life. This article focuses on how you, as a manager, co-worker or colleague can handle your office mate from committing suicide.

Notice Signs of Depression

Depression is the root cause of suicide. It is really important for you to be sensitive and vigilant to the alarming signs of depression. This state of mind can be because of some loss in personal life or some trauma in the professional life. Life changing events like death of a beloved, divorce or some other kind of serious rejection in life. It is advisable to be watchful of such big changes in the lives of your colleagues and notice their reactions to such events.

Be Watchful of Weird Comments

Sometimes a person makes a weird remark or comment which is unusual. This can be because the person is hurt or in deep pain. Idea to commit suicide doesn’t come in a day’s time; it is rather very gradual and is evident in behavior and talks. These may start months before the date when he plans to take his life.

Be Ready to Talk and Listen

It is important to be there for someone when he needs to talk. A small conversation may help him feel better. You just need to be a listener so that he can vent out his feelings. This little interaction can help him survive the tough times. During such times, person prefers isolation and when he finds a listener in such a scenario, he feels a lot matter.

Provide Counseling

Counseling sessions are the best programs for such employees as it gives them a direction in life. It helps them come out of their problems and restart their life with more zeal. This is one of the most effective ways of dealing with these cases. It is important to spot the candidate who needs help and providing him with counseling sessions from trained professionals can really help them face the problems and fight the situations like a warrior.

Keep the Work Culture Friendly

The performance of a company strictly depends on the performance of the employees. Hence, it is very important for the employees to stay happy and healthy so that they can perform with the best of their abilities. Keep the culture of your organization of healthy and friendly so that your employees feel comfortable and secure in the company. This will give them a boost in their professional lives and they will be able to deal with their personal problems with more confidence.

These are some of the helpful steps which can surely be of great help in dealing with employees who are facing tough times in their lives and are thinking of committing suicide.

 

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Posted by Hrformats - July 24, 2014 at 12:42 PM

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