Compensation and Benefits

Format for Tie Up Letter with Hospital for Employee First Aid Treatment

Companies which involve jobs with risky nature need to have tie ups with hospitals to address to the medical emergencies that might surface on a regular basis. In such a scenario, it is important to have a formal tie up the hospital to keep the process smoother and faster. You can do so by writing a proposal letter for tie up with hospital. With this kind of request letter to hospital, you can explain the need of tie up and go ahead with agreement format.

We have come up with tie up letter sample proposal which you can use to request first aid treatment for employees in a formal manner.

Sample Tie Up Letter with Hospital for Employee First Aid Treatment

From:

Aaryahi Goyal

Manager,

Zenith Constructions Pvt. Ltd.

A – 791, Bandra Reclamation, Mumbai

Date: 17th July, 2017

To,

Advika Agarwal

Manager,

Green World Hospitals

M. L. Dahanukar Marg

Mumbai

Dear Mr. Mars,

I would like to submit my request for tie up with your hospital for first aid treatment of our employees.

I would like to introduce my company Zenith Constructions Pvt. Ltd. We are into the construction business and we have over hundred workers working with us. Due to the nature of the business, we require first aid treatment for our employees time and again.

You are a prestigious name in the health industry and you have various setups across the city. Therefore, we would like to have a corporate tie up with your hospital to handle all the first aid treatments for our company.

If you are interested then please feel free to get in touch with me at 9898989898 so that we can discuss further on this subject.

Looking forward for your response.

Regards

Aaryahi Goyal

Manager,

Zenith Constructions Pvt. Ltd.

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Posted by Hrformats - July 27, 2017 at 1:07 PM

Categories: Employee Relations   Tags: , ,

New Format of Employee Register Form A to be Launched by Government

Government of India has planned to cut down the number of registers from 56 to just 5. The idea behind this remarkable reduction is to make the business operations easier and more comfortable for the employers. This will reduce the burden on companies significantly. Government of India has announced to launch a format of employee register Form A which will soon be available for easy download on Shram Suvidha Portal.

Given below is the format for the same for your reference.

There are two parts to Employee Register Form A:

  • Part A: It applies to all the establishments
  • Part B: It applies to all the establishments under Mines Act, 1952.

We have both the parts of the form given below.

Employee Register Form A- Part A

Employee Register Form A- Part A

The revised format for T Employee Register Form A- Part A consists of 31 different fields which are to be filled. Some of the columns included in the form are Sl. No. Employee Code, Name, Surname, Gender Father’s/Spouse Name, Date of Birth, Nationality, Education Level, Date of Joining,  Designation etc.

In addition to these 31 columns, the employer is also required to include additional information in the Remarks column, if the employee falls in the age bracket of 14 to 18 years. The additional information includes:

  • Nature of work
  • Daily working hours
  • Interval of rest

Employee Register Form A- Part B (For Mines Act, 1952)

Part B Consists 15 fields which are applicable for establishments under Mines Act 1952.

Employee Register Form A- Part B

The Employee Register Form A- Part B form consists of 15 fields which are designed for all the establishments that fall under Mines Act, 1952. These fields include SI number, Name, Token Number Issued, Date of First Appointment with First Owner etc.

With these two formats, GOI has taken a strong step to reduce the large number of forms to just a few. The forms shared above contain all the important details of the employee and will surely reduce the everyday working hassles for the employer.

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Posted by Hrformats - July 10, 2017 at 1:27 PM

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Comprehensive Guide for Manager to Effectively Motivate Employees

It is the duty of the manager to motivate his employees. Motivation is extremely important to make your employees aim higher and work harder. Without motivation, no organization and no employee can improve.  Therefore, managers should know what motivates their employees and serve them the same thing to get better performance.  For some money is the motivation and for some recognition is. Some enjoy new challenges and competition while some are contented with their work. It is very much subjective to a candidate what motivates him.

Understanding the Motivational Issues

Sometimes people fail to act, not because they are not motivated but because they have other issues which make it difficult for them to accomplish what they can. Here are some situations:

  • Time Management Issue: Some people lack the ability to use their time and as a result they are unable to perform even when they are motivated.
  • Procrastination Issue: Some people delay things not because they are not motivated but because they have some fear or they lack confidence.
  • Issues with Approach: Some people have a typical that they cannot do a particular job or they should have done that job. They are somehow stuck with the past.
  • Issues with Thinking Pattern: Some people think differently. They jump to conclusions, mislabel, magnify or minimize problems. They can do things but they are unable to.

A Guide to Motivation

We have come up with few motivating techniques that will help you and your organization grow.

Motivate Them to Be More Productive

Almost all the companies use rewards and competition to motivate their employees to be more productive but this kind of approach loses its luster with time. Here are a few tips to help:

  • Know various kinds of rewards:

Big and unexpected rewards are used seldom but motivate employees very well.  Scheduled rewards are very much expected and regular rewards that are easy to attain for anyone in the company. Rewards depending upon everyday work of employees. Companies have to use mix of these rewards to motivate the employees.

  • Maintain transparent work culture

Not all companies are comfortable with this idea but maintaining transparency in company actually helps in motivating employees. This helps them trust their company better and work harder to be a stronger part of it.

  • Encourage loyalty

It is not easy to find employees who are loyal to companies. So focus on this attribute which every company desires for.

  • Profit sharing with employees

This is another kind of reward. Employees feel motivated because increased productivity reflects in their income as well. They are motivated to work continuously to give better results as each and every attempt that they make brings about a change in their overall earnings.

  • Reward them for their hard work

It is important to reward employees for their hard work. When they get bonus for their extra commitment and new leads, they feel motivated to work harder. It is for the managers to see that each one gets paid for the hard work in the reward system.

  • Excessive pressure hampers performance

If in the name of motivation, you end up putting extra pressure on your employees then it is quite damaging. It actually turns out to be the biggest demotivator for them. It is nothing but bad management skills that end up putting their employees under unnecessary performance because of which they fail to deliver even their regular performance. Be justified with what you ask your employees for.

Motivate Them to be More Creative

Make your employees more innovative, encourage them to think differently. Here are the tricks that are of great help:

  • Allow Them To Have A Little Fun: If you want them to be creative, you have to allow them to have some fun. Creativity flourishes in an easy and fun-filled setting.
  • Let Them Have Freedom to Think: Let your employees have their own ideas put into action, learn from their mistakes and enjoy their success.

Motivate Them to Work In Synergy

Companies have to strike the right balance between having their customers work together but not against each other. Managers have to be smart with using their motivational tactics to motivate their employees effectively so that team dynamics don’t get affected and also that employees don’t care about competition.

  • Don’t let competition damage teamwork

Companies have various teams and managers must check that outputs of these teams don’t get hampered because of competition. Synchronization between the both is a must.

  • Fair competition is healthy competition

The spirit of the competition has to be positive. Don’t let any kind of negative behavior surface during the competition or else it will again act as a demotivator.

  • Check on gossips

Managers must make sure that any kind of practices like gossiping and backstabbing don’t surface in the company. They have long lasting damages.

This is a complete guide to help managers motivate their employees in the right way.

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Posted by Hrformats - June 16, 2017 at 6:40 AM

Categories: Employee Benefits   Tags: ,

Reasons Why Investing in Employee Training is Must for Employers

Most of the companies take training very lightly. Not only this, if the organization has to cut on budget, the first thing that comes to their head is employee training because it doesn’t give immediate financial benefits and consumes lots of money and time. This happens because companies often forget to take into account the loss a company bears because of low employee moral or the expenses incurred on hiring new people. Training has the potential to keep employees highly motivated, thereby retaining them for longer and it also helps in keeping them competitive and smart, which in turn helps in having better productivity and more profits for your company.

Here are the reasons why every company should invest more in training their employees and not cut down on their budget.

1. Probability of Trained Employees Quitting is Lesser

Usually employees quit their job in the very first year of their joining. This happens because they are not able to deliver what it expected of them which makes them lose their confidence and they have no motivation to work. On the contrary an employee who is trained well has better command over his work, he explores his potential to perform, he wins laurels at work and enjoys all the appreciation which in turn works as a strong motivation for him to work harder.

2. Training Boosts Morale

It is very normal for a person to be unable to perform his job as expected if he is not trained. This results in drop in interest to work, lack of confidence and fear from work. Such employees end up losing their moral. On the other hand, companies can transform average recruits to star performers by training them the right way. This will not only enhance their performance levels but will also increase their morals. Their high morals will always keep them happy which will reflect in other professional relationships.

3. Entry Level Employees Always Need Attention

Most of the companies don’t wish to invest their money on new recruits for entry level jobs because they consider them of no importance. But on the contrary, the entry level jobs need your attention because these employees are the face of your organization and your customers deal with them all the time. To make sure that they leave a good impression on your clients, you must train your entry level employees without worrying about your investment. Never underestimate the importance of these jobs. If you have hired someone to manage the cash counter, other than managing cash, he also needs to be warm to your customers, he should be able to communicate effectively with them. So make sure you train them all.

4. Trained Employees Help in Cost Reduction & Increasing Customers

Trained employees are blessed with more benefits, which have been listed below:

  • More efficient
  • More stable
  • More productive
  • High on morale and confidence
  • Better control over their work
  • Maintain stronger and healthier associations with clients, customers etc.

All of these points clearly state how amazingly trained employees are able to control and reduce the costs borne by the company and bring more profits to the organization by increasing profits and increasing the number of customers. As each of the employee excels in his job, he will deliver great performance, maintain healthy relationships which will constantly contribute to the growth of the company. Moreover, the cost of recruitment will be reduced to the minimum as attrition rate will always be low.

5. Enjoy the Best of the Performers

We cannot negate the fact that we have to make compromises as finding the most suitable candidate for a particular job happens rare. But making compromises with skills needed for the job are always better than making compromises with his values and attitude. A good training model is very effective in bridging the gap between the skills needed for the job and skills possessed by the candidate. Training helps you bring your employees at par with your expectations. You can comfortably hone their skills of communication, conduct, technology and various other facets thereby having the best of the performers in your company.

These are some of the reasons which are good enough to understand the importance of investing time and money in training your employees.

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Posted by Hrformats - February 15, 2017 at 11:04 AM

Categories: Employee Relations   Tags: , ,

15 Awesome Rewards You Can Offer Your Employees for Under 500 INR

Every employer understands the importance of employee recognition. Appreciating employee for his good work or amazing performance with a special reward always creates a strong connect between the employee and the Company. It is a way of boosting the self esteem and establishing more than just a professional relationship. Good companies have rewards programs for employees and various appreciation activities to acknowledge and give them rewards for job well done.

Being the employer, if you are in search of unique and useful employee reward ideas then here is a list of amazing 15 employee reward program examples under INR 500 that will be loved by your employees for sure. Have a look at this list to offer amazing rewards to the people who work for you.

1. Shopping Gift Cards

Shopping Gift CardsYou can gift your employee a shopping voucher of any of the popular retail outlets. This is a very good recognition reward which he or she can use as per their own choice. This kind of voucher is loved by all the employees as it gives them the comfort of shopping what they want which makes them happy.

2. Lunch or Dinner

Lunch or Dinner for EmployeesAnother interesting choice of reward can be a paid lunch or dinner for the employee. This is a sweet gesture from the company’s end as a small token for all the hard work. A delicious meal is something that is always appreciated.

3. Personalized Mug

Personalized MugHave a coffee mug with his or her name written on it along with a caption like “Most Hard Working Employee of the Month” or anything else. You can even have his or her picture printed on it making it a perfectly customized reward.

4. Relaxed Spa Session

Relaxed Spa SessionTo ease your employee who has worked hard to deliver the performance and what better than a spa session. Pick up a spa session which falls your budget and let your employee enjoy a soothing comforting massage. He or she will completely love the experience.

5. Movie Tickets

Movie Tickets

Let your hard working employee go for a movie with his or her partner. You can give movie tickets for a recent movie as a reward to him or her. This is one thing no one says a no to. A session of entertainment will surely boost your employee to work harder for more such rewards.

6. A Car Wash

A Car WashIf your employee maintains a car then you can gift him a free car wash which will easily fit in the 500 INR bracket. This will add more shine to the car and smile to his face. This is a very simple yet a thoughtful reward to offer.

7. Branded Lunch Boxes

Branded Lunch BoxesYou can also find branded lunch boxes in different colors and patterns to give as rewards to your employees who are the best performers. Select from wide range of brands and patterns to make your pick.

8. Custom Phone Cover

Custom Phone CoverEveryone carries a mobile phone and every phone requires a case. As a reward, you can present the team members with a case. You can have it custom made with names of each of the team mates on it or you can keep it simple.

9. Cookie and Chocolate Hamper

Cookie and Chocolate HamperYou can even have an assortment of sweets like cookies, biscuits and chocolates to reward your employee. It is indeed a “sweet” way of appreciating him or her for all the efforts and delivering an amazing performance.

10. Inspirational Books

Inspirational BooksAnother thoughtful present to give your employees are inspirational books related with their work profile which can motivate them and help them become better in their jobs. This is a remarkable gift to offer.

11. PAYTM Recharge

PAYTM RechargeThis is another useful reward. Just punch the number and send the amount to your employee’s PayTM account which he can or she can use as per requirement and for the things they want. This is the new kind of reward which fits in the era of technology.

12. Mobile Accessories

mobile-phone-accessoriesWe all love our mobile phones and their accessories. This can be another choice of reward for employees which will comfortably fit in the range of INR 500. You can go with trendy earplugs or mobile holders or anything else.

13. Food Vouchers

Food VouchersGet them food vouchers of the local eateries or cafes or Domino Pizza which are loved by all. Treat them with food your team members do their job with perfection which surely calls for a small celebration. They make a wonderfully delicious reward.

14. Free Cab Service

Free Cab ServiceMake their commute easy and happy with free cab rides. You can offer them free rides of different taxi services available in your city which will surely add more comfort to their travelling without costing a penny.

15. Off From Work

Off From WorkGet your employee some free time by offering early off from work. It can be for a few hours or for one complete day depending upon the size of the reward. An early off from work will surely make him smile.

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Posted by Hrformats - December 1, 2016 at 7:37 AM

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Employee Database – Master File Format in Excel

A comprehensive format for maintaining employee data. Store complete information of every employee working in your company in an organized manner using this master file format in Excel. This unique format helps you have all the basic details of your employees in one sheet which is easy to review, filter and organize depending upon the requirements. This employee database Excel sheet can be used for various purposes by HR department in organizing, updating and using information of employees.

Download Employee Database Excel Format

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Posted by Hrformats - November 16, 2016 at 10:58 AM

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Best 7 Skills Employers Want in Employees

Whenever we go for an interview, we are always keen on knowing the skills that are important for getting selected. These are some of the skills which every employer looks for in the candidates, no matter what position you are applying for.

Types of Skills

There are two kinds of skills:

  • Soft Skills

They take into account your attributes and inter-personal skills that are helpful in working and being successful in your professional life.

  • Hard Skills

They take into account all the abilities and knowledge you need to possess in order to do a particular job. They are more tangible and are must in order to accomplish your task with effectiveness.

Top 7 Skills Employers Look For

Here is the list of the topmost 7 skills that every employer looks for while recruiting a candidate. These skills do not depend upon the profile or package and are must for every candidate to possess in order to get selected.

Communication Skills

When you are in an organization, you need to communicate effectively. Whether it is written communication or verbal communication, you need to be able to communicate with effectiveness and confidence with people above and below you. This would surely help you share your views without any confusion and would help others understand you better. Only knowledge is not sufficient, if you cannot communicate it right.

Optimistic Approach

Employers always want to hire those candidates who are positive in their approach. This is important because they have the courage to work under challenging situations. They have the capability to work with flexibility and utmost dedication in order to accomplish their task.

Analytical Skill

You should also be able to analyze the situation and figure out things independently. Analytical skills vary according to your profile and responsibilities you shoulder but are always important in order to work in a planned and organized manner. If you cannot think and analyze, you cannot work independently.

Interpersonal Skills

It is very important for you to have interpersonal skills which help you interact with people around you. It is of extreme importance that you are able to engage with people with confidence and comfort and this is judged during your interview because no company wants an employee who is lost in his own thoughts.

Skills to Work in Team

Companies look for candidates who are good team workers. They want employees who are cooperative and coordinating as they can achieve better targets and help organization grow. You must make sure that you share some experience which reflects your ability to work with team effectively. A team worker is always an asset to the organization.

Technical Skills

These skills are very much subjective to your job profile. But nevertheless, every profile requires some or the other technical skills. For instance, these days every candidate is expected to use computers. You are expected to know MS Office which is considered one of the basics. Make sure you are friendly with basic technical skills, if you are going for a job which doesn’t require specific technical skills.

Leadership Skills

If the company is hiring for a position which includes leadership role then they want a candidate who can confidently interact with people, listen to their problems, motivate them to work and bring out the best out of everyone in the group. In case you are applying for a job which doesn’t require leadership skills then also this is an important skill to have if you want to climb high in the ladder.

With these top 7 skills, you will always have brighter chances of getting selected in the interview. So when you are going for the interview, make sure you are able to put forward these skills directly or indirectly.

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Posted by Hrformats - July 18, 2016 at 1:05 PM

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10 Secrets for Making Job Search A Great Success

We all work hard for making our job search process a success but despite the best of our efforts, we are not always rewarded with what we had expected. We must not forget that the competition in the market is very high and you need to give your best in order to make your job search a rewarding experience.

With this article, we have highlighted 10 secrets that can be very helpful in making job search process a success for all those who are hunting for a good job. With these secrets, you can actually beat the competition…so find out these tricks….!!!!

1. Go for Informational Interview

If the company in which you wish to apply doesn’t offer any openings for now then you can always go for an informational interview which helps you connect with people and the organization. This will help you make a difference when you will go for the actual interview.

2. Always Focus on Quality Over Quantity

All of us apply for hundreds of jobs because internet has made it so easy and comfortable to apply for jobs online. And when everyone is doing the same, you will never be able to make a difference if you are on the same wagon. To strike the right chords, be selective in your search and to make a difference, write personalized cover letters with your resume to make your application effective and impressive.

3. From Generalized to Personalized

We often copy paste the cover letters just because we must send a cover letter with our resume. And because of this, most of the recruiters don’t even pay attention to the resume because cover letter looks weak. To make it interesting, always keep it personalized. Include clear information and keep it specific to the job profile for which you are applying. This will surely make the reader interested in reading your resume.

4. Optimize on Connections

We know that connections make a big difference but in order to enjoy the benefits, we have to make a move. Get in touch with your former manager, co-worker, boss and any other professional connection to know if they have a job opening in their present company. With a connection mentioned in your cover letter, you can actually make a big difference and stand out in the competition without doing anything extra.

5. Clean Your Social Media

Before applying for any job, make sure that your profiles on various social networking websites are protected.  You surely don’t want the company to see your Facebook or Instagram profile. Keep your LinkedIn and Google Plus profile with your latest information on employment and other professional details. Having an online portfolio can work as an impressive addition.

6. Have an Impressive Portfolio

Having a portfolio which includes a cover letter and resume along with printed recommendations can do wonders for you. But having these documents can make you look professional and hardworking and is worth every minute invested.

7. Never Go Unprepared for the Interview

Always prepare well for the interview. You should have complete knowledge about the company you are applying to, the profile for which you are applying. Do not forget to rehearse the basic interview questions. If you are going unprepared, you are going to lose all the points. Seek help from your friends to prepare smartly.

8. Be Specific

Never answer any questions that bring no clarity to the interviewer. Whatever you speak has to be of some value. Saying that you are a hard worker will not get you anywhere but narrating an incident which explains this quality will be more effective. You should know how you want to lead the interview rather letting the interview lead you.

9. Create Impressive Last Impression

Last impression is as important as your first impression. Leave the interview room with a smile and firm handshake. Do not forget to thank the interviewer for his time. You can even ask for the business card and once you are home write a thank you email.

10. Always Be Helpful

It is important to work on your relationships and be helpful to others. This is important as it will always help you have better connections which might help you get a reference or a job. Being nice to everyone in the professional world is of extreme importance.

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Posted by Hrformats - July 14, 2016 at 12:39 PM

Categories: Job Evaluation   Tags: ,

How to Find Out The Right Time to Walk Away From a Job

Leaving a job is surely not an easy decision to make. Your job is the source of your income and is vital for your existence. It provides you resources to cater your family needs and if you leave your job then finding a better one is not easy. Moreover, there are chances that your employer might give you a bad reference which will affect your probability of finding a good job. By leaving a job, you also have to leave behind all the fringe benefits that your job brings along.

Quitting a job at the right time is very important in order to make sure that there are least numbers of odds against you. This post unveils some very interesting points which are helpful in helping you know that when the right time to quit your job is. By walking away from your present job at the right time, you get to minimize the damages.

Find out time put in by you in your job every week

You must keep a track of the amount of time you are giving to your job on weekly basis. This is important as it will help you have exact hours you have been working for your employer to know how balanced or unbalanced your professional and personal life is. You need to understand that you cannot keep missing your family events, compromise with your health and your loved ones because of your job. If you feel that you need to bring in a change in your work schedule then you can always speak with your boss in this context so that you are able to enjoy your work and also spend time with your family.

Analyze projects, achievements and credits

It is extremely important that you grow professionally. And to know that you must prepare a list of all the projects on which you have worked in the last year. Also note down the outcomes of each. Find out the kind of projects you have been getting and the credit you have been given by your boss for your work. In case, you are not appreciated for your good work then you must speak with your boss and ask for different kinds of projects that help you grow professionally. And if you feel that there is saturation with no growth opportunities then it is a serious thing.

Look for change in profile, roles and responsibilities

Sometimes new management takes the charges and brings about changes in the organization thereby leaving you with an undefined profile. In such a scenario, you must meet your supervisor and discuss your profile. You can ask for a new profile or have new responsibilities added to your previous profile. You can even negotiate on a transfer to a different department or branch. These are a few steps which you must take before finally deciding about leaving your job.

Try hard before making a final decision

You must make all possible efforts before taking a final decision. If all your efforts have failed to make things better at work front then only decide on leaving your job.

 In case you are facing some serious problem at work like harassment or you get to know about some unethical activity going on at office then you can always decide to leave without wasting any time. At any point in time, when you feel uncomfortable working at your office, for any reason, then the best move is to quit your job right away. You can also report about the illegal practices, if any, to the HR department along with the related documents so that the right action can be taken.

So once you have analyzed your job on all of the points mentioned above, then it is the right time to decide whether you want to stay or move ahead. This kind of decision will be a well planned decision as you have taken all possible steps.

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Posted by Hrformats - April 21, 2016 at 1:00 PM

Categories: Job Evaluation   Tags: , ,

5 Useful Tips to Get Fast Promotion at Your New Job

Switching to a new job will surely open doors of new opportunities for you. But if you think that you really need to make the best use of the new job then you can make some efforts to earn a promotion which can surely help you climb the ladder at faster pace. This post brings to you the 5 useful tips, which if followed with perfection, can actually help you earn a faster promotion at your new job. So read on and find out these guidelines for quick promotion.

  1. Don’t Go with Easy Projects: Pick Projects with Impact

Whenever you are picking any task or project then never go with something that is way too easy and simple. Remember that the opportunity to succeed lies in what is difficult. It is very important to pick projects that are challenging and come with maximum impact. Hence, it is very important for you to analyze a project from different angles while picking it to make sure that what you select can actually help you create a strong impression in your company. It is a wonderful opportunity which you must never let go.

  1. Always Know What Your Boss Likes

You have to impress your boss if you are aiming for a promotion. One trick that is very essential in this respect is to know what your boss likes. You have to be observant and understanding to find out about the likings of your boss. This will surely help you become proactive so that you are prepared with suggestions to impress him. When you know what your aim is, stay prepared for the performance.

  1. Always Make Your Boss Look Great

If you will help your boss look good by helping him get recognized for his job then he is surely going to return you the favor when it is your turn for promotion. For this, you need to know how is your boss judged and what points can help him get a hike or bonus. Once you have the basic information, you can always work upon helping boss build his image.

  1. Be Important

You really need to learn the right trick to make yourself look important to your company. And for doing this, you work hard to reach on to a position in which your company cannot afford to lose you because you are one who deals with an important client or you are the one who has made a strong impact on clients as the face of the company. You do not need to brag about it but you silently have to float this message that you are important to the company and you should always be a part of it for greater success.

  1. Know Your Team and Colleagues

Do not make friends on the very first day at your new job. Be slow with it and take your time to know each and everyone you are working with. This is important to know who is what. You need to understand that you have to develop healthy and strong association with your boss and also your colleagues. So become friends with your colleagues, once you know about them. Do not simply be friends with just one person on the first day and forget the rest. Developing relationships is very important.

Keep all of these 5 simple and very effective tips in mind so that you can bag a promotion at your new job and rise high in your career.

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Posted by Hrformats - March 15, 2016 at 1:01 PM

Categories: Job Evaluation   Tags: , ,

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